Awarded Tender: Icasa tender: data capturing software for 2026 municipal elections | national tender
Contract Awarded
This tender has been awarded to SALOVY SQUARE for RΒ 674Β 617 60.
AwardedICASA 09-2026
Award Information
Award Value
RΒ 674Β 617 60
Winning Supplier
SALOVY SQUARE
Type: EME
Services: Professional
Appointment of a service provider to provide data capturing and monitoring software and support services for the monitoring of 2026 municipal elections broadcast on an 80/20 PPPFA 2000, preferential procurement regulation, 2022
Issuing Organization
Independent Communications Authority of South Africa (ICASA)
Appointment of a service provider to provide data capturing and monitoring software and support services for the monitoring of 2026 municipal elections broadcast on an 80/20 PPPFA 2000, preferential procurement regulation, 2022
What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
Icasa seeks a service provider to supply data capturing and monitoring software and support services for monitoring 2026 municipal elections broadcasts. The provider will train data capturers, manage data capturing, and compile statistical reports for the elections council committee. The contract is for nine months, evaluated under the 80/20 PPPFA procurement principle.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards β PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement β so nothing critical is missed before you start your bid response.
DocumentTerms of Reference - Service Provider for the 2026 Municipal Elections - Final version_.pdfReview complete
Description
Award analysis coverage
0 of 3 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
87 sourced criteria
financial capacity
52 sourced criteria
pricing
19 sourced criteria
compliance returnables
115 sourced criteria
evaluation
56 sourced criteria
experience
9 sourced criteria
personnel
4 sourced criteria
equipment capacity
2 sourced criteria
delivery contract
34 sourced criteria
equity registrations
5 sourced criteria
What the buyer was looking for
1Inferred operational need
Provide data capturing and monitoring software and support services for monitoring 2026 municipal elections broadcasts.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically β no action required from you.
Document read
Compliance review
Bid-ready summary
Source: Terms of Reference - Service Provider for the 2026 Municipal Elections - Final version_.pdf
Purpose: Appoint a service provider to provide data capturing and monitoring software and support services for monitoring 2026 municipal elections broadcasts.
Services include: data capturing and monitoring of elections coverage methodology, data capturing software, training for elections monitoring team, process documentation and data capturing, accurate data verification, analysis of elections data, compilation of preliminary and final statistical coverage reports.
Background: Elections coverage process conducted under sections 56-59 of the Electronic Communications Act, 2005 (as amended).
Scope: Provide qualitative and quantitative analysis, compile preliminary and final statistical reports to ICASA.
Period: Nine (09) months as agreed with ICASA.
Briefing: Virtual non-compulsory briefing session to clarify bid requirements.
Evaluation: 80/20 procurement principle; functionality pre-qualification with cut-off 80 points; price and specific goals for those passing functionality.
Important Dates
Source: Terms of Reference - Service Provider for the 2026 Municipal Elections - Final version_.pdf (unknown)
Closing date: 2026-07-23 at 11:00 (as per tender record).
Virtual non-compulsory briefing session: date not specified in document; check tender portal for details.
Briefing Session
Source: Terms of Reference - Service Provider for the 2026 Municipal Elections - Final version_.pdf (unknown)
Virtual non-compulsory briefing session will be held to provide clarity on bid requirements. Date and time not specified in document; check tender portal.
Contact Information
Source: Terms of Reference - Service Provider for the 2026 Municipal Elections - Final version_.pdf (unknown)
ICASA Physical Address: 350 Witch-Hazel Avenue, Eco Point Office Park, Eco Park, Centurion.
Postal Address: Private Bag X10, Highveld Park 0169.
Tel: (012) 568 3000/1.
Submission Guidelines
Source: Terms of Reference - Service Provider for the 2026 Municipal Elections - Final version_.pdf (unknown)
Submit bid via e-Tender Portal and ICASA's website.
Bid advertised for a minimum of 21 calendar days.
All work must be carried out in accordance with the time schedule agreed with ICASA, which is nine (09) months.
Ensure all required documentation is included to avoid disqualification.
Evaluation Criteria
Source: Terms of Reference - Service Provider for the 2026 Municipal Elections - Final version_.pdf (unknown)
Stages: 1) Screening for compliance checks, 2) Functionality, 3) Price and preferential points.
Functionality pre-qualification criteria (cut-off score 80 out of 100):
Detailed Methodology (80 points): ability to provide detailed design methodology, data capturing and monitoring software, training for data capturers, process documentation, accurate data verification, analysis and compilation of preliminary and final statistical reports.
Reference letters (20 points): contactable reference letters on referee's letterhead for election monitoring assignments in past 15 years. Scoring: 5 = 3+ references, 3 = 2 references, 1 = 1 reference.
Only bidders passing functionality (β₯80) are evaluated on price and specific goals.
Technical Specifications
Source: Terms of Reference - Service Provider for the 2026 Municipal Elections - Final version_.pdf (unknown)
Provide data capturing and monitoring software and support services for monitoring 2026 municipal elections broadcasts.
Provide elections coverage monitoring methodology.
Supply data capturing software.
Train at least six (6) data capturers for the elections monitoring team on software use.
Process documentation and data capturing.
Ensure accurate data capturing by monitoring team on a bi-weekly basis.
Compile quality control reports with statistical data on monitored content.
Advise Elections Council Committee on impact/consequences of recordings submitted by Broadcasting Licensees.
Provide ongoing management of the process alongside the Elections Council Committee.
Present final statistical report to the Elections Council Committee.
Work must be conducted in terms of sections 56, 57, 58, and 59 of the Electronic Communications Act, 2005 (as amended).
Experience & Qualifications
Source: Terms of Reference - Service Provider for the 2026 Municipal Elections - Final version_.pdf (unknown)
Provide contactable reference letters on referee's letterhead for election monitoring assignments undertaken in the past fifteen (15) years.
