Awarded Tender: ESKOM ingula fire protection system tender (e3188gxpou)

Tender source analysis

What the tender required and what the award supports

Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.

Summary

ESKOM is seeking a qualified contractor for the inspection, servicing, testing, and supply of spares for the fire protection system at the ingula pumped storage scheme in kwazulu-natal. The contract is a 5-year nec3 term service contract (option a) and requires saqcc-fire registration and compliance with eskom's technical, safety, and quality standards.

AI Document AnalysisMethodology2 documents

Analysis complete · ready for your bid

DocumentFire Protection Attachments.zipReview complete

Description

Source: Fire Protection Attachments.zip

Award analysis coverage

0 of 2 source documents fully reviewed. Unstated details are identified only after complete source review.

technical scope

44 sourced criteria

financial capacity

22 sourced criteria

pricing

8 sourced criteria

compliance returnables

67 sourced criteria

evaluation

26 sourced criteria

experience

Source analysis requires completion or review

personnel

6 sourced criteria

equipment capacity

2 sourced criteria

delivery contract

7 sourced criteria

equity registrations

24 sourced criteria

What the buyer was looking for

1Mandatory requirement

Must be registered on the Central Supplier Database (CSD) and submit a valid CSD report at closing.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Source: AI key requirements · requirements

Known supplier evidence

The linked award records ELECTROTRON as appointed for this tender. Recorded contract value: 13134360.58 ZAR.

Qualified inference

Inference only

An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.

DocumentInvitation to Tender (ITT) Rev. 28 - Ingula Fire Protection System.pdfReview complete

Description

Source: Invitation to Tender (ITT) Rev. 28 - Ingula Fire Protection System.pdf

Scope: Ingula Fire Protection System.
Tender documents provided free of charge.
Managed by Eskom Representative Rashaad Sedan.
Tender number: E3188GXPOU; issue date: 06 July 2026.

Important Dates

Source: Invitation to Tender (ITT) Rev. 28 - Ingula Fire Protection System.pdf (TENDER)

Closing date and time: 27 July 2026 at 10h00.
Compulsory site clarification meeting: 14 July 2026 at 10h00 at Ingula Pump Storage Scheme, Off R103 into P275 (Besters), Ladysmith, 3371 (GPS: -28.28078, 29.58795).
Confirm attendance by 12h00 on 13 July 2026 with Eskom Representative, providing company name, attendee positions, and contact details.
Non-attendance leads to disqualification and no evaluation.
Clarification queries deadline: 5 working days before tender submission deadline.
Tender validity period: 12 weeks from closing date.

Briefing Session

Source: Invitation to Tender (ITT) Rev. 28 - Ingula Fire Protection System.pdf (TENDER)

Compulsory site clarification meeting: 14 July 2026 at 10h00 at Ingula Pump Storage Scheme.
Confirm attendance by 12h00 on 13 July 2026 with attendee details.
Non-attendance leads to disqualification.

Contact Information

Source: Invitation to Tender (ITT) Rev. 28 - Ingula Fire Protection System.pdf (TENDER)

Eskom Representative for queries and clarifications: Rashaad Sedan.
Email: [email protected].
Phone: 021 941 5703.
All queries must be in writing and addressed only to the Eskom Representative.
Fraud/corruption anonymous reporting: 0800 11 2722 or [email protected].

Submission Guidelines

Source: Invitation to Tender (ITT) Rev. 28 - Ingula Fire Protection System.pdf (TENDER)

Submit electronically via Eskom E-tendering site by the closing date and time.
Ensure submission is complete before the closing time – it is your responsibility.
Upload size per document is 500 MB, total submission restricted to 4 GB.
Price list must be submitted in PDF and a copy in Excel format.
No zip/condensed files; no hard copies accepted.
If you resubmit, only the latest version will be accepted; previous submissions become void.
Ensure submission status is indicated as complete.
Check the Tender Bulletin regularly for any addendums.
Tender validity period is 12 weeks from the closing date.
Late tenders will not be accepted.
Alternative tenders are not allowed.
The tender must be for the whole contract.
Cataloguing may be required after award; include a line item in the Pricing Schedule if applicable.
Eskom reserves the right to negotiate with preferred bidders if prices are not market-related.

Returnable Documents

Source: Invitation to Tender (ITT) Rev. 28 - Ingula Fire Protection System.pdf (TENDER)

Tenders are to be submitted electronically via Eskom E-tendering site by the stipulated closing date and time. Please note it is the responsibility of the supplier to ensure that the tender submission is submitted before the closing time. The upload size per document is 500 megabytes and total submission is restricted to 4 gigabytes. The price list needs to be submitted in PDF and a copy in excel format.

