Two-year contract for standby generator maintenance, servicing & repairs at mnquma local municipality sites

Mnquma Local Municipality hereby invites bids from all prospective accredited and qualifying service providers for

BID NO. Description Evaluation Closing Date & CIDB Grading

Criteria Time

MNQ/SCM/71/25-26 APPOINTMENT OF SERVICE 80/20 Date: 1ME or Higher

PROVIDER FOR THE MAINTENANCE, 03/03/2026

SERVICING AND REPAIRS OF

STANDBY GENERATORS ON ALL Time: 12:00

MNQUMA LOCAL MUNICIPALITY

PREMISES FOR A PERIOD OF TWO

YEARS

Technical Enquiries: Mr L Boya (Manager: Electrical Services) at 047 050 1322/073 427 6703 email:

[email protected]

SCM Enquiries: Ms. Y Vava (Manager: SCM) at (047) 050 1156 / 072 698 6085 email: [email protected]

Evaluation Criteria: The evaluation will be conducted in two (02) stages namely:

Stage 1: Administrative compliance

Bidders that do not meet the administrative compliance (Compliance with mandatory and other bid requirements)

will not be eligible for further evaluation and will be deemed as non-responsive.

Stage 2: Evaluation in terms of the 80/20 preference point systems prescribed in Preferential Procurement Regulations 2022

Price=80 points,

Specific goals =20 points

Proof Required to score points

The specific goals allocated points in Specific Goal Points

terms of this tender Allocated 20 points

The Promotion of South African owned 20 Fully completed and signed MBD 6.1 and Full

Enterprise Central Supplier Database Report (CSD) not older

than one month.

NB: No points will be claimed by the bidder if it fails to submit proof required to score points for specific goals

REQUIRED DOCUMENTS: CONDITIONS OF ACCEPTANCE:

Potential bidders are urged to submit the following ● The Municipality is under no obligation to accept any

attachments when submitting their proposals, failure to do proposal/tender and reserves the right to accept the

so will lead to disqualification. whole or any part of the proposal/tender. No

proposal/tenders will be considered from persons in the

COMPANY EXPERIENCE: Bidder has successfully service of the state.

completed One (01) Maintenance, servicing and repairs of ● The bidder or any of its directors/shareholders is not

generator listed on the Register of Tender Defaulters in terms of

the Prevention and Combating of Corrupt Activities Act

PROOF OF COMPANY EXPERIENCE: Signed reference of 2004 as a person prohibited from doing business with

letter with appointment letter in relation to the required the public sector.

services must be attached ● The bidder has not abused the Employer’s Supply

Chain Management System; or failed to perform on any

KEY STAFF PERSONNEL: MUST BE WORKING FOR previous contract and has been given a written notice to

THE BIDDING COMPANY. this effect.

● No late, incomplete, unsigned faxed, couriered, and

Mechanical Engineer: Academic Qualification: N3 emailed tenders will be accepted

Mechanical Engineering with trade tests must have a ● The tender offer submitted shall remain valid,

minimum of 3 years’ experience in maintenance, servicing

and repairs of standby generator and must provide certified irrevocable and open for written acceptance by the

copy of trade test. Mnquma Local Municipality for a period of 90 days from

the closing date.

Electrician: Academic Qualification: N3 Engineering ● The award of the tender may be subjected to price

Electrical with trade test must have a minimum of 3 years’ negotiation with the preferred tenderers.

experience in maintenance, servicing and repairs of standby ● The municipality reserves the right to extend the tender

generator and must provide certified copy of trade test. period by notice in the press and on the municipality’s

official website www.mnquma.gov.za

Bidders must submit detailed CVs with original certified NB: Preferred bidders will be required to furnish the

(not older than 06 months) copies of the required municipality with:

professional qualifications. If the required certified

copies of professional qualifications are not attached to ▪ CK/ Company registration, Certified ID Copies not

the CVs, will lead to disqualification (Copy of a certified older than six (06) months

copy will not be considered). ▪ Tax Compliance Status PIN

▪ Certificate issued by the municipality or any other

municipality to which he may be indebted to the effect● Full CSD Report (Not older than one Month)

that he and, in the event of the bidder being a company,

● Valid CIDB grade for 1ME or Higher also any of its directors, is not indebted to the

municipality● Only the original tender document will be accepted.

or any other municipality or municipal entity for rates,

● Fully Completed Tender Forms i.e. Form of Offer, all taxes and/or municipal service charges which are in

returnable MBDs (MBD1-9) –Part of the tender arrear for a period more than three months and that

document. Return all returnable documents to the no dispute exists between such bidder and municipality

or municipal entity concerned in respect of any such employer after completing them, in them entirely by

arrear amounts. Bidders who reside within the Mnquma writing legibly in non – erasable ink.

