Tender Application Workspace for

• Submission method: upload the completed bid into the Transnet e-Tender Submission Portal against the tender reference; the bidder guide is on the Transnet Portal at transnetetenders.azurewebsites.net.
• Closing time: 10:00 on 6 November 2026. Late bids will not be considered.
• Bids must be completed in full on the official Transnet forms; bids on other forms or with the bidder's own terms may be rejected.
• Additional information may be submitted on company letterhead only where the official form has insufficient space, and must be cross-referenced in the bid.
• All returnable documents listed in the RFX must be submitted with the bid.
• Failure to submit mandatory returnable schedules or documents results in disqualification; failure to submit other schedules may also result in disqualification.
• All prices must be in South African Rand. Prices subject to confirmation will not be considered.
• Alterations to bid prices must be made by deleting the incorrect figures and words and inserting the correct ones, initialled by the signatory; failure to do so may exclude the affected items from award.
• If samples are required, they must be marked with the bidder's name, address, bid number and item number, and reach the addressee on or before the closing date; late samples may lead to rejection.
• Drawings required from the bidder must be submitted before the closing time and date; non-receipt may disqualify the bid.
• Bids quoting foreign specifications must include translated copies and details of any departures from the bid specifications; non-compliance may result in disqualification.
• Foreign bidders must provide written proof of their South African representative's or agent's authority, and a Power of Attorney meeting Rule 63 of the Uniform Rules of Court where a contract is signed on behalf of a foreign principal.
• After the closing date, bidders may communicate only with the contact person listed in the RFX.
• Unauthorised communication with Transnet officials or other bidders during evaluation may disqualify the bid.
• Bidders must state the full names of directors (company), members (close corporation), or partners/individual (partnership or sole trader).
• Bidders must specify a domicilium citandi et executandi in South Africa; foreign bidders must name an authorised representative in South Africa.
• Submission method: Transnet Digital Procurement System (TDPS) Supplier Submission Portal at https://esupplierportal.transnet.net/portal/
• Register or sign in, log intent to bid, then upload bid documents (max 30 MB per upload, multiple uploads allowed).
• All pricing must be completed electronically in the portal; paper pricing schedules are not accepted.
• Submit at least a day before closing to avoid technical issues; late submissions are not accepted.

+ 15 more requirements in the full document analysis

• Evaluation is subject to the preference point system and any functionality criteria set out in the RFX; the General Bid Conditions do not state the scoring split or minimum qualifying score.
• No bid will be awarded to a bidder whose name, or that of any member, director, partner or trustee, appears on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• Transnet may withdraw an award or cancel a contract if a bidder is later restricted.
• Bidders who find contract conditions unacceptable must state which conditions and offer amendments on company letterhead for review by Transnet's Legal Counsel; any deviation found unacceptable must be withdrawn or the bid is disqualified.
• Bids must be tendered strictly in accordance with the payment terms in the Terms and Conditions of Contract; failure to do so may preclude the bid from further consideration.
• Bids for supply on any delivery basis other than Delivered Duty Paid are liable to disqualification.
• Foreign bidders must submit written proof of their representative's or agent's authority; failure to do so disqualifies the bid.
• Administrative responsiveness: bid lodged on time, all returnable documents completed and signed, material compliance with scope/specification.
• Technical/functionality threshold: minimum 80% (out of 100) required to proceed. Technical criteria:
• Bidding company experience (25%): at least one reference letter for a similar supply and delivery of insignia or related uniform identification items completed within 24 months before closing.
• Letter must be on referee's letterhead, dated, signed by client, include client contact details, describe services, confirm satisfactory performance, and state contract period.
• Scores: 0 (no/fraudulent/non-compliant), 8.33% (one project), 16.67% (two), 25% (three).
• Commitment letter (25%): formal letter on company letterhead, signed, confirming ability to deliver all listed items within 90 calendar days post award.
• Scores: 0 (no/non-compliant or delivery over 90 days), 25% (compliant).
• Compliance to specifications (50%): schedule of equipment and specifications meeting all 12 requirements in Annexure B. Scores: 0 (0-9 requirements), 16.67% (10), 33.33% (11), 50% (all 12).
• Price and specific goals: Price score (80 points) using formula Ps = 80 x (1 - (Pt - Pmin)/Pmin), where Pt is bid price and Pmin is lowest acceptable bid.
• Specific goals (20 points) per Section 4.1 of the Specific Goals Claim Form.
• Price negotiation (if applicable): Transnet may negotiate for market-related price with highest-ranked bidder, then sequentially with 2nd and 3rd, or cancel.
• Award to highest scoring bidder.
• Minimum qualifying score: 80% technical threshold.

