Coal sampling, preparation and analyses of Coal delivered to Camden Power Station for a period of 48 Months

Meet the eligibility criteria for a tenderer.

Submit one (1) hard copy of the original tender to Eskom.

Submit a complete original tender with commercial, financial and technical information.

Submission of the mandatory commercial tender returnables as at stipulated deadlines.

Central Supplier Database (CSD) number (MAA.........)

NB: Please note that it is mandatory for suppliers to register on National Treasury’s Central Supplier

Database, if you intend doing work with any State department or State-owned entity/company

Step 2 - Functionality

Mandatory Technical Requirements:

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Review Date February 2030

Step 3 – Price & Preference (80/20)

Calculate price points out of 80 (Price = Tendered (tactical) or evaluated (project) price)

A maximum of 20 points may be allocated to specific goals.

Apply preference points according to B-BBEE level contribution.

Add price points and preference points.

Select tender with highest points (Price Points + Preference Points)

Price Evaluation (80 points)

Adjudication Criteria Points

Price Evaluation

 Pt − P min  80 Ps = 80 1 − 

 P min 

Where:

Ps = Points scored for price of Bid under consideration

Pt = Rand value of Bid under consideration

Pmin = Rand value of lowest acceptable Bid

The points scored for price will be added to the points scored for B-BBEE status level of contribution to

obtain the tenderers total points scored out of a 100.

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Detailed SDL&I Consideration

Section 1: Specific Goals

A maximum of 10/20 points may be awarded to a tenderer for the specific goal specified for the tender.

The points scored for the specific goal must be added to the points scored for price and the total must be

rounded off to the nearest two decimal places. Subject to section 2(1)(f) of the Preferential Procurement

Policy Framework Act, the contract must be awarded to the tenderer scoring the highest points.

Number of points Number of points

B-BBEE Status Level of Contributor

(90/10 system) (80/20 system)

1 10 20

2 9 18

3 6 14

4 5 12

5 4 8

6 3 6

7 2 4

8 1 2

Non-compliant contributor 0 0

NB: The following documents are required to claim preference points,

Valid B-BBEE certificate issued by a SANAS accredited verification agency / sworn affidavit / CIPS

affidavit

Proof of ownership / shareholding (preferably CIPC documentation) inclusive of shareholding

breakdown

Certified ID copies of shareholder(s)

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Proof of Disability (where applicable)

In a case of a trust, consortium or joint venture (including incorporated consortia and joint

ventures),a consolidated B-BBEE status level verification certificate.

Tenderer failing to provide documentation for the allocation of preference points will not be

disqualified, but’

May only score point out of 90/80 for price

Scores 0 points out of 10/20 for specific goals

Step 4: Contractual Requirements

SHEQ is contractual requirement, and this implies that if a document has not been submitted, then the

Procurement Practitioner may ask the tenderer for it. Documents required for SHEQ as part of objective

criteria, must be mentioned in the tender returnable list. These documents will not be mandatory for

evaluation. This means that if it is not submitted, we can ask for it to be submitted within a certain time

period. The team can agree on how many days to allow for the tenderer to submit the document. Should

the tenderer not submit within the new date and time, then Eskom approaches the second highest

tenderer.

Should a document be submitted but Eskom is not satisfied with the contents of it, then the SHEQ person

must ask the Procurement Practitioner to include it as a negotiation parameter or to clarify it. The SHEQ

persons must be involved from the beginning of the process and make sure that the requirements are

contractual conditions.

Should it be found that the highest ranked supplier doesn’t meet the objective criteria even after asked

for it or negotiate on it, Eskom team may go to the second highest tenderer. The cost difference between

the two tenderers prices must be investigated and if too large, some mitigating actions must be decided

upon to ensure that the tenderer meets the criteria.

