Awarded Tender: PPE panel tender gauteng roads and transport

Tender source analysis

What the tender required and what the award supports

Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.

Summary

The gauteng department of roads and transport seeks to establish a panel of service providers for the supply and delivery of personal protective and safety equipment (PPE) over a three-year period. This tender is open to compliant suppliers who meet mandatory legal, technical, and financial criteria.

AI Document AnalysisMethodology2 documents

Review in progress · 1 of 2 document being finalised

Review in progress

The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: PPE TENDER DOCUMENT DRT 02 05 2026.pdf. You don’t need to refresh — this page will pick up the updated review automatically.

DocumentPPE TENDER DOCUMENT DRT 02 05 2026.pdfCompliance review in progress

Award analysis coverage

0 of 2 source documents fully reviewed. Unstated details are identified only after complete source review.

technical scope

14 sourced criteria

financial capacity

18 sourced criteria

pricing

Source analysis requires completion or review

compliance returnables

13 sourced criteria

evaluation

12 sourced criteria

experience

Source analysis requires completion or review

personnel

Source analysis requires completion or review

equipment capacity

3 sourced criteria

delivery contract

17 sourced criteria

equity registrations

4 sourced criteria

What the buyer was looking for

1Inferred operational need

Purpose of the tender:

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document.

Source: Procurement Government GCC DRT 02 05 2026.pdf · description

Known supplier evidence

The linked award records CEBISANI PROJECTS as appointed for this tender.

Qualified inference

Inference only

An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.

Submission Guidelines

Source: PPE TENDER DOCUMENT DRT 02 05 2026.pdf (TENDER)

Submit bids in a sealed envelope, clearly marked with tender number (DRT 02/05/2026) and description, to the tender box at: Gauteng Department of Roads and Transport, Ground Floor, Life Centre Building, 45 Commissioner Street, Johannesburg. Deadline: 07 July 2026 by 11h00. Late submissions will not be accepted. Electronic, fax, email, or similar submissions are not permitted. Bidders are advised to submit documents early to avoid crowding. \n\nMandatory returnables: \n- Fully completed and signed Standard Bidding Document (SBD 4). \n- Compulsory Enterprise Questionnaire (separate forms for each partner in joint ventures). \n- Valid Tax Clearance PIN and CSD Supplier number (consolidated for joint ventures). \n- CSD summary report. \n- Registration documents (CIPC or Master of the High Court). \n- Certified ID copies of company members/shareholders. \n- Standard compliance certificates (e.g., SANS, EN, CE, ANSI). \n- Completed and signed Integrity Pact. \n- Proof of authority to sign the bid (e.g., resolution of directors). \n- For joint ventures/consortia: signed agreement detailing percentage split and work allocation. \n- Tenderer’s Bank Details form with bank letter confirming credit rating and working capital. \n- Schedule of recently completed and current contracts. \n- Occupational Health and Safety Act compliance statement. \n- Schedule of Tenderer’s Litigation History. \n- Record of Addenda to Tender Documents. \n\nDisqualification risks: \n- Failure to attend the compulsory site briefing on 18 June 2026 at 10h00 (Main Boardroom, 1215 Nico Smith Street, Koedoespoort, Pretoria). Attendance register must be signed. \n- Missing any mandatory returnable document. \n- Submission after the closing date/time. \n- Non-compliance with tax status (7-day remediation period applies if notified). \n- Listing on National Treasury’s register of defaulters or restricted suppliers. \n- Representative attending site briefing may only represent one bidding enterprise.

