What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The road accident fund (raf) seeks a service provider to conduct an occupational hygiene survey and ergonomic assessment. The tender requires the appointed provider to handle raf's confidential and sensitive information, necessitating strict compliance with data protection laws and comprehensive security measures. This procurement is aimed at qualified service providers capable of delivering the technical services while meeting rigorous security and data handling standards.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
0 of 4 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
21 sourced criteria
financial capacity
1 sourced criteria
pricing
Source analysis requires completion or review
compliance returnables
23 sourced criteria
evaluation
19 sourced criteria
experience
Source analysis requires completion or review
personnel
5 sourced criteria
equipment capacity
5 sourced criteria
delivery contract
13 sourced criteria
equity registrations
4 sourced criteria
What the buyer was looking for
1Mandatory requirement
Must demonstrate established policies and procedures for data protection, physical security, and document security.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records HAZRISK CONSULTING as appointed for this tender. Recorded contract value: 141162 ZAR.
Qualified inference
Inference only
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
This document is the SBD 4 (Declaration of Interest) form, a standard government bidding requirement. It must be completed and submitted as part of the bid for the Occupational Hygiene Survey and Ergonomic Assessment services at the Road Accident Fund. The form itself does not contain the scope of work, technical specifications, or evaluation criteria for the tender — these are provided in separate tender documentation.
Submission Guidelines
Source: SCM-Bid Documents SBD 4.doc (unknown)
Submit the completed SBD 4 (Declaration of Interest) form as a mandatory returnable with your bid. Key requirements: (1) Declare if any directors, trustees, shareholders, members, partners, or persons with controlling interest are employed by the state. If yes, provide full names, ID numbers, and state employee numbers. (2) Declare any relationships with persons employed by the Road Accident Fund (procuring institution). (3) Declare any interests in other related enterprises, whether or not they are bidding for this contract. The form must be signed, dated, and submitted by the tender closing date and time. Note: This form is part of the bid submission; refer to the full tender documentation for the complete submission address and method.
Evaluation Criteria
Source: SCM-Bid Documents SBD 4.doc (unknown)
Bids will be disqualified if: the bidder or any associated person is listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Additional disqualification risks include: undisclosed conflicts of interest (e.g., state employment or relationships with RAF employees), collusion with competitors, or bid terms disclosed to competitors before opening. Compliance with South African procurement legislation is required, including the Competition Act No. 89 of 1998 and the Prevention and Combating of Corrupt Activities Act No. 12 of 2004.
Compliance Requirements
Source: SCM-Bid Documents SBD 4.doc (unknown)
Mandatory compliance: (1) Complete the SBD 4 Declaration of Interest form truthfully and in full. (2) Disclose state employment status for all directors, trustees, shareholders, members, partners, or persons with controlling interest. (3) Disclose any relationships with Road Accident Fund employees. (4) Disclose interests in related enterprises. (5) Certify that the bid was prepared independently without collusion, consultation, or agreement with competitors. (6) Certify no prior discussions with RAF officials about the procurement process, except for clarification requests. False or incomplete declarations may result in disqualification, reporting to the Competition Commission, or criminal investigation under applicable laws.
DocumentSBD 6.1 IN TERMS OF PPR2022.docxReview complete
Description
Source: SBD 6.1 IN TERMS OF PPR2022.docx
This document is the SBD 6.1 Preference Points Claim Form for the Road Accident Fund tender (PR10116501) for Occupational Hygiene Survey and Ergonomic Assessment services. Key points:
Mandatory form for all tenderers to claim preference points under the Preferential Procurement Regulations 2022.
Must be completed alongside the full tender submission.
Applies the 80/20 preference point system for this tender.
Evaluation Criteria
Source: SBD 6.1 IN TERMS OF PPR2022.docx (unknown)
Evaluation uses the 80/20 preference point system under the Preferential Procurement Regulations 2022:
80 points allocated for price (lowest acceptable tender scores highest).
20 points allocated for specific goals (B-BBEE-related):
Historically Disadvantaged Individuals: 10 points
Women: 8 points
Persons with Disability: 2 points
Tenderers must submit proof/documentation to claim points for specific goals. Failure to do so means no points are awarded for those goals.
The organ of state may require substantiation of claims at any time.
