Once-off maintenance of compressors, air receivers and oil separators at TRANSNET engineering bloemfontein

The document does not explicitly list formal eligibility criteria (e.g., B-BBEE level, registration). Eligibility is implied through the ability to meet all technical and safety requirements. The contractor must demonstrate competence in pressure vessel inspection/testing per SANS 347, have robust safety management systems, and be capable of handling the scale and specificity of the work outlined.

Scope: Service and maintain plant compressors, separators, air receivers, and shotblast pots at Transnet Engineering Bloemfontein depot to ensure compliance with pressure vessel standards.

• This specification states minimum requirements and does not absolve the contractor from responsibility for sound engineering practice.
• Any omissions or sub-standard requirements must be brought to Transnet Engineering's attention at tender stage, with optional prices provided.
• Refer to Annexure A for the detailed list, capacity, and location of all vessels and equipment.
• Work includes: Pre-inspection preparation (document review), virtual inspections (external and internal), pressure testing per SANS 347, and additional tests (Pressure Dew Point Difference and Humidity) on two specified compressors.
• Supplier must provide a detailed inspection and test report with recommendations for each vessel.

Quality and inspection requirements:

• Refer to Annexure A for vessel capacity and location details.
• Pre-inspection: Review previous test reports for correctness, statutory period, and Risk-Based Inspection status.
• Virtual inspections: Ensure external surfaces are painted with no flaking or leaks; all fittings intact.
• Internal inspections: Conduct via nozzle opening using a see snake and light source; check for deterioration, erosion, or corrosion.

Safety and procedural requirements:

• All equipment must be tested in accordance with SANS 347 and applicable health and safety standards.
• Supplier must review previous test reports for correctness and statutory compliance.
• Supplier must ensure the work area is barricaded for the duration of tests, with only active personnel allowed inside.
• Appropriate PPE (safety shoes, reflector jacket, etc.) must always be worn.
• Contractor and employees must always adhere to Transnet Engineering security and safety procedures.
• After contract award, the service provider must submit a Safety, Health, and Environmental (SHE) file for approval by Transnet's risk office before any work begins.

Health, safety, and environmental requirements:

• Testing must comply with SANS 347 and applicable health and safety standards.
• Appropriate PPE (safety shoes, reflector jacket, etc.) must always be worn.
• Contractor and employees must always adhere to Transnet Engineering security and safety procedures.
• After award, submit a Safety, Health, and Environmental (SHE) file for approval by Transnet's risk office before any work begins.

Key requirements:

• Service and maintain compressors, separators, air receivers, and shotblast pots for pressure vessel compliance.
• Barricade the work area for test duration; only active personnel allowed inside.
• Conduct additional tests (Pressure Dew Point Difference and Humidity) on two specified compressors (28047712 and 28049530).
• Provide a detailed inspection and test report with recommendations for each vessel.

Bidders must not be listed on the National Treasury's Register of Tender Defaulters or Database of Restricted Suppliers. They must have no serious legal transgressions (e.g., corruption, fraud) in the last 5 years with any public or private sector entity. The bidder's name (including members, directors, partners) must not appear on these restrictive lists. Failure to meet these criteria will result in disqualification or contract cancellation.

The work must conform to defined specifications of works, goods, and services. Bidders must: - Provide a copy of their code of conduct if requested, addressing compliance and rejecting bribery. - Uphold the ten principles of the United Nations Global Compact (UNGC) covering Human Rights, Labour, Environment, and Anti-Corruption. - Understand that a 'competitor' includes any individual or organisation capable of submitting a bid based on qualifications, abilities, or experience.

A 'competitor' includes any individual or organisation capable of submitting a bid based on: - Having been requested to submit a bid. - Qualifications, abilities, or experience. - Providing the same goods/services or being in the same line of business.

