Tender Application Workspace for

• Returnable form
• SBD 6.1 (Preference Points Claim Form, Preferential Procurement Regulations 2022): must be completed, signed and submitted with the bid to claim points for specific goals; the bidder declares the company name, registration number, entity type and the points claimed.
• Proof of the B-BBEE status level claimed must accompany the bid. If no proof or documentation is submitted with the bid, no preference points for specific goals are awarded.
• Submission method: email only
• Submission email: [email protected]
• Closing time: 12:00 (midday) on 06 November 2026
• Returnable documents — all must accompany the quotation:
• Quotation on the bidder's own letterhead.
• CSD report or National Treasury MAAA number.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the Regulator; a false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points.
• POPIA consent form, signed by the authorised company representative.
• Valid and original tax clearance certificate or valid tax PIN.
• Quotations received after the closing date and time.
• Any returnable document omitted or left unsigned.
• Tax matters found non-compliant on CSD or SARS e-Filing at award stage.
• Returnable document
• SBD 4 (Bidder's Disclosure): must be completed, signed and dated by the bidder's authorised signatory and returned with the bid.
• Disqualification
• A bid without a completed and signed SBD 4, or carrying a false declaration, is disqualified.

+ 4 more requirements in the full document analysis

• Preference point system
• Applicable system: 80/20, for requirements up to R50 million including all applicable taxes.
• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.
• The 90/10 system applies above R50 million. Where it is unclear which system applies, the lowest acceptable tender received determines the system used.
• Level 1: 20 points
• Level 2: 18 points
• Level 3: 14 points
• Level 4: 12 points
• Level 5: 8 points
• Level 6: 6 points
• Level 7: 4 points
• Level 8: 2 points
• Non-compliant contributor: 0 points
• Claiming and verifying points
• The organ of state may require a bidder to substantiate any preference claim before adjudication or at any later stage.
• A claim obtained fraudulently may lead to disqualification, recovery of costs and damages, cancellation of the contract, restriction from state business for up to 10 years, and criminal prosecution.
• Evaluation runs in three phases.
• Phase 1 — SCM administrative compliance

+ 7 more requirements in the full document analysis

• Scope: supply and deliver branded diaries and notebooks for 2027 to the Ports Regulator of South Africa (PRSA) and the Transport Economic Regulator (TER).
• 30 navy A4 diaries
• 20 navy A5 diaries
• 100 navy A5 notebooks
• 100 navy hard cover A4 notebooks, 72 to 96 pages
• Branding: the high-resolution logo is supplied to the successful bidder for application to all items.
• Delivery: Ports Regulator of South Africa, 11th floor, 22 Dorothy Nyembe Street, Durban.

• Totals required: sub-total, VAT at 15%, and grand total.

• VAT is shown at 15% on the pricing schedule.
• Bidders must submit an itemised pricing schedule showing unit price, quantity and total price per item, plus sub-total, VAT and grand total.
• Price carries 80 of the 100 evaluation points.
• Quotations remain open for acceptance for 90 days from the closing date.
• The bidder bears all costs of preparing and submitting the quotation; the Regulator accepts no liability for those costs.

• B-BBEE and preference points
• A valid B-BBEE status level certificate or sworn affidavit must be submitted with the bid to claim points for specific goals.
• Failure to submit the required proof with the bid means no preference points are claimed.
• SBD 4 (Declaration of Interest): signed by the authorised company representative.
• SBD 6.1 (Preference Points Claim): signed by the authorised company representative.
• SBD 4 (Bidder's Disclosure): declares whether the bidder or any of its directors, trustees, shareholders, members or partners is employed by an organ of state, whether the bidder or anyone connected to it has a relationship with an employee of the procuring institution, and whet…
• The bidder must list every active CSD-registered company linked to its directors.
• Disqualification risks
• Appearing on the Register for Tender Defaulters or the List of Restricted Suppliers disqualifies the bidder automatically.
• Omitting any active CSD-registered company linked to a director disqualifies the bid.
• A disclosure found to be false disqualifies the bid.
• POPIA consent
• The Supplier POPIA Consent form must be completed, signed and submitted with the bid.
• The bidder consents to the Ports Regulator processing its personal information for vendor registration and for payment under the agreement, and confirms it is aware of its rights under section 5 of POPIA.
• The bidder confirms it has obtained consent from all other data subjects whose personal information it includes, and indemnifies the Ports Regulator against any civil or criminal action, administrative fine, penalty or loss arising from that information.
• The bidder may ask the Regulator to confirm or make available its personal information, or to correct, delete or destroy it, or may withdraw consent or object to processing, using Form 2 of the POPIA Regulations; critical, mandatory or evaluation information is excluded from cor…
• Central Supplier Database
• Vendor verification is performed on the CSD, as required for all organs of state.

• POPIA processing
• The Ports Regulator is the responsible party and the bidder is the data subject.
• Personal information is processed only with the bidder's knowledge and authorisation, is treated as confidential and is not disclosed unless the law requires it or a POPIA exception applies.
• Processing purposes include risk assessment, assurances, vendor management and CSD verification, contract award, contract management, auditing, legal opinions and litigation, investigations, storage for the legislatively required period, destruction, de-identification and public…
• The Regulator will not modify, amend or disclose the bidder's personal data to a third party without prior written consent, and requires the bidder to process the Regulator's information in the same manner.
• The Regulator must maintain measures, policies and systems to secure information shared under the form, and must notify the bidder in writing of any unauthorised access, cybercrime or suspected cybercrime and report it to the relevant authorities.
• The bidder must take remedial steps to limit the loss or compromise of personal information and restore its integrity as quickly as possible.

• Itemised rates/pricing per item are required.