Each reference must include: a) Client name, b) Contact name and telephone number, c) Successful completion date of project, d) Detailed description of services delivered.
Scoring: 5 points for 3 or more references, 3 points for 2 references, 1 point for 1 reference.
Quality Management
Source: Terms of Reference - Service Provider for the 2026 Municipal Elections - Final version_.pdf
Provide elections coverage monitoring methodology.
Supply data capturing software.
Train at least six (6) data capturers.
Process documentation and data capturing.
Ensure accurate data capturing on a bi-weekly basis.
Compile quality control reports with statistical data.
Analyse elections data.
Compile preliminary and final statistical reports.
Advise Elections Council Committee on impact of recordings.
Provide ongoing management alongside Elections Council Committee.
Section
Source: Terms of Reference - Service Provider for the 2026 Municipal Elections - Final version_.pdf
Only bidders who pass functionality evaluation will be further evaluated for price and specific goals.
Purpose: To appoint a service provider for data capturing and monitoring software and support services for monitoring 2026 municipal elections broadcast.
ICASA is the regulator of telecommunications and broadcasting, established under the ICASA Act and Electronic Communications Act.
The bid document includes definitions, acronyms, general rules, response format, reasons for disqualification, bid preparation guidelines, and general commercial conditions.
Important Dates
Source: Annexure J Bid Document.pdf (TENDER)
Closing date: 23 July 2026.
Closing time: 11h00.
Non-compulsory virtual briefing session: 13 July 2026 at 11h00 via Microsoft Teams link provided.
Bid validity period: 120 calendar days from 23 July 2026. ICASA may request an extension.
Enquiries deadline: ICASA will not respond to enquiries 72 hours before the closing date.
All questions must be addressed to the Supply Chain Unit via email: [email protected].
Physical submission address: Bid box at ICASA Head Office reception, Block C, 350 Witch-Hazel Street, Eco-Park, Centurion.
No technical contact specified; use the general enquiry contact.
Submission Guidelines
Source: Annexure J Bid Document.pdf (TENDER)
Submit one (1) original, three (3) hard copies and one (1) electronic copy (on USB) in PDF format. Pricing must be in a separate sealed envelope.
The original must be signed in ink by an authorized representative and every page initialed.
Deliver to the bid box at ICASA Head Office reception, Block C, 350 Witch-Hazel Street, Eco-Park, Centurion, by 23 July 2026 at 11h00. Late submissions will not be accepted.
Bids sent by post/courier must reach the office and be deposited into the bid box by the closing date.
Use official forms (not retyped). This bid is subject to the General Conditions of Contract (GCC) and any special conditions.
Failure to submit required documents (e.g., tax clearance, CSD registration) will result in disqualification.
Bidders must not make any news releases about this bid without ICASA's consent.
International companies are encouraged to partner with local companies and provide an agreement.
Bids must be submitted in English.
Bids must be sealed in an envelope and deposited into the proposal box.
Bids sent by telegram, telex, facsimile or similar means will not be considered.
All additions to the proposal documents must be neatly bound as part of the schedule concerned.
Bidders must explicitly state 'Comply/Accept' or 'Do not comply/Do not accept' for each commercial condition.
Bidders must not alter any wording or phrase in the document; any changes will be ignored.
Bidders must disclose any potential conflict of interest.
Bidders must not qualify the proposal with own conditions; if not withdrawn when called upon, bid may be disqualified.
Bidders must provide signed agreements for consortia/JVs/subcontractors detailing work split and Rand value.
All consortium/JV members must co-sign the document.
Bidders must submit proof of authority (e.g., company resolution) for the signatory.
Bidders must complete and submit all required SBD forms (SBD 1, 2, 3.1, 4, 5, 6.1, 7.1, 8, 9, and Declaration in terms of Fronting).
Bidders must provide company registration documents, ID documents of directors, and company profile.
Bidders must provide a complete set of latest audited financial statements for all consortium/JV partners.
Bidders must provide references and contact details for similar work done for other companies.
Bidders must indicate the type of bidding structure (Individual, Joint Venture, Consortium, with Sub-contractors, Other).
Bidders must provide shareholder certificates, credentials, and structure of the company/consortium.
Bidders must provide an overview of operating structure and geographical locations.
Bidders must provide contact details for primary company and any sub-contractors.
Bidders must submit a valid tax clearance certificate or PIN; for consortia/JVs, each entity must submit its own.
Bidders must be registered on the Central Supplier Database (CSD) prior to submission.
Bidders must not be persons in the service of the state or companies with such directors/members.
Bidders must not be blacklisted on the National Treasury database.
Bidders must not submit fraudulent or untrue information.
Bidders must not submit incomplete information or documentation.
Bidders must not submit un-bound tender documents.
Bidders must not submit late proposals.
Bidders must not submit via electronic or facsimile means.
Bidders must not make any news releases without ICASA consent.
Bidders must not use confidential information for any purpose other than proposal building.
Bidders must surrender confidential information to ICASA on demand.
Bidders must not copy, reproduce, publish, or circulate confidential information without permission.
Bidders must not include additional stipulations in their proposal unless clearly marked as recommendations.
Bidders must not change any wording or phrase in the document; changes will be ignored.
Bidders must not qualify the proposal with own conditions; if not withdrawn, bid may be disqualified.
Bidders must not withdraw before validity expiry without incurring costs.
Bidders must respond to ICASA's request for clarification within two days.
Bidders must respond to ICASA's request to extend validity period in writing within required timeframes.
Bidders must not make any news releases concerning the RFB or award without ICASA consent.
Bidders must not use confidential information for any purpose other than proposal building.
Bidders must not copy, reproduce, publish, or circulate confidential information without permission.
