What are the submission requirements for this tender (Ref: T33/2526)?

• Submit bids only on the official bid documentation issued by Ndlambe Municipality. • Download the returnable tender document (including full specifications) free of charge from https://ndlambe.gov.za/web/returnablebid-documents/. • Alternatively, collect hard copies from the Supply Chain Management office, 44 Campbell Street, Port Alfred, from 11 June 2026 (08h00-16h00). A non-refundable deposit of R140.26 (VAT inclusive) is required for hard copies; attach the original receipt to your submission. • Completed tender documents, samples of offered units, supporting documents, and externally endorsed documents must be placed in a sealed envelope clearly marked “BID NAME”. • Deposit the sealed envelope in the Tender Box at the Supply Chain Management Offices, 44 Campbell Street, Port Alfred, no later than 12h00 on the closing date. • Late, unmarked, faxed, falsified, incomplete, or emailed proposals will be disqualified. • Envelopes not marked as indicated will not be opened and the bids will be disqualified. • Tenders will be opened at the Supply Chain Management Unit at 12h05 on the closing date.

How will bids be evaluated?

{ "mandatory": [ "Valid tax clearance or CSD registration.", "Registration on the Central Supplier Database (MAAA number).", "No material non-compliance or disputes in past 5 years with organs of state.", "Completion of all required forms (MBD4, MBD8, MBD9, etc.).", "Municipal Billing Clearance Certificate." ], "preferential": [ "B-BBEE status certification for additional points under the 80/20 or 90/10 system." ], "disqualification": [ "Late, unmarked, or improperly submitted bids.", "Incomplete or falsified documents.", "Bids from entities with shared interests (e.g., joint ventures, directorships)." ] }

What are the technical specifications?

• The tender is for the supply and delivery of uniforms. • Full details of the specifications are contained in the returnable tender document available for download.

What financial requirements apply to bidders?

• Prices must be valid for at least 90 days from the closing date. • Prices quoted must be firm and, where applicable, inclusive of VAT.

What compliance and legal requirements must bidders meet?

• Compulsory Requirements (failure to meet these will result in a non-responsive bid): • Provide an original SARS Tax Clearance Certificate OR provide a tax reference number and PIN/TCC number. Tax status will be verified against the Central Supplier Database (CSD). • Provide evidence of company registration on the Central Supplier Database (CSD “MAAA” number). • Submit a Municipal Billing Clearance Certificate covering the company and its directors (if applicable). • Required Returnable Forms (included in the bid documentation): • Declaration of Interest (MBD4). • Certificate of Independent Bid Determination (MBD9). • Declaration of Bidder’s Past Supply Chain Management Practices (MBD8). • Form MBD 6.1 and certified B-BBEE proof for claiming preferential points. • Other Declarations Required: • Particulars of any contracts awarded by an organ of state in the past five years, including details of any material non-compliance or disputes. • A statement on whether any portion of the goods/services will be sourced from outside South Africa and whether any payment will be transferred out of South Africa. • Note: Bids will be deemed non-responsive if submitted in more than one bidding entity or if the bidder has an interest in more than one bidding entity (including directorship, Joint Ventures).

What are the important dates and deadlines for this tender?

• Closing Date and Time: 20 July 2026 at 12h00. • Tender Opening: 20 July 2026 at 12h05. • Document Availability/Collection Start: 11 June 2026.

Who should be contacted for queries about this tender?

• Department: Supply Chain Management. • Email for Technical Details: tenders@ndlambe.gov.za. • Physical Address for Submission and Collection: Supply Chain Management Offices, 44 Campbell Street, Port Alfred, 6170.

Ndlambe Municipality Uniform Supply Tender

Supply and delivery of uniform

• Prices must be valid for at least 90 days from the closing date and be firm and vat-inclusive where applicable. • Compulsory documents include a SARS tax clearance certificate (or tax reference details), central supplier database (csd) registration proof, and a municipal billing clearance certificate. • Bids must be submitted on the official bid documentation, in a sealed envelope marked 'bid name', and deposited at the specified address by 12h00 on 20 july 2026. • Bidders must complete and submit mandatory returnable forms (mbd4, mbd9, mbd8) and, if claiming preferential points, mbd 6.1 With certified b-bbee proof. • The evaluation will use an 80/20 or 90/10 preferential points system based on the lowest acceptable tender. • Bids will be disqualified if late, unmarked, incomplete, or if submitted in more than one bidding entity. • Suppliers must declare past state contracts from the last five years and any international sourcing or payment transfers.

