Appointment of a service provider for the provision of cleaning and hygiene services at the nnr head office(centurion), site office(melkbosstrand) and laboratory(arcadia) for a period of three (3) years

Submit a pricing proposal (Section 6) with firm prices for 3 years, broken down by year and site (Centurion, Cape Town, Arcadia). Include cost per month and per year. Payments: Invoices settled within 30 days via electronic bank transfer after service delivery and approval. No upfront payments. Bid validity: 120 days from closing date. Pricing must cover all obligations under the contract, including materials, equipment, and labour. Errors in pricing are the bidder’s risk. Negotiation of rates may occur.

Threshold: 3 years

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Submit a pricing schedule (Section 6) with firm prices for professional services. Breakdown required: Cost per month and per year for each site (Centurion, Cape Town, Arcadia) over 3 years. Total cost for 3 years must be provided. Pricing must cover all work/items specified, including materials, equipment, and labour. Use the official pricing proposal form (SBD6). Electronic copies must match original submissions.

Threshold: 3 years

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

Bid documents must be submitted and deposited into the bid box situated outside the NNR Centurion office: Physical Address: Eco glades office park, Eco glades 2, Block G, 420 Witch-Hazel Avenue, Highveld Ext 75, Eco Park, Centurion. Bids received late, electronic, e-mailed, scanned and or/ faxed will not be considered. Bidders who fail to attend the compulsory briefing session will not be considered and will be disqualified

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Environmental requirements: Proper handling of recycling materials; removal and disposal of sanitary waste in compliance with waste regulations. Sanitary plastics must be provided. Window blinds are aluminium venetian. Approximately 170 permanent employees across all sites. Deep cleaning required for ~350 chairs at Head Office, ~20 at Laboratory, and ~120 at Cape Town. Dispensers use sachets. Sanitary waste must be removed from the building and disposed of according to regulations.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

Submit bids by 29 June 2026 at 11h00 to the bid box at National Nuclear Regulator, Block G, Eco Glades Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion. Bids must be sealed, marked with bidder name, bid number, and closing date. Late, faxed, or electronic submissions are not accepted. Use official forms only (do not retype). Submit: 1 original, 2 hard copies, and 1 electronic copy. All pages must be signed or initialed. Courier deliveries must specify bid description and be placed directly into the bid box. Bulky documents require prior arrangement via email to [email protected] / [email protected]. Attendance at the compulsory briefing session on 18 June 2026 (12h30–13h30) at Block G, Eco Glades Office Park is mandatory—non-attendance disqualifies the bid. Joint ventures/consortia must submit signed agreements with roles, responsibilities, and power of attorney for the lead partner. No bids will be returned. The NNR reserves the right to reject any or all bids.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Company experience: Submit signed reference letters on referee letterhead with contactable details. Letters must specify exact start/end dates of contracts for similar services (purchase orders/appointment letters are disregarded). Points: 5+ letters=5pts, 4=4pts, 3=3pts, 2=2pts, 1=1pt, none=0pts. Supervisor experience: Must have supervisory experience in office cleaning services. Attach CV highlighting responsibilities and relevant experience. Points: 2+ years=5pts, 1 year=1pt, none=0pts. Minimum threshold for functionality: 65/100.

Threshold: Minimum threshold for functionality: 65/100

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

Scope: Provide cleaning and hygiene services, including food aid services (e.g., boardroom preparation, serving refreshments), at NNR Head Office (Centurion, 7526m²), Site Office (Melkbosstrand, 1170m²), and Laboratory (Arcadia, 321m²) for 3 years. Services include: daily cleaning of offices, passages, staircases, auditoriums, meeting rooms, reception areas, kitchens, showers, toilets, security rooms, lifts, foyers, glass structures, basements, storerooms; deep cleaning of carpets, chairs, and windows; hygiene services (refilling soap dispensers, SHE bins, toilet seat wipes, air fresheners, paper towels); pest control (quarterly, covering offices, kitchens, boardrooms, etc.); and kitchen duties (cleaning sinks, refilling dish soap, washing dishes). Staffing: 6 cleaners (incl. 1 supervisor) at Head Office, 2 at Site Office, 1 at Laboratory. Equipment/materials: Must be SABS (SANS) and ISO 45001 compliant. Cleaning hours: Monday–Friday, 07h00–16h00 (excluding public holidays). Additional requirements: Backup cleaning materials on-site; Safety Data Sheets (SDS) for all materials; quarterly management meetings; replacement cleaners for absences; OHS compliance and Compensation Fund registration; labour legislation compliance; monthly/quarterly/bi-annual deep cleaning tasks; pest control reports.

Threshold: 3 years

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Daily tasks: Dust furniture/equipment; empty/clean dustbins twice daily; separate waste at basement; clean/disinfect toilets, basins, mirrors; replenish consumables; clean lifts; report defects to OHS/Facilities Officer; replace toilet rolls; sweep/mop floors; collect/wash dishes; provide food aid services; refill water coolers; replace shredder plastics; disinfect high-touch areas every 4 hours; complete inspection checklists twice daily. Weekly tasks: Vacuum carpets; spot-clean glass doors/partitions; polish furniture; dust doors; deep-clean kitchen equipment. Monthly tasks: Submit written report to OHSF Officer; sweep/mop emergency stairs; clean window blinds. Quarterly tasks: Auto-scrub parking area (Head Office); pest control (identify pests, spray, bait, fog; cover offices, kitchens, boardrooms, etc.; use mild/odorless chemicals; provide written reports). Bi-annually: Deep clean carpets, toilets, chairs, tiled surfaces; clean inside/outside windows.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document.

