Supply and delivery of agricultural production inputs (bullet, cylam, roundup, blandbuff)

SCM enquiries:

• Contact: Miss T. Bontshi
• Email: [email protected]
• Telephone: 047 874 8772

Technical enquiries:

• Contact: Ms S. Makwabe
• Email: [email protected]
• Telephone: 047 874 8783

Submission address (tender box):

Vuyisile Mini Municipality

201 Main Street

Opposite KFC

Cofimvaba

Postal address:

Private Bag X1251

Cofimvaba 5380

Submission method: Physical tender box

Submission address: Vuyisile Mini Municipality, 201 Main Street, Opposite KFC, Cofimvaba

Closing date and time: 09 November 2026 at 12:00

Format: Sealed envelope clearly marked with bid number (VYMLM SCMU RFQ 21-2026/2027)

All bottom pages of the document must be initialled by the signatory

Returnable forms (all must be completed, signed and submitted):

• MBD 1: Invitation to Bid
• MBD 4: Declaration of Interest
• MBD 6.1 & 6.2: Preference Points Claim and Local Production Declaration
• MBD 8: Declaration of Past Supply Chain Practices
• MBD 9: Certificate of Independent Bid Determination

(MBD 7 excluded)

Additional mandatory documents:

• Valid tax compliance status pin (TCS) or CSD number
• Company registration certificates (CK1/CK2)
• B-BBEE certificate (SANAS accredited, not older than 12 months) or sworn affidavit (EME/QSE)
• Identity documents of all directors
• Municipal billing clearance certificate/statement (not older than 3 months) or lease agreement with rates responsibility; bidder must not be in arrears >3 months
• Proof of registration on Central Supplier Database (CSD)

Disqualification risks:

• Late, faxed, emailed or unsigned submissions
• Use of tip-ex or unsigned alterations on pricing
• Missing or incomplete mandatory forms/documents
• Failure to meet any condition of the quotation document
• Non-compliance with tax or municipal arrears requirements

Preference point system: 80/20 (price 80 points, specific goals 20 points)

Specific goals allocation:

• B-BBEE status level: 10 points
• Locality: 10 points

B-BBEE points table:

• Level 1: 10 points
• Level 2: 9 points
• Level 3: 6 points
• Level 4: 5 points
• Level 5: 4 points
• Level 6: 3 points
• Level 7: 2 points
• Level 8: 1 point
• Non-compliant: 0 points

Locality points:

• Enterprise within Vuyisile Mini Local Municipality: 10 points
• Enterprise within Chris Hani District Municipality: 5 points
• Enterprise within Eastern Cape: 3 points
• Enterprise National: 2 points

Total maximum points: 100

No minimum qualifying score for functionality stated (functionality not mentioned as separate stage)

Price negotiations may be conducted with the three highest-scoring bidders before award

Objective criteria may be applied per Section 217 of the Constitution (fairness, equitability, transparency, competitiveness, cost-effectiveness)

Highest scoring bidder will not be awarded more than two projects

Tender defaulters without valid reason excluded

Service providers with existing municipal contract not awarded another project

Supply and delivery of agricultural production inputs:

1. Bullet - 15 Litres: 83 units
2. Cylam - 1 Litre: 52 units
3. Roundup - 20 Litres: 63 units
4. Blandbuff - 20 Litres: 28 units

Delivery requirements:

• Firm delivery period must be indicated
• Delivery into consignee's store/site (supplier bears all risks and charges until valid receipt obtained)
• Goods must conform to standards in bidding documents/specifications
• Packing must prevent damage/deterioration during transit, withstand rough handling, extreme temperatures, salt and precipitation

Warranty:

• 12 months after delivery/acceptance at final destination, or 18 months after shipment, whichever ends first
• Defective goods must be repaired/replaced at supplier's cost within specified period

Inspections and tests:

• Pre-bidding testing at bidder's account
• Purchaser may inspect at reasonable hours
• Non-compliant goods rejected at supplier's cost and risk
• Supplier must remove/replace rejected goods immediately

Pricing format: Firm prices inclusive of VAT

Bid validity: 30 days

Payment terms: Within 30 days of invoice submission (invoice must be accompanied by delivery note)

Currency: South African Rand

Performance security: Required within 30 days of award notification; amount specified in Special Conditions of Contract (SCC); form: bank guarantee/irrevocable letter of credit or cashier's cheque; returned within 30 days after completion of obligations including warranty

Price adjustments: Only authorized adjustments or bid validity extension

Variation orders: Up to 15% of contract value without price escalation

Penalties for delay: Prime interest rate per day on delayed goods/services until actual delivery/performance

Municipal accounts: Bidder must not be in arrears with municipal rates, taxes and services for more than three months

No bid security (earnest money) mentioned

Central Supplier Database (CSD) registration: Mandatory

Tax compliance: Valid tax compliance status pin (TCS) or CSD number; SARS must certify tax matters in order before award

B-BBEE: Certificate from SANAS-accredited verification agency or sworn affidavit (EME/QSE); not older than 12 months; failure to attach means zero preference points but not disqualification

Company registration: CK1/CK2 documents

Identity documents: All directors

Municipal clearance: Billing clearance certificate/statement (not older than 3 months) or lease agreement with rates responsibility; no arrears >3 months

MBD forms (all completed and signed): MBD 1, MBD 4, MBD 6.1, MBD 6.2, MBD 8, MBD 9

Foreign suppliers: Must complete pre-award questionnaire (MBD Part B:3)

No person in service of the state may bid

No CIDB grading required (non-construction)

No local content percentage specified

Contract governed by General Conditions of Contract (GCC) and any Special Conditions (SCC).

Key terms:

• Warranty: 12 months after delivery/acceptance or 18 months after shipment, whichever earlier; repair/replace at supplier cost.
• Payment: Within 30 days of invoice with delivery note; Rand currency.
• Performance security: Due within 30 days of award; bank guarantee/letter of credit or cashier's cheque; amount per SCC; released 30 days after completion.
• Penalties: Prime interest rate per day for late delivery/performance.
• Termination for default: Failure to deliver, perform obligations, or corrupt/fraudulent practices; purchaser may procure elsewhere at supplier's cost and impose restriction up to 10 years.
• Force majeure: Relief from penalties/termination for events beyond supplier's control.
• Dispute resolution: Amicable consultation, then mediation, then South African courts.
• Limitation of liability: Supplier not liable for indirect/consequential loss; aggregate liability capped at contract price (excluding defect repair costs).
• Governing law: South African law; language English.
• Assignment/subcontracting: Requires purchaser's prior written consent.
• Price firmness: Prices fixed except authorized adjustments.
• Variation orders: Up to 15% of contract value without price escalation.

Evaluation follows 80/20 preference point system (price 80, specific goals 20). Specific goals comprise B-BBEE status level (10 points) and locality (10 points). B-BBEE points allocated per standard table (Level 1=10 down to Non-compliant=0). Locality points: Vuyisile Mini LM=10, Chris Hani DM=5, Eastern Cape=3, National=2. Total 100 points. No separate functionality stage. Price negotiations with top three bidders possible. Objective criteria per Constitution Section 217 may apply. Highest scorer limited to two projects. Tender defaulters and existing contractors excluded.