4.1 Health and Safety Requirements:

Letter of Good standing

Baseline Risk assessment

SHEQ policy

Annexure B Acknowledgement form

4.2 Environmental Requirements:

Environmental Policy

Environmental Management Plan (EMP)

Environmental Risk Assessment

Training of employees on environmental risks

Hazardous Substances and Material Register

Material Safety Data Sheet

Recycling programme for all waste streams

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Waste Management Programme and Housekeeping

4.3 Quality Requirements:

List of Tender Returnables Documents

Category 3 : Quality Requirements

Deliverables to be evaluated indicator = 1

SECTION A : Quality Management System Requirements ISO 9001

Objective evidence of documented QMS that is not certified but

complies with ISO 9001

Apply =1

A.1 QMS Manual or a document that defines and describes the QMS and its scope 1

A.2 Quality Policy Approved by top management. 1

A.3 Quality Objectives Approved by top management. 1

A.4 Control of documented information (i.e. document and record control)

Clause 7.5 of ISO 9001:2015

A.5 Documented information for Control of nonconforming outputs

Clause 8.7 of ISO 9001:2015

A.6 Documented information for Nonconformity and Corrective action

Clause 10.2 of ISO 9001:2015

A.7 Documented information for Internal audit

Clause 9.2 of ISO 9001:2015

Section A Score Option 2 7

SECTION B : Evidence of QMS in operation (Tender Quality Requirements -Ref 240-

Apply =1

B.1 Documented information for defined roles, responsibilities and authorities -

Organization chart and Responsibility matrix (must include but not limited to quality

management function/role)

(Clause 5.3 of ISO 9001:2015)

B.2 Documented information for Control of Externally Provided Processes, Products and

Services - Must include criteria for evaluation, selection, monitoring of performance, and 1

re-evaluation of external providers (Clause 8.4 of ISO 9001:2015)

Section B Score 2

SECTION C: Contract Quality Plan Requirements (Ref 240-105658000 and 240-109253698).

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Draft Contract Quality Plan specific to the scope of work as described in the tender documents

(Ref ISO 10005)

Apply

(Yes=1)

NB! Draft Contract/Project Quality Plan has important QA deliverables 1

Section C Score 1

SECTION D: Quality Control Plan Requirements (Ref 240-105658000 or 240-109253302)

QCP /Checklist/ ITP (Quality Control Plans) as per Scope of Works (Ref ISO 10005)

Apply = 1

NB! Draft/ Example of an Inspection and Test Plan (ITP) or Quality Control Plan (QCP) on

similar and/ or previous work done

Section D Score 1

SECTION E: User defined additional Requirements & miscellaneous (Ref 240-105658000)

Customer specific requirements & other standards and required can be listed and evaluated

here

Apply

(Yes=1)

E.1 Form A is completed and signed. 1

E.2 Add other requirements (if applicable) as per the scope of work and/ or specification 1

Section E Score 2

Financial Analysis/Evaluation

Finance requirements for financial statement analysis.

Auditors/ independent reviewers / accounting officer’s / compiler’s report.

A signed director’s / member’s report.

Set of Annual financial statements: Approved financial statements, signed auditors / independent

reviewers / accounting officer’s report must be valid and not outdated, received within 18 months

after year end (S (30) of Companies Act

3.1 Statement of Financial Position

3.2 Statement of Comprehensive Income (Income Statement)

3.3 Statement of Changes in Equity

3.4 Statement of Cash Flows

3.5 Notes to the Financial Statements

ITA 34C Income tax assessment for current year under review, only used if supplier is not audited

Public Interest Score (PIS) – used to determine whether the financial statements are required to be

audited / independently reviewed or neither.

Procurement to send the following

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6.1 Contracts that the supplier has with Eskom breaking down the target value, value spent and

remaining value

6.2 The contract reference as per tender enquiry for new contracts for cessions and other

modifications (remaining contract value and contract number)

6.3 Contract description as per the tender issue or mandate or modification

To note:

Finance will not review financials with errors. We do not adjust financial statements

Finance does not communicate with suppliers unless it is a clarification meeting set with the buyer and

minuted as per commercial requirements.

PIS score will be verified according to the AFS where possible

Report turnaround time will be 7 days from the date finance receives all required documentation

PIS Score and report requirements clarification

Owner Managed Companies

If PIS 350 regardless of financials being compiled internally or externally – Finance requires an audited

report

Between 100-349 internally compiled = Audited report if externally/independently compiled compilation

report or accountants report

Less that 100- An accountants report regardless of financials being compiled internally or externally

Not Owner Managed.

