Tender Application Workspace for

• Submission method: physical delivery only.
• Tenders must be placed inside the tender box at the Reception area, 20 Shoreward Drive, Baywest, Gqeberha, 6025, during office hours (09:00 to 16:00) Monday to Friday.
• Telephonic, telegraphic, telex, facsimile, or e-mailed tenders will NOT be accepted.
• No late tenders will be accepted after the closing time.
• Tenders must be submitted on the issued tender documentation only.
• The bidder's name and contact details must appear on the cover page.
• Envelope must be clearly marked "TENDER" and bear the Employer's name, contract number and description, the authorised representative's name, postal address and contact telephone numbers.
• Submit all returnable schedules in both printed hard copy and PDF format on a flash drive. In case of discrepancy, the printed hard copy takes precedence.
• For multiple project submissions (SCM Bid number), submit all certificates (except C forms) as scanned PDFs on a flash drive for the batch, and C forms as project-specific scanned PDFs in named separate project folders.
• Returnable forms (all must be completed, signed and submitted):
• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• Form A1: Confirmation of project submissions contained in the bid.
• Form A2: Certificate of Authority for Signatory (attach board resolution).
• Form A3: Certificate of Authority for Joint Ventures (where applicable).
• Form A4: Declaration of Tenderer's Current Status of any Debt Outstanding to SANRAL.
• Form A5: Declaration Form - Management of Domestic Prominent Influential Persons, Foreign Prominent Public Officials and Foreign Influential Nationals.
• Form A6: Certificate of Fronting Practices.
• Form A7: Registration on National Treasury Central Supplier Database.
• Form A8: Declaration of Tenderer's Litigation History.
• Form A9: Certificate of Tax Compliance Status.

+ 33 more requirements in the full document analysis

• Stage 1: Test for responsiveness (conformity to all terms, conditions, and specifications without material deviation).
• Stage 2: Mandatory Administration Criteria - all must be met:
• Completed and signed Form of Offer (with two witnesses).
• Registered with CSD.
• Valid Letter of Good Standing under COIDA.
• Attendance of compulsory briefing session.
• Meet CIDB requirement (8CE or higher).
• Stage 3: Functionality evaluation (maximum 100 points, minimum qualifying score 70):
• Demonstrated experience of tendering entity (max 45 points): 0.06 points per linear km of routine/periodic/special maintenance on National, Provincial or Municipal roads in the past 15 years, as main contractor or subcontractor.
• Evidence: award letter, completion certificate, and fully completed reference letter (Form B1.1) for each completed contract; for ongoing contracts over 3 years, reference letter and award letter (Form B1.2).
• Construction Manager (Site Agent) (max 25 points):
• Qualification: NQF 5 in Civil Engineering (5 points), NQF 6 (N. Dip) or higher (7 points).
• Professional registration (PrTechni Eng, Pr Tech Eng, Pr Eng, PrCM, PrCPM): 3 points.
• Experience (last 20 years): ≥5 to <8 years (5 points), ≥8 to ≤10 years (7 points), ≥10 to ≤12 years (10 points), >12 years (13 points).
• CPD: LIC methods or FIDIC Red Book (2 points).
• Qualification: NQF 5 (5 points), NQF 6 (7 points), NQF 7 (BTech/BSc/BEng or higher) (10 points).
• Professional registration: 3 points.
• 80/20 system if tender value is between R2,000 and R50 million; 90/10 system if above R50 million.
• Price points: Ps = 80(1-(Pt-Pm)/Pm) or Ps = 90(1-(Pt-Pm)/Pm).
• Preference points for B-BBEE level (out of 10 or 20): Level 1: 10/20, Level 2: 9/18, Level 3: 6/14, Level 4: 5/12, Level 5: 4/8, Level 6: 3/6, Level 7: 2/4, Level 8: 1/2, Non-compliant: 0.

