Appointment of a Service Provider who can advertise the CEO Position in media circulating nationally.

The CEO’s five-year, fixed-term contract is coming to an end. Section 13 (3) of the South African Weather

Service Act, 2001 (Act No. ), as amended in 2013, provides that the appointment of the Chief

include an invitation of applications for the post by publishing advertisements in the media circulating

nationally.

4 REQUIREMENT / SCOPE OF WORK

The SAWS seeks the services of a suitable Service Provider to place an advertisement for the position of the

SAWS CEO in a newspaper circulating nationally.

The advertising space and advertisement should be a 3 columns X 11cm. The advertisement should carry a

summary of the post and refer the reader to the SAWS website for the full text of the advertisement. To be

included in the brief advertisement should be the following:

• The SAWS corporate logo;

• A short paragraph about the mandate of the SAWS;

• The title of the position being advertised in big, bold text;

• The Job Grad of the position;

• The post reference number;

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Template: RFQ Terms of Reference for services

– Annexure H

• Location of the post;

• Remuneration package;

• A directive to potential candidates to visit the SAWS website for more details;

• The SAWS website address;

• The name of the SAWS contact person and their contact details for enquiries; and

• The closing date and time for applications.

The SAWS will provide the successful service provider with the details above. The advertisement should be in

grayscale / black and white.

It should be noted that this Terms of Reference is not intended for the procurement of recruitment agencies,

but rather for the placement of an advertisement in media circulating nationally.

5 EVALUATION OF BIDS

The RFQ will be evaluated in 3 phases as mentioned below:

➢ Phase 1: SCM Administrative Requirements.

➢ Phase 3: Price and Specific Goals.

5.1 Phase 1: SCM Administrative Requirements

RFQs received will be verified for completeness and correctness. SAWS reserve the right to accept or reject a

RFQ based on the completeness and correctness of the documentation and information provided.

Bidders are to ensure that they submit the following documentation / information with their RFQ.

Document Comments

Request for Invitation (Annexure A) Completed and signed

SBD 3.3 for services (Pricing Schedule) Completed

SBD 4 (Bidder’s Declaration) Completed and signed

SBD 6.1 (Preference Points Claim Form) Completed and signed if points are claimed

SARS (South African Revenue Service) Tax

Compliant

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Template: RFQ Terms of Reference for services

– Annexure H

Document Comments

Valid and compliant original B-BBEE and/or

BBBEE Certificate

submitted for any points claimed

Bidders who comply with the above requirements will be considered for further evaluation.

evidence will be considered for further evaluation.

circulating nationally. in which media platform the advertisement

will be placed and that the advertisement will

be placed in media circulating nationally.

5.3 Phase 3: Price and Specific Goals

Bidders who comply with the requirements of this bid will be evaluated according to the preference point

scoring system as determined in the Preferential Procurement Regulations, 2022 pertaining to the Preferential

Procurement Policy Framework Act, Act No .

Points for this RFQ shall be awarded for:

(a) Price; and

(b) Specific Goals (Refer to Annexure F: Preference Points Claim Form).

The maximum points for this bid are allocated as follows:

POINTS

PRICE 80

SPECIFIC GOALS (Refer to Annexure F: Preference Points Claim 20

Form)

Total points for Price and Specific Goals 100

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Template: RFQ Terms of Reference for services

– Annexure H

Subject to section 2(1)(f) of the Preferential Procurement Policy Framework Act, 2000 (Act no ), the

RFQ will be awarded to the bidder scoring the highest points.

6 DUE DILIGENCE

The South African Weather Service reserves the right to conduct supplier due diligence prior to final award

or at any time during the contract period. This may include site visits, reference checks and requests for

additional information.

7 SPECIAL CONDITIONS OF CONTRACT

This bid and all contract emanating there from will be subject to the General Conditions of Contract (GCC)

issued in accordance with Chapter 16A of the Treasury Regulations published in terms of the Public Finance

Management Act, 1999 (Act ). The Special Conditions are supplement to that of the General

Conditions of Contract. Where, however the Special Conditions of Contract are in conflict with the General

Conditions of Contract, the Special Conditions of the Contract prevail.

SAWS reserve the right to exclude bidders who fail to comply with any of the Special Conditions of Contract

as stated below.

7.1 Counter Conditions

Bidders’ attention is drawn to the fact that amendments to any of the Bid Conditions or setting of counter

conditions by Bidders or qualifying any Bid Conditions will result in the invalidation of such bids.

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Annexure I

POPIA : Supplier Notice and Consent Form

Private Bag X097, Pretoria, 0001 • Tel: + 27 (0) 12 367 6000 • www.weathersa.co.za • USSD: *120*7297#

POPIA: SUPPLIER NOTICE AND CONSENT FORM

I confirm that I am duly authorised to sign this consent form.

Name (Print) ..............................................

Capacity ..............................................

Signature ..............................................

Name of Firm ..............................................

Date ..............................................

(Hereinafter referred to as “the “Data Subject “)

A company/organization duly incorporated under the laws of Republic of South Africa, having its

main place of business

At ............................................................................................................................. , with

registration number:.................................................................

POPIA: SUPPLIER NOTICE AND CONSENT FORM

Preparatory Statement

Whereas the “Data Subject” is in agreement with the contents of this Notice and Consent Form and grants

SAWS permission to process certain confidential/personal information, for purposes of

whereas the “Data Subject” is considering making an offer (the “Offer”) to SAWS on a solicited

Bid/Tender/RFQ/RFP/RFI, subject to conducting due diligence, as a result of which certain

confidential/personal information of the Data Subject may be disclosed to SAWS.

The Data Subject hereby gives consent to the following:

1. Purposes

SAWS will process, including collect, your personal information (as set out in point 2 below) for the

following purposes:

a) strategic sourcing;

b) procurement;

c) contract management;

d) supplier management;

e) invoice management;

f) payments;

g) debt recovery;

h) fraud prevention; and

i) supplier discovery.

The provision of personal information is voluntary. However, if you do not provide your personal information,

we may not be able to perform the above-mentioned purpose/s.

2. Legal basis for the processing

We process your personal information on the basis that (i) processing information is necessary for pursuing

our legitimate interests (according to section 11(1) of the Protection of Personal Information Act, No. (“POPIA”)), which lies in achieving the purposes as set out in point 1 above, (ii) processing is necessary

to carry out actions for the conclusion or performance of “supply chain management functions” for which you

are party (according to section 11(1)(b) of POPIA), or (iii) processing complies with an obligation imposed by

law on us (according to section 11(1)(c) of POPIA).

We process the following personal information (for specific natural or juristic person and can be used to

identify you or that person):

Document Reference: POPIA: SUPPLIER NOTICE AND CONSENT FORM

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