Pricing must be reasonable and competitive, conforming to defined specifications. The Integrity Pact aims to: - Enable Transnet to obtain the contract at a competitive price. - Enable bidders to abstain from corrupt practices to secure the contract. - Avoid under-pricing and anti-competitive practices.

Bidders must comply with the following: - No previous serious legal transgressions (corruption, fraud, theft, extortion, Competition Act violations) in the last five years. - Must not be listed on the National Treasury Register of Tender Defaulters or List of Restricted Suppliers. - False statements regarding Local Content or B-BBEE status can lead to disqualification. - Must adhere to the Preferential Procurement Regulations, 2017. - Must report dishonest behaviour via Transnet's Tip-Off Anonymous hotline: 0800 003 056.

Bidders must uphold environmental principles under the UN Global Compact, including: - Supporting a precautionary approach to environmental challenges. - Undertaking initiatives to promote greater environmental responsibility. - Encouraging development of environmentally friendly technologies.

The Integrity Pact forms part of the contract. Key terms include: - Disputes should be resolved amicably; litigation in bad faith may lead to restriction. - The pact is governed by South African law and remains valid indefinitely unless cancelled. - Violations can result in disqualification, contract cancellation, recovery of payments, encashment of bonds, exclusion from future bids, and penalties up to 10% of contract value for undeclared subcontracting. - Bidders must declare no serious legal transgressions in the last five years. - Conflicts of interest must be disclosed in the RFX declaration form. - Report unethical behaviour via Transnet's Tip-Off Anonymous hotline: 0800 003 056.

Bids will be evaluated fairly and transparently. Key considerations include: - No advantage may be given or received during the bidding, evaluation, contracting, or implementation process. - All bidders must be treated equitably without favouritism. - False information regarding subcontracting or any other matter affecting evaluation will be scrutinised. - Bids must be independent; no collusion on pricing, specifications, or market allocation is permitted.

• Site visits or briefing sessions may be requested by Transnet where necessary for bid preparation.
• If indicated as compulsory in the RFX document, attendance is mandatory; failure to attend results in disqualification.
• No specific dates, times, or venues are provided in this general document.

• For clarification before the closing date, upload questions onto the Transnet e-Tender Submission Portal or direct queries to the contact person listed in the RFX document.
• After the closing date, you may only communicate with the contact person listed in the RFX document.
• Specific contact details are not provided in this general document.

• Submit your bid no later than the closing date and time specified in the bid documents. Late bids will not be considered.
• Complete all bid documents in their entirety.
• Upload your bid submission into the system against the selected tender.
• Use only official Transnet bid forms and formats. Non-compliance may result in rejection.
• Submit all mandatory returnable documents listed in the RFX documents. Failure to do so will result in disqualification.
• If samples are required, they must be marked with your name, address, bid number, and item number, and delivered by the closing date. Failure may lead to bid rejection.
• All alterations to bid prices must be made by deleting incorrect figures and inserting correct ones, initialled by the signatory. Failure may exclude those items from award.
• Bids must be submitted in Rand (ZAR), unless otherwise permitted.
• Prices quoted subject to confirmation will not be considered.

• Use only official Transnet bid forms and formats; non-compliance may result in rejection.
• Complete original bid forms; additional information may be submitted on company letterhead if space is insufficient, duly cross-referenced.
• Submit all returnable documents listed in the RFX documents. Failure to submit mandatory ones results in disqualification; failure for others may also result in disqualification.

Respondents must not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers. Companies must provide full director/member details. Foreign respondents must have an authorized South African representative. All bidders must have a domicilium citandi et executandi in South Africa. Attendance at compulsory site visits/briefings (if specified) is required for eligibility.

• Goods offered must be NEW (unused, not second-hand or reconditioned), unless otherwise stipulated.
• You must tender strictly in accordance with drawings and/or specifications supplied by Transnet, unless notified of an official amendment.
• If required, submit drawings before the closing time and date; non-receipt may disqualify the bid.
• For foreign specifications (other than British/American standards), submit translated copies and details of any departures in a covering letter. Non-compliance may result in disqualification.
• Samples may be required and must be submitted as per instructions.
• Copyright of plans, drawings, etc., compiled for the contract is governed by the Intellectual Property Rights section of the Terms and Conditions.