Evaluation Criteria

Source: PPE TENDER DOCUMENT DRT 02 05 2026.pdf (TENDER)

Functionality evaluation: Scored out of 100 points with a minimum threshold of 70 points to qualify. Bidders scoring below 70 will not proceed to further evaluation. \n\nScoring breakdown: \n- Company Proposal of Letter of Intent from the supplier (Max 10 points): Must include service description, supplier letterhead, supplier details, project reference number, undertaking/commitment, and bank stamp (date must be less than 12 months from bid closure). Failure to submit = 0 points. \n- Experience in Labelling, Packaging, and Quality Assuring (Max 20 points): Failure to submit detailed proposal = 0 points. \n- Supply and Delivery of Personal Protective and Safety Equipment (Max 30 points): \n - Supplied and delivered PPE with value of R2,000,000 and more: 40 points. \n - R1,500,000 – R1,999,999: 30 points. \n - R1,000,000 – R1,499,999: 20 points. \n - R500,000 – R999,999: 15 points. \n - R100,000 – R499,999: 10 points. \n - R50,000 – R99,999: 5 points. \n - Less than R49,999: 0 points. \n- Bank Rating (Max 20 points): \n - Rating A: 20 points. \n - Rating B: 15 points. \n - Rating C: 10 points. \n - Rating D-G: 0 points. Failure to submit proof of bank rating = 0 points. \n\nAdditional evaluation notes: \n- Supplier letter of intent must be accompanied by a Letter of Authority (LOA) from NRCS if the bidder is a supplier. \n- Reference letters on company letterhead with contactable references and contract values are required. Failure to submit = 0 points. \n- Labels on PPE must feature clear, permanent markings for traceability (manufacturer’s name/trademark, standard compliance, size, safety classifications). \n- Packaging must ensure integrity, consistency, and expiry controls. \n\nDisqualification criteria: \n- Late submissions. \n- Incomplete or unsigned documents. \n- Non-attendance at site briefing. \n- Tax non-compliance (unless remediated within 7 days). \n- False declarations or conflicts of interest.

DocumentProcurement Government GCC DRT 02 05 2026.pdfReview complete

Description

Source: Procurement Government GCC DRT 02 05 2026.pdf

Purpose of the tender:

Establishment of a panel of service providers for the supply and delivery of Personal Protective and Safety Equipment (PPE) over a three-year period to the Gauteng Department of Roads and Transport.
The General Conditions of Contract (GCC) outline rights and obligations for doing business with the government and apply to all bids, contracts, and orders.

Submission Guidelines

Source: Procurement Government GCC DRT 02 05 2026.pdf (TENDER)

Submission requirements and disqualification risks:

Bidders must comply with the General Conditions of Contract (GCC), which cannot be amended. Special Conditions of Contract (SCC) may supplement or override GCC where conflicts arise.
Bidders must notify the purchaser in writing of any delays, including likely duration and causes. Failure to deliver on time may result in penalties (current prime interest rate per day of delay) or contract termination.
Pre-bidding testing costs are the bidder’s responsibility.
Collusive bidding or bid rigging is prohibited under the Competition Act. Evidence of such practices may lead to bid invalidation, contract termination, public sector restrictions (up to 10 years), or damages claims.
Suppliers found guilty of corrupt or fraudulent practices may face restrictions extended to associated enterprises, partners, managers, or directors. The National Treasury maintains a public register of restricted suppliers.

Evaluation Criteria

Source: Procurement Government GCC DRT 02 05 2026.pdf (TENDER)

Mandatory criteria:

Valid tax clearance certificate from SARS (original required).
No history of corrupt or fraudulent practices; must not be listed on the Register for Tender Defaulters.
Compliance with National Industrial Participation Programme (NIPP) where applicable.
Ability to meet technical specifications for PPE (e.g., safety standards, durability).
Financial capacity to provide performance security and bear liability costs.

Preferred criteria:

Prior experience supplying PPE or similar goods to public sector entities.
Local manufacturing or high local content in goods.
Demonstrated ability to handle logistics, inspections, and warranties.

Disqualifying factors:

Tax non-compliance or outstanding debts to SARS.
Conviction under the Prevention and Combating of Corrupt Activities Act or Competition Act.
Failure to disclose subcontractors or conflicts of interest.