Local Municipality (MLM) jurisdiction will be verified

● In the case of partnerships/consortiums/ joint venture with MLM Revenue Section.

agreement, signed agreement must be submitted with

the tender document, and

● All parties/partners to the partnership/ consortium/joint

venture agreement must be registered on the Central

Supplier Database

NB: If Bidder submits Fraudulent Information, the

Bidder will be Blacklisted for five years

OBTAINING OF TENDER DOCUMENTS:

Tender documents for this project are downloadable at the

municipal website: www.mnquma.gov.za and on eTender

portal: https://etenders.treasury.gov.za/

TENDER SUBMISSION AND OPENING

Tenders/Proposals must be submitted by hand at Bid Box,

Corner King and Mthatha Street, Butterworth. 4960

Bids may only be submitted on the bid document provided

by the municipality.

Tenders should be sealed, endorsed on the envelope with:

BID NUMBER: MNQ/SCM/71/25-26

PROJECT NAME: APPOINTMENT OF SERVICE

PROVIDER FOR THE MAINTENANCE, SERVICING AND

REPAIRS OF STANDBY GENERATORS ON ALL

MNQUMA LOCAL MUNICIPALITY PREMISES FOR A

PERIOD OF TWO YEARS

Back of the envelope with: ....................................

Company Name, Address, Contact person and Contact S. Mahlasela

details. MUNICIPAL MANAGER

T1.2 Tender Data

The conditions of tender are those contained in the latest edition of SANS 10845-3, Construction Procurement

– Part 3: Standard conditions of tender.

SANS 10845-3 makes several references to the Tender Data for details that apply specifically to this tender.

The Tender Data shall have precedence in the interpretation of any ambiguity or inconsistency between it and

the provisions of SANS 10845-3.

Each item of data given below is cross-referenced to the clause in SANS 10845-3 to which it mainly applies.

Clause

Tender Data

number

3.1 The Employer is Mnquma Local Municipality

3.2 The tender documents issued by the employer comprise the following documents:

THE TENDER

Part T1: Tendering procedures

T1.1 - Tender notice and invitation to tender

T1.2 - Tender data

Part T2: Returnable documents

T2.1 - List of returnable documents

T2.2 - Returnable schedules

THE CONTRACT

Part C1: Agreements and Contract data

C1.1 - Form of offer and acceptance

C1.2 - Contract data

C1.3 - Performance Bond

Part C2: Pricing data

C2.1 - Pricing assumptions

C2.2 - Bill of Quantities

Part C3: Scope of work

C3 - Scope of work

Part C4: Site information

C4 - Site information

3.4 The employer’s agent is:

Name: Traffic and Law Enforcement, Community Services

Address: Mnquma LM, Corner King & Mthatha street, Butterworth, 4960

Tel: 047 050 1369

3.4 The language for communications is English

3.6 The competitive negotiation procedure shall be applied.

3.6 The proposal procedure using the two stage-system is not to be used.

4.1 only those tenderers who are registered with the CIDB, or are capable of being so prior to the evaluation of

submissions, in a contractor grading designation equal to or higher than a contractor grading designation

determined in accordance with the sum tendered, or a value determined in accordance with regulation 25

(1b) or 25(7a) of the construction industry development regulations, for APPOINTMENT OF SERVICE

PROVIDER FOR THE MAINTENANCE, SERVICING AND REPAIRS OF STANDBY GENERATORS ON

ALL MNQUMA LOCAL MUNICIPALITY PREMISES FOR A PERIOD OF TWO YEARS class of

construction work, are eligible to have their tenders evaluated.

joint ventures are eligible to submit tenders provided that:

1. every member of the joint venture is registered with the CIDB.

2. the lead partner has a contractor grading designation in the required or higher class of construction

work; and

3. the combined contractor grading designation calculated in accordance with the construction industry

development regulations is equal to or higher than a contractor grading designation determined in

accordance with the sum tendered for APPOINTMENT OF SERVICE PROVIDER FOR THE

MAINTENANCE, SERVICING AND REPAIRS OF STANDBY GENERATORS ON ALL MNQUMA

LOCAL MUNICIPALITY PREMISES FOR A PERIOD OF TWO YEARS class of construction work or

a value determined in accordance with regulation 25 (1b) or 25(7a) of the construction industry

development regulations.

4.7 The arrangements for a compulsory clarification meeting are as stated in the Tender Notice and Invitation

to Tender.

Tenderers must sign the attendance list in the name of the tendering entity. Addenda will be issued to and

tenders will be received only from those tendering entities appearing on the attendance list.

4.10 Tenderers are required to state the rates in Rand

4.12 No alternative tender offers will be considered

4.13.1 Each tender offer communicated on paper shall be submitted as an original.

4.13.2 The employer’s details and address for delivery of tender offers and identification details that are to be

shown on each tender offer package are:

4.13.3 Each tender shall be enclosed in a sealed envelope, bearing the correct identification details and shall be

placed in the tender box located at the foyer of.