Bidders must be a legally registered entity (e.g., Partnership, Joint Venture, Consortium, Sole Proprietor, Close Corporation, Public/Private Company, Non-Profit, or State-Owned Company).
Compliance Requirements
Source: SBD 6.1 IN TERMS OF PPR2022.docx (unknown)
The Road Accident Fund (RAF) seeks a Service Provider to conduct Occupational Hygiene Surveys and Ergonomic Assessments. Surveys must comply with OHSA 85 of 1993, SANAS standards, and other statutory requirements. Deliverables include hard and electronic copies of reports (one per stressor), calibration certificates traceable to SANAS-accredited labs, and SANAS-accredited lab results for sample analysis. Surveys must be conducted by qualified personnel.
Submit RFQ responses via email to [email protected]. Late submissions will be rejected. Complete and sign all Annexures (Standard Bidding Documents and Mandatory Evaluation documents). Collusive bidding or multiple submissions from entities with common directors/shareholders will result in disqualification. Only CSD-registered suppliers will be considered. If not contacted within 14 working days of RFQ closure, consider the bid unsuccessful. Prohibition of gifts/hospitality to RAF officials; report solicitation to 0800 005919 or risk disqualification.
Evaluation follows a two-phase process: Phase 1 (Mandatory Requirements) and Phase 2 (Price and Specific Goals). Mandatory Requirements: CSD registration, tax compliance (SARS), valid COIDA Letter of Good Standing (≤12 months old, for Occupational Hygiene-related business), SANAS registration under 'Occupational Hygiene Inspection at Workplaces', AIA certification per OHSA 85 of 1993 (Hazardous Chemical Agents, Noise Exposure, or Lead Regulations), and SAIOH registration for survey personnel. Failure to meet any mandatory requirement results in disqualification. Phase 2: 80/20 preference point system (80 points for price, 20 points for Specific Goals per PPPFA 2022). HDI status (Black South African, female, or disabled) may contribute to Specific Goals. Disqualifiers: late submissions, incomplete/unsigned documents, non-compliance with statutory requirements, false/unverifiable certifications, or failure to disclose conflicts of interest.
Deliverables: Hard and electronic copies of Occupational Hygiene reports (one per stressor) with findings vs. legal limits. Valid calibration certificates (traceable to SANAS-accredited labs) for all monitoring equipment. Valid SANAS accreditation certificates for laboratories analyzing samples. Surveys must be conducted by personnel with formal Occupational Hygiene qualifications and SAIOH registration. Compliance with OHSA 85 of 1993, Department of Labor/Health requirements, and SANAS standards. Submit a SHE File (per TNPA requirements) upon award. Surveys must include compliance with relevant legal requirements applicable to the facility.
Prices must be VAT-inclusive (if VAT-registered) and quoted in ZAR. VAT vendors must include VAT; non-VAT vendors charging VAT will be disqualified. Only prices in the provided cost breakdown table will be evaluated. No price changes allowed after Purchase Order issuance. Non-compliance with pricing format leads to disqualification. RFQ validity period: 30 days from closing date.
Mandatory: CSD registration. Valid Letter of Good Standing from Compensation Commissioner (COIDA, Act 130 of 1993) for Occupational Hygiene-related business (≤12 months old). SANAS registration under 'Occupational Hygiene Inspection at Workplaces' (valid and active). Approved Inspection Authority (AIA) certification per OHSA 85 of 1993 (Hazardous Chemical Agents, Noise Exposure, or Lead Regulations). Resource conducting surveys must be SAIOH-registered (certificate required). Tax compliance (SARS confirmation). Prohibition of gifts/hospitality to RAF officials; report solicitation to 0800 005919. Disabled suppliers must provide a valid medical certificate.
DocumentAnnexure A - Security Measures.pdfReview complete
Submission Guidelines
Source: Annexure A - Security Measures.pdf (unknown)
Returnable Documents: The Service Provider must have protocols for handling and transporting RAF's confidential files, data, and documents. This includes:
A secure, lockable transportation system for moving files to and from your premises.
Lockable containers or packaging during handling and transport to prevent loss, theft, or damage.
Accurate record-keeping for each document, including its location, access history, and retention schedule.
Secure retrieval protocols that verify requester identity and ensure secure transport.
