Tender Application Workspace for

• Submission method: email
• Submission email: [email protected]
• Closing time: 09 November 2026 at 12:00 (midday)
• Returnable documents (all must be completed, signed and submitted with the quotation):
• Quotation on company letterhead
• Copy of CSD report or MAAA number (National Treasury)
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the Ports Regulator
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points
• POPIA consent form: consents to processing of personal information
• Valid and original Tax Clearance Certificate or valid Tax Pin Number
• Valid B-BBEE Certificate or Sworn Affidavit
• At least 2 purchase orders or reference letters of work done in the past 2 years (2024–2026)
• Portfolio of evidence indicating previous similar work
• Any required form left unsigned or omitted
• Quotations received after the closing time
• Non-compliant tax status (verified on CSD or SARS E-Filing before award)
• SBD 4 (Bidder's Disclosure): must be completed and signed, disclosing any employment by an organ of state, relationships with procuring institution staff, and interests in other CSD-registered enterprises.
• Failure to disclose all active CSD companies linked to directors leads to disqualification.
• POPIA Consent Form (Addendum to the ToR): completed, signed, and consent indicated.
• Supplier Declaration Form: completed with legal name, company registration/ID number, authorised representative name and signature.

+ 6 more requirements in the full document analysis

• SBD 4, SBD 6.1 and POPIA consent form must be completed and signed
• Proof of CSD registration
• Price must be inclusive of all taxes (including VAT)
• Itemised pricing schedule required
• Total price proposal weighs 80 points
• SBD 6.1 preference points claim form required
• B-BBEE Level 1 companies receive 20 points; all levels considered and allocated points as applicable
• Tax status of the recommended bidder will be verified on CSD or SARS E-Filing prior to award; non-compliance may lead to disqualification.
• Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Bids will be disqualified if the disclosure is found to be false.
• Bids must be independent, with no collusion or disclosure of prices to competitors.
• The Ports Regulator will process personal information in line with POPIA principles: accountability, processing limitation, purpose specification, further processing limitation, information quality, openness, security safeguards, and data subject participation.
• Consent to the processing of their personal information for purposes including risk assessment, vendor management, CSD verification, contract award, contract management, auditing, legal opinions, investigations, document storage, destruction, de-identification, and publishing.
• Declare that all consents for third-party personal information have been obtained, indemnifying the Ports Regulator against any liability.
• Declare that submitted personal information is complete, accurate, not misleading, and up to date.
• Vendor verification on the Central Supplier Database (CSD) may be conducted.
• Preference point system: 80/20 (for requirements up to R50 million, all taxes included).
• Price: 80 points
• Total: 100 points
• Level 1: 20 points

+ 9 more requirements in the full document analysis

• The Ports Regulator of South Africa requires professional photography and videography services for two stakeholder engagement events.
• Event 1 – Headshots, Interviews and Group Photography:
• Date: 24 November 2026 (or earlier agreed date), 10:00–14:00 (set-up by 09:30)
• Venue: Ports Regulator Offices, 22 Dorothy Nyembe Street, 11th Floor, Durban
• Approximately 25 staff participants
• Supply, set-up and removal of professional backdrop and studio lighting
• Individual professional headshots of approximately 25 participants
• Group photographs of departments as directed
• Video recording of approximately 15 short interviews (30–60 seconds each) with suitable audio equipment (e.g. lapel or directional microphones)
• Basic video editing and post-production of interviews (trimming, colour correction, audio clean-up, PRSA branding)
• Retouching and editing of all photographs
• Printing and framing of 25 headshots (A4, black frame), delivered to PRSA by Thursday 26 November
• Venue: The Pearls Hotel, Umhlanga, Durban
• Approximately 80 high-profile delegates
• Professional photography of the full programme (arrival to close)
• Formal individual, group and VIP photographs per shot list provided by PRSA
• Candid photographs of key moments, speakers and networking
• Professional video recording of the full programme
• Interviews with selected attendees identified on the day
• Professional lighting and audio equipment suitable for the venue

+ 10 more requirements in the full document analysis

• The service provider must be a suitably qualified and experienced professional photographer and videographer.

• The service provider bears all costs of preparing and submitting the RFQ; the Ports Regulator is not liable for any such costs
• Quotation must remain open for acceptance for 90 days from the closing date of the RFQ

• CSD registration: proof of registration on the Central Supplier Database (CSD) or MAAA number required
• SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim) must be completed and signed
• Bidders must disclose any employment by an organ of state, any relationship with employees of the procuring institution, and any interest in other enterprises registered on the CSD.
• The Ports Regulator is the responsible party; the bidder is the data subject.
• The bidder must comply with all POPIA prescripts regarding information concerning the Ports Regulator.
• The bidder must process any personal information disclosed by the Ports Regulator in the same manner as the Ports Regulator processes the bidder's information.
• The bidder must take remedial steps to mitigate loss or compromise of personal information and restore integrity as quickly as possible.
• The Ports Regulator may verify the bidder on the Central Supplier Database as part of vendor management.
• The specific goals are based on B-BBEE status level of the contributor.
• The organ of state may require substantiation of any preference claim before or after adjudication.

• The bidder indemnifies the Ports Regulator against any civil or criminal action, administrative fines, or penalties arising from processing of personal information submitted by the bidder, provided the bidder has obtained all necessary consents for third-party personal informati…

• Evaluation is in four phases: SCM administrative (completion of forms and compliance documents), pricing (80 points, inclusive of VAT, itemised schedule), specific goals (20 points for B-BBEE Level 1), and mandatory requirements (experience and portfolio).
• Bids must be independent, with no consultations, communications, agreements or arrangements with any competitor regarding quality, quantity, specifications, prices, methods, market allocation, or intention to bid.
• Bids that are suspicious will be reported to the Competition Commission and may lead to administrative penalties, criminal investigation, or restriction from doing business with the state for up to 10 years.
• Bidders must consent to processing of personal information and declare accuracy. The Ports Regulator may verify bidders on the CSD. No scoring criteria are provided in this document.
• The applicable preference point system is the 80/20 system (for requirements up to R50 million).
• Points are allocated as follows: Price 80 points, Specific Goals 20 points, total 100 points.