+ 10 more requirements in the full document analysis

• Scope: Routine Road Maintenance (Construction) on national routes in the Eastern Cape, across three contracts:
• Contract X.003-081-2024/1R: N6 Section 3 (km 8.04 to 58.86), R61 Section 5 (km 0.25) to Section 6 (km 92.78), R67 Section 4 (km 43.43) to Section 5 (km 33.21), R58 Section 7 (km 4.85 to 45.61).
• District: Chris Hani.
• Duration: 36 months.
• Contract X.003-083-2024/1R: N2 Section 16 (km 31.26) to Section 18 (km 28.91), N6 Section 1 (km 30.18 to 50.38), R63 Section 16 (km 0.00 to 43.64). District: Amathole. Duration: 36 months.
• Contract X.003-084-2024/1R: N2 Section 18 (km 28.91) to Section 19 (km 78.45), R61 Section 6 (km 92.78) to Section 8 (km 11.80), R411 Section 1 (km 0.00 to 75.40).
• District: OR Tambo.
• Work categories (per SANRAL Routine Road Maintenance Standard Specification 2019):
• Pavement maintenance (mill and pave, pothole repair, edge breaks, surface failures, slope failures/washaways).
• Drainage maintenance (cleaning waterway structures, culverts, concrete/earth drains, edge build-up removal).
• Roadside maintenance (fencing, debris/litter collection, shoulder repairs).
• Road traffic signs and roadside furniture (erection/repair of signs, guardrail).
• Vegetation maintenance (mowing and cutting).
• Emergency assistance (accident restoration, spillage clearing, animal sheltering, fire fighting, safeguarding dangerous areas).
• General: OH&S plan, quality assurance, environmental compliance, labour employment per agreed PLC process.
• Penalties for non-compliance (examples):
• Late or no Traffic Management Plans: R1,000/day.
• Sign not to specification: R500/sign/day.
• Late completion: R5,000/day for most activities; R10,000/day for mill and pave.
• Not responding to inspection: R500/day to R5,000/day.

+ 5 more requirements in the full document analysis

• Pricing: Rates and prices must be stated in Rand. Prices are subject to adjustment for changes in costs per FIDIC clause 13.8.
• Pricing Schedule / Bill of Quantities must be completed and balance back to the Form of Offer.
• Balanced unit rates required for Rate Only items.
• Amounts in words govern over figures.
• Arithmetical errors: line item totals govern over rates; total of prices governs over additions.
• Performance Security: must be delivered within 14 days of the Form of Acceptance, issued by a bank or insurance company registered/licensed in South Africa and approved by the Employer.
• No insurance is provided by the Employer.
• Payment: interim payment certificates per FIDIC clauses 14.3, 14.5, 14.6, 14.7.
• Retention money guarantee per clause 14.3.
• No bid security amount specified in the document.

• CIDB contractor grading designation of 8CE or higher at close of tender.
• Joint ventures: every member must be CIDB-registered; lead partner must be registered at least one grade below (e.g., 7CE or higher for 8CE).
• Tax compliance: SARS TCS PIN or CSD number; each party in a consortium/JV/subcontractor must submit separate TCS/CSD.
• B-BBEE: valid verification certificate or sworn affidavit (for EMEs/QSEs) required to claim preference points.
• Joint ventures allowed only if one partner is a Targeted Enterprise (that partner does not contribute to sub-contract target).
• Tenderers registered as potentially emerging enterprises with a CIDB grading lower than required will not be accepted.

• Additional evaluation criteria: The Contractor must comply with quality-control and finished-surface requirements for Large-area Repairs and Large-area Surface Treatments as per Clause C3.1.7.14.
• The Contractor must establish and maintain a process quality-control system, providing Quality Plans, Inspection and Test Plans, method statements, process-control testing, and quality records.
• Acceptance by the Engineer does not relieve the Contractor of responsibility for compliance; non-compliance costs are borne by the Contractor.