Mnquma Local Municipality

Corner king & Mthatha Street, Butterworth, 4960

Identification details: Tender reference number, Title of Tender and the closing date and time of the

tender

4.13.4 The tenderer is required to submit with his tender the following certificates:

1. A tax compliant pin or an original Tax Clearance Certificate issued by the South African Revenue

Services.

2.Full CSD report not older than 1 month

3. Fully completed and signed form of Offer

4. Proof of CIDB registration

4.13.5 A two-envelope procedure is not required.

4.13.6 Only the “ORIGINAL tender document is to be submitted as a tender package.

4.13.7 Telephonic, telegraphic, telex, facsimile or e-mailed tender offers will not be accepted.

4.15 The closing time for submission of tender offers is as stated in the Tender Notice and Invitation to Tender.

4.16 The tender offer validity period is 90 days.

4.17 The tenderer is required to submit with his tender a letter of intent from an approved insurer undertaking to

provide the Performance Bond to the format included in Part C1.3 of this procurement document

5.1 The Employer will respond to requests for clarification received up to seven (7) working days before the

tender closing time.

5.2 The employer shall issue addenda until five (5) days working days before tender closing time.

5.3 Tenders will be opened immediately after closing time for tenders at the foyer next to the Tender box, at

12H00.

5.4 The procedure for the evaluation of responsive tenders is Method 2 (Financial offer and quality).

The financial offer is scored using Formula 2 in Table 1 where W1 is

The value of W2 is equal to 100 minus W1

5.5 The procedure for the evaluation of responsive tenders is Method 3 (Financial offer and preference)

The financial offer will be scored using the following formula:

A = (1 - (P - Pm))

Pm

The 80/20 Preference Point System for bids with a Rand value not exceeding R50,000,000-00 (all applicable

taxes included); and

The 90/10 Preference Point System for bids with a Rand value above R50,000,000-00 (all applicable taxes

included).

5.6 The procedure for the evaluation of responsive tenders is Method 4 (Financial offer, quality and preference)

The total number of tender evaluation points (TEV) shall be determined in accordance with the following

formula.

TEV = f1 (NFO + NP) + f 2NQ

where f1 and f2 are fractions, f1 equals 1 minus f2 and f2 equals

NFO is the number of tender evaluation points awarded for the financial offer made in accordance

with 5.11.7 where the score for financial offer is calculated using the following formula

A = (1 - (P - Pm))

Pm

and W1 equals:

1) 90 where the financial value inclusive of VAT of all responsive tenders received have a value

in excess of R50 000 000 or

2) 80 where the financial value inclusive of VAT of one or more responsive tender offers have a

value that equals or is less than R 50 000 000

NP is the number of tender evaluation points awarded for preferences claimed in accordance with

the Preferencing Schedule

NQ is the number of tender evaluation points awarded for quality offered in accordance with 5.11.9

where W2 = 100.

Up to 100 minus W1 tender evaluation points will be awarded to tenderers who complete the referencing

schedule and who are found to be eligible for the preference claimed.

5.7 Tender offers will only be accepted if:

a) the tenderer is registered on the Central Supplier Database (CSD) for the South African government (

see https://secure.csd.gov.za/ ) unless it is a foreign supplier with no local registered entity

b) the tenderer is in good standing with SARS according to the Central Supplier Database;

c) the tenderer is registered with the Construction Industry Development Board in an appropriate

contractor grading designation;

d) the tenderer or any of its directors/shareholders is not listed on the Register of Tender Defaulters in

terms of the Prevention and Combating of Corrupt Activities Act of 2004 as a person prohibited from

doing business with the public sector;

e) the tenderer has not:

i) abused the Employer’s Supply Chain Management System; or

ii) failed to perform on any previous contract and has been given written notice to this effect;

f) the tenderer has completed the Compulsory Declaration and there are no conflicts of interest which

may impact on the tenderer’s ability to perform the contract in the best interests of the employer or

potentially compromise the tender process;

g) the tenderer is registered and in good standing with the compensation fund or with a licensed

compensation insurer;

h) the employer is reasonably satisfied that the tenderer has in terms of the Construction Regulations,

2003, issued in terms of the Occupational Health and Safety Act, 1993, the necessary competencies

and resources to carry out the work safely.

i) the tender offer is within a stipulated threshold percentage as stated under contract data

5.8 The number of paper copies of the signed contract to be provided by the employer is one (1).

The additional conditions of tender are:

Compliance with the tender specification and the general conditions of the tender.

Part T2: Returnable documents

T.2.1 List of returnable documents

1 Documentation to demonstrate eligibility to have tenders evaluated

• CIDB certificate

• Certified Original copies of qualifications

• Signed MBD Forms

• Fully completed Form of Offer

• Fully completed BOQs

• Full CSD report and it must not be older than 1/ one month from the date of bid closing

Note: Failure to provide these documents will result in the tender not being evaluated

2 Returnable Schedules required for tender evaluation purposes

The tenderer must complete the following returnable schedules as relevant:

• Record of Addenda to Tender Documents

• Proposed amendments and qualifications

• Compulsory Declaration

• Municipal declaration and returnable documents

• Certificate of Authority for Joint Ventures, if applicable

• Annual Financial Statements Declaration

• Evaluation schedule 1:

3 Returnable Schedules that will be used for tender evaluation purposes and be incorporated into the

contract

The tenderer must complete all returnable documents provided i.e.