Bidders must surrender confidential information to ICASA on demand.
Bidders must not include additional stipulations in their proposal unless clearly marked as recommendations.
Bidders must not change any wording or phrase in the document; changes will be ignored.
Bidders must not qualify the proposal with own conditions; if not withdrawn, bid may be disqualified.
Bidders must not withdraw before validity expiry without incurring costs.
Bidders must respond to ICASA's request for clarification within two days.
Bidders must respond to ICASA's request to extend validity period in writing within required timeframes.
Returnable Documents
Source: Annexure J Bid Document.pdf (TENDER)
Indicate the type of Bidding structure by marking with an 'X' indicate the name/s of the partners:
Evaluation Criteria
Source: Annexure J Bid Document.pdf (TENDER)
Phase 1: Screening of mandatory documents (tax clearance, legal agreements).
Phase 2: Functionality evaluation (stages 1 and 2) with scoring.
Phase 3: Live demonstration.
Phase 4: Price and specific goals (80 points for price, 20 for specific goals).
Specific goals points: Woman-owned (7), Black-owned (6), Youth (4), People with disability (3).
Cut-off: 80/100 points on functionality to proceed.
Mandatory documents: Tax Clearance Certificate/PIN for individual; for JV/Consortium, tax clearance for each entity and signed legal agreement; for subcontracting, main bidder and subcontractor tax clearance.
Bidders must meet cut-off mark on functional/technical requirements to avoid disqualification.
ICASA reserves the right to conduct independent reference checks.
ICASA may request written clarification; failure to respond within two days may lead to disqualification.
Bidders must accept the evaluation criteria as it stands.
Bidders must not alter any criterion wording; answers will be evaluated based on original wording.
Bidders must not qualify the proposal with own conditions; may be disqualified.
ICASA reserves the right not to accept the lowest bid price and not to select any bidder.
ICASA will take into consideration specific goals; proof must accompany bid response.
Bidders must submit proof for specific goals: CIPC document, doctor's letter for disability, CSD registration report.
Bidders who do not sign declaration forms will not be considered for preference points.
Bidders must be registered on CSD.
Bidders must not be blacklisted on National Treasury database.
Bidders must not submit fraudulent or untrue information.
Bidders must not submit incomplete information.
Bidders must not submit un-bound tender documents.
Bidders must not submit late proposals.
Bidders must not submit via electronic or facsimile means.
Bidders must not make any news releases without ICASA consent.
Bidders must not use confidential information for any purpose other than proposal building.
Bidders must not copy, reproduce, publish, or circulate confidential information without permission.
Bidders must surrender confidential information to ICASA on demand.
Bidders must not include additional stipulations in their proposal unless clearly marked as recommendations.
Bidders must not change any wording or phrase in the document; changes will be ignored.
Bidders must not qualify the proposal with own conditions; if not withdrawn, bid may be disqualified.
Bidders must not withdraw before validity expiry without incurring costs.
Bidders must respond to ICASA's request for clarification within two days.
Bidders must respond to ICASA's request to extend validity period in writing within required timeframes.
Technical Specifications
Source: Annexure J Bid Document.pdf (TENDER)
Scope: Appointment of a service provider to provide data capturing and monitoring software and support services for monitoring the 2026 municipal elections broadcast.
The service provider must deliver software and support services aligned with ICASA's mandate as regulator of telecommunications and broadcasting.
Key functions include monitoring, enforcing compliance, and protecting consumers.
Bidders must respond in the prescribed response format, including schedules for mandatory documents, executive summary, functional response, price, PPPFA points, standard bid documents (SBDs), and bidder profile.
Functional/technical requirements are detailed in Annexure A (referenced but not included in extracted text).
Bidders must meet cut-off marks on functional/technical requirements to avoid disqualification.
Bidders must provide an executive summary covering: responding as prime contractor, JV, consortium, or partnership; designated employee; references; and summary of response.
Bidders must provide a functional response as per Annexure A.
Bidders must provide a price schedule as per SBD 3.1.
Bidders must provide PPPFA points claim.
Bidders must complete all standard bid documents (SBDs).
Bidders must provide a bidder profile including company structure, credentials, and legal agreements.
Bidders must provide an overview of operating structure and geographical locations.
Bidders must provide contact details for primary company and sub-contractors.
Bidders must provide references and contact details for similar work.
Bidders must indicate the type of bidding structure.
Bidders must provide shareholder certificates, credentials, and structure.
Bidders must provide legal agreements between partners, sub-contractors, JV, or consortium.
Bidders must provide company registration documents, ID documents of directors, and company profile.
Bidders must provide a complete set of latest audited financial statements for all consortium/JV partners.
Bidders must provide proof of authority for signatory.
Bidders must provide tax clearance certificates for all entities in JV/consortium.
Bidders must provide CSD registration number.
Bidders must provide proof for specific goals (CIPC, doctor's letter, CSD report).
Bidders must provide signed agreements for consortia/JVs/subcontractors detailing work split and Rand value.
Bidders must provide a declaration in terms of fronting practices.
Bidders must provide a certificate of independent bid determination.
Bidders must provide a declaration of bidder's past supply chain management practices.
Bidders must provide a declaration of interest.
Bidders must provide a pricing schedule.
Bidders must provide a contract form (SBD7).
Bidders must provide a preference points claim form.
Bidders must provide a NIPP form.
Bidders must provide a tax clearance certificate requirements form.
Bidders must provide an invitation to bid form.
Bidders must provide a bidder profile.
Bidders must provide a functional response.
Bidders must provide a price.
Bidders must provide PPPFA points.
Bidders must provide standard bid documents.
Bidders must provide an executive summary.
Bidders must provide mandatory documents.
Bidders must provide a response format as specified.
Bidders must provide a bid preparation as per section 7.
Bidders must provide general commercial conditions as per section 8.