Technical Specifications

Source: Procurement Government GCC DRT 02 05 2026.pdf (TENDER)

Scope and deliverables:

Establishment of a panel of service providers for the supply and delivery of Personal Protective and Safety Equipment (PPE) over a three-year period to the Gauteng Department of Roads and Transport.

Standards and compliance:

Goods must conform to the standards specified in the bidding documents and SCC.
Packing must prevent damage during transit, including resistance to rough handling, extreme temperatures, salt, and precipitation. Packing, marking, and documentation must comply with contract requirements.
Delivery must comply with contract terms, including shipping documents as specified in the SCC.

Quality assurance:

Supplies may be inspected, tested, or analyzed at any stage. Non-compliant supplies will be rejected at the supplier’s cost and risk and must be replaced or substituted promptly.
The purchaser may inspect the supplier’s premises and records at reasonable hours if inspection is a bid condition. If inspections are not initially required but later deemed necessary, the purchaser will arrange and pay for testing.
If supplies or services fail to meet contract requirements, the supplier bears the cost of inspections, tests, and analyses, regardless of acceptance.

Quality Management

Source: Procurement Government GCC DRT 02 05 2026.pdf

Quality assurance and control:

Goods must conform to the standards specified in the bidding documents and SCC.
Pre-bidding testing costs are the bidder’s responsibility.
The purchaser may inspect the supplier’s premises and records at reasonable hours if inspection is a bid condition. If inspections are not initially required but later deemed necessary, the purchaser will arrange and pay for testing.
If supplies or services fail to meet contract requirements, the supplier bears the cost of inspections, tests, and analyses, regardless of acceptance. Non-compliant supplies may be rejected and must be replaced at the supplier’s cost and risk.
The purchaser may inspect, test, or analyze supplies after delivery. Rejected supplies must be removed and replaced promptly by the supplier.

Financial Requirements

Source: Procurement Government GCC DRT 02 05 2026.pdf (TENDER)

Payment terms:

Payment methods and conditions are specified in the SCC.
Suppliers must submit an invoice with a copy of the delivery note and fulfill other contractual obligations to trigger payment.
Payments will be made in South African Rand (ZAR) within 30 days of invoice submission, unless otherwise stipulated in the SCC.

Pricing and adjustments:

Prices quoted in the bid are fixed and cannot be varied, except for adjustments authorized in the SCC or bid validity extensions.

Performance security:

Must be furnished within 30 days of contract award. The amount and form (e.g., bank guarantee, irrevocable letter of credit, or cashier’s cheque) are specified in the SCC.
The performance security will be discharged within 30 days of contract completion, including warranty obligations.

Penalties:

Late delivery penalties are calculated using the current prime interest rate per day of delay until actual delivery or performance.

Compliance Requirements

Source: Procurement Government GCC DRT 02 05 2026.pdf (TENDER)

Mandatory compliance:

Valid tax clearance certificate (original) issued by SARS must be submitted prior to bid award. No contract will be concluded with bidders whose tax matters are not in order.
Suppliers must indemnify the purchaser against third-party claims of patent, trademark, or industrial design infringement arising from the use of supplied goods.
Suppliers must not disclose contract documents or information without the purchaser’s prior written consent. All non-contract documents remain the purchaser’s property and must be returned upon request.
Compliance with the National Industrial Participation Programme (NIPP) is mandatory for contracts subject to NIP obligations, as administered by the Department of Trade and Industry.
Suppliers must ensure all goods are new, unused, and incorporate recent design and material improvements. A 12-month warranty applies from delivery or 18 months from shipment, whichever is earlier, unless specified otherwise in the SCC.
Suppliers must maintain full insurance for goods against loss or damage during manufacture, acquisition, transportation, storage, and delivery, as specified in the SCC.

B-BBEE Requirements

Source: Procurement Government GCC DRT 02 05 2026.pdf (TENDER)

B-BBEE and local content:

The National Industrial Participation Programme (NIPP), administered by the Department of Trade and Industry, applies to contracts subject to NIP obligations. Compliance with NIPP requirements is mandatory where applicable.