MBD Forms

C1.1 Offer portion of Form of Offer and Acceptance

C1.2 Contract Data (Part 2)

C2.2 Bill of Quantities

Record of Addenda to tender documents

We confirm that the following communications received from the Employer before the submission of this tender

offer, amending the tender documents, have been taken into account in this tender offer:

Date Title or Details

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

Attach additional pages if more space is required.

Signed Date

Name Position

Tenderer

Proposed amendments and qualifications

The Tenderer should record any deviations or qualifications he may wish to make to the tender documents in this

Returnable Schedule. Alternatively, a tenderer may state such deviations and qualifications in a covering letter to his

tender and reference such letter in this schedule.

The Tenderer’s attention is drawn to clause 5.8 of SANS 10845-3 regarding the employer’s handling of material

deviations and qualifications.

Page Clause or item Proposal

Date

Signed

Name Position

Tenderer

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Compulsory Declaration

The following particulars must be furnished. In the case of a joint venture, separate declaration in respect of each partner

must be completed and submitted.

Section 1: Enterprise Details

Name of enterprise:

Contact person:

Email:

Telephone:

Cell no

Fax:

Physical address

Postal address

Section 2: Particulars of companies and close corporations

Company / Close Corporation registration number

Section 3: SARS Information

Tax reference number

VAT registration number: State Not Registered if not registered for VAT

Section 4: CIDB registration number

CIDB Registration number (if applicable)

Section 5: National Treasury Central Supplier Database

Supplier number

Unique registration reference number

Section 6: Particulars of principals

principal: means a natural person who is a partner in a partnership, a sole proprietor, a director of a company established in terms of

the Companies Act of 2008 (Act No. ) or a member of a close corporation registered in terms of the Close Corporation Act,

1984, (Act No. ).

Full name of principal Identity number Personal tax reference number

Attach separate page if necessary

Section 7: Record in the service of the state

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Indicate by marking the relevant boxes with a cross, if any principal is currently or has been within the last 12 months in

the service of any of the following:

 a member of any municipal council  an employee of any department, national or provincial

 a member of any provincial legislature public entity or constitutional institution within the

meaning of the Public Finance Management Act of

 a member of the National Assembly or the 1999 (Act No. )

National Council of Province

 a member of an accounting authority of any national

 a member of the board of directors of any or provincial public entity

municipal entity

 an employee of Parliament or a provincial legislature

 an official of any municipality or municipal

entity

If any of the above boxes are marked, disclose the following:

Name of principal Name of institution, public office, board or organ Status of service

of state and position held (tick appropriate column)

Current Within last

12 months

*insert separate page if necessary

Section 8: Record of family member in the service of the state

family member: a person’s spouse, whether in a marriage or in a customary union according to indigenous law, domestic partner in a

civil union, or child, parent, brother, sister, whether such a relationship results from birth, marriage or adoption

Indicate by marking the relevant boxes with a cross, if any family member of a principal as defined in section 5 is currently

or has been within the last 12 months been in the service of any of the following:

 a member of any municipal council  an employee of any provincial department, national or

 a member of any provincial legislature provincial public entity or constitutional institution

within the meaning of the Public Finance Management

 a member of the National Assembly or the Act, 1999 (Act )

National Council of Province

 a member of an accounting authority of any national

 a member of the board of directors of any or provincial public entity

municipal entity

 an employee of Parliament or a provincial legislature

 an official of any municipality or municipal

entity

Name of family member Name of institution, public office, board or Status of service

organ of state and position held (tick appropriate

column)

Current Within last

12 months

*insert separate page if necessary

Section 9: Record of termination of previous contracts with an organ of state

Was any contract between the tendering entity including any of its joint venture partners terminated during the past 5

years for reasons other than the employer no longer requiring such works or the employer failing to make payment in

terms of the contract.

