Tender Application Workspace for

• Completed, signed quotation form (the Supplier Response section), including all pricing.
• Valid B-BBEE certificate or sworn affidavit.
• SARS tax number and SARS tax compliance status PIN.
• Completed and signed SBD4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at Artscape.
• SBD6.1 (Preference Points Claim): claims B-BBEE preference points under the 80/20 system.
• SBD6.2 (Declaration for Local Production and Content): complete only if applicable; certifies local content and includes the local content declaration summary (Annex C).
• SBD8 (Declaration of Bidder's Past Supply Chain Management Practices): confirms no abuse of SCM systems, no fraud or corruption convictions, and no terminated contracts.
• SBD9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.
• Valid Halaal certificate.
• CSD registration details (supplier code and 36-digit security code).
• Submission method: email (PDF format advised).
• Submission email: [email protected] and [email protected]
• Closing date and time: 06 November 2026 at 12h00.
• All prices must be firm and VAT inclusive. Brochures or catalogues may be submitted.
• Quotation must include: proposed catering menu (canapés, dinner, dessert, beverages); copy of Halaal certificate; detailed cost breakdown for catering (for 80 guests); detailed cost breakdown for décor, table settings, furniture and equipment; number of waitresses and other pers…
• B-BBEE certificate.

• The 80/20 price/preference point system applies.
• Price: maximum 80 points.
• Scored using the formula Ps = 80 x (1 - (Pt - Pmin)/Pmin), where Pt is the price of the quotation under consideration and Pmin is the price of the lowest responsive quotation.
• B-BBEE preference points: maximum 20 points, awarded as follows:
• Level 1: 20 points
• Level 2: 18 points
• Level 3: 14 points
• Level 4: 12 points
• Level 5: 8 points
• Level 6: 6 points
• Level 7: 4 points
• Level 8: 2 points
• Non-compliant: 0 points
• Evaluation is based on the highest total adjudication points (price + preference points). Quotations must be responsive to be evaluated.

• Scope: Catering, table settings, décor, and waitressing services for Artscape's Annual Long Service Awards.
• Date: 26 November 2026, from 17:30 onwards
• Theme: Exquisite African
• Guests: 120
• Venue: Artscape Theatre Centre, Cape Town
• Catering services (all Halaal-compliant):
• Prepare and serve all food and beverages.
• Provide a valid Halaal certificate and display it at the event.
• Provide vegetarian options.
• Canapés and pre-dinner refreshments at 17:30 in the Opera Bar: harvest or grazing table for 120 guests with breads, crackers, biscuits, cold meats and savoury items (Halaal meatballs, koftas), poultry selections, cheeses, fresh fruit and vegetables, vegetarian alternatives, acco…
• Formal dinner service at 18:30–19:30 in the Innovation Lounge: propose a dinner menu for 120 guests for approval before the event; include main-course options, side dishes, at least one vegetarian main course, water and refreshments on tables, and appetisers where applicable.
• Dessert and hot beverages at 20:00 in the Innovation Lounge: dessert selection including Malva pudding, pastries, mini desserts, jams and accompaniments; fully equipped tea and coffee station with cups, saucers, teaspoons, milk, sugar; orange juice, sparkling water and other ref…
• Décor and table-setting (supply, deliver, set up and collect):
• Gold rectangular tablecloths: 20
• Gold napkins: 120
• Black underplates: 120
• Black cutlery sets (forks, knives, spoons): 120
• Black champagne glasses: 120
• Clear wine glasses (for juice and refreshments): 120
• Decorative centrepieces per approved design: 14

+ 11 more requirements in the full document analysis

• Quotation must include a detailed breakdown of catering costs, décor/table setting/furniture/equipment costs, number of personnel, delivery/set-up/dismantling/collection costs, and any additional charges or exclusions.
• The total quotation amount must be clearly indicated, with VAT shown separately where applicable.
• No bid security, guarantees, or deposits are specified.

• Must be registered on the Central Supplier Database (CSD). Provide CSD codes and the 36-digit security code.
• B-BBEE points are claimable under the 80/20 preference point system; levels 1–8 earn points as listed in evaluation criteria.
• Must hold a valid Halaal certificate; copy to be submitted with the quotation and displayed at the event.
• Being listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Failure to disclose all CSD-registered active companies linked to all directors.
• Failure to submit any required form (SBD4, SBD6.1, SBD6.2 if applicable, SBD8, SBD9, B-BBEE certificate, SARS PIN, Halaal certificate).

• Price is allocated up to 80 points using the formula Ps = 80 x (1 - (Pt - Pmin)/Pmin), where Pt is the quoted price and Pmin is the lowest responsive price.
• B-BBEE preference points are allocated up to 20 points as follows: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0.
• The contract is awarded to the bidder with the highest total points (price + B-BBEE).
• Bidders must submit the B-BBEE certificate or affidavit to claim preference points.
• False claims may lead to disqualification, recovery of damages, contract cancellation, restriction from doing business with the state for up to 10 years, and criminal prosecution.