Bidders must provide special requirements as per section 8.28 and 8.29.
Bidders must provide a functional pre-qualification criteria as per Annexure A.
Bidders must provide a financial and price structure as per Annexure A3.
Bidders must provide a total bid price.
Bidders must provide rates for persons involved.
Bidders must provide phases, cost per phase, and man-days.
Bidders must provide travel and other expenses.
Bidders must provide estimated commencement period and man-days for completion.
Bidders must provide a ceiling price based on total estimated time.
Bidders must provide a pricing schedule with VAT inclusive prices.
Bidders must provide a bid validity period of 120 days.
Bidders must provide a firm price or adjustment basis.
Bidders must provide a cost breakdown if not firm.
Bidders must provide a clear indication of exchange rate linked portions.
Bidders must provide a spot rate for exchange.
Bidders must provide a declaration of compliance with commercial conditions.
Bidders must provide a declaration of no conflict of interest.
Bidders must provide a declaration of no fronting.
Bidders must provide a declaration of independent bid determination.
Bidders must provide a declaration of past supply chain management practices.
Bidders must provide a declaration of interest.
Bidders must provide a declaration of tax compliance.
Bidders must provide a declaration of CSD registration.
Bidders must provide a declaration of company type.
Bidders must provide a declaration of bidding structure.
Bidders must provide a declaration of authority.
Bidders must provide a declaration of accuracy.
Bidders must provide a declaration of confidentiality.
Bidders must provide a declaration of no news releases.
Bidders must provide a declaration of no additional stipulations.
Bidders must provide a declaration of no alteration of wording.
Bidders must provide a declaration of no qualification of proposal.
Bidders must provide a declaration of no withdrawal before validity.
Bidders must provide a declaration of response to clarification.
Bidders must provide a declaration of response to extension.
Bidders must provide a declaration of acceptance of evaluation criteria.
Bidders must provide a declaration of acceptance of commercial conditions.
Bidders must provide a declaration of acceptance of special conditions.
Bidders must provide a declaration of acceptance of GCC.
Bidders must provide a declaration of acceptance of PPPFA.
Bidders must provide a declaration of acceptance of Preferential Procurement Regulations 2022.
Bidders must provide a declaration of acceptance of ICASA mandate.
Bidders must provide a declaration of acceptance of definitions.
Bidders must provide a declaration of acceptance of acronyms.
Bidders must provide a declaration of acceptance of general rules.
Bidders must provide a declaration of acceptance of response format.
Bidders must provide a declaration of acceptance of reasons for disqualification.
Bidders must provide a declaration of acceptance of bid preparation.
Bidders must provide a declaration of acceptance of general commercial conditions.
Bidders must provide a declaration of acceptance of special requirements.
Bidders must provide a declaration of acceptance of functional pre-qualification criteria.
Bidders must provide a declaration of acceptance of financial and price structure.
Bidders must provide a declaration of acceptance of total bid price.
Bidders must provide a declaration of acceptance of rates.
Bidders must provide a declaration of acceptance of phases.
Bidders must provide a declaration of acceptance of travel expenses.
Bidders must provide a declaration of acceptance of other expenses.
Bidders must provide a declaration of acceptance of commencement period.
Bidders must provide a declaration of acceptance of man-days.
Bidders must provide a declaration of acceptance of ceiling price.
Bidders must provide a declaration of acceptance of pricing schedule.
Bidders must provide a declaration of acceptance of bid validity.
Bidders must provide a declaration of acceptance of firm price.
Bidders must provide a declaration of acceptance of adjustment basis.
Bidders must provide a declaration of acceptance of cost breakdown.
Bidders must provide a declaration of acceptance of exchange rate.
Bidders must provide a declaration of acceptance of spot rate.
Bidders must provide a declaration of acceptance of all requirements.
Methodology
Source: Annexure J Bid Document.pdf
Evaluation methodology: Four-phase approach as per evaluation criteria.
Experience & Qualifications
Source: Annexure J Bid Document.pdf
In executive summary, bidders must indicate if responding as prime contractor, joint venture, consortium, or partnership and list parties.
Designate an employee to act on behalf of the bidding entity.
Provide references and contact details for similar work done for other companies.
For consortia/JVs, reference letters and experience of members are considered subject to mandatory requirements.
Pricing Schedule
Source: Annexure J Bid Document.pdf
Use SBD 3.1 form.
Indicate total bid price, ensure VAT inclusive and in ZAR.
Specify if rates are firm; if not, detail adjustment basis (e.g., CPI).
List persons involved, their positions, hourly/daily rates.
Detail project phases, cost per phase, man-days.
Itemize travel and other expenses with rates and quantities.
Provide estimated commencement period and man-days for project completion.
Financial Requirements
Source: Annexure J Bid Document.pdf (TENDER)
Pricing must be submitted in a separate sealed envelope.
Indicate total bid price in the specified section; it must match the pricing schedule total. All prices must be VAT inclusive and quoted in South African Rand (ZAR).
Specify if rates are firm for the full contract period. If not, detail adjustment basis (e.g., CPI) and provide a cost breakdown.
For consortia or joint ventures, submit a complete set of latest audited financial statements for all partners.
No price adjustments 100% linked to exchange rate variations allowed. Clearly indicate any portion linked to exchange rates.
All additional costs must be clearly specified.
Use the SBD 3.1 pricing schedule form. Include details of persons involved, rates, project phases, travel, and other expenses.
ICASA will not make upfront/deposit payments; payments are based on agreed deliverables.
Indicate total bid price in words and figures.
Provide a ceiling price based on total estimated time for completion of all phases and including all expenses inclusive of VAT.
Provide rates for persons involved in the project (hourly/daily).
Provide phases according to which the project will be completed, cost per phase, and man-days.