 Yes  No (Tick appropriate box)

If yes, provide particulars (interest separate page if necessary)

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Section 10: Declaration

The undersigned, who warrants that he / she is duly authorised to do so on behalf of the tendering entity confirms that the

contents of this Declaration are within my personal knowledge, and save where stated otherwise in an attachment hereto,

are to the best of my belief both true and correct, and:

i) neither the name of the tendering entity or any of its principals appears on:

a) the Register of Tender Defaulters established in terms of the Prevention and Combating of Corrupt Activities Act of

2004 (Act No. )

b) National Treasury’s Database of Restricted Suppliers (see www.treasury.gov.za)

ii) neither the tendering entity of any of its principals has within the last five years been convicted of fraud or corruption

by a court of law (including a court outside of the Republic of South Africa);

iii) any principal who is presently employed by the state has the necessary permission to undertake remunerative work

outside such employment (attach permission to this declaration);

iv) the tendering entity is not associated, linked or involved with any other tendering entities submitting tender offers

v) has not engaged in any prohibited restrictive horizontal practices including consultation, communication, agreement,

or arrangement with any competing or potential tendering entity regarding prices, geographical areas in which goods

and services will be rendered, approaches to determining prices or pricing parameters, intentions to submit a tender

or not, the content of the submission (specification, timing, conditions of contract etc.) or intention to not win a tender;

vi) has no other relationship with any of the tenderers or those responsible for compiling the scope of work that could

cause or be interpreted as a conflict of interest;

vii) neither the tenderer or any of its principals owes municipal rates and taxes or municipal service charges to any

municipality or a municipal entity and are not in arrears for more than 3 months;

viii) SARS may, on an on-going basis during the term of the contract, disclose the tenderer’s tax compliance status to the

Employer and when called upon to do so, obtain the written consent of any subcontractors who are subcontracted to

execute a portion of the contract that is entered into in excess of the threshold prescribed by the National Treasury,

for SARS to do likewise.

Signed Date

Name Position

Enterprise name

NOTE 1 The Standard Conditions of Tender contained in SANS 10845-3 prohibits anticompetitive practices (clause 3.1) and requires that

tenderers avoid conflicts of interest, only submit a tender offer if the tenderer or any of his principals is not under any restriction to do business

with employer (4.1.1) and submit only one tender either as a single tendering entity or as a member in a joint venture (clause 4.13.1). Clause

5.7 also empowers the Employer to disqualify any tenderer who engages in fraudulent and corrupt practice. Clause 3.1 also requires tenderers

to comply with all legal obligations.

NOTE 2: Section 30(1) of the Public Service Act, 1994, prohibits an employee (person who is employed in posts on the establishment of

departments) from performing or engaging remunerative work outside his or her employment in the relevant department, except with the

written permission of the executive authority of the department. When in operation, Section 8(2) of the Public Administration Management

Act, 2014, will prohibit an employee of the public administration (i.e. organs of state and all national departments, national government

components listed in Part A of Schedule 3 to the Public Service Act, provincial departments including the office of the premier listed in Schedule

1 of the Public Service Act and provincial departments listed in schedule 2 of the Public Service Act, and provincial government components

listed in Part B of schedule 3 of the Public Service Act) or persons contracted to executive authorities in accordance with the provisions of

section 12A of the Public Service Act of 1994 or persons performing similar functions in organs of state from conducting business with the

State or to be a director of a public or private company conducting business with the State. The offence for doing so is a fine or imprisonment

for a period not exceeding 5 years or both. It is also a serious misconduct which may result in the termination of employment by the employer.

NOTE 3: Regulation 44 of Supply Chain Management regulations issued in terms of the Municipal Finance Management Act of 2003 requires

that organs of state and municipal entities not award a contract to a person who is the service of the state, a director, manager or principal

shareholder in the service of the state or who has been in the service of the state in the previous twelve months.

NOTE: 4: Regulation 45 of Supply Chain Management regulations requires a municipality or municipal entity to disclose in the notes to the

annual statements particulars of any award made to a close family member in the service of the state.

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NOTE: 5 Corrupt activities which give rise to an offence in terms of the Prevention and Combating of Corrupt Activities Act of 2004) include

improperly influencing in any way the procurement of any contract, the fixing of the price, consideration or other moneys stipulated or otherwise

provided for in any contract and the manipulating by any means of the award of a tender.

NOTE: 6 Section 4 of the Competition Act of 1998 prohibits restrictive horizontal practice including agreements between parties in a horizontal

relationship which have the effect of substantially preventing or lessening competition, directly or indirectly fixing prices or dividing markets or

constitute collusive tendering. Section 5 also prohibits restrictive vertical practices. Any restrictive practices that are suspicious will be reported

to the Competition Commission for investigation and possible imposition of administrative penalties.

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Municipal declaration and returnable documents

The following particulars must be furnished in relation to tenders for municipalities and municipal entities where:

a) consultancy services are required; and

b) Goods, services or a combination thereof where the estimated total of the prices exceeds R 10 million including

VAT.

In the case of a joint venture, separate municipal declarations and returnable documents shall be submitted in

respect of each partner.

Section 1: Enterprise Details

Name of enterprise:

Contact person:

Email:

Telephone:

Cell no

Fax:

Physical address

Postal address

Section 2: Declaration for consultancy services:

The enterprise has been awarded the following consultancy services by an organ of state during the last five

years.

Name of organ of state Estimated Nature of service, e,g, Service similar

number of quantity surveying to required

contracts service (yes /

no) ?

