This tender has been awarded to NEC XON SYSTEMS for R 2 317 177 78.
AwardedRFB 3267/2026 - ERP No 442012
Award Information
Award Value
R 2 317 177 78
Winning Supplier
NEC XON SYSTEMS
Type: EME
Information Service Activities
Request for bid for the procurement of a maintenance and support contract for the osis server hardware and nms server hardware and software for a period of five (5) years
Request for bid for the procurement of a maintenance and support contract for the osis server hardware and nms server hardware and software for a period of five (5) years
What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
This tender from the state information technology agency (SITA) seeks a supplier to provide maintenance and support for osis server hardware (6 units) and nms server hardware (14 units), including red hat enterprise linux software, over a five-year period. The contract covers hardware components such as chassis, cpus, ram, raid controllers, and hard drives, and requires annual pricing for each year. Bidders must complete the pricing schedule with vat-exclusive prices in ZAR and include all associated costs.
Review in progress · 1 of 5 document being finalised
AI Document Analysis Stages
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: RFB 3267-2026 - Notice to Bidders__June 2026 Signed.pdf. You don’t need to refresh — this page will pick up the updated review automatically.
0 of 5 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
57 sourced criteria
financial capacity
23 sourced criteria
pricing
6 sourced criteria
compliance returnables
34 sourced criteria
evaluation
20 sourced criteria
experience
1 sourced criteria
personnel
1 sourced criteria
equipment capacity
1 sourced criteria
delivery contract
Source analysis requires completion or review
equity registrations
8 sourced criteria
What the buyer was looking for
1Inferred operational need
Provide maintenance and support for 6 OSIS server hardware units and 14 NMS server hardware units, plus Red Hat Enterprise Linux Server (latest version) for 14 servers, for 5 years.
Threshold: 5 years
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for NEC XON SYSTEMS.
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Submit bids via the ERP system at the provided login link.
Closing date: 5 August 2026 at 11:00.
Required returnable documents: Technical mandatory requirement evidence, Annex A with substantiating evidence, completed bid pricing schedule in Excel format, declaration of acceptance for Special Conditions of Contract, and preference goal evidence.
Failure to accept all Special Conditions of Contract or costing and pricing conditions will result in disqualification.
Bidders must provide a unique reference number to locate evidence in their bid response.
Stage 1: Mandatory Administrative Responsiveness – must be CSD-registered supplier; attendance of non-compulsory briefing session is required.
Stage 2: Technical Mandatory Responsiveness – must comply with ALL technical mandatory requirements, including OEM/OSM accreditation for server hardware and Red Hat, and provide substantiating evidence with unique references.
Stage 3: Special Conditions of Contract Verification – must accept ALL Special Conditions of Contract without counter-conditions; failure results in disqualification.
Stage 4: Price and Preference Points Evaluation – 80/20 system (80 price, 20 specific goals).
Bidders must have verifiable experience supplying/supporting/maintaining server hardware for at least one client in the past 3 years.
Bidders must comply with security screening requirements (company and individual).
Scope: Provide hardware maintenance and support for 14 NMS servers and 6 OSIS servers for five years. Provide 14 Red Hat v8.1 operating system software licenses for NMS with maintenance and support for five years (no installation required).
Servers are located at SITA premises in Centurion, Cape Town (Observatory), and Pietermaritzburg.
Detailed hardware specifications are provided for OSIS and NMS servers (e.g., chassis, CPU, RAM, RAID, HDD).
Service levels include maximum time to repair (16 working hours for operational, 1 working day for mission critical), 24/7 call logging, and business day support (07:30-16:00).
Bidders must be registered on the National Treasury Central Supplier Database (CSD).
B-BBEE compliance is required: submit a B-BBEE certificate from a SANAS accredited agency or a sworn affidavit (for EMEs/QSEs) for preferential points.
CIPC registration documents will be used as evidence.
Company and personnel security clearance may be required, including SSA screening and individual security checks.
The bidder must provide proof of OEM/OSM accreditation for server hardware and Red Hat software.
DocumentRFB 3267-2026 Annexure C - Invitation to Bid.docxReview complete
Description
Source: RFB 3267-2026 Annexure C - Invitation to Bid.docx
This is a Request for Bid for the procurement of a maintenance and support contract for OSIS server hardware and NMS server hardware and software for a period of five years.