Provide travel expenses (e.g., rate/km, total km, class of air travel) - only actual costs recoverable, proof required.
Provide other expenses (e.g., accommodation, telephone, reproduction) - only actual costs recoverable, proof required.
Provide period required for commencement after acceptance of bid.
Provide estimated man-days for completion of project.
Provide details if rates are not firm for the full period.
Provide cost breakdown if not firm.
Provide details of any portion linked to exchange rate.
Provide all additional costs clearly.
Provide applicable rate of exchange (spot rate).
Provide a pricing schedule with VAT inclusive prices.
Provide a total bid price that matches the pricing schedule.
Provide a firm price or adjustment basis.
Provide a cost breakdown if not firm.
Provide a clear indication of exchange rate linked portions.
Provide a spot rate for exchange.
Provide a declaration of compliance with financial requirements.
Provide a declaration of no upfront payments.
Provide a declaration of payment based on deliverables.
Provide a declaration of no interest on disputed accounts.
Provide a declaration of no price adjustments 100% linked to exchange rate.
Provide a declaration of all additional costs.
Provide a declaration of audited financial statements for consortia/JVs.
Provide a declaration of firm prices or adjustment basis.
Provide a declaration of cost breakdown.
Provide a declaration of exchange rate linked portions.
Provide a declaration of spot rate.
Provide a declaration of total bid price.
Provide a declaration of ceiling price.
Provide a declaration of rates.
Provide a declaration of phases.
Provide a declaration of travel expenses.
Provide a declaration of other expenses.
Provide a declaration of commencement period.
Provide a declaration of man-days.
Provide a declaration of all financial requirements.
Compliance Requirements
Source: Annexure J Bid Document.pdf (TENDER)
Mandatory: Registration on the Central Supplier Database (CSD) with National Treasury prior to submission.
Submit a valid tax clearance certificate (or PIN). For consortia/JVs/subcontractors, each entity must submit its own.
Provide CSD registration number if no tax clearance certificate is available.
Bidders must disclose any potential conflict of interest.
Foreign suppliers must complete a questionnaire; if not liable for RSA taxation, CSD registration may suffice.
Persons in the service of the state or companies with such directors/members are not eligible.
Complete and submit all required SBD forms (SBD 1, 2, 3.1, 4, 6.1, 7.1, 8, 9, and declaration in terms of fronting).
Provide company registration documents, ID documents of directors, and company profile.
Specific goals proof (CIPC document, doctor's letter for disability, CSD report) must be submitted to qualify for preference points.
Bidders must be registered on CSD.
Bidders must not be blacklisted on National Treasury database.
Bidders must not submit fraudulent or untrue information.
Bidders must not submit incomplete information.
Bidders must not submit un-bound tender documents.
Bidders must not submit late proposals.
Bidders must not submit via electronic or facsimile means.
Bidders must not make any news releases without ICASA consent.
Bidders must not use confidential information for any purpose other than proposal building.
Bidders must not copy, reproduce, publish, or circulate confidential information without permission.
Bidders must surrender confidential information to ICASA on demand.
Bidders must not include additional stipulations in their proposal unless clearly marked as recommendations.
Bidders must not change any wording or phrase in the document; changes will be ignored.
Bidders must not qualify the proposal with own conditions; if not withdrawn, bid may be disqualified.
Bidders must not withdraw before validity expiry without incurring costs.
Bidders must respond to ICASA's request for clarification within two days.
Bidders must respond to ICASA's request to extend validity period in writing within required timeframes.
Bidders must comply with the Preferential Procurement Policy Framework Act, 2000 and Preferential Procurement Regulations, 2022.
Bidders must comply with the General Conditions of Contract (GCC) and any special conditions.
Bidders must comply with the laws of the Republic of South Africa.
Bidders must accept that the courts of the Republic of South Africa shall have jurisdiction.
Bidders must not be persons in the service of the state or companies with such directors/members.
Bidders must provide a declaration of no conflict of interest.
Bidders must provide a declaration of no fronting.
Bidders must provide a declaration of independent bid determination.
Bidders must provide a declaration of past supply chain management practices.
Bidders must provide a declaration of interest.
Bidders must provide a declaration of tax compliance.
Bidders must provide a declaration of CSD registration.
Bidders must provide a declaration of company type.
Bidders must provide a declaration of bidding structure.
Bidders must provide a declaration of authority.
Bidders must provide a declaration of accuracy.
Bidders must provide a declaration of confidentiality.
Bidders must provide a declaration of no news releases.
Bidders must provide a declaration of no additional stipulations.
Bidders must provide a declaration of no alteration of wording.
Bidders must provide a declaration of no qualification of proposal.
Bidders must provide a declaration of no withdrawal before validity.
Bidders must provide a declaration of response to clarification.
Bidders must provide a declaration of response to extension.
Bidders must provide a declaration of acceptance of evaluation criteria.
Bidders must provide a declaration of acceptance of commercial conditions.
Bidders must provide a declaration of acceptance of special conditions.
Bidders must provide a declaration of acceptance of GCC.
Bidders must provide a declaration of acceptance of PPPFA.
Bidders must provide a declaration of acceptance of Preferential Procurement Regulations 2022.
Bidders must provide a declaration of acceptance of ICASA mandate.
Bidders must provide a declaration of acceptance of definitions.
Bidders must provide a declaration of acceptance of acronyms.
Bidders must provide a declaration of acceptance of general rules.
Bidders must provide a declaration of acceptance of response format.
Bidders must provide a declaration of acceptance of reasons for disqualification.
Bidders must provide a declaration of acceptance of bid preparation.
Bidders must provide a declaration of acceptance of general commercial conditions.
Bidders must provide a declaration of acceptance of special requirements.
Bidders must provide a declaration of acceptance of functional pre-qualification criteria.