Attach separate page as necessary

Section 3 Goods, services or a combination thereof where the estimated total of the prices exceeds R 10

million including VAT

I / we certify that

1) (tick one of the boxes):

□ the enterprise is not required by law to prepare annual financial statements for auditing

□ the enterprise is required by law to have audited annual financial statements and attached the audited

financial statements for the past three financial years, or since the establishment as the enterprise was

established within the past three years

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2) the enterprise and its directors has / have no undisputed commitments for municipal services towards a

municipality or other service provider in respect of which payment is overdue for more than 30 days (ie: all

municipal accounts are paid up to date);

3) source of goods and / or services :

(tick one of the boxes and insert percentages if applicable):

□ goods and / or services are sourced only from within the Republic of South Africa

□ % of the total cost of goods and / or services will be sourced from outside the Republic

of South Africa and the percentage of payment from the municipality or municipal entity which is

expected to be transferred out of the Republic is . %

I furthermore confirm that the following contracts were awarded to the enterprise by an organ of state during the

last five years and attached particulars of any material non-compliance or dispute concerning the execution of

such contracts:

Name of organ of state Estimated Nature of contracts

number of

contracts

Attach separate page as necessary

I, the undersigned who warrants that I am duly authorised on behalf of the tendering entity, hereby declare that the

contents of this Declaration are within my personal knowledge, and save where stated otherwise are to the best of

my belief both true and correct

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Annual Financial Statements Declaration

The undersigned, who warrants that he / she is duly authorised to do so on behalf of the respondent, confirms that:

1) The enterprise’s financial year end is . . . . . . . . . . . . . . .

2) The enterprise’s financial statements have been prepared in accordance with the provisions of the Companies

Act of 2008 or the Close Corporation Act of 1984, as applicable

3) The enterprise has compiled its financial accounts [tick one box]:

 internally  independently

4) The following statement applies to the enterprise [tick one box and provide relevant information]

 enterprise has had its financial statements audited;

name of auditor . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

 enterprise is required by law to have an independent review of its financial statements

name of independent reviewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

 enterprise has not had its financial statements audited and is not required by law to have an independent

review or audit of such statements

5) The attached income statement and balance sheet is a true extract from the financial statements complying with

applicable legislation for the preceding financial year within 12 months of the financial year end.

[Attach the income statement and the balance sheet contained in the financial statement]

6) The annual turnover for the last financial year is R . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

7) The total assets as at the end of the last financial year is R . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

8) The total liabilities as at the end of the financial year is R . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

I hereby declare that the contents of this Declaration are within my personal knowledge, and save where stated otherwise are

to the best of my belief both true and correct.

Signed Date

Name Position

Tenderer

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Certificate of Authority for Joint Ventures

This Returnable Schedule is to be completed by joint ventures.

We, the undersigned, are making this submission in Joint Venture and hereby authorise Mr/Ms . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . , authorised signatory of the company . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , acting in the capacity of lead partner, to sign all documents in

connection with the tender offer and any contract resulting from it on our behalf.

NAME OF FIRM ADDRESS DULY AUTHORISED

SIGNATORY

Lead partner

Signature. . . . . . . . . . . . .

Name ........

Designation

Signature. . . . . . . . . . . . .

Name ........

Designation

Signature. . . . . . . . . . . . .

Name ........

Designation

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MBD 4

1. DECLARATION OF INTEREST

1. No bid will be accepted from persons in the service of the state1.

2. Any person, having a kinship with persons in the service of the state, including a blood relationship, may

make an offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should

the resulting bid, or part thereof, be awarded to persons connected with or related to persons in service of

the state, it is required that the bidder or their authorised representative declare their position in relation to

the evaluating/adjudicating authority.

3. In order to give effect to the above, the following questionnaire must be completed and submitted with the

bid.

3.1 Full Name of bidder or his or her representative:.....................................................

3.2 Identity Number: ..............................................................................................

3.3 Position occupied in the Company (director, trustee, shareholder2):.............................

3.4 Company Registration Number: .........................................................................

3.5 Tax Reference Number:....................................................................................

3.6 VAT Registration Number: ..................................................................................

3.7 The names of all directors / trustees / shareholders members, their individual identity numbers and state

employee numbers must be indicated in paragraph 4 below.

NB: PLEASE MARK THE APPLICABLE ANSWER

3.8 Are you presently in the service of the state?......... YES / NO

3.8.1 If yes, furnish particulars. .........................................................................

...........................................................................................................

1MSCM Regulations: “in the service of the state” means to be –

(a) a member of –

(i) any municipal council;

(ii) any provincial legislature; or

(iii) the national Assembly or the national Council of provinces;

(b) a member of the board of directors of any municipal entity;

(c) an official of any municipality or municipal entity;

(d) an employee of any national or provincial department, national or provincial public entity or constitutional

institution within the meaning of the Public Finance Management Act, 1999 (Act No.);

(e) a member of the accounting authority of any national or provincial public entity; or

(f) An employee of Parliament or a provincial legislature.