Important Dates
Source: RFB 3267-2026 Annexure C - Invitation to Bid.docx (unknown)
Closing date and time for bid submission: 5 August 2026 at 11:00 South African Time.
Non-compulsory virtual briefing session: 22 July 2026 at 10:00 South African Time. Join via Microsoft Teams link provided.
Closing date for questions and answers: 29 July 2026.
Bid validity period: 120 days from the closing date.
Contact Information
Source: RFB 3267-2026 Annexure C - Invitation to Bid.docx (unknown)
For bidding procedure and technical enquiries: Contact Ndamulelo Mutuwafhethu at [email protected].
Bid submission address: Submit electronically via the SITA Supplier Oracle ERP portal at www.suppliers.sita.co.za.
Source: RFB 3267-2026 Annexure C - Invitation to Bid.docx (unknown)
Submit your bid exclusively via the SITA Supplier Oracle ERP portal at www.suppliers.sita.co.za before the closing date and time. No hard copies, emails, or faxes are accepted.
The closing date is 5 August 2026 at 11:00 South African Time.
You must submit all required returnable documents with your bid: SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preferential Procurement Claim Form with supporting evidence), a cover letter, technical/functionality response, pricing, and SBD 5 (National Industrial Participation form if imported content exceeds US$10 million).
The proposal must be signed by an authorised representative, with each page initialled.
Failure to submit via the correct portal or provide required documents can lead to disqualification.
SITA may request missing administrative documents after closing but is not obliged to; missing documents may lead to disqualification.
Bids are valid for 120 days from the closing date; SITA may request an extension, and refusal without justifiable reason can lead to disqualification.
Evaluation Criteria
Source: RFB 3267-2026 Annexure C - Invitation to Bid.docx (unknown)
Bidders must not be listed in the Register for Tender Defaulters or List of Restricted Suppliers.
Must have valid tax compliance status (SARS PIN).
Government employees or companies with government employee directors/members are disqualified.
Must be registered and in good standing with the Compensation Fund (Occupational Injuries Act).
Must submit a valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to claim preference points.
Must disclose any relationship with SITA employees.
Consortium/JV agreements must be submitted if applicable.
Evaluation will use the 90/10 or 80/20 preference point system; points awarded for price and specific goals.
Failure to submit evaluation returnables may result in lower scores but not automatic disqualification.
Technical Specifications
Source: RFB 3267-2026 Annexure C - Invitation to Bid.docx (unknown)
The scope is a maintenance and support contract for OSIS server hardware and NMS server hardware and software for five years.
The bidder must warrant that all employees (including subcontractors) are covered under the Compensation for Occupational Injuries and Diseases Act 13 of 1993 and remain in good standing for the duration of the bid adjudication and any subsequent contract.
SITA reserves the right to request documentary proof of registration and good standing with the Compensation Fund.
The bidder must provide OEM/OSM accreditation letters as part of the technical/functionality response.
All services must comply with applicable South African laws, policies, and regulations.
Financial Requirements
Source: RFB 3267-2026 Annexure C - Invitation to Bid.docx (unknown)
Pricing must be submitted as part of the bid returnables.
The contract price is firm unless adjustments are allowed due to changes in duties, taxes, or levies imposed by law.
Payment will be made in South African Rand (ZAR) unless otherwise specified in the contract.
A performance security may be required within 30 days of contract award, in the form of a bank guarantee, irrevocable letter of credit, or certified cheque, as specified.
The bidder must provide an invoice with a copy of the delivery note for payment.
Prices charged must not vary from the bid price unless authorised in the contract.
Compliance Requirements
Source: RFB 3267-2026 Annexure C - Invitation to Bid.docx (unknown)
You must submit a valid B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) to qualify for preference points.
You must be tax compliant and provide your SARS Tax Compliance Status (TCS) PIN.
Government employees, companies with government employee directors, or closed corporations with government employee members are not allowed to bid.
You must be registered on the Central Supplier Database (CSD).
If applicable, you must comply with the National Industrial Participation (NIPP) Programme requirements if the imported content exceeds US$10 million.
You must complete and submit SBD 4 (Bidder’s Disclosure) and SBD 6.1 (Preferential Procurement Claim Form).
You must accept the General Conditions of Contract (GCC) and any Special Conditions of Contract.
For consortia, joint ventures, or subcontractors, signed agreements stipulating the split of work and revenue must be provided.