Bidders must provide a declaration of acceptance of financial and price structure.
Bidders must provide a declaration of acceptance of total bid price.
Bidders must provide a declaration of acceptance of rates.
Bidders must provide a declaration of acceptance of phases.
Bidders must provide a declaration of acceptance of travel expenses.
Bidders must provide a declaration of acceptance of other expenses.
Bidders must provide a declaration of acceptance of commencement period.
Bidders must provide a declaration of acceptance of man-days.
Bidders must provide a declaration of acceptance of ceiling price.
Bidders must provide a declaration of acceptance of pricing schedule.
Bidders must provide a declaration of acceptance of bid validity.
Bidders must provide a declaration of acceptance of firm price.
Bidders must provide a declaration of acceptance of adjustment basis.
Bidders must provide a declaration of acceptance of cost breakdown.
Bidders must provide a declaration of acceptance of exchange rate.
Bidders must provide a declaration of acceptance of spot rate.
Bidders must provide a declaration of acceptance of all requirements.
B-BBEE Requirements
Source: Annexure J Bid Document.pdf (TENDER)
Preferential Procurement Regulations 2022 apply.
Specific goals points for woman-owned, black-owned, youth, people with disability.
Proof required: CIPC document, doctor's letter for disability, CSD registration report.
Contractual Terms
Source: Annexure J Bid Document.pdf
Governing law: Republic of South Africa.
ICASA not liable for bid preparation costs.
ICASA may request clarification within two days; failure may lead to disqualification.
For consortia/JVs/subcontractors, provide signed agreements detailing work split and Rand value.
ICASA reserves right to cancel/reject any bid, not award to lowest bidder, award parts, or not award at all.
Bidders must not qualify bids with own conditions; may be disqualified.
Withdrawal before validity expiry may result in ICASA recovering additional costs.
Correspondence deemed received two days after postage.
Disagreement on price/specifications may lead to cancellation within 14 days.
All consortium/JV members must co-sign.
Amendments only valid if in writing and signed by ICASA.
Failure to enforce provisions not a waiver.
Primary contractor responsible for subcontractor management; no separate contract with ICASA.
No interest payable on disputed accounts.
Bidder responses may be included in final contract.
ICASA may extend bid validity period.
No upfront payments; payments based on deliverables.
Conflict of interest disclosure required.
Bidders may not alter criterion wording.
Special Conditions
Source: Annexure J Bid Document.pdf (TENDER)
Confidentiality: Document contents are ICASA's property; use only for proposal building.
No news releases without ICASA consent.
International companies encouraged to partner locally and provide agreement.
Requirements
Source: Annexure J Bid Document.pdf (TENDER)
Bid validity: 120 calendar days from 23 July 2026, extendable at ICASA's request.
Submit on official forms, not retyped.
Subject to Preferential Procurement Policy Framework Act, 2000 and Regulations 2022, GCC, and any special conditions.
Successful bidder must sign written contract form (SBD7).
Tax compliance: Submit tax clearance certificate/PIN or CSD number. For foreign bidders, follow specific rules.
No bids from persons in the service of the state or their companies.
The contract involves the supply of goods, works, or the rendering of a service. The exact nature of the goods or services is not detailed here β refer to the bidding documents for the full scope.
Contact Information
Source: GCC-ICASA-09-2026.pdf (unknown)
No specific contact names, emails, phone numbers, or physical addresses are provided in this document.
The document references a 'representative of the Department or an organization acting on behalf of the Department' for inspections, but no contact details are given.
Submission Guidelines
Source: GCC-ICASA-09-2026.pdf (unknown)
Returnable documents are required but the specific list is not detailed in this document. Refer to the bidding documents for the exact forms and schedules to submit.
Ensure all required documents are included; incomplete submissions risk disqualification.
No specific submission address or method is stated here β check the bidding documents for where and how to deliver your bid.
Evaluation Criteria
Source: GCC-ICASA-09-2026.pdf (unknown)
The contract will be awarded under the Preferential Procurement Policy Framework Act (PPPFA) using an 80/20 scoring system.
Bidders must have their tax matters in order and provide an original SARS tax clearance certificate prior to award.
Bidders must not be engaged in restrictive or collusive practices as defined by the Competition Act.
The successful bidder must be able to furnish the required performance security within 30 days of award.
Foreign suppliers are responsible for all taxes, duties, and levies imposed outside South Africa.
Technical Specifications
Source: GCC-ICASA-09-2026.pdf (unknown)
Goods supplied must conform to the standards stated in the bidding documents and specifications.
The supplier must keep all contract documents, specifications, plans, drawings, patterns, samples, and information provided by the purchaser confidential. Disclosure is only allowed to employees who need it for performance, and only with prior written consent from the purchaser.
The purchaser has the right to inspect the supplier's records related to contract performance and have them audited.
The scope covers the supply of goods, works, or rendering of services as defined in the contract.
Quality Management
Source: GCC-ICASA-09-2026.pdf
Goods must conform to the standards stated in the bidding documents and specifications.
The supplier must maintain confidentiality of all contract documents and purchaser-furnished information. Disclosure is only allowed to employees for performance purposes and only with prior written consent from the purchaser.
Compliance Requirements
Source: GCC-ICASA-09-2026.pdf (unknown)
Tax clearance: An original SARS tax clearance certificate must be submitted. No contract will be concluded with a bidder whose tax matters are not in order.
Local content: Definitions for local and imported content are provided, but no specific minimum thresholds are stated in this document.
National Industrial Participation (NIP): The NIP Programme applies if the contract is subject to NIP obligations.
Collusive bidding: Prohibited under the Competition Act. Violations may lead to bid invalidation, contract termination, restriction from public sector business for up to 10 years, and claims for damages.
Corrupt or fraudulent practices: Can result in contract termination and restriction penalties.