Detailed logs of all retrieval activities (date, time, requester identity, reason).
Secure storage in lockable cabinets to prevent unauthorised access or tampering.
Access control policies to ensure only authorised personnel handle, view, or transport documents.
Access monitoring and control procedures for the storage facility.
Network security measures including firewalls, intrusion detection, and encryption.
Evaluation Criteria
Source: Annexure A - Security Measures.pdf (unknown)
To be eligible, service providers must demonstrate: established policies and procedures for data protection and physical/document security; compliance with POPIA and other relevant data protection laws; the capability to implement all specified technical and organizational security measures (e.g., secure facilities, fire suppression systems, encryption); a history of handling sensitive information securely; and willingness to undergo RAF audits and security vetting. The use of subcontractors is permitted only if they meet the same standards.
Technical Specifications
Source: Annexure A - Security Measures.pdf (unknown)
The Service Provider must comply with the provisions of the Protection of Personal Information Act (POPIA).
Compliance Requirements
Source: Annexure A - Security Measures.pdf (unknown)
The Service Provider must implement security measures to protect RAF's confidential information. Key requirements include:
Physical security: Controlled access points, surveillance cameras, and/or 24/7 monitoring at your premises. All storage facilities must be protected against unauthorised access.
Immediate reporting to RAF of any real, attempted, or suspected physical security breach, providing CCTV footage, police reports, and alarm system records.
Data protection: Handle personal and sensitive data in compliance with applicable laws. Safeguard data against unauthorised access, disclosure, alteration, and destruction.
Immediate reporting of any data breaches or security incidents to RAF.
Impose confidentiality obligations on agents, subcontractors, or third parties who receive records.
Third-party service providers handling PII must be vetted for data protection policies and sign a data protection agreement.
RAF reserves the right to conduct security screening or vetting of company directors and resources.
Cybersecurity: Implement robust measures against malware, phishing, and unauthorised access.
Use encryption for data in transit and at rest, complying with industry standards.
Regularly update and patch systems, software, and applications.
Have a documented incident response plan for data breaches.
Ensure subcontractors adhere to the same data protection and cybersecurity standards.
Cooperate with RAF audits and monitoring of compliance.
Fire suppression: Premises must have a fire suppression system or similar (e.g., carbon dioxide fire extinguishers) to prevent document loss in a fire.
Secure facility: Premises must have a secure perimeter, controlled access, surveillance systems, secure doors, locks, and alarms.
Health & Safety
Source: Annexure A - Security Measures.pdf
The Service Provider's premises must have:
A fire suppression system or similar (e.g., carbon dioxide fire extinguishers) to prevent damage or loss of documents and records in a fire.
A secure perimeter with controlled access and/or surveillance systems.
Secure doors, locks, and alarms to prevent unauthorised access.
The Service Provider must ensure the security of RAF's documents and data. Key contractual obligations include:
Physical security: Implement controlled access points, surveillance cameras, and/or 24/7 monitoring. Always ensure the physical security of records in your possession.
Immediate reporting to RAF of any real, attempted, or suspected physical security breach, providing supporting evidence (e.g., CCTV footage, police reports).
Data protection: Handle personal and sensitive data in compliance with applicable laws. Safeguard data against unauthorised access, disclosure, alteration, and destruction.
Immediate reporting of any data breaches or incidents impacting information security to RAF.
Implement measures to ensure confidentiality, including imposing confidentiality obligations on agents, subcontractors, or third parties.
Third-party service providers handling PII must be vetted for data protection policies and sign a data protection agreement.
RAF reserves the right to conduct security screening or vetting of company directors and resources.
Use encryption for data in transit and at rest, complying with industry standards.
Regularly update and patch systems, software, and applications.
Have a documented incident response plan for data breaches.
Ensure subcontractors adhere to the same data protection and cybersecurity standards.
Cooperate with RAF audits and monitoring of compliance.
Special Conditions
Source: Annexure A - Security Measures.pdf (unknown)
The Service Provider will handle RAF's confidential, private, personal, or sensitive information (files, data, documents) and must comply with the Protection of Personal Information Act (POPIA). Specific conditions include:
Document Handling and Transportation: Have protocols for secure handling and transport. Use a secure, lockable transportation system for files to and from your premises.