DocumentRFB 3267-2026 - Notice to Bidders__June 2026 Signed.pdfCompliance review in progress
Important Dates
Source: RFB 3267-2026 - Notice to Bidders__June 2026 Signed.pdf (unknown)
Closing date: 5 August 2026 at 11:00 (from tender record).
No other dates (briefings, site visits, clarification deadlines) are stated in the available text. Check the full tender document for any additional dates.
Contact Information
Source: RFB 3267-2026 - Notice to Bidders__June 2026 Signed.pdf (unknown)
Contact person: Mr. Magatho Mello, Managing Director.
No email, phone, or address provided in the extracted text.
Refer to the full tender document for complete contact details and submission address.
Submission Guidelines
Source: RFB 3267-2026 - Notice to Bidders__June 2026 Signed.pdf (unknown)
Returnable documents: The full list of required returnable documents was not extracted from the available text. Bidders must obtain the complete tender document to confirm the exact forms required.
Submission method: Not stated in the extracted text. Confirm whether submission is electronic or physical from the full tender document.
Deadline: Closing date is 5 August 2026 at 11:00 (as per tender record). Late submissions will be disqualified.
Ensure all required returnable documents are completed and submitted in full; incomplete submissions risk disqualification.
Evaluation Criteria
Source: RFB 3267-2026 - Notice to Bidders__June 2026 Signed.pdf (unknown)
Specific evaluation criteria are not detailed in the provided excerpt.
Standard criteria for such a tender likely include: valid B-BBEE certificate, proof of registration with relevant professional bodies (e.g., ITPSA), proven experience in maintaining similar enterprise server hardware and network management software, financial stability, and a track record of similar contracts.
Bidders must comply with SITA's general procurement terms and conditions.
Verify the exact scoring method and any minimum thresholds in the full tender document.
Technical Specifications
Source: RFB 3267-2026 - Notice to Bidders__June 2026 Signed.pdf (unknown)
Technical specifications were not clearly extracted from the available text.
The document references Mr. Magatho Mello, Managing Director (possibly a signatory).
Obtain the full technical specification document from SITA for details on maintenance and support requirements for Osis Server Hardware and NMS Server Hardware and Software over a 5-year period.
Compliance Requirements
Source: RFB 3267-2026 - Notice to Bidders__June 2026 Signed.pdf (unknown)
Compliance requirements not clearly extracted due to insufficient searchable text.
Standard South African government tender compliance likely includes: CSD registration, valid tax clearance certificate, B-BBEE certificate or sworn affidavit, CIDB grading (if applicable for IT services), CIPC company registration, and any relevant professional registrations.
Verify exact requirements in the full tender document.
General scope: Request for Bid for the Procurement of a Maintenance and Support Contract for the OSIS Server Hardware and NMS Server Hardware and Software for a Period of Five (5) Years.
Issued by: State Information Technology Agency (SITA).
RFx reference: WO81548.
Practical bidder guidance: This is a long-term (5-year) maintenance and support contract covering specific server hardware (OSIS and NMS environments) and associated operating system software. Bidders should confirm capability and OEM authorisation for the listed hardware (Supermicro, Seagate, Intel-based SKL-SP platforms) and Red Hat Enterprise Linux before responding.
Not explicitly stated in the provided document extract. Typically for SITA tenders: valid tax clearance, BBBEE certification, company registration, relevant experience in server hardware/software maintenance, and financial capability. Full eligibility criteria would be in the complete tender documents.
Item 3: Server operating system software maintenance and support for 14 servers.
Item 3.1: Maintenance and Support for Red Hat Enterprise Linux Server (latest version), annually.
Practical bidder guidance: This document is the pricing schedule only. Bidders must ensure they have the technical capability to maintain the specific hardware models listed (Supermicro chassis, Seagate HDDs, Intel SKL-SP CPUs) and Red Hat Enterprise Linux. Confirm OEM or authorised partner status for these brands before bidding.
Pricing format: Complete the yellow cells only in the supplied pricing schedule (RFx No: WO81548).
Currency: All unit and line prices must be VAT EXCLUSIVE and quoted in South African Rand (ZAR).
Price must include all costs to deliver the goods or render the service, including applicable taxes, duty fees, logistics/delivery, storage, labour, overtime, subsistence, and travel.
Rate of Exchange (ROE) dependent prices:
Use the ROEs indicated: 1 USD = 16.23 ZAR; 1 EUR = 18.83 ZAR; 1 GBP = 21.77 ZAR.