Contractual Terms

Source: Procurement Government GCC DRT 02 05 2026.pdf

Contract terms and conditions:

The GCC forms part of all bid documents and cannot be amended. Special Conditions of Contract (SCC) supplement GCC and prevail in case of conflict.
Contract duration: Three years for the supply and delivery of PPE.
Contract amendments require written agreement signed by all parties.
Assignment of obligations is prohibited without the purchaser’s prior written consent.
Subcontracts must be notified in writing to the purchaser. Notification does not relieve the supplier of liability.
Termination for default may occur if the supplier fails to deliver goods or perform services within the specified period, fails to meet other obligations, or engages in corrupt or fraudulent practices. The purchaser may procure substitute goods at the supplier’s expense and claim damages.
Termination for insolvency may occur if the supplier becomes bankrupt or insolvent, with no compensation to the supplier.
Force majeure events (e.g., wars, floods, epidemics) may exempt the supplier from penalties or termination, provided prompt written notice is given to the purchaser.
Disputes must first be resolved through mutual consultation, then mediation, and finally in a South African court if unresolved. Parties must continue performing obligations during dispute resolution.
The supplier’s liability is limited to the contract price, except for criminal negligence, willful misconduct, or patent infringement. Indirect or consequential losses are excluded.
The contract and all correspondence must be in English and interpreted under South African law.
Notices must be posted by registered or certified mail (for bid acceptance) or ordinary mail (for other notices).
Taxes and duties: Foreign suppliers are responsible for all levies outside South Africa. Local suppliers are responsible for all taxes and duties until delivery. A valid tax clearance certificate is mandatory for contract conclusion.
Anti-dumping and countervailing duties: The State is not liable for additional costs arising from such duties imposed after the bid date. Any reductions in these duties must be refunded to the State.

Special Conditions

Source: Procurement Government GCC DRT 02 05 2026.pdf (TENDER)

Special conditions and penalties:

Delays in performance: Suppliers must notify the purchaser in writing of any delays, including duration and causes. The purchaser may grant extensions with or without penalties. Late deliveries incur penalties calculated at the current prime interest rate per day of delay. The purchaser may also substitute goods at the supplier’s expense or cancel the contract.
Prohibition of restrictive practices: Collusive bidding or bid rigging is prohibited under the Competition Act. If evidence of such practices is found, the purchaser may refer the matter to the Competition Commission for investigation and penalties. If found guilty, bidders may face bid invalidation, contract termination, public sector restrictions (up to 10 years), or damages claims.
Restrictions on suppliers found guilty of corrupt or fraudulent practices may be extended to associated enterprises, partners, managers, or directors. The National Treasury maintains a public register of restricted suppliers.

30Mandatory requirement

Submit bids in a sealed envelope, clearly marked with tender number (DRT 02/05/2026) and description, to the tender box at: Gauteng Department of Roads and Transport, Ground Floor, Life Centre Building, 45 Commissioner Street, Johannesburg. Deadline: 07 July 2026 by 11h00. Late submissions will not be accepted. Electronic, fax, email, or similar submissions are not permitted. Bidders are advised to submit documents early to avoid crowding. \n\nMandatory returnables: \n- Fully completed and signed Standard Bidding Document (SBD 4). \n- Compulsory Enterprise Questionnaire (separate forms for each partner in joint ventures). \n- Valid Tax Clearance PIN and CSD Supplier number (consolidated for joint ventures). \n- CSD summary report. \n- Registration documents (CIPC or Master of the High Court). \n- Certified ID copies of company members/shareholders. \n- Standard compliance certificates (e.g., SANS, EN, CE, ANSI). \n- Completed and signed Integrity Pact. \n- Proof of authority to sign the bid (e.g., resolution of directors). \n- For joint ventures/consortia: signed agreement detailing percentage split and work allocation. \n- Tenderer’s Bank Details form with bank letter confirming credit rating and working capital. \n- Schedule of recently completed and current contracts. \n- Occupational Health and Safety Act compliance statement. \n- Schedule of Tenderer’s Litigation History. \n- Record of Addenda to Tender Documents. \n\nDisqualification risks: \n- Failure to attend the compulsory site briefing on 18 June 2026 at 10h00 (Main Boardroom, 1215 Nico Smith Street, Koedoespoort, Pretoria). Attendance register must be signed. \n- Missing any mandatory returnable document. \n- Submission after the closing date/time. \n- Non-compliance with tax status (7-day remediation period applies if notified). \n- Listing on National Treasury’s register of defaulters or restricted suppliers. \n- Representative attending site briefing may only represent one bidding enterprise.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Source: PPE TENDER DOCUMENT DRT 02 05 2026.pdf · submission_guidelines