Supply and delivery of uniform

The tender is for the supply and delivery of uniforms.

Closing Date and Time: 20 July 2026 at 12h00.
Tender Opening: 20 July 2026 at 12h05.
Document Availability/Collection Start: 11 June 2026.

Department: Supply Chain Management.
Email for Technical Details: [email protected].
Physical Address for Submission and Collection: Supply Chain Management Offices, 44 Campbell Street, Port Alfred, 6170.

Submit bids only on the official bid documentation issued by Ndlambe Municipality.
Download the returnable tender document (including full specifications) free of charge from https://ndlambe.gov.za/web/returnablebid-documents/.
Alternatively, collect hard copies from the Supply Chain Management office, 44 Campbell Street, Port Alfred, from 11 June 2026 (08h00-16h00). A non-refundable deposit of R140.26 (VAT inclusive) is required for hard copies; attach the original receipt to your submission.
Completed tender documents, samples of offered units, supporting documents, and externally endorsed documents must be placed in a sealed envelope clearly marked “BID NAME”.
Deposit the sealed envelope in the Tender Box at the Supply Chain Management Offices, 44 Campbell Street, Port Alfred, no later than 12h00 on the closing date.
Late, unmarked, faxed, falsified, incomplete, or emailed proposals will be disqualified.
Envelopes not marked as indicated will not be opened and the bids will be disqualified.
Tenders will be opened at the Supply Chain Management Unit at 12h05 on the closing date.

The tender document with full specifications is available for free download from the Ndlambe Municipality website.
For a hard copy, a non-refundable deposit of R140.26 (VAT inclusive) is required; attach the original receipt.
Documents can be collected from the SCM office at 44 Campbell Street, Port Alfred, from 11 June 2026 (08h00-16h00).
Samples of offered units, supporting documents, and externally endorsed documents must be submitted in a sealed envelope marked “BID NAME”.

The tender is for the supply and delivery of uniforms.
Full details of the specifications are contained in the returnable tender document available for download.

Prices must be valid for at least 90 days from the closing date.
Prices quoted must be firm and, where applicable, inclusive of VAT.

Compulsory Requirements (failure to meet these will result in a non-responsive bid):
Provide an original SARS Tax Clearance Certificate OR provide a tax reference number and PIN/TCC number. Tax status will be verified against the Central Supplier Database (CSD).
Provide evidence of company registration on the Central Supplier Database (CSD “MAAA” number).
Submit a Municipal Billing Clearance Certificate covering the company and its directors (if applicable).
Required Returnable Forms (included in the bid documentation):
Declaration of Interest (MBD4).
Certificate of Independent Bid Determination (MBD9).
Declaration of Bidder’s Past Supply Chain Management Practices (MBD8).
Form MBD 6.1 and certified B-BBEE proof for claiming preferential points.
Other Declarations Required:
Particulars of any contracts awarded by an organ of state in the past five years, including details of any material non-compliance or disputes.
A statement on whether any portion of the goods/services will be sourced from outside South Africa and whether any payment will be transferred out of South Africa.
Note: Bids will be deemed non-responsive if submitted in more than one bidding entity or if the bidder has an interest in more than one bidding entity (including directorship, Joint Ventures).

The award will be made in accordance with the Municipality’s Preferential Procurement and Supply Chain Management Policies.
Bidders must declare any interest in multiple bidding entities (including directorship, Joint Ventures); failure to do so will render the bid non-responsive.
Required submissions include: particulars of past state contracts (last 5 years) with details of non-compliance/disputes, and a statement on foreign sourcing/payments.
A Municipal Billing Clearance Certificate covering the company and directors must accompany the bid.

Tax status will be verified against the Central Supplier Database (CSD).
Evidence of CSD registration (CSD “MAAA” number) must be provided.

The 80/20 or 90/10 preferential points system will be applied, using the lowest acceptable tender to determine the points scoring system.
Bidders claiming preferential points must submit MBD 6.1 and certified B-BBEE proof.

Supply and delivery of uniform

Supply and delivery of uniform

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Critical Requirements

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Ndlambe Local Municipality

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