Mark with an X which ROE is applicable.
Enter the percentage of the price that is ROE dependent in the "Forex %" column (0% means the price is not ROE dependent).
Pricing structure: Provide unit price (excl. VAT) and line price for each of Year 1 through Year 5, plus a total line price for the term.
Include Brand/Model and any price clarification comments in the designated columns.
Summary lines required: Total Bid Price (Excl VAT), VAT @ 15%, and Total Bid Price (Incl VAT).
Bidder declaration: By signing, the bidder confirms prices/rates cover all goods/works specified and accepts liability for pricing or calculation mistakes.
Signature block: Name, Capacity, Signature, and Date must be completed (note: convert to PDF before signing).
No specific compliance requirements (CSD, tax, B-BBEE, CIDB, CIPC, professional registrations, local content) are stated in this document.
Practical bidder guidance: This is the pricing schedule only. Compliance requirements will be set out in the main RFB document (RFB 3267-2026). Bidders should review the full tender pack for mandatory returnables, tax compliance, B-BBEE level requirements, and any OEM/authorised partner certifications needed for the listed hardware and Red Hat software.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
2Inferred operational need
Quote all prices VAT-exclusive in South African Rand (ZAR), and include all costs (taxes, logistics, labour, travel, etc.).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for NEC XON SYSTEMS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
3Inferred operational need
If prices are exchange-rate dependent, use the specified ROEs (USD 16.23, EUR 18.83, GBP 21.77) and indicate the Forex % and applicable currency.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records NEC XON SYSTEMS as appointed for this tender. Recorded contract value: 2317177.78 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Inferred operational need
Provide unit and line prices for each year (Year 1 to Year 5) and a total line price for the term.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for NEC XON SYSTEMS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
5Inferred operational need
Include brand/model and price clarification comments in the designated columns.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for NEC XON SYSTEMS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
6Inferred operational need
General scope: Request for Bid for the Procurement of a Maintenance and Support Contract for the OSIS Server Hardware and NMS Server Hardware and Software for a Period of Five (5) Years.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records NEC XON SYSTEMS as appointed for this tender. Recorded contract value: 2317177.78 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
9Inferred operational need
Practical bidder guidance: This is a long-term (5-year) maintenance and support contract covering specific server hardware (OSIS and NMS environments) and associated operating system software. Bidders should confirm capability and OEM authorisation for the listed hardware (Supermicro, Seagate, Intel-based SKL-SP platforms) and Red Hat Enterprise Linux before responding.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records NEC XON SYSTEMS as appointed for this tender. Recorded contract value: 2317177.78 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
46Inferred operational need
• This is a Request for Bid for the procurement of a maintenance and support contract for OSIS server hardware and NMS server hardware and software for a period of five years.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for NEC XON SYSTEMS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
48Mandatory requirement
The bidder must warrant that all employees (including subcontractors) are covered under the Compensation for Occupational Injuries and Diseases Act 13 of 1993 and remain in good standing for the duration of the bid adjudication and any subsequent contract.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for NEC XON SYSTEMS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
53Inferred operational need
Scope: Provide hardware maintenance and support for 14 NMS servers and 6 OSIS servers for five years. Provide 14 Red Hat v8.1 operating system software licenses for NMS with maintenance and support for five years (no installation required).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for NEC XON SYSTEMS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
55Inferred operational need
Service levels include maximum time to repair (16 working hours for operational, 1 working day for mission critical), 24/7 call logging, and business day support (07:30-16:00).
Threshold: maximum time to repair (16 working hours for operational
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records NEC XON SYSTEMS as appointed for this tender. Recorded contract value: 2317177.78 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
57Inferred operational need
Obtain the full technical specification document from SITA for details on maintenance and support requirements for Osis Server Hardware and NMS Server Hardware and Software over a 5-year period.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records NEC XON SYSTEMS as appointed for this tender. Recorded contract value: 2317177.78 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
60Mandatory requirement
Price must include all costs to deliver the goods or render the service, including applicable taxes, duty fees, logistics/delivery, storage, labour, overtime, subsistence, and travel.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records NEC XON SYSTEMS as appointed for this tender. Recorded contract value: 2317177.78 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
68Inferred operational need
Bidder declaration: By signing, the bidder confirms prices/rates cover all goods/works specified and accepts liability for pricing or calculation mistakes.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records NEC XON SYSTEMS as appointed for this tender. Recorded contract value: 2317177.78 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
73Inferred operational need
A performance security may be required within 30 days of contract award, in the form of a bank guarantee, irrevocable letter of credit, or certified cheque, as specified.