+ 4 more requirements in the full document analysis

• The tender is for the procurement of 889 security insignia.
• Goods must be new, unused, neither second-hand nor reconditioned.
• Unless otherwise specified, goods must be supplied on a Delivered Duty Paid basis to the delivery point specified in the bid documents.
• Transnet does not bind itself to purchase a definitive quantity; the successful bidder must supply quantities ordered against the contract, and Transnet is not liable for materials or stock specially ordered by the bidder.
• Estimated planned quantities per annum are furnished in the bid documents; these are estimates and Transnet may order only what it needs for operational requirements.
• The bidder may be required to submit periodical progress reports on delivery.
• For emergency demands, the supplier gets first right of refusal; if it cannot meet the critical delivery period, Transnet may purchase elsewhere.
• Supply and delivery of 889 security insignia for a period of three (3) months.
• General Manager (Transnet Group) Epaulette (B10): 1
• General Manager (Operating Division) Epaulette (B9): 1
• Executive Manager Epaulette (C8): 5
• Senior Manager Epaulette (D7): 11
• Security Manager Epaulette (E6): 15
• Depot Manager Epaulette (F5): 65
• Inspector Flashes (G4): 33
• Senior Protection Official Ranking Flash (H03): 121
• Leading Protection Official Ranking Flash (J02): 287
• Protection Official Ranking Flash (K01): 350
• Protection Official High Visibility Vest: 889
• Metal (Platinum) Engraved Top Shield to Fit Outline (Peace Officer): 889

+ 9 more requirements in the full document analysis

• Bidding company experience (25% of technical score):
• Must demonstrate successful completion of at least one similar contract for supply and delivery of insignia or related uniform identification items within the last 24 months before closing.
• Provide at least one reference letter meeting: on referee's official letterhead, dated, signed by client, includes client contact details, brief description of services, confirms satisfactory performance, and states contract period.
• References may be contacted for verification.
• Failure to demonstrate at least one similar contract results in zero for this criterion.
• Commitment letter (25% of technical score):
• No specific experience or qualification requirements are stated in this document.

• All monetary amounts must be in South African Rand.
• Pricing must be completed on TDPS portal. Items and quantities as per price schedule:
• All prices in ZAR inclusive of VAT, delivered nominated destination.
• Transnet may negotiate for market-related price if highest bidder's price is not market-related; if no agreement with top three, RFQ cancelled.
• No specific pricing format or schedule is stated in this document. Bidders must not engage in under-pricing or anti-competitive practices.

• Prices must be quoted in the Price Schedule on the following basis:
• Local supplies (manufactured, produced or assembled in South Africa, or imported supplies held in South Africa): Delivered RSA named destination basis.
• Imported supplies: Delivered Duty Paid (latest ICC Incoterms) basis to end destination in South Africa, unless otherwise specified.
• VAT must be included in quoted prices and shown separately at the standard rate on the tax invoice.
• The successful bidder, when called upon, must provide security in the form of a Deed of Suretyship furnished by an approved bank, building society, insurance or guarantee corporation in South Africa.
• The amount, if required, will be stipulated in the bid documents.
• The Deed of Suretyship must be completed and returned within 30 calendar days from the date of the letter of acceptance; no payment will be made until it is delivered, and failure to return it may lead to cancellation of the contract.
• The successful bidder may be required to furnish a guarantee covering any advance payments.
• Bidders may offer alternative payment methods or financing proposals, but must first tender strictly in accordance with the standard payment terms; the financial merits of alternatives will be evaluated.
• Conditional discounts for early payment are calculated from the date Transnet receives the supplier's month-end statement reflecting the correct tax invoice; incomplete or incorrect invoices reset the period.
• Transnet prefers Rand-based agreements and may request forward exchange cover on foreign currency portions.
• South African Reserve Bank approval is required before any foreign currency payments are made.
• Complete pricing electronically on the TDPS portal; no paper schedules.
• Prices in South African Rand, inclusive of VAT, on a "delivered nominated destination" basis.
• Must price all items on the schedule; failure leads to disqualification.
• No deviation from the price schedule format; deviation leads to disqualification.
• Unconditional discounts only considered at final evaluation stage.
• Any disbursement not specifically priced will not be accepted.
• No bid security, bonds, guarantees, or retention mentioned.
• No specific pricing or financial requirements are stated in this document.