The Service Provider must: comply with all occupational health and safety (OHS) regulations and legislation; register with the Compensation Fund; provide Safety Data Sheets (SDS) for all cleaning materials/chemicals; ensure all equipment/materials are SABS (SANS) and ISO 45001 compliant; use mild/odorless chemicals for pest control (considering employees with respiratory conditions); report defects to OHS/Facilities Officer; complete inspection checklists twice daily; disinfect high-touch areas every 4 hours; and provide a safety file including OHS policy, PPE records, procedures, risk assessments, training records, equipment maintenance, and SDS records. Supervisors must report any hazards or incidents immediately.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

Appointment of a service provider for cleaning and hygiene services (including food aid services) at NNR Head Office (Centurion), Site Office (Melkbosstrand), and Laboratory (Arcadia) for 3 years. The successful bidder must sign a written contract (SBD7) and a Service Level Agreement (SLA) to monitor performance, quality, and value-added services. Work commences upon receipt of a purchase order and SLA conclusion. The NNR reserves the right to amend, extend, or terminate the bid process at any stage.

Threshold: 3 years

Why it matters: The source says this applies after appointment and concerns contract delivery.

- Attend the compulsory briefing session on 18 June 2026 (12h30–13h30) at Block G, Eco Glades Office Park, Centurion; non-attendance disqualifies the bid. - Submit bids by 29 June 2026 at 11h00 to the NNR bid box in Centurion, including 1 original, 2 hard copies, and 1 electronic copy of all documents on official forms. - Provide proof of tax compliance (SARS PIN/TCS or CSD registration), CSD registration, provident fund compliance, and a Cleaning Association Certificate (e.g., NCCA). - Meet B-BBEE requirements with a valid certificate or sworn affidavit (EMEs/QSEs) and comply with preferential procurement regulations. - Ensure all cleaning materials/equipment are SABS (SANS) and ISO 45001 compliant, and provide Safety Data Sheets (SDS) for all chemicals. - Deploy 6 cleaners (incl. supervisor) at Head Office, 2 at Site Office, and 1 at Laboratory, with replacements for absences and quarterly management meetings. - Comply with OHS regulations, Compensation Fund registration, and labour legislation, with services rendered Monday–Friday, 07h00–16h00 (excluding public holidays).

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Evaluation uses a 4-phase process: Phase 1 (Administrative Compliance): Verify submission of all required documents (e.g., SBD forms, tax compliance, CSD registration). Phase 2 (Mandatory Criteria): Provident fund and Cleaning Association certificates are mandatory. Phase 3 (Functional Evaluation): Score 0–5 on company experience (reference letters: 5+=5pts, 4=4pts, etc.), supervisor experience (2+ years=5pts), project plan (implementation schedule, work instructions, medical assessments), and safety file (OHS policy, PPE records, risk assessments, training records, equipment maintenance, SDS records). Minimum threshold: 65/100. Phase 4 (Price and Specific Goals): 80 points for price, 20 points for B-BBEE goals (black ownership, black women, white women, disabled). Highest combined score wins, unless NNR exercises discretion.

Threshold: Minimum threshold: 65/100

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

Evaluation occurs in four phases: Phase 1 (Administrative Compliance): Bidders must meet all administrative criteria (e.g., completed tender document, board resolution, tax compliance, CSD registration, returnable documents, joint venture agreements, beneficial owners certificate, company profile, organogram, signed GCC). Non-compliance may disqualify. Phase 2 (Mandatory Criteria): Mandatory requirements include provident fund compliance certificate and Cleaning Association Certificate (e.g., NCCA). Failure to submit these disqualifies the bid. Phase 3 (Functional Evaluation): Bids are scored on a 0–5 scale (0=very poor, 5=excellent) across criteria such as company experience, staff experience, project plan, and safety file. Minimum threshold: 65/100. Bids below this are disqualified. Phase 4 (Price and Specific Goals): 80/20 system—80 points for price, 20 points for specific goals (B-BBEE ownership: 50%+ black=10pts, 30%+ black women=5pts, 20%+ white women=3pts, 10%+ disabled=2pts). Documentary proof (certified ID, B-BBEE certificate, or sworn affidavit) is required. The highest-scoring bidder typically wins, unless NNR exercises its right to cancel or award otherwise.

Threshold: Minimum threshold: 65/100

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Mandatory: Tax compliance (SARS PIN/TCS or CSD registration); CSD registration; submission of all returnable documents (SBD1, SBD4, SBD6.1, GCC); provident fund compliance certificate; Cleaning Association Certificate (e.g., NCCA); no fronting, corruption, or collusion. B-BBEE: Submit B-BBEE certificate or sworn affidavit (EMEs/QSEs). Foreign suppliers: Complete pre-award questionnaire if no SA tax obligations. Joint ventures/consortia: Each party must submit separate proof of tax compliance, CSD registration, and TCS/PIN. Non-compliant tax status may disqualify unless updated within 7 days. All materials/chemicals must be SABS (SANS) and ISO 45001 compliant. OHS: Comply with all occupational health and safety regulations; register with Compensation Fund. Labour: Comply with all labour-related legislation. Waste: Proper handling of recycling materials and sanitary waste disposal.

Threshold: 7 days

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.