Security Measures: Use lockable containers or packaging during handling and transport to prevent loss, theft, or damage.
Record Keeping: Maintain accurate records for each document, including location, access history, and retention schedule. Organise records for easy and accurate tracking.
Document Retrieval and Handling: Implement secure retrieval protocols.
Secure Retrieval: Verify requester identity and ensure secure transport of documents and records.
Record Keeping: Maintain detailed logs of retrieval activities (date, time, requester identity, reason).
Secure Storage: Store physical documents in lockable cabinets to prevent unauthorised access or tampering.
Access Control: Have policies and procedures to control and monitor access.
Document Access Control: Control access so only authorised personnel handle, view, or transport documents.
Access Monitoring and Control: Implement procedures to ensure only authorised personnel access documents, records, and the storage facility.
Network Security: Implement technical security measures (firewalls, intrusion detection, encryption) for digital storage systems.
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Mandatory requirement
Must comply with the Protection of Personal Information Act (POPIA) and other relevant data protection laws.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records HAZRISK CONSULTING as appointed for this tender. Recorded contract value: 141162 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Mandatory requirement
Must implement specified technical and organizational security measures, including secure facilities, fire suppression systems, and encryption for data in transit and at rest.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records HAZRISK CONSULTING as appointed for this tender. Recorded contract value: 141162 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Mandatory requirement
Must have protocols for secure document handling, transportation, storage, retrieval, and access control, with detailed record-keeping.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records HAZRISK CONSULTING as appointed for this tender. Recorded contract value: 141162 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Mandatory requirement
Must immediately report any security incidents, data breaches, or physical security breaches to the RAF and provide supporting evidence.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for HAZRISK CONSULTING.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
6Mandatory requirement
Must ensure any subcontractors adhere to the same data protection and cybersecurity standards.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records HAZRISK CONSULTING as appointed for this tender. Recorded contract value: 141162 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
7Mandatory requirement
Must cooperate with RAF audits, monitoring, and potential security vetting of company directors and resources.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records HAZRISK CONSULTING as appointed for this tender. Recorded contract value: 141162 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
8Mandatory requirement
The Service Provider must comply with the provisions of the Protection of Personal Information Act (POPIA).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records HAZRISK CONSULTING as appointed for this tender. Recorded contract value: 141162 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
12Mandatory requirement
The Service Provider will handle RAF's confidential, private, personal, or sensitive information (files, data, documents) and must comply with the Protection of Personal Information Act (POPIA). Specific conditions include:
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records HAZRISK CONSULTING as appointed for this tender. Recorded contract value: 141162 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
14Inferred operational need
Record Keeping: Maintain accurate records for each document, including location, access history, and retention schedule. Organise records for easy and accurate tracking.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records HAZRISK CONSULTING as appointed for this tender. Recorded contract value: 141162 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
22Mandatory requirement
Prices must be VAT-inclusive (if VAT-registered) and quoted in ZAR. VAT vendors must include VAT; non-VAT vendors charging VAT will be disqualified. Only prices in the provided cost breakdown table will be evaluated. No price changes allowed after Purchase Order issuance. Non-compliance with pricing format leads to disqualification. RFQ validity period: 30 days from closing date.
Threshold: 30 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for HAZRISK CONSULTING.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
23Mandatory requirement
Returnable Documents: The Service Provider must have protocols for handling and transporting RAF's confidential files, data, and documents. This includes:
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for HAZRISK CONSULTING.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
32Inferred operational need
Immediate reporting to RAF of any real, attempted, or suspected physical security breach, providing CCTV footage, police reports, and alarm system records.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records HAZRISK CONSULTING as appointed for this tender. Recorded contract value: 141162 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
36Mandatory requirement
Mandatory: CSD registration. Valid Letter of Good Standing from Compensation Commissioner (COIDA, Act 130 of 1993) for Occupational Hygiene-related business (≤12 months old). SANAS registration under 'Occupational Hygiene Inspection at Workplaces' (valid and active). Approved Inspection Authority (AIA) certification per OHSA 85 of 1993 (Hazardous Chemical Agents, Noise Exposure, or Lead Regulations). Resource conducting surveys must be SAIOH-registered (certificate required). Tax compliance (SARS confirmation). Prohibition of gifts/hospitality to RAF officials; report solicitation to 0800 005919. Disabled suppliers must provide a valid medical certificate.