If PIS 350 regardless of financials being compiled internally or externally – Finance requires an audited

report

Between 100-349 internally compiled = Audited report if externally/independently compiled an

independent review report Less that 100- An independent review report regardless of financials

being compiled internally or externally

SDL&I

Section 2: Objective criteria

Not applicable

Section 3: SDL&I Objectives in line with Reconstruction and Development Programme (RDP)

Goals

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Tenderers who complete and submit the objectives as required, but who do not meet Eskom’s targets,

will not be disqualified. SDL&I objectives do not form part of scoring but commitments will form part of

contractual obligations

Transformation – BBBEE Improvement or Retention Plan

Transformation remains an area of focus, where Eskom continuously strives to align itself with national

transformation imperatives to unlock growth, drive industrialization, create employment and contribute

to skills development.

Eskom encourages its suppliers to constantly strive to improve their B-BBEE rating. Whereas Tenderer/s

will be allocated points in terms of a preference point system based on specific goals, Eskom also

requests that tenderer/s submits their B-BBEE improvement or retention plan within 30 days of signing

the contract.

Tenderer/s are therefore requested to indicate the extent to which they will maintain (only if the

respondent is a Level 1) or may improve/maintain their B-BBEE status over the contract period if their

B-BBEE status is level 2 or 3. Tenderer/s with a B-BBEE status level 4 at the time of contract award,

shall migrate and achieve as a non-negotiable a milestone of B-BBEE Level 3 by the end of the first year

of the contract and thereafter improve their B-BBEE status level or migrate by one level higher.

Tenderer/s with a B-BBEE recognition status of Level 5 to Level 8 or non-compliant at the time of contract

award, shall migrate and achieve as a non-negotiable a milestone of Level 4 by the end of the first year

of the contract and thereafter improve at least one B-BBEE Level higher of each year from the second

year of the contract. Tenderer/s are requested to submit their B-BBEE Improvement Plan as an essential

document within 30 days of signing the contract.

NB: A valid B-BBEE certificate or Sworn Affidavit is a condition for contract award, if your company’s

annual Total Revenue is R10 Million or less you qualify as an Exempted Micro Enterprise therefore you

can submit Sworn Affidavit. If your annual Total Revenue is R50 Million or less, you qualify as Qualifying

Small Enterprise and must comply with all of the elements of QSE score card relevant to your sector

unless an entity is at least 51% Black owned you are required to obtain a Sworn affidavit. If your Annual

Total Revenue is above R50m you need to submit a Valid B-BBEE certificate.

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Local Procurement Content

“Local Procurement Content” refers to value added in South Africa by South African resources.

Where a single contract involves a combination of local and imported goods and/or services, the

tender response must be separated into its components as per the Price Schedule included with the

tender documents. Local procurement content is total spending minus the imported component.

Tenderers are required to submit their proposals in the table below.

Local Procurement Content Eskom target Tenderer Proposal

100%

Jobs. Tenderers are required to submit proposals for the type and number of jobs that will be

created and retained in South Africa as a direct result of being awarded a contract.

Type of Jobs to be created Number of Jobs to be created

Type of Jobs to be retained Number of Jobs to be retained

Section 3: SDL&I Penalty and Performance Security

Not applicable

Rection 4: Reporting and Monitoring

Not applicable

Section 5: Market Research

The following information demonstrates market analysis and assisted in arriving at the targets above.

Current Suppliers Providing the Services Potential Suppliers:

None • Open market

Section 6: General Information on Validity of Sworn Affidavits

The following must be considered when it comes to validity of Affidavits;

Tenderers submitting B-BBEE Sworn Affidavits must ensure that the affidavits meet the

following key pointers to ensure their validity:

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Name/s of deponent as they appear in the identity document and the identity number.

Designation of the deponent as the director, owner or member must be indicated in order to

know that person is duly authorised to depose of an affidavit. (Mark the applicable option).

Name of enterprise as per enterprise registration documents issued by the CIPC, where

applicable, and enterprise business address.

Percentage of black ownership, black female ownership and designated group. In the case of

specialised enterprises as per Statement 004, the percentage of black beneficiaries must be

reflected. (No blank spaces to be left).

Indicate total revenue for the year under review and whether it is based on audited financial

statements or management account. (Mark the applicable option).

Financial year end as per the enterprise’s registration documents, which was used to

determine the total revenue. (Financial year end to be stipulated by day/month/year).