• If samples are required, mark them with your name, address, bid number, and item number, and deliver by the closing date.
• Transnet may retain samples for compliance checking.
• No payment for successful bidder's samples retained for quality checking.
• Unsuccessful bidders may collect their samples at their own risk and cost if not retained.
• Goods must be NEW (unused, not second-hand or reconditioned).
• Tender strictly according to Transnet's drawings and specifications unless notified of an amendment.
• Submit required drawings before closing; non-receipt may disqualify the bid.
• For foreign specifications, submit translated copies and details of departures in a covering letter.
• Copyright of plans, drawings, etc., compiled for the contract is governed by the Intellectual Property Rights section.

• Prices must be quoted in Rand (ZAR).
• Prices subject to confirmation will not be considered.
• Alterations to bid prices must be done by deleting incorrect figures and inserting correct ones, initialled by the signatory.
• For foreign currency portions, Transnet prefers Rand-based agreements and may request forward exchange cover.
• South African Reserve Bank approval is needed for foreign currency payments.
• No price adjustments recognised for increases after the delivery date.
• Transnet may request pro-forma/tax invoices for VAT compliance.
• Prices for Goods must be on a Delivered Duty Paid (latest ICC Incoterms) basis.
• Local supplies: quote on a Delivered RSA named destination basis.
• Imported supplies: quote on a Delivered Duty Paid basis to end destination in South Africa.
• Delete items not tendered for or priced elsewhere.
• Local supply prices must include VAT, shown separately on the Tax Invoice.
• Foreign services: local commission must show VAT separately on the Tax Invoice.
• You may submit alternative payment/financing proposals, but must first tender strictly as per the Terms and Conditions.
• The successful bidder may need a guarantee for advance payments.
• Conditional discount periods start from receipt of correct month-end statement and Tax Invoice.

• All monetary amounts must be in Rand (ZAR), unless specifically permitted in the RFP.
• Prices quoted subject to confirmation will not be considered.
• Alterations to bid prices must be done by deleting incorrect figures and inserting correct ones, initialled by the signatory.
• For local supplies, prices must be inclusive of VAT, shown separately on the Tax Invoice.
• For foreign services rendered, the local portion (commission) must show VAT separately on the Tax Invoice.
• Prices for Goods must be on a Delivered Duty Paid (latest ICC Incoterms) basis, unless otherwise specified.
• Local supplies: quote on a Delivered RSA named destination basis.
• Imported supplies: quote on a Delivered Duty Paid basis to end destination in South Africa.
• You may submit alternative payment/financing proposals, but must first tender strictly as per the Terms and Conditions of Contract.
• The successful bidder may be required to furnish a guarantee covering advance payments.
• Conditional discount periods are calculated from receipt of the correct month-end statement and Tax Invoice.

• No bid fee is applicable; documents can be downloaded free from www.etenders.gov.za or www.transnet.net.
• Bids must be held valid for acceptance within the requested validity period after the closing date.
• Unauthorised communication about bids with other bidders or Transnet officials between closing and award may result in disqualification.
• If your bid is accepted, you must enter into a formal contract, accept orders, furnish security if required, and comply with conditions, or face penalties.
• Provide security (if required) in the form of a Deed of Suretyship from an approved South African financial institution.
• State full names of directors (company), members (close corporation), or partners/individual (partnership/trade name) in your bid.
• Foreign bidders must provide details of an authorised South African representative and may need a Power of Attorney.
• No bid will be awarded to anyone on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• Export licences may be required for imported goods.