Evaluation Criteria

Source: Invitation to Tender (ITT) Rev. 28 - Ingula Fire Protection System.pdf (TENDER)

General

Tenderer must not be on any international sanctions list or restricted by National Treasury or Eskom.
Tenderer must not have a conflict of interest (e.g., shared majority shareholders or access to competitor information).
Tender must be signed by an authorised person.
Tenderer must not subcontract 100% of the scope of work.
Tenderer must not be on the Tender Defaulters list.

Joint Ventures

Joint ventures must explicitly state joint and several liability for contract execution.
Lead partner must have a CIDB grading of 6SF or higher (or one level below the required grading).
Combined CIDB grading of JV must be 7SF or higher.

Financial

Tenderers must provide latest approved financial statements (audited or reviewed).

Technical Specifications

Source: Invitation to Tender (ITT) Rev. 28 - Ingula Fire Protection System.pdf (TENDER)

Scope: Ingula Fire Protection System.
Contract form: NEC3 Term Services Contract.
Key deliverables and requirements detailed in attached Scope of Work (Attachment 1).
Quality requirements: Submit Supplier Quality Management Specification, Quality Control Plan or Inspection Test Plan (QCP/ITP), and CQP Template.
Safety requirements: Submit OHS&Q Management Plan, OHS Risk assessment, PPE compliance, work at height standards, confined spaces procedures, and other OHS documents as per attachments.
Technical evaluation criteria provided in Attachment 2.
CIDB grading requirement: Estimated contractor grading of 7SF or higher for the main contractor or joint venture.
Joint ventures must have all members registered with CIDB; lead partner must have at least 6SF grading.
Cataloguing of materials may be required; ensure labelling meets Eskom specifications.

Experience & Qualifications

Source: Invitation to Tender (ITT) Rev. 28 - Ingula Fire Protection System.pdf (TENDER)

Tenderer’s particulars must include tendering structure, VAT registration, CIDB registration number and grading, postal and physical addresses.
If using subcontractors, provide their CIDB registration number and grade.
Joint venture members must be registered with CIDB; lead partner must have at least 6SF grading.
Experience and qualifications criteria are part of functionality requirements.

Quality Management

Source: Invitation to Tender (ITT) Rev. 28 - Ingula Fire Protection System.pdf

Submit Supplier Quality Management Specification.
Provide Quality Control Plan or Inspection Test Plan (QCP/ITP) revision 2.
Complete CQP Template 2021.
Include List of Tender Returnables Cat 3 Rev 7 and Form A Cat 3 Rev 9.
Quality documents are required at tender closing for evaluation.

Pricing Schedule

Source: Invitation to Tender (ITT) Rev. 28 - Ingula Fire Protection System.pdf

Pricing Schedule/BOQ (Attachment 3) must be submitted in PDF and Excel formats.
Include cataloguing line item if required.
CSDG of 0.25% applicable and detailed in BOQ.
Prices must be inclusive of VAT.

Financial Requirements

Source: Invitation to Tender (ITT) Rev. 28 - Ingula Fire Protection System.pdf (TENDER)

Pricing Schedule/BOQ must be submitted (Attachment 3) in PDF and Excel formats.
Include VAT in prices.
Cataloguing line item required in Pricing Schedule if applicable; Eskom will pay for cataloguing.
Payment terms: 30 days for contracts below R50 million (including VAT); 60 days for contracts above R50 million, from receipt of undisputed invoice.
Contract Skills Development Goals (CSDG) applicable at 0.25% of contract value, detailed in BOQ.
Financial due diligence: Submit latest approved annual financial statements for the tendering company (not parent/holding company). Start-ups less than 12 months old exempt but must submit later.
Conditional discounts not considered in evaluation but applied at payment.