Known supplier evidence

Tenders-SA records other appointments with overlapping scope terms for CEBISANI PROJECTS.

Qualified inference

Supported inference

The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.

Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.

31Scored criterion

Functionality evaluation: Scored out of 100 points with a minimum threshold of 70 points to qualify. Bidders scoring below 70 will not proceed to further evaluation. \n\nScoring breakdown: \n- Company Proposal of Letter of Intent from the supplier (Max 10 points): Must include service description, supplier letterhead, supplier details, project reference number, undertaking/commitment, and bank stamp (date must be less than 12 months from bid closure). Failure to submit = 0 points. \n- Experience in Labelling, Packaging, and Quality Assuring (Max 20 points): Failure to submit detailed proposal = 0 points. \n- Supply and Delivery of Personal Protective and Safety Equipment (Max 30 points): \n - Supplied and delivered PPE with value of R2,000,000 and more: 40 points. \n - R1,500,000 – R1,999,999: 30 points. \n - R1,000,000 – R1,499,999: 20 points. \n - R500,000 – R999,999: 15 points. \n - R100,000 – R499,999: 10 points. \n - R50,000 – R99,999: 5 points. \n - Less than R49,999: 0 points. \n- Bank Rating (Max 20 points): \n - Rating A: 20 points. \n - Rating B: 15 points. \n - Rating C: 10 points. \n - Rating D-G: 0 points. Failure to submit proof of bank rating = 0 points. \n\nAdditional evaluation notes: \n- Supplier letter of intent must be accompanied by a Letter of Authority (LOA) from NRCS if the bidder is a supplier. \n- Reference letters on company letterhead with contactable references and contract values are required. Failure to submit = 0 points. \n- Labels on PPE must feature clear, permanent markings for traceability (manufacturer’s name/trademark, standard compliance, size, safety classifications). \n- Packaging must ensure integrity, consistency, and expiry controls. \n\nDisqualification criteria: \n- Late submissions. \n- Incomplete or unsigned documents. \n- Non-attendance at site briefing. \n- Tax non-compliance (unless remediated within 7 days). \n- False declarations or conflicts of interest.

Threshold: minimum threshold of 70 points to qualify

Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.

No source document identifier is stored for this item.

Source: PPE TENDER DOCUMENT DRT 02 05 2026.pdf · evaluation_criteria

Known supplier evidence

Tenders-SA records other appointments with overlapping scope terms for CEBISANI PROJECTS.

Qualified inference

Supported inference

The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.

Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.

81Mandatory requirement

- Tax Compliance: Valid SARS Tax Compliance Status (TCS) PIN and CSD Supplier number must be submitted. Non-compliance at verification results in a 7-day remediation period; failure to remediate leads to bid rejection. Tax status must remain valid at award. \n- Business Registration: CIPC or Master of the High Court registration documents. \n- B-BBEE: Compliance with B-BBEE Act (no specific level stated; refer to tender document for details). \n- Professional Registrations: NRCS Letter of Authority (LOA) required if bidding as a supplier of PPE. \n- Integrity Pact: Completed and signed document must be submitted. \n- SBD 4: Bidders Disclosure form must be fully completed and signed. \n- Occupational Health and Safety: Statement of compliance with OHSA must be submitted. \n- Conflict of Interest: Disclosure of any state employment or relationships with procuring institution officials via SBD 4. \n- Tender Defaulters: Bidders listed on National Treasury’s register of defaulters or restricted suppliers are disqualified. \n- Litigation History: Disclose any litigation with organs of state in the last 10 years. \n- Enterprise Questionnaire: Must be completed, including details of VAT registration, directors, shareholders, and state employment history. \n- CSD Registration: CSD summary report and supplier number required.