• The successful bidder must provide security, if required, in the form of a Deed of Suretyship from an approved South African financial institution.
• Security may be applied by Transnet to cover losses from breach of contract.
• The Deed of Suretyship form must be completed and returned within 30 calendar days of acceptance; no payment until delivered.
• Failure to return the Deed of Suretyship on time may result in contract cancellation.
• Additional costs due to default are for the supplier's account.
• Contract quantities are not definitive; the supplier must supply quantities ordered before contract expiry.
• Transnet does not accept liability for material/stocks specially ordered by the supplier.
• Estimated quantities are estimates only; Transnet orders only what it needs.
• Delivery periods are governed by the Terms and Conditions of Contract.
• Progress reports on delivery may be required.
• For emergency demands, the supplier gets first right of refusal; if unable to meet delivery, Transnet may source elsewhere.

• Submit bids by the closing date and time via upload into the system.
• No bid fee; documents free from www.etenders.gov.za or www.transnet.net.
• Hold bids valid for acceptance within the requested validity period.
• Unauthorised communication about bids between closing and award may result in disqualification.
• State full names of directors, members, or partners/individual in your bid.
• Export licences may be required for imported goods.
• Foreign bidders must provide authorisation for representatives and may need a Power of Attorney.
• No award to anyone on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• In case of conflict, conditions in the RFX document prevail over these General Bid Conditions.

• Compulsory briefing session: 21 July 2026 at 11:00 AM.

• For bidding procedure and technical enquiries: Bridget Silubane.
• Email: [email protected].
• For formal complaints: Email [email protected].

• Submission is electronic via the Transnet e-Tender Submission Portal (TDPS).
• Access the portal at https://esupplierportal.transnet.net/portal/.
• You must register a company profile and log an intent to bid.
• Upload all bid documents; maximum 30MB per upload, multiple uploads allowed.
• All pricing must be completed electronically in the eSupplier portal. Paper pricing schedules are not accepted.
• Submit at least one day before the closing date to avoid last-minute technical issues.
• No late submissions will be accepted.
• Each company must submit using its own registered profile. Submitting through another company's profile will lead to disqualification.
• For Joint Ventures, any party may submit using its registered profile.
• Mandatory returnable documents include a fully completed price schedule, AIA accreditation certificate from SANAS, SAQCC PV of an authorised inspector, and certificate of attendance for the compulsory site meeting.
• Failure to submit mandatory returnable documents by the closing date will result in disqualification.

• Mandatory Returnable Documents: Fully completed price schedule (electronically), AIA accreditation certificate, SAQCC PV certificate, certificate of attendance for compulsory site meeting.
• Returnable Documents Used for Scoring: Valid proof of Specific Goal compliance, Lead Time submission, Previous Experience submission.
• Essential Returnable Documents: SBD1 Form, Certificate of Acquaintance with RFQ Documents, RFQ Declaration and Breach of Law Form, Protection of Personal Information form.
• All returnable sections must be signed, stamped, and dated.

Must possess AIA (Authorized Inspection Authority) accreditation certificate from SANAS. Must have SAQCC PV (Pressure Vessels) certification from an authorized inspector. Must attend compulsory briefing session on 21 July 2026. Must be registered on Transnet's eSupplier portal and submit bid through own company profile (no submissions on behalf of others allowed). Tax matters must be in order with SARS or satisfactory arrangements made. Must meet minimum technical threshold score of 80/100 for lead time and previous experience evaluation.

• Scope: Maintenance services for compressors, air receivers, and oil separators at Transnet Engineering Bloemfontein depot on a once-off basis.
• Service Delivery Address: Transnet Engineering Bloemfontein plant.
• Technical Pre-qualifications (Mandatory):
• AIA accreditation certificate from SANAS.
• SAQCC PV of an authorised inspector.
• Technical Evaluation Criteria:
• Lead Time: Project plan required detailing timelines for inspections, testing, and certification.
• Previous Experience: Demonstrated experience in similar projects, supported by client reference letters.