Compliance Requirements

Source: Invitation to Tender (ITT) Rev. 28 - Ingula Fire Protection System.pdf (TENDER)

Mandatory: CSD registration (CSD number/report).
B-BBEE: Submit proof of B-BBEE status level (certificate, sworn affidavit, or as per B-BBEE Act). Specific Goals scored out of 20 points under PPPFA.
CIDB: Main contractor or joint venture must have CIDB grading of 7SF or higher, or be capable of registration within 21 working days.
Tax compliance: Submit tax clearance certificate or SARS e-filing PIN for verification. Foreign suppliers with no SA footprint complete SBD1 only.
Safety: COIDA certificate of good standing or proof of application for South African tenderers.
Quality: Submit quality management documents as per attachments.
Employment Equity Act compliance proof required for designated employers.
Eligibility criteria: Tenderer must not be on sanctions lists, submit only one tender, have no conflicts of interest, use authorised signatories, and not be restricted by National Treasury, Eskom, or tender defaulters list.
Subcontracting 100% of scope is not allowed; subcontracting to subsidiaries must be declared to avoid fronting.
Integrity Declaration Form and Supplier Integrity Pact required.

B-BBEE Requirements

Source: Invitation to Tender (ITT) Rev. 28 - Ingula Fire Protection System.pdf (TENDER)

B-BBEE proof required: certificate, sworn affidavit, or as per B-BBEE Act.
Specific Goals scored out of 20 points under PPPFA.
Failure to submit proof results in 0 points for Specific Goals, not disqualification.
Subcontractor B-BBEE level must be confirmed if used.

Health & Safety

Source: Invitation to Tender (ITT) Rev. 28 - Ingula Fire Protection System.pdf

Submit OHS&Q Management Plan.
Provide OHS Risk assessment procedure revision 5.
Include Eskom Acknowledgement Form for OHS Legal and Other Requirements.
Comply with OHS Specification Requirements.
Submit PPE non-compliance memo, Ingula PSS OHS Baseline risk assessment, Work at height standard, Management of Substance Abuse in the Workplace, Occupational Health and Safety Incident Management Procedure, Life-Saving Rules Standard_rev7, Vehicle and Driver Safety Management Procedure, Eskom PPE Standard, and Confined Spaces procedure.
COIDA certificate of good standing or proof of application required for South African tenderers.

Contractual Terms

Source: Invitation to Tender (ITT) Rev. 28 - Ingula Fire Protection System.pdf

Contract conditions: NEC3 Term Services Contract.
Tender Data takes precedence over Standard Conditions of Tender in case of ambiguity.
Submission of tender constitutes acceptance of Eskom Standard Conditions of Tender (available at www.eskom.co.za).
Payment terms: 30 days for contracts below R50 million, 60 days for contracts above R50 million, from undisputed invoice.
Subcontracting with subsidiaries discouraged; must be declared to avoid fronting allegations.
Cataloguing may be required post-award; include in Pricing Schedule.
Eskom may negotiate with preferred bidders if prices are not market-related.
Tender validity: 12 weeks from closing date.

Special Conditions

Source: Invitation to Tender (ITT) Rev. 28 - Ingula Fire Protection System.pdf (TENDER)

Tender is for whole contract; alternative tenders not allowed.
Eskom may negotiate with preferred bidders if prices not market-related.
Cataloguing may be required post-award.
Document is uncontrolled when downloaded; user must ensure alignment with authorised version.
No reproduction without Eskom written consent.
Check Tender Bulletin for addendums.
State employees prohibited from bidding.
Conflict of interest rules apply, including relationships with Eskom officials or other tenderers.

Requirements

Source: Invitation to Tender (ITT) Rev. 28 - Ingula Fire Protection System.pdf (TENDER)

Eligibility criteria: Tenderer must not be on sanctions lists, submit only one tender, have no conflicts of interest, use authorised signatories, and not be restricted by National Treasury, Eskom, or tender defaulters list.
Subcontracting 100% of scope not allowed.
Joint ventures must have agreement with joint and several liability.
Declare subcontracting intentions and provide subcontractor details including CSD registration and B-BBEE level.

Section

Source: Invitation to Tender (ITT) Rev. 28 - Ingula Fire Protection System.pdf

Functionality criteria apply; details in tender.
Price score: 80 points.
Specific Goals score: 20 points.
Ranking via 80/20 system.
Contractual requirements assessed post-evaluation.

