Tender Application Workspace for

• Submission method: e-submission via the e-Tender portal.
• Bids must be submitted on the official forms provided; forms must not be retyped or redrafted.
• Photocopies of original bid documents are allowed, but an original signature must appear on each.
• Bids must be complete in all respects and submitted before the closing time.
• Late bids will not be accepted for consideration.
• Bids sent by post or courier that arrive after the closing date and time will not be considered; proof of posting is not proof of delivery.
• Bids submitted by telefax or telegraphic means will not be considered.
• Bids must not be included in packages containing samples.
• Any alteration to a bid must be initialled; use of correcting fluid is prohibited.
• Bids will be opened in public as soon as practicable after closing.
• Returnable forms (all must be completed, signed and submitted):
• SBD 1 (Invitation to Bid, Part A): bidder and contact details, signed as the offer cover page.
• Terms and Conditions for Bidding (Part B): acceptance of the bidding conditions.
• Declaration of CSD Registration: certifies that the bidder's CSD information is correct and up to date; incorrect or outdated information may disqualify the bid.
• SBD 3.1 (Pricing Schedule – Firm Prices): firm prices only, inclusive of all applicable taxes.
• SBD 4 (Bidder's Disclosure): discloses any employment by an organ of state or relationship with the procuring institution; false disclosure disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims preference points for specific goals; attach a valid B-BBEE certificate or sworn affidavit.
• SBD 7.1 (Contract Form – Purchase of Goods/Works): signed by the successful bidder as the service provider.
• Board resolution / proof of authority to sign: authorises the named signatory to bind the bidder.
• Failure to provide or comply with any of the required particulars may render the bid invalid.

+ 2 more requirements in the full document analysis

• Declaration of CSD Registration
• SBD 3 (Pricing Schedule)
• SBD 4 (Bidder's Disclosure)
• SBD 6.1 (Preference Points Claim) with attached B-BBEE certificate or affidavit
• SBD 7 (Contract Form)
• Price: maximum 80 points
• Specific goals: maximum 20 points
• Total: 100 points
• Specific goals (points claimed by the bidder):
• Black-owned company: 10 points (100% Black-owned), 5 points (≥51% and <100%), 2 points (>0% and <51%), 0 points (0%)
• The Border Management Authority reserves the right to negotiate with shortlisted bidders before or after award, and to call for presentations or site visits.

• Supply and delivery of branded crockery and related items, as per the pricing schedule:
• White branded small cups with BMA logo, full colour – 24 units
• White branded side plates with BMA logo, full colour – 24 units
• High ball glasses, oval shape, crystal – 24 units
• Branded durable round coasters with BMA logo, full colour – 24 units
• Forks – 24 units
• Knives – 24 units
• Spoons – 24 units
• Teaspoons – 24 units
• White milk jug with BMA logo, full colour – 1 unit
• Hot water urn, stainless steel, 8L – 1 unit
• White sugar pot with BMA logo, full colour – 1 unit
• All goods must be new, unused, of the most recent or current models, and free from defects in design, materials, or workmanship.
• Delivery costs must be included in the bid price.

• Goods must conform to the standards mentioned in the bidding documents and specifications.
• The supplier must permit the purchaser to inspect the supplier's records relating to performance and have them audited by auditors appointed by the purchaser.
• Pre-bidding testing is for the account of the bidder.
• If inspection is a bid condition, the supplier's premises must be open for inspection at all reasonable hours.
• If inspections show goods comply with contract requirements, the cost is borne by the purchaser; if not, the cost is borne by the supplier.
• Non-compliant supplies may be rejected; rejected supplies are held at the supplier's cost and risk, and the supplier must substitute them with compliant supplies immediately.
• If the supplier fails to substitute, the purchaser may purchase substitute supplies at the supplier's expense.

• Pricing must be submitted on SBD 3.1 – Pricing Schedule, firm prices only.
• Only firm prices are accepted; non-firm prices (including those subject to exchange rate variations) will not be considered.
• The pricing schedule lists 13 items with quantities; bidders must provide unit prices and total prices for each item.
• The bidder must declare that the offer is in accordance with the specifications and accepts all conditions.

• Pricing format: SBD 3.1 – Pricing Schedule, firm prices only. Non-firm prices (including prices subject to exchange rate variations) will not be considered.
• Prices must be quoted in South African Rand, inclusive of all applicable taxes (VAT at 15%).
• The offer must remain valid for 120 days from the closing date of the bid.
• Payment will be made in South African Rand, on a fixed price (inclusive of VAT) basis.
• Payment will be made within 30 days of receipt of an approved invoice, according to an agreed payment schedule.
• Payment is against key deliverables, provided professional-level quality standards are met.
• Disbursements must not exceed 10% of the total amount paid to the service provider, and are paid only with original receipts for expenses agreed in advance.
• Performance security: the successful bidder must furnish performance security within 30 days of notification of contract award, in the form of a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque, as specified in the Special Conditions of Contract.
• Professional Indemnity insurance: a minimum cover of R160 million is required upon appointment.

• Bidders must be registered on the Central Supplier Database (CSD) and submit a signed declaration that their CSD information is correct and up to date.
• Incorrect or outdated CSD information may lead to disqualification.
• Bidders must submit a SARS Tax Compliance Status (TCS) PIN, or a printed TCS certificate, or a CSD number if no TCS PIN is available.
• Consortia, joint ventures, and subcontractors must each submit a separate TCS certificate/PIN/CSD number.
• A valid B-BBEE status level verification certificate or a sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.
• B-BBEE status level and verification type (certificate or affidavit) must be indicated on the bid form.
• Foreign-based suppliers must answer the foreign supplier questionnaire.
• An accredited representative in South Africa must enclose proof of appointment.
• Proof of authority to sign (e.g., company resolution) must be submitted.
• Service providers are not allowed to utilise employees who are non-South African citizens unless vetted and holding a work permit; this may lead to contract termination.

• No specific health and safety requirements are stated in the document beyond general contract conditions. The document does not contain OHS-specific clauses for this procurement.

• Warranty is valid for 12 months after delivery and acceptance, or 18 months after shipment, whichever ends earlier.
• The purchaser must notify the supplier in writing of any warranty claims; the supplier must repair or replace defective goods without cost to the purchaser.
• Payment is made within 30 days after submission of an invoice accompanied by a delivery note.
• Payment is in Rand unless otherwise specified.
• Prices charged must not vary from those quoted in the bid, except for adjustments authorised in the Special Conditions of Contract.
• No variation or modification of the contract is valid except by written amendment signed by both parties.
• The supplier may not assign its obligations without the purchaser's prior written consent.
• The supplier must notify the purchaser in writing of all subcontracts awarded.
• Delivery must be made according to the time schedule in the contract.
• If delay is encountered, the supplier must notify the purchaser in writing; the purchaser may extend time, with or without penalties.
• If the supplier delays delivery, the purchaser may deduct a penalty calculated on the delivered price of delayed goods using the current prime interest rate for each day of delay.
• The purchaser may also terminate the contract for default.
• The purchaser may terminate the contract in whole or in part if the supplier fails to deliver goods or perform obligations, or engages in corrupt or fraudulent practices.
• Upon termination, the supplier is liable for any excess costs incurred by the purchaser in procuring similar goods.
• The purchaser may impose a restriction on the supplier from doing business with the public sector for up to 10 years, with the supplier given 14 days to provide reasons against the restriction.

• The bid is evaluated under the 80/20 preference point system: 80 points for price and 20 points for specific goals (Black-owned, Women-owned, Youth-owned, Military veteran-owned).
• Specific goals points are claimed on SBD 6.1.