• Previous experience is a scored technical criterion (50 points).
• Requires signed reference letters on client letterhead for similar projects, detailing project description, period, and valid client contact details.

• Mandatory technical pre-qualifications: AIA accreditation certificate from SANAS and SAQCC PV of an authorised inspector.
• Technical evaluation includes assessment of lead time and project plan for inspections, testing, and certification.

• Detailed pricing schedule with 119 line items for maintenance of specific compressors, air receivers, filters, separators, sand blast pots, and other pressure vessels.
• Each item includes scope description, numeric quantity, unit of measure (Liters), unit price, and total price.
• Total price must be calculated excluding VAT, VAT at 15%, and total including VAT.
• Delivery lead-time from purchase order date must be specified.
• Pricing notes: All prices in ZAR inclusive of VAT; no unpriced disbursements; strict format adherence; unconditional discounts only; refer to General Bid Conditions for incoterms.

• Pricing must be submitted electronically via the eSupplier portal. The paper schedule in the document is for record-keeping only but must be completed.
• Failure to submit pricing electronically results in disqualification.
• Quote on a "delivered nominated destination" basis, inclusive of VAT.
• All prices must be in South African Rand (ZAR).
• Do not include any unpriced disbursements.
• Use the provided pricing schedule format strictly; deviations may lead to disqualification.
• Discounts must be unconditional to be considered.
• Transnet may negotiate for a market-related price.
• The pricing schedule lists 119 line items (e.g., PV Vertical Air Receiver IA3016, PV Filter 2775920002) with quantities and units (Liters).

• Tax Compliance: Bidders must provide a SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate. If not available, a Central Supplier Database (CSD) number must be provided.
• Central Supplier Database (CSD): Bidders must self-register on the National Treasury CSD (https://secure.csd.gov.za/), unless a foreign supplier with no local registered entity.
• B-BBEE: Must submit a B-BBEE Status Level Verification Certificate or Sworn Affidavit for compliance with the B-BBEE Act.
• Foreign Suppliers: Must complete a questionnaire. If not a resident/branch/permanent establishment/have income in RSA, TCS PIN registration is not required.
• Legal Compliance: The successful bidder must comply with all applicable national and local laws, including the Employment Equity Act.
• Other Declarations: Required declarations include SBD1 Form, Certificate of Acquaintance, RFQ Declaration and Breach of Law Form, and Protection of Personal Information form.

• A B-BBEE Status Level Verification Certificate or Sworn Affidavit must be submitted for compliance with the B-BBEE Act.

• Compulsory site briefing on 21 July 2026. Attendance certificate must be submitted with the bid. Failure to attend leads to disqualification.
• Site visit safety requirements:
• Undergo safety induction at the gate.
• Wear safety shoes, goggles, long sleeve shirts, high visibility vests, and hard hats. Without PPE, entry is denied.
• All firearms are prohibited on Transnet premises.

• Transnet may request information on Environmental, Social, and Governance (ESG) standing for record and analysis, but not for evaluation or disqualification.
• Due diligence may be conducted on sub-contractors to detect fronting.

• Standard contract terms include Transnet's General Bid Conditions, Standard RFQ Terms and Conditions for Supply of Goods or Services, Supplier Integrity Pact, and a Non-disclosure Agreement.
• Bidders must certify acquaintance with all RFQ conditions. Material deviations may lead to disqualification.
• Transnet's Legal Counsel will review proposed contractual terms prior to award.
• The successful bidder may be required to obtain security clearance.
• Contract validity: The successful bidder must ensure all returnable documents remain valid for the contract duration.
• Transnet reserves rights to modify, split, cancel, or validate bids, and to cancel contracts based on incorrect information.
• Canvassing or collusion is prohibited and leads to disqualification and restriction.
• Bidders must disclose any relationship with Domestic Prominent Influential Persons (DPIP) or Foreign Prominent Public Officials (FPPO).

• Contact email: [email protected].