Threshold: 10 years

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Source: PPE TENDER DOCUMENT DRT 02 05 2026.pdf · compliance_requirements

Known supplier evidence

Tenders-SA records other appointments with overlapping scope terms for CEBISANI PROJECTS.

Qualified inference

Supported inference

The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.

Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.

Contract Awarded

Award Information

Winning Supplier

Establishment of a panel of service providers for the supply and delivery of personal protective and safety equipment for a period of three years to the department

Award Details

Gauteng - Roads and Transport

Organization Directors

Awards Won: CEBISANI PROJECTS

View Supplier Intelligence

What the tender required and what the award supports

Purpose of the tender:

The General Conditions of Contract (GCC) outline rights and obligations for doing business with the government and apply to all bids, contracts, and orders.

Quality assurance and control:

Goods must conform to the standards specified in the bidding documents and SCC.

If supplies or services fail to meet contract requirements, the supplier bears the cost of inspections, tests, and analyses, regardless of acceptance. Non-compliant supplies may be rejected and must be replaced at the supplier’s cost and risk.

Special conditions and penalties:

Restrictions on suppliers found guilty of corrupt or fraudulent practices may be extended to associated enterprises, partners, managers, or directors. The National Treasury maintains a public register of restricted suppliers.

Scope and deliverables:

Packing must prevent damage during transit, including resistance to rough handling, extreme temperatures, salt, and precipitation. Packing, marking, and documentation must comply with contract requirements.

Quality assurance:

Supplies may be inspected, tested, or analyzed at any stage. Non-compliant supplies will be rejected at the supplier’s cost and risk and must be replaced or substituted promptly.

If supplies or services fail to meet contract requirements, the supplier bears the cost of inspections, tests, and analyses, regardless of acceptance.

Termination for insolvency may occur if the supplier becomes bankrupt or insolvent, with no compensation to the supplier.

Financial capacity to provide performance security and bear liability costs.

Payment terms:

Payment methods and conditions are specified in the SCC.

Suppliers must submit an invoice with a copy of the delivery note and fulfill other contractual obligations to trigger payment.

Payments will be made in South African Rand (ZAR) within 30 days of invoice submission, unless otherwise stipulated in the SCC.

Pricing and adjustments:

Prices quoted in the bid are fixed and cannot be varied, except for adjustments authorized in the SCC or bid validity extensions.

Performance security:

Must be furnished within 30 days of contract award. The amount and form (e.g., bank guarantee, irrevocable letter of credit, or cashier’s cheque) are specified in the SCC.

The performance security will be discharged within 30 days of contract completion, including warranty obligations.

Penalties:

Late delivery penalties are calculated using the current prime interest rate per day of delay until actual delivery or performance.

Suppliers must maintain full insurance for goods against loss or damage during manufacture, acquisition, transportation, storage, and delivery, as specified in the SCC.

The Department reserves the right to cancel OR not to award this tender to any party

Pre-bidding testing costs are the bidder’s responsibility.

Submission requirements and disqualification risks:

Bidders must comply with the General Conditions of Contract (GCC), which cannot be amended. Special Conditions of Contract (SCC) may supplement or override GCC where conflicts arise.

Bidders must notify the purchaser in writing of any delays, including likely duration and causes. Failure to deliver on time may result in penalties (current prime interest rate per day of delay) or contract termination.

