Tender Application Workspace for

• Submission method: Physical tender box
• Submission address: Vuyisile Mini Municipality, 201 Main Street, Opposite KFC, Cofimvaba
• Closing date and time: 09 November 2026 at 12:00
• Format: Sealed envelope clearly marked with bid number (VYMLM SCMU RFQ 21-2026/2027)
• All bottom pages of the document must be initialled by the signatory
• Returnable forms (all must be completed, signed and submitted):
• MBD 1: Invitation to Bid
• MBD 4: Declaration of Interest
• MBD 6.1 & 6.2: Preference Points Claim and Local Production Declaration
• MBD 8: Declaration of Past Supply Chain Practices
• MBD 9: Certificate of Independent Bid Determination
• (MBD 7 excluded)
• Valid tax compliance status pin (TCS) or CSD number
• Company registration certificates (CK1/CK2)
• B-BBEE certificate (SANAS accredited, not older than 12 months) or sworn affidavit (EME/QSE)
• Identity documents of all directors
• Municipal billing clearance certificate/statement (not older than 3 months) or lease agreement with rates responsibility; bidder must not be in arrears >3 months
• Proof of registration on Central Supplier Database (CSD)
• Late, faxed, emailed or unsigned submissions
• Use of tip-ex or unsigned alterations on pricing

+ 3 more requirements in the full document analysis

• Preference point system: 80/20 (price 80 points, specific goals 20 points)
• B-BBEE status level: 10 points
• Locality: 10 points
• Level 1: 10 points
• Level 2: 9 points
• Level 3: 6 points
• Level 4: 5 points
• Level 5: 4 points
• Level 6: 3 points
• Level 7: 2 points
• Level 8: 1 point
• Non-compliant: 0 points
• Enterprise within Vuyisile Mini Local Municipality: 10 points
• Enterprise within Chris Hani District Municipality: 5 points
• Enterprise within Eastern Cape: 3 points
• Enterprise National: 2 points
• Total maximum points: 100
• No minimum qualifying score for functionality stated (functionality not mentioned as separate stage)
• Price negotiations may be conducted with the three highest-scoring bidders before award
• Objective criteria may be applied per Section 217 of the Constitution (fairness, equitability, transparency, competitiveness, cost-effectiveness)

+ 3 more requirements in the full document analysis

• Supply and delivery of agricultural production inputs:
• Bullet - 15 Litres: 83 units
• Cylam - 1 Litre: 52 units
• Roundup - 20 Litres: 63 units
• Blandbuff - 20 Litres: 28 units
• Firm delivery period must be indicated
• Delivery into consignee's store/site (supplier bears all risks and charges until valid receipt obtained)
• Goods must conform to standards in bidding documents/specifications
• Packing must prevent damage/deterioration during transit, withstand rough handling, extreme temperatures, salt and precipitation
• 12 months after delivery/acceptance at final destination, or 18 months after shipment, whichever ends first
• Defective goods must be repaired/replaced at supplier's cost within specified period
• Pre-bidding testing at bidder's account
• Purchaser may inspect at reasonable hours
• Non-compliant goods rejected at supplier's cost and risk
• Supplier must remove/replace rejected goods immediately

• Pricing format: Firm prices inclusive of VAT
• Bid validity: 30 days
• Payment terms: Within 30 days of invoice submission (invoice must be accompanied by delivery note)
• Currency: South African Rand
• Performance security: Required within 30 days of award notification; amount specified in Special Conditions of Contract (SCC); form: bank guarantee/irrevocable letter of credit or cashier's cheque; returned within 30 days after completion of obligations including warranty
• Price adjustments: Only authorized adjustments or bid validity extension
• Variation orders: Up to 15% of contract value without price escalation
• Penalties for delay: Prime interest rate per day on delayed goods/services until actual delivery/performance
• Municipal accounts: Bidder must not be in arrears with municipal rates, taxes and services for more than three months
• No bid security (earnest money) mentioned

• Company registration: CK1/CK2 documents
• Foreign suppliers: Must complete pre-award questionnaire (MBD Part B:3)
• No person in service of the state may bid
• No CIDB grading required (non-construction)
• No local content percentage specified

• Contract governed by General Conditions of Contract (GCC) and any Special Conditions (SCC).
• Warranty: 12 months after delivery/acceptance or 18 months after shipment, whichever earlier; repair/replace at supplier cost.
• Payment: Within 30 days of invoice with delivery note; Rand currency.
• Termination for default: Failure to deliver, perform obligations, or corrupt/fraudulent practices; purchaser may procure elsewhere at supplier's cost and impose restriction up to 10 years.
• Force majeure: Relief from penalties/termination for events beyond supplier's control.
• Dispute resolution: Amicable consultation, then mediation, then South African courts.
• Limitation of liability: Supplier not liable for indirect/consequential loss; aggregate liability capped at contract price (excluding defect repair costs).
• Governing law: South African law; language English.
• Assignment/subcontracting: Requires purchaser's prior written consent.
• Price firmness: Prices fixed except authorized adjustments.

• B-BBEE points allocated per standard table (Level 1=10 down to Non-compliant=0).
• Locality points: Vuyisile Mini LM=10, Chris Hani DM=5, Eastern Cape=3, National=2.
• Total 100 points.
• No separate functionality stage.
• Price negotiations with top three bidders possible.
• Highest scorer limited to two projects.
• Tender defaulters and existing contractors excluded.