• Bidders must not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• Bidders must state the full names of directors, members, partners or the individual trading under a trade name.
• No CSD, tax, B-BBEE, CIDB or CIPC requirements are stated in the General Bid Conditions.
• Submit SARS Tax Compliance Status (TCS) PIN or printed certificate, or CSD number if no TCS.
• Each party in a JV/consortium/subcontracting must submit separate TCS/CSD.
• Self-register on Central Supplier Database (CSD) at https://secure.csd.gov.za/ (foreign suppliers with no local entity exempt).
• Submit B-BBEE certificate or sworn affidavit (or CIPC certificate for JV, consolidated scorecard accepted).
• Certified copies of owners' ID documents required.
• B-BBEE status level contributes to specific goals points (20 points).
• Comply with Employment Equity Act, including Section 53.
• Successful bidder may need security clearance to CONFIDENTIAL/SECRET/TOP SECRET level for personnel and subcontractors.
• Disclose any commercial relationship with DPIP/FPPO.
• Must not be listed on Register for Tender Defaulters or List of Restricted Suppliers.
• Bidders must sign and comply with the Integrity Pact, which forms part of the contract with the successful bidder.
• Bidders must certify in the RFX Declaration Form that they have read and agree with the Integrity Pact content.
• Bidders must not have committed any serious breach of law (including corruption, fraud, theft, extortion, or contraventions of the Competition Act) in the last 5 years.
• Bidders must uphold the ten principles of the United Nations Global Compact in the fields of Human Rights, Labour, Anti-Corruption and the Environment.
• Bidders must disclose any conflict of interest (family, business or social relationship between their owners/members/directors/partners/shareholders and a Transnet employee or board member) in the RFX declaration form or notify Transnet in writing.
• Bidders must not make incorrect statements regarding Local Content or B-BBEE status; false statements may lead to restriction.

• No specific OHS requirements stated beyond general compliance with applicable laws. Security clearance may be required for personnel to CONFIDENTIAL/SECRET/TOP SECRET level.

• Transnet may request information on Environmental, Social and Governance (ESG) standing at any stage; this is for record and analysis, not for evaluation or disqualification.
• Due diligence on subcontractors may be conducted to detect fronting.
• Bidders must uphold the ten principles of the United Nations Global Compact, including supporting a precautionary approach to environmental challenges, promoting greater environmental responsibility, and encouraging the development and diffusion of environmentally friendly techn…

• The NDA imposes the following obligations on the bidder (the Company):
• Confidential Information must be kept secret and may only be used for technical and commercial discussions related to the bid or subsequent contract performance.
• Disclosure is permitted only to agents who strictly need to know, and the bidder remains liable for any breach by those agents.
• If disclosure is required by law, the bidder must promptly notify Transnet and cooperate on the form and content of the disclosure.
• All Confidential Information remains the property of the disclosing party; no intellectual property rights are conferred.
• The bidder must store information securely and keep a written record of all Confidential Information received.
• Within 7 days of a written demand from Transnet, the bidder must return all written Confidential Information and expunge or destroy it from all devices, and supply a director-signed certificate of compliance.
• No announcements or use of the other party's name for publicity are allowed without prior written consent.
• The confidentiality obligations survive termination of discussions and continue for 5 years.
• Each party acts as principal, not as agent or nominee, and bears its own costs.
• The bidder must comply with South African privacy protections under Section 14 of the Bill of Rights and maintain appropriate technical and organisational measures against unauthorised data processing.
• The agreement may not be assigned without prior written consent, except Transnet may assign to any Transnet Group member.
• The agreement is governed by South African law with exclusive jurisdiction of South African courts.
• The successful bidder must provide security in the form of a Deed of Suretyship from an approved bank, building society, insurance or guarantee corporation in South Africa, within 30 calendar days of the letter of acceptance.
• Payment terms are set out in the Terms and Conditions of Contract; bidders may offer alternative payment methods or financing proposals, but must first tender strictly in accordance with the standard terms.
• Intellectual property rights in plans, drawings, diagrams, specifications and documents compiled by the supplier are governed by the Terms and Conditions of Contract.
• Contract duration: three (3) months for supply and delivery.
• Successful bidder must keep all returnable documents valid for the contract duration; failure to renew may lead to immediate termination.
• Transnet may cancel the contract and request National Treasury to place the bidder on the Database of Restricted Suppliers for up to 10 years if contract awarded on incorrect information.
• If preferred bidder fails to sign or commence contract, Transnet may award to next ranked bidder at same price.

+ 9 more requirements in the full document analysis

• Final technical scores rounded to 2 decimal places.
• Bidders must not collude with competitors, disclose bid terms to competitors, or engage in any anti-competitive practices.