Threshold: 12 months
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records HAZRISK CONSULTING as appointed for this tender. Recorded contract value: 141162 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
44Mandatory requirement
Submit the completed SBD 4 (Declaration of Interest) form as a mandatory returnable with your bid. Key requirements: (1) Declare if any directors, trustees, shareholders, members, partners, or persons with controlling interest are employed by the state. If yes, provide full names, ID numbers, and state employee numbers. (2) Declare any relationships with persons employed by the Road Accident Fund (procuring institution). (3) Declare any interests in other related enterprises, whether or not they are bidding for this contract. The form must be signed, dated, and submitted by the tender closing date and time. Note: This form is part of the bid submission; refer to the full tender documentation for the complete submission address and method.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for HAZRISK CONSULTING.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
45Mandatory requirement
Mandatory compliance: (1) Complete the SBD 4 Declaration of Interest form truthfully and in full. (2) Disclose state employment status for all directors, trustees, shareholders, members, partners, or persons with controlling interest. (3) Disclose any relationships with Road Accident Fund employees. (4) Disclose interests in related enterprises. (5) Certify that the bid was prepared independently without collusion, consultation, or agreement with competitors. (6) Certify no prior discussions with RAF officials about the procurement process, except for clarification requests. False or incomplete declarations may result in disqualification, reporting to the Competition Commission, or criminal investigation under applicable laws.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for HAZRISK CONSULTING.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
46Inferred operational need
Physical security: Implement controlled access points, surveillance cameras, and/or 24/7 monitoring. Always ensure the physical security of records in your possession.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records HAZRISK CONSULTING as appointed for this tender. Recorded contract value: 141162 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
48Scored criterion
To be eligible, service providers must demonstrate: established policies and procedures for data protection and physical/document security; compliance with POPIA and other relevant data protection laws; the capability to implement all specified technical and organizational security measures (e.g., secure facilities, fire suppression systems, encryption); a history of handling sensitive information securely; and willingness to undergo RAF audits and security vetting. The use of subcontractors is permitted only if they meet the same standards.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for HAZRISK CONSULTING.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
49Mandatory requirement
Physical security: Controlled access points, surveillance cameras, and/or 24/7 monitoring at your premises. All storage facilities must be protected against unauthorised access.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records HAZRISK CONSULTING as appointed for this tender. Recorded contract value: 141162 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
50Mandatory requirement
Submit RFQ responses via email to [email protected]. Late submissions will be rejected. Complete and sign all Annexures (Standard Bidding Documents and Mandatory Evaluation documents). Collusive bidding or multiple submissions from entities with common directors/shareholders will result in disqualification. Only CSD-registered suppliers will be considered. If not contacted within 14 working days of RFQ closure, consider the bid unsuccessful. Prohibition of gifts/hospitality to RAF officials; report solicitation to 0800 005919 or risk disqualification.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records HAZRISK CONSULTING as appointed for this tender. Recorded contract value: 141162 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
51Inferred operational need
This document is the SBD 6.1 Preference Points Claim Form for the Road Accident Fund tender (PR10116501) for Occupational Hygiene Survey and Ergonomic Assessment services. Key points:
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records HAZRISK CONSULTING as appointed for this tender. Recorded contract value: 141162 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
60Scored criterion
Bidders must be a legally registered entity (e.g., Partnership, Joint Venture, Consortium, Sole Proprietor, Close Corporation, Public/Private Company, Non-Profit, or State-Owned Company).
