Tender Application Workspace for
Review the deadline, returnables and available preparation tools for this tender.
View public tender detailsProvince
Western Cape
Closing Date
9 November 2026 at 13:00
Estimated Value
Value not specified
Artscape, a schedule 3a national cultural institution, requires an experienced service provider to deliver a comprehensive employee assistance / wellbeing / wellness programme (eap/ewp) for its 91 employees over 36 months, commencing 01 february 2027. The programme must include 24/7 toll-free telephonic counselling, face-to-face counselling, managerial consultations and referrals, quarterly utilisation reports, wellness awareness campaigns, and policy recommendations. Bidders must have at least 5 years' experience servicing public entities with more than 100 employees, provide a minimum of 5 client references, and submit a compliant quotation by 09 november 2026 at 13:00 to be evaluated under the 80/20 preference point system.
Quick Summary
- Artscape
- Western Cape
- Closes 9 November 2026 at 13:00 (3 days left)
AI-Analyzed Compliance Requirements
48 pointsPoint-by-point requirements consolidated and deduplicated from 1 analyzed document.
Submission Requirements
14- Method: email to [email protected]
- Subject line must use reference RFQ0116/2026
- RFQ must be returned in PDF format
- All prices must be firm and VAT inclusive
- The following documents must be submitted with the quotation:
- B-BBEE certificate or sworn affidavit
- SARS number and SARS tax compliance status PIN
- SBD4 (Declaration of Interest): declares whether any director/shareholder is employed by the state or connected to the procuring institution; false declaration disqualifies the bid
- SBD6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system
- SBD6.2 (Declaration for Local Production and Content) only if applicable: declares local content percentage and must be accompanied by Annex C
- SBD8 (Declaration of Bidder's Past Supply Chain Management Practices): declares any past abuse, fraud, or contract failure
- SBD9 (Certificate of Independent Bid Determination): certifies the bid was prepared independently without collusion
- Completed supplier response form with pricing
- Brochures/catalogues may accompany the quotation
Evaluation Criteria
15- Evaluation system: 80/20 price/preference point system
- Price: maximum 80 points
- Score formula: Ps = 80 × (1 − (Pt − Pmin) / Pmin)
- where Pt is the price of the quotation under consideration and Pmin is the price of the lowest responsive quotation
- Specific goals (B-BBEE status level): maximum 20 points
- Level 1 = 20 points
- Level 2 = 18 points
- Level 3 = 14 points
- Level 4 = 12 points
- Level 5 = 8 points
- Level 6 = 6 points
- Level 7 = 4 points
- Level 8 = 2 points
- Non-compliant = 0 points
- The order will be placed with the supplier achieving the highest total points
Technical Requirements
11- Contract period: 36 months
- Staff complement: 91 employees
- Scope: Provision of a comprehensive Employee Assistance / Wellbeing / Wellness Programme (EAP/EWP)
- Face-to-face counselling for employees and their immediate family members
- Counselling to external stakeholders (including artists, interns, patrons, internal service providers) where the need arises
- Telephonic support line: unlimited access to a 24-hour toll-free line covering trauma, legal, finance and HIV/AIDS management, including HIV/AIDS counselling and support
- Managerial consultations: unlimited access for Artscape management on people management
- Managerial referral services: for managers to refer employees with personal or work-related challenges
- Quarterly utilisation report with recommendations
- Continuous awareness and campaigns on key calendar wellness issues using different communication channels
- Recommendations on the Artscape Employee Wellness Policy and procedures
Pricing
1- The supplier response form requires the quantity (1), price per unit (incl VAT) and total (incl VAT) for the comprehensive EAP/EWP programme.
Financial Requirements
1- No bid security, guarantees, retention or payment terms are specified
Compliance & Regulatory
4- Mandatory registration on the Central Supplier Database (CSD)
- Valid SARS tax compliance status PIN required
- Minimum experience: 5 years servicing public entities with more than 100 employees
- Minimum 5 client references for EAP/EWP services
Contractual Terms
1- Contract period is 36 months. The Government Procurement: General Conditions of Contract (GCC) of July 2010 apply.
Evaluation criteria
1- The 80/20 price/preference point system applies. Price is scored using the formula Ps = 80 × (1 − (Pt − Pmin) / Pmin). Specific goals point allocation is based on B-BBEE status level as per the table.
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
07 Nov 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Provision of a Comprehensive Employee (Assistance) / (Wellbeing/Wellness) Programme (EAP or EWP) for a period of 36 months
Increase your winning chances
Most bidders are rejected due to compliance gaps. Use our Readiness Engine to verify your status for this specific Human health and social work activities.
Check My ReadinessImportant Dates & Timeline
2 key dates
Tender Closing Date
9 November 2026 at 13:00
3
Days Left
Tender Published
30 October 2026
Tender was published
Tender Closing Date
9 November 2026 at 13:00
Final deadline for submission
Artscape
Contact Information
www.artscape.co.za/Key Personnel
AI Document Analysis Stages
- Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
- Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
- Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
- Document read
- Compliance review
- Bid-ready summary
RFQ_EAP EWP.pdf
60% Medium ConfidenceAI Analysis Summary
Recommended Actions
RFQ_EAP EWP.pdf
Share this tender
Provision of a Comprehensive Employee (Assistance) / (Wellbeing/Wellness) Programme (EAP or EWP) for a period of 36 months
Artscape tender in Western Cape. Closing 11/9/2026. Provision of a Comprehensive Employee (Assistance) / (Wellbeing/Wellness) Programme (EAP or EWP) for a period of 36 months...
Smart Assistant
Check if your company qualifies for this tender before you apply.
How it Works
Organization
Artscape
Contact Person
SCM
Phone
021-410-9800
[email protected]
Website
www.artscape.co.za/
Address
D.F. Malan St, Foreshore, Cape Town, 8001, South Africa
9 November 2026 at 13:00
Location
Western Cape
Closing Date
9 November 2026 at 13:00
Organization
Artscape
Urgent: Closing Soon
This tender closes in less than 3 days
Upcoming Deadlines
Some requirements have upcoming deadlines
Are you a news editor or niche publisher? Embed this tender data directly on your site for free.
Get Embed CodeAI-generated Document Analysis for Tender by Artscape. 1 business days remain.