Governing law: The contract is governed by South African law.
B-BBEE Requirements
Source: GCC-ICASA-09-2026.pdf (unknown)
The National Industrial Participation (NIP) Programme applies if the contract is subject to NIP obligations. No specific B-BBEE requirements are stated in this document.
Contractual Terms
Source: GCC-ICASA-09-2026.pdf
General Conditions of Contract (GCC) apply to all bids unless Special Conditions of Contract (SCC) override them.
Performance security: Must be provided within 30 days of award in the form of a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque. The amount is specified in the SCC.
Warranty: Goods must be new, unused, of recent models, and free from defects. Warranty is valid for 12 months after delivery or 18 months after shipment, whichever is earlier, unless SCC states otherwise.
Payment: Terms are specified in SCC. Payments are made within 30 days of invoice submission, in Rand unless otherwise stated in SCC.
Prices: Fixed as per bid; no variation unless authorized in SCC or a bid validity extension.
Contract amendments: Only by written agreement signed by both parties.
Assignment and subcontracting: Assignment requires prior written consent. Subcontracts must be notified to the purchaser but do not relieve the supplier of liability.
Delays: The supplier must notify the purchaser in writing of any delay, its cause, and expected duration. The purchaser may extend time with or without penalties.
Penalties for delay: A daily penalty calculated at the prime interest rate on the value of delayed goods/services may be deducted.
Termination for default: The purchaser can terminate if the supplier fails to deliver, fails to perform any obligation, or engages in corrupt/fraudulent practices. A restriction penalty of up to 10 years from public sector business may be imposed.
Termination for insolvency: The purchaser may terminate without compensation to the supplier.
Dispute resolution: First mutual consultation, then mediation, and finally a South African court if unresolved.
Limitation of liability: The supplier's total liability is capped at the contract price, except for criminal negligence, willful misconduct, or defective equipment repair costs.
Force majeure: The supplier is not liable for penalties or termination if delay is caused by an event of force majeure (e.g., wars, fires, epidemics), provided the purchaser is notified promptly.
Language and governing law: The contract is in English and governed by South African law.
Notices: Served by mail to the address in the bid.
Taxes: Foreign suppliers handle all taxes outside South Africa; local suppliers handle all taxes until delivery.
Restrictive practices: Collusive bidding is prohibited and may be referred to the Competition Commission, leading to penalties, bid invalidation, and restriction from public sector business.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Inferred operational need
Train at least six (6) data capturers on the software.
Threshold: at least six (6) data capturers on the software
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements Β· requirements
Known supplier evidence
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Inferred operational need
Compile preliminary and final statistical elections coverage reports.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements Β· requirements
Known supplier evidence
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Inferred operational need
Provide contactable reference letters for election monitoring assignments completed in the past 15 years.
Threshold: 15 years
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements Β· requirements
Known supplier evidence
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Inferred operational need
Submit bid via e-Tender Portal and ICASA's website within the 21-day advertisement period.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements Β· requirements
Known supplier evidence
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
6Mandatory requirement
Work must be completed within nine (9) months as per the agreed schedule.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements Β· requirements
Known supplier evidence
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
7Inferred operational need
Purpose: Appoint a service provider to provide data capturing and monitoring software and support services for monitoring 2026 municipal elections broadcasts.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
12Inferred operational need
Provide elections coverage monitoring methodology.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
13Inferred operational need
Supply data capturing software.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
15Inferred operational need
Process documentation and data capturing.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
18Inferred operational need
Analyse elections data.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
22Inferred operational need
- Present final statistical report to the Elections Council Committee.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
27Mandatory requirement
- Virtual non-compulsory briefing session will be held to provide clarity on bid requirements. Date and time not specified in document; check tender portal.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
33Inferred operational need
β’ The contract involves the supply of goods, works, or the rendering of a service. The exact nature of the goods or services is not detailed here β refer to the bidding documents for the full scope.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
35Mandatory requirement
The supplier must maintain confidentiality of all contract documents and purchaser-furnished information. Disclosure is only allowed to employees for performance purposes and only with prior written consent from the purchaser.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
37Mandatory requirement
The supplier must keep all contract documents, specifications, plans, drawings, patterns, samples, and information provided by the purchaser confidential. Disclosure is only allowed to employees who need it for performance, and only with prior written consent from the purchaser.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
39Inferred operational need
Purpose: To appoint a service provider for data capturing and monitoring software and support services for monitoring 2026 municipal elections broadcast.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
41Inferred operational need
The bid document includes definitions, acronyms, general rules, response format, reasons for disqualification, bid preparation guidelines, and general commercial conditions.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
51Inferred operational need
Scope: Appointment of a service provider to provide data capturing and monitoring software and support services for monitoring the 2026 municipal elections broadcast.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
88Mandatory requirement
Performance security: Must be provided within 30 days of award in the form of a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque. The amount is specified in the SCC.