B-BBEE Status level. An enterprise can only have one status level. (Tick applicable level)

Empowering supplier status must be indicated. For QSEs, the deponent must select the basis for

the empowering supplier status.

Date deponent signed and date of Commissioner of Oath must be the same. (The sworn affidavit

must be signed in the presence of the Commissioner of Oath. Furthermore the

Commissioner must also sign and stamp)

Commissioner of Oath cannot be an employee or ex officio of the enterprise because, a person

cannot by law, commission a sworn affidavit in which they have an interest.

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ANNEXURE A

AUTHORISATION FORM

Indicate the status of the tenderer by ticking the appropriate box below.

A B C D E F

COMPANY CLOSE PARTNERSHIP JOINT SOLE TRUST

CORPORATION VENTURE PROPRIETOR

The tenderer must complete the appropriate certificate set out below for its category of organisation.

If the tenderer is a company, close corporation, joint venture, or trust the tenderer must attach a

certified copy the document that is proof of the contents of the certificate (resolution of the board of

directors of a company, members’ resolution of a close corporation, power of attorney in the case of

a joint venture, or resolution of the board of trustees of a trust).

Note further that, in addition to completing the relevant certificate for category of organisation, the

authorised representative of the tenderer is also required to complete and sign the table at the end

of this Authorisation Form.

Certificate for company

I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _._ _ _ , in my capacity as _ _ _ _ _ _ _ _ _ _ _ of the

board of directors of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby

confirm that by resolution of the board taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is

authorised to submit this tender on behalf of the company, and to sign all documents in connection

with this tender and any contract that may result from it on behalf of the company. A certified copy of

the resolution of the board is annexed to this Form.

Signed: Date:

Name: Position:

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Certificate for close corporation

I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _._ _ _ , in my capacity as member of _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by majority vote of the

members taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting

in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender

on behalf of the close corporation, and to sign all documents in connection with this tender and any

contract that may result from it on behalf of the close corporation. A certified copy of the members’

resolution is annexed to this Form.

Signed: Date:

Name: Position:

Certificate for partnership

We, the undersigned, being the key partners in the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ hereby authorise Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, acting in his/her

capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, to submit this tender on behalf of the partnership,

and to sign all documents in connection with the tender and any contract that may result from it on

behalf of the partnership.

Name Address Signature Date

NOTE: This certificate is required to be completed and signed by the full number of Partners

necessary to commit the Partnership. Attach additional pages if more space is required.

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Certificate for Joint Venture

We, the undersigned, are submitting this tender offer in Joint Venture and hereby authorise Mr/Ms _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, an authorised signatory of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ , being the lead member in the Joint Venture, to sign all documents in connection

with the tender and any contract that may result from it on behalf of all the members in the Joint

Venture.

This authorisation is evidenced by the attached power of attorney signed by the legally authorised

signatories of all the members in the Joint Venture.

We attach to this Form a certified copy of the Joint Venture Agreement which incorporates a statement

that all members in the Joint Venture are liable jointly and severally for the execution of the contract,

a term that indicates which member will be the lead member, and terms that indicate the ratios

according to which work and payment will be divided amongst the members.

Name of JV member Address Authorised signature,

name and capacity

Lead member

Member

Member

Member

NOTE: This certificate is required to be completed and signed by all members of the joint

venture. Attach additional pages if more space is required.

Certificate for sole proprietor

I, _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that I am the sole proprietor of the

business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Signed: Date:

Name: Position:

(Sole Proprietor)

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Certificate for trust

I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _._ _ _ , in my capacity as _ _ _ _ _ _ _ _ _ _ _ of the

board of trustees of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm

that by resolution of the board of trustees taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_, is authorised to submit this tender on behalf of the trust and to sign all documents in connection

with this tender and any contract that may result from it on behalf of the trust. A certified copy of the

resolution of the board of trustees is annexed to this Form.

Signed: Date:

Name: Position:

NOTE: The table below must also be fully completed by all tenderers in addition to the

certificate that was selected and completed above.

Name of tenderer:

Full names of authorised signatory:

Designation and capacity:

Signature of authorised signatory

Date of signature:

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B-BBEE Minimum Level: 0