Collusive bidding or bid rigging is prohibited under the Competition Act. Evidence of such practices may lead to bid invalidation, contract termination, public sector restrictions (up to 10 years), or damages claims.

Suppliers found guilty of corrupt or fraudulent practices may face restrictions extended to associated enterprises, partners, managers, or directors. The National Treasury maintains a public register of restricted suppliers.

Standards and compliance:

Mandatory compliance:

Valid tax clearance certificate (original) issued by SARS must be submitted prior to bid award. No contract will be concluded with bidders whose tax matters are not in order.

Suppliers must indemnify the purchaser against third-party claims of patent, trademark, or industrial design infringement arising from the use of supplied goods.

Suppliers must not disclose contract documents or information without the purchaser’s prior written consent. All non-contract documents remain the purchaser’s property and must be returned upon request.

Compliance with the National Industrial Participation Programme (NIPP) is mandatory for contracts subject to NIP obligations, as administered by the Department of Trade and Industry.

Mandatory criteria:

Valid tax clearance certificate from SARS (original required).

No history of corrupt or fraudulent practices; must not be listed on the Register for Tender Defaulters.

Compliance with National Industrial Participation Programme (NIPP) where applicable.

Ability to meet technical specifications for PPE (e.g., safety standards, durability).

Preferred criteria:

Prior experience supplying PPE or similar goods to public sector entities.

Demonstrated ability to handle logistics, inspections, and warranties.

Disqualifying factors:

Tax non-compliance or outstanding debts to SARS.

Conviction under the Prevention and Combating of Corrupt Activities Act or Competition Act.

Failure to disclose subcontractors or conflicts of interest.

Establishment of a panel of service providers for the supply and delivery of Personal Protective and Safety Equipment (PPE) over a three-year period to the Gauteng Department of Roads and Transport.

The purchaser may inspect the supplier’s premises and records at reasonable hours if inspection is a bid condition. If inspections are not initially required but later deemed necessary, the purchaser will arrange and pay for testing.

Contract terms and conditions:

The GCC forms part of all bid documents and cannot be amended. Special Conditions of Contract (SCC) supplement GCC and prevail in case of conflict.

Contract duration: Three years for the supply and delivery of PPE.

Contract amendments require written agreement signed by all parties.

Assignment of obligations is prohibited without the purchaser’s prior written consent.

Subcontracts must be notified in writing to the purchaser. Notification does not relieve the supplier of liability.

Termination for default may occur if the supplier fails to deliver goods or perform services within the specified period, fails to meet other obligations, or engages in corrupt or fraudulent practices. The purchaser may procure substitute goods at the supplier’s expense and claim damages.

Force majeure events (e.g., wars, floods, epidemics) may exempt the supplier from penalties or termination, provided prompt written notice is given to the purchaser.

Disputes must first be resolved through mutual consultation, then mediation, and finally in a South African court if unresolved. Parties must continue performing obligations during dispute resolution.

The supplier’s liability is limited to the contract price, except for criminal negligence, willful misconduct, or patent infringement. Indirect or consequential losses are excluded.

The contract and all correspondence must be in English and interpreted under South African law.

Notices must be posted by registered or certified mail (for bid acceptance) or ordinary mail (for other notices).

Taxes and duties: Foreign suppliers are responsible for all levies outside South Africa. Local suppliers are responsible for all taxes and duties until delivery. A valid tax clearance certificate is mandatory for contract conclusion.

Anti-dumping and countervailing duties: The State is not liable for additional costs arising from such duties imposed after the bid date. Any reductions in these duties must be refunded to the State.

The purchaser may inspect, test, or analyze supplies after delivery. Rejected supplies must be removed and replaced promptly by the supplier.

Delivery must comply with contract terms, including shipping documents as specified in the SCC.

Suppliers must ensure all goods are new, unused, and incorporate recent design and material improvements. A 12-month warranty applies from delivery or 18 months from shipment, whichever is earlier, unless specified otherwise in the SCC.