Provision of security guarding and access control services for umuziwabantu local municipality (36 months)

• Briefing session (compulsory): 18 May 2026 10:00
• Bid document collection: 11‑May to 15‑May 2026 (08:00‑15:30)
• Closing date and time: 09 June 2026 12:00
• Bid validity period: 3 months from the date of submission

• SCM enquiries: Mr. L Ndawonde – Tel 039 433 3500, Fax 039 433 1208, Email [email protected]
• Technical enquiries: Mr. S Zungu – Tel 039 433 3565, Fax 039 433 1208, Email [email protected]
• Physical submission address: Bid box, Finance (SCM) Office, 10 Murchison Street, Harding, 4680

• Collect bid documents between 11‑May and 15‑May 2026 (08:00‑15:30) at the Finance (SCM) office, 10 Murchison Street, Harding, 4680, and pay the non‑refundable fee of R500 (or download them from the municipal website).
• All returnable documents must be certified and not older than 3 months. Required returnables:
• Company registration (CIPC)
• Valid Tax Clearance Certificate or SARS PIN (TCS)
• B‑BBEE certificate or sworn affidavit (original with SANAS logo)
• Proof of registration on the Central Supplier Database (CSD)
• Municipal rates/lease agreement (no arrears >90 days)
• Joint‑venture agreement (if applicable)
• PSIRA business certificate, PSIRA grade certificates for directors and supervisors, SAPS clearance (≤6 months)
• Firearms competency certificates and licences (for armed guards)
• Public liability insurance minimum cover R10 000 000
• Letter of good standing (COIDA, UIF)
• All mandatory MBD forms (MBD 1, 4, 6.2, 8, 9) and the contract form (MBD 7)
• Complete the checklist (initial/sign all pages, submit at 12:00 on 09 June 2026, attach all required documents, sign where required).
• Bids must be delivered to the official bid box at the same address; late bids are rejected.
• A representative who is suitably qualified must attend the compulsory briefing on 18 May 2026 10:00; non‑attendance invalidates the bid.

Stage 1 – Functionality (minimum 70 % required to proceed):

• Experience – up to 45 points (evidence of 3 state projects with letters of appointment/completion; points based on project duration).
• VIP protection certificates – up to 5 points (certified CVs).
• Proof of resources – up to 20 points (2 licensed vehicles, 6 licensed firearms, ICASA radio licence).
• Detailed implementation plan – up to 10 points (operational, contingency and training plans, 30 % local labour).
• Bank rating – up to 10 points (A = 10, B = 5, C = 3).
• Human resources & capacity – up to 10 points (organogram, PSIRA grades of management and supervisors).

Total possible 100 points; only the 70 % pass threshold matters for qualification – points are not carried forward.

Stage 2 – Price & Specific Goals (80/20 preference points system):

• Preference points (max 20) based on company location: 20 points if address in Umuziwabantu Local Municipality, 10 points if in Ugu District, 5 points if elsewhere in KZN, 0 points outside KZN.
• Price evaluation follows the 80 % functional score + 20 % preference points model (2022).

Scope: Provide security guarding and access‑control services for all listed municipal sites for 36 months, commencing on contract award. Services include:

• Unarmed and armed guarding (minimum grades C for guards, B for supervisors, A/B for senior staff)
• Close‑protection/VIP services
• Armed escorting where required
• Daily operational plans, contingency and training plans, with at least 30 % local labour utilisation
• Supply of required resources: 2 licensed vehicles, 6 licensed firearms, ICASA radio licence, PSIRA‑certified personnel, SAPS‑cleared directors
• Compliance with the Firearms Control Act (2000) and relevant PSIRA grades
• Service Level Agreement to be signed after award.

• Pricing to be submitted on the official pricing schedule (all‑inclusive VAT).
• Bid price must be valid for 3 months.
• Performance security (bank guarantee or irrevocable LC, or cashier’s/certified cheque) to be provided within 30 days of award as specified in the Special Conditions of Contract.
• Payment terms: invoices submitted with delivery note; payment within 30 days of receipt, in Rand, subject to receipt of a completed database application form.
• No additional bonds mentioned beyond performance security.

• Register on the Central Supplier Database (CSD) and attach proof of registration.
• Provide valid Tax Clearance Certificate or SARS PIN/TCS certificate (each party in a JV must submit its own).
• Submit current B‑BBEE certificate or sworn affidavit (original with SANAS logo) to claim preference points.
• Provide CIPC registration documents.
• Provide COIDA letter of good standing, UIF certificate, and public liability insurance (minimum R10 million cover).
• Submit PSIRA business certificate, PSIRA grade certificates for directors/supervisors, SAPS clearance (≤6 months), firearms competency certificates and licences, and any required ICASA licence.
• All documents must be certified and not older than 3 months.