Threshold: 30 days
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records NEC XON SYSTEMS as appointed for this tender. Recorded contract value: 2317177.78 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
81Inferred operational need
Complete the pricing schedule in the provided Excel file (RFx No: WO81548), filling only the yellow cells.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for NEC XON SYSTEMS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
82Inferred operational need
Sign the declaration confirming that prices cover all obligations and that any pricing mistakes are at the bidder's risk.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records NEC XON SYSTEMS as appointed for this tender. Recorded contract value: 2317177.78 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
83Mandatory requirement
Practical bidder guidance: This document is the pricing schedule only. Bidders must ensure they have the technical capability to maintain the specific hardware models listed (Supermicro chassis, Seagate HDDs, Intel SKL-SP CPUs) and Red Hat Enterprise Linux. Confirm OEM or authorised partner status for these brands before bidding.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for NEC XON SYSTEMS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
84Mandatory requirement
You must submit all required returnable documents with your bid: SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preferential Procurement Claim Form with supporting evidence), a cover letter, technical/functionality response, pricing, and SBD 5 (National Industrial Participation form if imported content exceeds US$10 million).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for NEC XON SYSTEMS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
85Mandatory requirement
Required returnable documents: Technical mandatory requirement evidence, Annex A with substantiating evidence, completed bid pricing schedule in Excel format, declaration of acceptance for Special Conditions of Contract, and preference goal evidence.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records NEC XON SYSTEMS as appointed for this tender. Recorded contract value: 2317177.78 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
90Inferred operational need
Ensure all company details are updated on the CSD.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records NEC XON SYSTEMS as appointed for this tender. Recorded contract value: 2317177.78 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
95Inferred operational need
Submit your bid exclusively via the SITA Supplier Oracle ERP portal at www.suppliers.sita.co.za before the closing date and time. No hard copies, emails, or faxes are accepted.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for NEC XON SYSTEMS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
115Mandatory requirement
Returnable documents: The full list of required returnable documents was not extracted from the available text. Bidders must obtain the complete tender document to confirm the exact forms required.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Stage 2: Technical Mandatory Responsiveness – must comply with ALL technical mandatory requirements, including OEM/OSM accreditation for server hardware and Red Hat, and provide substantiating evidence with unique references.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for NEC XON SYSTEMS.
Qualified inference
Conflicting evidence
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Relevant records disagree; review the cited sources and dates.
134Scored criterion
Stage 3: Special Conditions of Contract Verification – must accept ALL Special Conditions of Contract without counter-conditions; failure results in disqualification.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for NEC XON SYSTEMS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
144Scored criterion
- Not explicitly stated in the provided document extract. Typically for SITA tenders: valid tax clearance, BBBEE certification, company registration, relevant experience in server hardware/software maintenance, and financial capability. Full eligibility criteria would be in the complete tender documents.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records NEC XON SYSTEMS as appointed for this tender. Recorded contract value: 2317177.78 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
146Mandatory requirement
Practical bidder guidance: This is the pricing schedule only. Compliance requirements will be set out in the main RFB document (RFB 3267-2026). Bidders should review the full tender pack for mandatory returnables, tax compliance, B-BBEE level requirements, and any OEM/authorised partner certifications needed for the listed hardware and Red Hat software.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records NEC XON SYSTEMS as appointed for this tender. Recorded contract value: 2317177.78 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
149Mandatory requirement
B-BBEE compliance is required: submit a B-BBEE certificate from a SANAS accredited agency or a sworn affidavit (for EMEs/QSEs) for preferential points.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records NEC XON SYSTEMS as appointed for this tender. Recorded contract value: 2317177.78 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
150Scored criterion
Standard criteria for such a tender likely include: valid B-BBEE certificate, proof of registration with relevant professional bodies (e.g., ITPSA), proven experience in maintaining similar enterprise server hardware and network management software, financial stability, and a track record of similar contracts.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for NEC XON SYSTEMS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
151Inferred operational need
Standard South African government tender compliance likely includes: CSD registration, valid tax clearance certificate, B-BBEE certificate or sworn affidavit, CIDB grading (if applicable for IT services), CIPC company registration, and any relevant professional registrations.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.