163Mandatory requirement

The tenderer must submit the returnable set out hereunder as part of its tender at the stipulated deadline. Returnables required at Tender closing (disqualifiable): These returnables are required to be completed, signed (if required on the returnable) and submitted with the tender at Tender closing date and time. If not completed, signed (if required on the returnable) and/or submitted by tender closing, the tenderer will be disqualified. Returnable required at Tender closing (non-disqualifiable): These returnables are required to be completed, signed (if required on the returnable) and submitted with Tender at Tender closing date and time; however, if not submitted by Tender closing, or submitted with incomplete information or without a required signature, the Procurement Practitioner will, in writing, request the tenderer to submit the returnable within 5 working days. Returnables required at Tender Closing date and time for evaluation: These returnables are required to be submitted at tender closing date and time. These returnables will not be requested by the Procurement Practitioner. A tenderer that does not submit the required returnable at stipulated deadline or submits an incomplete returnable; will not be disqualified but will score zero. Returnable required prior to Contract Award: Returnables that are mandatory for contract award must be submitted prior to award, completed if completion is a requirement and signed if signature is a requirement.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

Source: Invitation to Tender (ITT) Rev. 28 - Ingula Fire Protection System.pdf · returnable_documents

Known supplier evidence

The linked award records ELECTROTRON as appointed for this tender. Recorded contract value: 13134360.58 ZAR.

Qualified inference

Inference only

The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.

The linked award confirms appointment only, not the submitted qualification or reason for selection.

197Mandatory requirement

Reference Returnable From Suppliers at Tender closing (disqualifiable) or prior to Contract Award: Basic Compliance Electronic copy of the tender in a PDF format. The price list needs to be submitted in PDF and a copy in excel format. Annexure A Authorisation Form, Annexure B Acknowledgement Form, Annexure C Tenderers Particulars, Annexure D Integrity Pact Declaration form, Annexure E CPA for local goods/services (if applicable), Annexure F CPA(IG) for imported goods/services (if applicable), Annexure G1-G4 SBD 6.2 -Declaration certificate for local production and content, Annexure H SBD 1, Annexure I SBD 6.1- Preference Points Claim Form, Annexure J SBD 4 – Bidders Disclosure, E-tendering Help Manual acknowledgement form, Additional Letter of intent to form a JV/consortium or Valid joint venture agreement, Separate written confirmation that the joint venture will operate as a single business entity, Details and confirmation of a single designated bank account in the name of the JV, Tax Clearance Certificates, Tax Evaluation Questionnaire, Compliance with Employment Equity Act, CIDB proof of grading, NEC or other Contract, Pricing schedule, Additional documents required (ECSA/ permits/licenses/ specific registration documents), Mandatory CSD Registration, Financial statements, Specific Goals (Valid BBBEE certificate / Sworn Affidavit), COIDA certificate, Quality documents (List of Tender Returnables, Form A, Supplier Quality Management Specification, Quality Control Plan or Inspection Test Plan, CQP Template), Safety/quality documents (Eskom Acknowledgement Form for OHS Legal and Other Requirements, OHS Specification, OHS&Q Management Plan, OHS Risk assessment procedure, PPE NON-COMPLIANCE MEMO, Ingula PSS OHS Baseline risk assessment, Work at height standard, Management of Substance Abuse in the Workplace, Occupational Health and Safety Incident Management Procedure, Life-Saving Rules Standard, Vehicle and Driver Safety Management Procedure, Eskom Personal Protective Equipment Standard, Working in Confined Spaces).

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

Source: Invitation to Tender (ITT) Rev. 28 - Ingula Fire Protection System.pdf · returnable_documents

Known supplier evidence

The linked award records ELECTROTRON as appointed for this tender. Recorded contract value: 13134360.58 ZAR.

Qualified inference

Inference only

The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.

The linked award confirms appointment only, not the submitted qualification or reason for selection.

Contract Awarded

Award Information

Winning Supplier

Ingula fire protection system

Award Details

Eskom

Organization Directors

Awards Won: ELECTROTRON

View Supplier Intelligence

What the tender required and what the award supports

Must be registered on the Central Supplier Database (CSD) and submit a valid CSD report at closing.

Comply with Eskom OHS requirements, including signing Section 37(2) agreement and submitting a safety file.

The contract is for the inspection, servicing, testing, and supply of spares for the Ingula Fire Protection System at Ingula Pumped Storage Scheme.

It is a 5-year term service contract (NEC3 TSC3) covering routine and non-routine maintenance.

The contractor must submit detailed reports and certification after inspections, servicing, and tests.

The contractor must supply a safety file prior to start of services.

The contract includes a PAYE questionnaire to determine tax status (independent contractor vs personal service provider).

Scope: Inspection, servicing, testing, and supply of spares for the Ingula Fire Protection System at Ingula Pumped Storage Scheme.

The contract covers routine and non-routine maintenance of fire protection systems, including service calls for maintenance and repair.

Detailed reports must be submitted on completion of inspections, servicing, and tests.

Certification must be provided on completion of inspections, servicing, and tests.