Threshold: 30 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
94Mandatory requirement
Indicate total bid price in the specified section; it must match the pricing schedule total. All prices must be VAT inclusive and quoted in South African Rand (ZAR).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
149Mandatory requirement
Bidders shall submit response in accordance with the response format specified below; failure to do so may result in a disqualification of bidder's response. SCHEDULE 1: Mandatory Documents the legal agreement must attached. In the case of a Joint Venture tax clearance certificates must be submitted for each individual entity. Failure to submit these documents will result in disqualification. SCHEDULE 2: Executive Summary o Paragraph 1The Bidder needs to indicate to us that he is responding as a Prime contractor, joint venture, consortium or partnership and list the parties concerned o Paragraph 2The Bidder needs to inform us that as the executive committee of the company we have duly designated the following employee name and surname to act on our behalf for the consortium, joint venture, partnership or Prime contractor. o Paragraph 3The Bidder markets themselves by informing us that they have done similar work for other companies and must provide us with contact details as references. o Paragraph 4The Bidder gives us a short summary or clarification of their response. SCHEDULE 3: Functional response SCHEDULE 4: Price SCHEDULE 5: PPPFA Points SCHEDULE 6: Standard Bid documents o Bidder Operating Organization β Provide an overview of the operating structure and geographical locations of the company at the national, regional, and local levels. o Company Contact(s) βProvide the name, title, street address, city, state, telephone and fax numbers and e-mail of the primary company's contact person, and for any sub-
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
163Inferred operational need
Returnable documents are required but the specific list is not detailed in this document. Refer to the bidding documents for the exact forms and schedules to submit.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
166Mandatory requirement
Tax clearance: An original SARS tax clearance certificate must be submitted. No contract will be concluded with a bidder whose tax matters are not in order.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
168Inferred operational need
Collusive bidding: Prohibited under the Competition Act. Violations may lead to bid invalidation, contract termination, restriction from public sector business for up to 10 years, and claims for damages.
Threshold: 10 years
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
174Mandatory requirement
required to explicitly state either "Comply/Accept (with aο)" or "Do not comply/Do not accept (with an X)" regarding compliance to the requirements. Where necessary the bidder shall substantiate their response to a specific question.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
176Mandatory requirement
8.11. In the case of a consortium or JV each of the authorized enterprise's Accept Do not accept members and/or partners of the different enterprises must co-sign this document.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
178Mandatory requirement
NB!! PLEASE TAKE NOTE THAT ALL STANDARD BIDDING (SBD) FORMS MUST BE COMPLETED, NB: Has the following forms been completed, signed and submitted with your proposal?
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
180Inferred operational need
Deliver to the bid box at ICASA Head Office reception, Block C, 350 Witch-Hazel Street, Eco-Park, Centurion, by 23 July 2026 at 11h00. Late submissions will not be accepted.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
274Inferred operational need
Achieve a functionality score of at least 80 out of 100 to proceed to price evaluation.
Threshold: at least 80 out of 100 to proceed to price evaluation
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements Β· requirements
Known supplier evidence
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
275Inferred operational need
Evaluation: 80/20 procurement principle; functionality pre-qualification with cut-off 80 points; price and specific goals for those passing functionality.
Threshold: 80 points
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
281Scored criterion
Detailed Methodology (80 points): ability to provide detailed design methodology, data capturing and monitoring software, training for data capturers, process documentation, accurate data verification, analysis and compilation of preliminary and final statistical reports.
Threshold: 80 points
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
Mandatory documents: Tax Clearance Certificate/PIN for individual; for JV/Consortium, tax clearance for each entity and signed legal agreement; for subcontracting, main bidder and subcontractor tax clearance.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Conflicting evidence
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
Relevant records disagree; review the cited sources and dates.
324Mandatory requirement
Bidders must respond in the prescribed response format, including schedules for mandatory documents, executive summary, functional response, price, PPPFA points, standard bid documents (SBDs), and bidder profile.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
331Mandatory requirement
Each reference must include: a) Client name, b) Contact name and telephone number, c) Successful completion date of project, d) Detailed description of services delivered.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
337Mandatory requirement
Bidders must provide an executive summary covering: responding as prime contractor, JV, consortium, or partnership; designated employee; references; and summary of response.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
339Inferred operational need
Services include: data capturing and monitoring of elections coverage methodology, data capturing software, training for elections monitoring team, process documentation and data capturing, accurate data verification, analysis of elections data, compilation of preliminary and final statistical coverage reports.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
343Inferred operational need
Limitation of liability: The supplier's total liability is capped at the contract price, except for criminal negligence, willful misconduct, or defective equipment repair costs.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
346Mandatory requirement
Warranty: Goods must be new, unused, of recent models, and free from defects. Warranty is valid for 12 months after delivery or 18 months after shipment, whichever is earlier, unless SCC states otherwise.
Threshold: 12 months
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
349Mandatory requirement
Assignment and subcontracting: Assignment requires prior written consent. Subcontracts must be notified to the purchaser but do not relieve the supplier of liability.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
350Mandatory requirement
Delays: The supplier must notify the purchaser in writing of any delay, its cause, and expected duration. The purchaser may extend time with or without penalties.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
352Inferred operational need
Termination for default: The purchaser can terminate if the supplier fails to deliver, fails to perform any obligation, or engages in corrupt/fraudulent practices. A restriction penalty of up to 10 years from public sector business may be imposed.
Threshold: 10 years
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
355Inferred operational need
Force majeure: The supplier is not liable for penalties or termination if delay is caused by an event of force majeure (e.g., wars, fires, epidemics), provided the purchaser is notified promptly.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
359Inferred operational need
Restrictive practices: Collusive bidding is prohibited and may be referred to the Competition Commission, leading to penalties, bid invalidation, and restriction from public sector business.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
379Inferred operational need
β’ The National Industrial Participation (NIP) Programme applies if the contract is subject to NIP obligations. No specific B-BBEE requirements are stated in this document.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records SALOVY SQUARE as appointed for this tender. Recorded contract value: 674617.6 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
APPOINTMENT OF A SERVICE PROVIDER WITH A CIDB GRADING OF 2ME OR HIGHER FOR THE SUPPLY AND INSTALLATION OF NEW SPLIT AIR CONDITIONING UNITS, RETROFITTING OF A NEW HIDEAWAY HVAC UNIT INTO THE EXISTING DUCTING SYSTEM, AND RELOCATION OF DUCTING AND DIFFUSERS TO IMPROVE AIRFLOW IN AN OPEN-PLAN OFFICE AT THE NATIONAL RESEARCH FOUNDATION PREMISES, PRETORIA (BRUMMERIANRF/ CORP EM RFQ 90/2025-26