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records HAZRISK CONSULTING as appointed for this tender. Recorded contract value: 141162 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
63Mandatory requirement
This document is the SBD 4 (Declaration of Interest) form, a standard government bidding requirement. It must be completed and submitted as part of the bid for the Occupational Hygiene Survey and Ergonomic Assessment services at the Road Accident Fund. The form itself does not contain the scope of work, technical specifications, or evaluation criteria for the tender — these are provided in separate tender documentation.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for HAZRISK CONSULTING.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
64Scored criterion
Bids will be disqualified if: the bidder or any associated person is listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Additional disqualification risks include: undisclosed conflicts of interest (e.g., state employment or relationships with RAF employees), collusion with competitors, or bid terms disclosed to competitors before opening. Compliance with South African procurement legislation is required, including the Competition Act No. 89 of 1998 and the Prevention and Combating of Corrupt Activities Act No. 12 of 2004.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records HAZRISK CONSULTING as appointed for this tender. Recorded contract value: 141162 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
68Mandatory requirement
The Road Accident Fund (RAF) seeks a Service Provider to conduct Occupational Hygiene Surveys and Ergonomic Assessments. Surveys must comply with OHSA 85 of 1993, SANAS standards, and other statutory requirements. Deliverables include hard and electronic copies of reports (one per stressor), calibration certificates traceable to SANAS-accredited labs, and SANAS-accredited lab results for sample analysis. Surveys must be conducted by qualified personnel.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for HAZRISK CONSULTING.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
69Mandatory requirement
Deliverables: Hard and electronic copies of Occupational Hygiene reports (one per stressor) with findings vs. legal limits. Valid calibration certificates (traceable to SANAS-accredited labs) for all monitoring equipment. Valid SANAS accreditation certificates for laboratories analyzing samples. Surveys must be conducted by personnel with formal Occupational Hygiene qualifications and SAIOH registration. Compliance with OHSA 85 of 1993, Department of Labor/Health requirements, and SANAS standards. Submit a SHE File (per TNPA requirements) upon award. Surveys must include compliance with relevant legal requirements applicable to the facility.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for HAZRISK CONSULTING.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
71Inferred operational need
Document Handling and Transportation: Have protocols for secure handling and transport. Use a secure, lockable transportation system for files to and from your premises.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records HAZRISK CONSULTING as appointed for this tender. Recorded contract value: 141162 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
73Mandatory requirement
Fire suppression: Premises must have a fire suppression system or similar (e.g., carbon dioxide fire extinguishers) to prevent document loss in a fire.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for HAZRISK CONSULTING.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
77Inferred operational need
Data protection: Handle personal and sensitive data in compliance with applicable laws. Safeguard data against unauthorised access, disclosure, alteration, and destruction.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for HAZRISK CONSULTING.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
81Inferred operational need
RAF reserves the right to conduct security screening or vetting of company directors and resources.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records HAZRISK CONSULTING as appointed for this tender. Recorded contract value: 141162 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
83Inferred operational need
Use encryption for data in transit and at rest, complying with industry standards.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records HAZRISK CONSULTING as appointed for this tender. Recorded contract value: 141162 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
84Inferred operational need
Regularly update and patch systems, software, and applications.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records HAZRISK CONSULTING as appointed for this tender. Recorded contract value: 141162 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
85Inferred operational need
Have a documented incident response plan for data breaches.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records HAZRISK CONSULTING as appointed for this tender. Recorded contract value: 141162 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
86Inferred operational need
Ensure subcontractors adhere to the same data protection and cybersecurity standards.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records HAZRISK CONSULTING as appointed for this tender. Recorded contract value: 141162 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
87Inferred operational need
Cooperate with RAF audits and monitoring of compliance.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records HAZRISK CONSULTING as appointed for this tender. Recorded contract value: 141162 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
88Mandatory requirementConflicting classification
Evaluation follows a two-phase process: Phase 1 (Mandatory Requirements) and Phase 2 (Price and Specific Goals). Mandatory Requirements: CSD registration, tax compliance (SARS), valid COIDA Letter of Good Standing (≤12 months old, for Occupational Hygiene-related business), SANAS registration under 'Occupational Hygiene Inspection at Workplaces', AIA certification per OHSA 85 of 1993 (Hazardous Chemical Agents, Noise Exposure, or Lead Regulations), and SAIOH registration for survey personnel. Failure to meet any mandatory requirement results in disqualification. Phase 2: 80/20 preference point system (80 points for price, 20 points for Specific Goals per PPPFA 2022). HDI status (Black South African, female, or disabled) may contribute to Specific Goals. Disqualifiers: late submissions, incomplete/unsigned documents, non-compliance with statutory requirements, false/unverifiable certifications, or failure to disclose conflicts of interest.
Threshold: 12 months
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records HAZRISK CONSULTING as appointed for this tender. Recorded contract value: 141162 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
The Road Accident Fund (RAF) wishes to appoint a suitable service provider to provide cleaning services for Kimberly CSC office for the period of 12 months.PR10113287