Safety file must be submitted prior to start of services, allowing time for review.

Contractor must comply with all applicable fire codes, regulations, and standards.

The contract is a 5-year term service contract (NEC3 TSC3, Option A – priced contract with price list).

Risk register includes items such as unavailability of budget, community unrest, environmental risks, spares no longer available, etc.

Scope: Ingula Fire Protection System.

Tender documents provided free of charge.

Managed by Eskom Representative Rashaad Sedan.

Tender number: E3188GXPOU; issue date: 06 July 2026.

Submit Supplier Quality Management Specification.

Provide Quality Control Plan or Inspection Test Plan (QCP/ITP) revision 2.

Complete CQP Template 2021.

Submit OHS&Q Management Plan.

Provide OHS Risk assessment procedure revision 5.

Include Eskom Acknowledgement Form for OHS Legal and Other Requirements.

Comply with OHS Specification Requirements.

Compulsory site clarification meeting: 14 July 2026 at 10h00 at Ingula Pump Storage Scheme.

Confirm attendance by 12h00 on 13 July 2026 with attendee details.

Non-attendance leads to disqualification.

Queries: Rashaad Sedan, [email protected], 021 941 5703.

Fraud reporting: 0800 11 2722 or [email protected].

Subcontracting 100% of scope not allowed.

Joint ventures must have agreement with joint and several liability.

Tender is for whole contract; alternative tenders not allowed.

Eskom may negotiate with preferred bidders if prices not market-related.

Document is uncontrolled when downloaded; user must ensure alignment with authorised version.

No reproduction without Eskom written consent.

Check Tender Bulletin for addendums.

State employees prohibited from bidding.

Conflict of interest rules apply, including relationships with Eskom officials or other tenderers.

Contract form: NEC3 Term Services Contract.

Key deliverables and requirements detailed in attached Scope of Work (Attachment 1).

Quality requirements: Submit Supplier Quality Management Specification, Quality Control Plan or Inspection Test Plan (QCP/ITP), and CQP Template.

Cataloguing of materials may be required; ensure labelling meets Eskom specifications.

Pricing: Option A – Priced contract with price list. Prices are derived from a list of items (lump sums or quantities x rates).

The offered total of Prices exclusive of VAT must be stated in the Form of Offer and Acceptance.

VAT at 15% must be added; total inclusive of VAT to be provided.

Payment: Assessment interval between 24th and 25th day of each month or after completion of Task Order.

Payment period: 4 weeks from when the Contractor provides a valid tax invoice.

Interest rate for late payment: ZARONIA rate published by SARB.

Contractor must provide a tax invoice within one week of receiving a payment certificate.

Price adjustment for inflation (Option X1): Fixed and firm for first 12 months; base date is one month before tender closure.

Low service damages (Option X17) apply, e.g., 10% per day capped at 20-25% of Task Order value for various failures.

Delay damages (Option X19): 30% applicable to each Task Order value at Task Order completion.

Limitation of liability (Option X18): Contractor's liability for indirect/consequential loss is R0.00; total liability limited to total of Prices (with exclusions).

Insurance requirements: Contractor must provide insurances as per Insurance Table A (e.g., loss/damage to Employer's property, Plant & Materials, Equipment, liability for property damage and bodily injury).

Employer provides insurances per Insurance Table B (Assets All Risk, Contract Works, Environmental, etc.).

Tenderers must provide latest approved financial statements (audited or reviewed).

Pricing Schedule/BOQ must be submitted (Attachment 3) in PDF and Excel formats.

Include VAT in prices.

Cataloguing line item required in Pricing Schedule if applicable; Eskom will pay for cataloguing.

Payment terms: 30 days for contracts below R50 million (including VAT); 60 days for contracts above R50 million, from receipt of undisputed invoice.

Contract Skills Development Goals (CSDG) applicable at 0.25% of contract value, detailed in BOQ.

Financial due diligence: Submit latest approved annual financial statements for the tendering company (not parent/holding company). Start-ups less than 12 months old exempt but must submit later.

Conditional discounts not considered in evaluation but applied at payment.

Pricing must be submitted under NEC3 Option A (priced contract with price list), with VAT at 15% and total inclusive of VAT.

Payment terms: 30 days for contracts below R50 million, 60 days for contracts above R50 million, from undisputed invoice.

Cataloguing may be required post-award; include in Pricing Schedule.

Pricing Schedule/BOQ (Attachment 3) must be submitted in PDF and Excel formats.

Include cataloguing line item if required.