2 Shareholder” means a person who owns shares in the company and is actively involved in the management

of the company or business and exercises control over the company.

3.9 Have you been in the service of the state for the past twelve months? .........YES / NO

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3.9.1 If yes, furnish particulars...........................................................................

..........................................................................................................

3.10 Do you have any relationship (family, friend, other) with persons in the service of the state and who

may be involved with the evaluation and or adjudication of this bid? ........................... YES / NO

3.10.1 If yes, furnish particulars.

..........................................................................................

..........................................................................................

3.11 Are you, aware of any relationship (family, friend, other) between any other bidder and any persons

in the service of the state who may be involved with the evaluation and or adjudication of this bid?

YES / NO

3.11.1 If yes, furnish particulars

.............................................................................................

.......................................................................................................

3.12 Are any of the company’s directors, trustees, managers,

principle shareholders or stakeholders in service of the state? YES / NO

3.12.1 If yes, furnish particulars.

...........................................................................................

...........................................................................................

3.13 Are any spouse, child or parent of the company’s director’s trustees, managers, principle shareholders

or stakeholders in service of the state? ... YES / NO

3.13.1 If yes, furnish particulars.

...........................................................................................

...........................................................................................

3.14 Do you or any of the directors, trustees, managers, principle shareholders, or stakeholders of this

company have any interest in any other related companies or business whether or not they are

bidding for this contract? YES / NO

3.14.1 If yes, furnish particulars:.........................................................................................

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4. FULL DETAILS OF DIRECTORS / TRUSTEES / MEMBERS / SHAREHOLDERS.

Full Name Identity Number State Employee Number

......................................... ............................................

Signature Date

........................................ .............................................

Capacity Name of Bidder

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MBD 6.1

PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL

PROCUREMENT REGULATIONS 2022

This preference form must form part of all bids invited. It contains general information and serves as a claim

form for preference points for specific goals.

NB: BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL CONDITIONS,

DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF SPECIFIC GOALS, AS

PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS, 2022.

1. GENERAL CONDITIONS

1.1 The following preference point systems are applicable to all bids:

- the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes

included); and

- the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes

included).

1.2 The value of this bid is estimated not to exceed R50 000 000 (all applicable taxes included) and

therefore the 80/20 preference point system shall be applicable.

1.3 Preference points for this bid shall be awarded for:

(a) Price; and

(b) Specific goals

1.4 The maximum points for this bid are allocated as follows:

POINTS

PRICE 80

SPECIFIC GOALS OF CONTRIBUTION 20

Total points for Price and Specific Goals must not 100

exceed

1.5 Failure of a bidder to submit proof of specific goals claimed will be interpreted to mean that

preference points for specific goals are not claimed.

1.6 The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at

any time subsequently, to substantiate any claim in regard to preferences, in any manner

required by the purchaser.

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2. DEFINITIONS

(a) “all applicable taxes” includes value-added tax, pay as you earn, income tax, unemployment

insurance fund contributions and skills development levies;

(b) “bid” means a written offer in the form determined by an organ of state in response to an invitation

to provide goods or services through price quotations, competitive tendering process or any other

method envisaged in legislation and “bid” has a corresponding meaning

(c) “comparative price” means the price after the factors of a non-firm price and all unconditional

discounts that can be utilized have been taken into consideration;

(d) “consortium or joint venture” means an association of persons for the purpose of combining their

expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract;

(e) “contract” means the agreement that results from the acceptance of a bid by an organ of state;

(f) “EME” means an Exempted Micro Enterprise as defines by Codes of Good Practice issued in terms

of section 9 (1) of the Broad-Based Black Economic Empowerment Act, 2003 (Act No. );

(g) “Firm price” means the price that is only subject to adjustments in accordance with the actual

increase or decrease resulting from the change, imposition, or abolition of customs or excise duty

and any other duty, levy, or tax, which, in terms of the law or regulation, is binding on the contractor

and demonstrably has an influence on the price of any supplies, or the rendering costs of any

service, for the execution of the contract;

(h) “non-firm prices” means all prices other than “firm” prices;

(i) “person” includes a juristic person;

(j) “QSE” means a Qualifying Small Enterprise as defines by Codes of Good Practice issued in terms

of section 9 (1) of the Broad-Based Black Economic Empowerment Act, 2003 ( Act No. );

(k) “rand value” means the total estimated value of a contract in Rand, calculated at the time of the

tender invitation;

(l) “Reconstruction and Development Programme” the Reconstruction and Development

Programme as published in Government Gazette No. 16085 dated 23 November 1994;

(m) “specific goals” means specific goals as contemplated in section 2(1)(d) of the Act which may

include contracting with persons, or categories of persons, historically disadvantaged by unfair

discrimination on the basis of race, gender and disability including the implementation of programmes

of the Reconstruction and Development Programme as published in Government Gazette No. 16085

dated 23 November 1994;

(n) “total revenue” bears the same meaning assigned to this expression in the Codes of Good

Practice;

(o) “trust” means the arrangement through which the property of one person is made over or

bequeathed to a trustee to administer such property for the benefit of another person; and

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(p) “trustee” means any person, including the founder of a trust, to whom property is bequeathed in

order for such property to be administered for the benefit of another person.

(q) “Disability” means, in respect of a person, a permanent impairment of a physical, intellectual, or

sensory function, which results in restricted, or lack of, ability to perform an activity in the manner,

or within the range, considered normal for a human being.

(r) “tender for income-generating contracts” means a written offer in the form determined by an

organ of state in response to an invitation for the origination of income-generating contracts through

any method envisaged in legislation that will result in a legal agreement between the organ of state

and a third party that produces revenue for the organ of state, and includes, but is not limited to,

leasing and disposal of assets and concession contracts, excluding direct sales and disposal of

assets through public auctions.

3. ADJUDICATION USING A POINT SYSTEM

3.1 If two or more tenderers score an equal total number of points, the contract must be awarded to the tenderer

that scored the highest points for specific goals.

3.2 Preference points shall be calculated after prices have been brought to a comparative basis taking into

account all factors of non-firm prices and all unconditional discounts;

3.3 Points scored must be rounded off to the nearest 2 decimal places.

3.4 In the event that two or more bids have scored equal total points, the successful bid must be the one

scoring the highest number of preference points for specific goals.

3.5 If two or more tenderers score equal total points in all respects, the award must be decided by the drawing

of lots.

4. POINTS AWARDED FOR PRICE

4.1 THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 OR 90/10

Ps = 80{1- Pt-Pmin} or Ps = 90{1-Pt-Pmin}

Pmin Pmin

Where

Ps = Points scored for comparative price of bid under consideration

Pt = Comparative price of bid under consideration

Pmin = Comparative price of lowest acceptable bid

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5. POINTS AWARDED FOR LEVEL OF CONTRIBUTION TOWARDS SPECIFIC GOALS

5.1 In terms of s2(b)(i) and (ii) of the Preferential Procurement Regulations Policy Framework Act, a

preference points system must be followed for contracts with a Rand value above a prescribed amount

a maximum of 10 or 20 points may be allocated for specific goals as contemplated in s2(d) of the Act

provided that the lowest acceptable tender scores 90 or 80 points for price, respectively, in

accordance with the table below:

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable,

corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

80/20 preference point system

Number of points Proof required to Number of points

The specific goals allocated Claim Claimed

allocated points in terms of (20 points) (20 points) (20 points)

this tender (To be completed by (To be completed by the (To be completed by

the Municipality Municipality) the tenderer)

The promotion of South 20 Fully completed and signed

African owned enterprises MBD 6.1; and full Central

Suppliers Data Base report

(CSD) not older than one

month

90/10 preference point system

The specific goals Number of points Proof required to Number of points

allocated points in terms

of this tender allocated Claim Claimed

(10 points) (10 points) (10 points)

(To be completed by (To be completed by the (To be completed by

the Municipality) Municipality) the Tenderer)

5.2 Bidders must submit valid proof for specific goals

5.3 If the municipality is of the view that a tenderer submitted false information regarding a specific goal, will —

(a) inform the tenderer accordingly; and

(b) give the tenderer an opportunity to make representations within 14 days as to why the tender may

not be disqualified or, if the tender has already been awarded to the tenderer, the contract should not

be terminated in whole or in part.

5.4 After considering the representations referred to in sub regulation (1)(b), the municipality may, if concludes

that such information is false—

(a) disqualify the tenderer or terminate the contract in whole or in part; and

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(b) if applicable, claim damages from the tenderer.

6. SPECIFIC GOALS CLAIMED IN TERMS OF PARAGRAPHS 1.4 AND 5.1

Specific goals: = (maximum of 10 or 20 points)

(Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected in

paragraph 5.1 and must be substantiated by means of the required proof of specific goals.

7. SUB-CONTRACTING

7.1 Will any portion of the contract be sub-contracted?

(TICK APPLICABLE BOX)

YES NO

7.1.1 If yes, indicate:

i) What percentage of the contract will be subcontracted......................................%

ii) The name of the sub-contractor....................................................................

iii) Whether the sub-contractor is an EME.

(TICK APPLICABLE BOX)

YES NO

8. DECLARATION WITH REGARD TO COMPANY/FIRM

8.1 Name of company/firm:........................................................................................

8.2 VAT registration number:.....................................................................................

8.3 Company registration number:..............................................................................

8.4 TYPE OF COMPANY/ FIRM

 Partnership/Joint Venture / Consortium

 One person business/sole propriety

 Close corporation

 Company

 (Pty) Limited

[TICK APPLICABLE BOX]

8.5 DESCRIBE PRINCIPAL BUSINESS ACTIVITIES

..............................................................................................................

8.6 COMPANY CLASSIFICATION

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No specific requirements found