This tender has been awarded to RUKHO SECURITY SERVICES for R 895 800 00.
AwardedPR10116533
Award Information
Award Value
R 895 800 00
Winning Supplier
RUKHO SECURITY SERVICES
Type: EME
Security and Investigation Activities
The road accident fund (raf) wishes to appoint a suitable service provider to provide security guarding services for raf menlyn office for a period six (6) months starting from july 2026
The road accident fund (raf) wishes to appoint a suitable service provider to provide security guarding services for raf menlyn office for a period six (6) months starting from july 2026
What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The road accident fund (raf) is seeking a qualified service provider to provide security guarding services at their menlyn office in gauteng for a six-month period commencing july 2026. This request for quotation is open to any natural or juristic person, though bidders must complete mandatory declaration of interest forms and certify their independence in the bidding process.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
0 of 4 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
45 sourced criteria
financial capacity
1 sourced criteria
pricing
Source analysis requires completion or review
compliance returnables
22 sourced criteria
evaluation
11 sourced criteria
experience
1 sourced criteria
personnel
3 sourced criteria
equipment capacity
4 sourced criteria
delivery contract
16 sourced criteria
equity registrations
5 sourced criteria
What the buyer was looking for
1Inferred operational need
Contract duration is six (6) months commencing July 2026 for security guarding services at RAF Menlyn Office, Gauteng.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for RUKHO SECURITY SERVICES.
Qualified inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: Standard Bidding Document (SDB) 4_Annexure A.doc
The Road Accident Fund (RAF) invites bids for Security Guarding Services at its Menlyn Office for a six-month period starting July 2026. Bidding is open to any natural or juristic person, subject to compliance with transparency, accountability, impartiality, and ethical principles as per the South African Constitution and relevant legislation. Bidders must submit a Declaration of Interest as part of the process.
Evaluation Criteria
Source: Standard Bidding Document (SDB) 4_Annexure A.doc (unknown)
Bidding is open to any natural or juristic person. Automatic disqualification applies if: the bidder, its directors, trustees, shareholders, members, partners, or any person with controlling interest is listed in the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must certify that: the bid was prepared independently without collusion with competitors; no undisclosed relationships exist with RAF officials or competitors; no consultations or agreements were made with competitors regarding bid details; bid terms were not disclosed to competitors before official opening; no improper consultations with procuring institution officials occurred; the bidder was not involved in drafting specifications or terms of reference. False or incomplete declarations may result in bid rejection, reporting to the Competition Commission, criminal investigation, or a 10-year restriction from public sector contracts.
Compliance Requirements
Source: Standard Bidding Document (SDB) 4_Annexure A.doc (unknown)
Bidders must complete and submit a Declaration of Interest form. Key compliance requirements include: disclosure of any state employment of directors, trustees, shareholders, or controlling persons; disclosure of any relationships with RAF officials or connected persons; disclosure of interests in related enterprises. Non-compliance or false declarations may lead to disqualification, legal action, or a 10-year public sector restriction under the Prevention and Combating of Corrupt Activities Act or PFMA SCM Instruction 03 of 2021/22.
The Road Accident Fund (RAF) requires a service provider to deliver 24/7 security guarding services for its Menlyn Office (38 Ida Street, Menlo Park, Pretoria, 0081) for a six-month period starting July 2026. Services include: manned guarding, access control, patrol duties, armed response, ad-hoc security, VIP protection, and event security. The provider must comply with PSIRA, COIDA, and RAF’s operational, ethical, and safety standards. Guards must be PSIRA-registered, with no criminal records, and meet minimum education and experience requirements.
RFQ issued: 15 June 2026. Closing date and time: 22 June 2026 at 09:00. RFQ validity period: 30 days from closing date. Expected service start: Six (6) months from the date of the last signatory. No compulsory briefing session or site visit.
Submit all RFQ responses via email to: [email protected]. Late submissions will not be accepted. Complete and sign all Annexures (Standard Bidding Documents and Mandatory Evaluation documents). Collusive bidding or multiple submissions from entities with common directors/shareholders will result in disqualification. If not contacted within 14 working days of the RFQ closing date, consider your proposal unsuccessful. Ensure all required forms (SBD 4, SBD 6.1) are included. Failure to follow submission instructions (e.g., incorrect email) will disqualify your bid.
Evaluation follows a two-phase process: Phase 1 (Mandatory Requirements) and Phase 2 (Price and Specific Goals). Mandatory Requirements: Compliance is non-negotiable. Bidders must tick (√) to confirm compliance with: Valid CSD registration; PSIRA letter of good standing for company and directors; PSIRA certificate for the registered company; COIDA letter of good standing (Nature of Business: Security Services); Office within 50km of RAF Menlyn (proof: title deed, lease, or utility bill <3 months old); Tax compliance (SARS confirmation); No criminal records for guards. Phase 2 (80/20 Preference Point System): 80 points for Price (lowest compliant bid scores highest); 20 points for Specific Goals (HDI status, disability). Points claimed for Preferential Procurement Specific Goals will be verified via CSD. Disability: Valid medical certificate required. Disqualifications: Late submissions; missing mandatory annexures; collusive bidding; non-compliance with 80/20 criteria; incorrect VAT treatment.
Scope: Provide 24/7 security guarding services for RAF Menlyn Office (38 Ida Street, Menlo Park, Pretoria) for six (6) months starting July 2026. Staffing: Security officers must be PSIRA-registered with no criminal record, minimum Grade 12 (Matric), fluent in English and one other official language, and have at least 2 years’ security experience (3 years for shift leaders). Guards must self-post to the office. Supervision: Service provider must perform weekly supervisory site visits and daily inspections (day and night shifts). Services: Provide armed response, ad-hoc security, VIP protection, event security, and install guard monitoring patrol clock points. Access Control: Use handheld scanners for access control; maintain visitor and after-hours registers; record incidents in Occurrence Book; manage traffic congestion at entrance. Patrol Duties: Regular day/night patrols; check perimeter fences, lighting, doors, windows, and gates; identify intruders; report fire/safety hazards. Equipment: Base radios, rechargeable torches, handheld two-way radios, guard monitoring system (10 patrol points), metal detectors, alarm system with 24/7 armed response, ID/driver’s license scanners, pocket books, batons, whistles, raincoats, pepper spray, handcuffs, and PPE (e.g., bulletproof vests). Uniforms: Neat, corporate (non-combat) with visible PSIRA-issued identification. Control Room: Maintain a 24/7 security control room for constant communication. Office Requirement: Service provider must have an office within 50km of RAF Menlyn Office. Ad-hoc Services: Capacity to provide armed/unarmed officers, close protection, tactical response units, and mobile panic buttons on request.
Pricing must be VAT-inclusive (if VAT-registered) and quoted in ZAR. VAT vendors must include VAT in their prices; non-VAT vendors must not charge VAT (disqualification if violated). Prices must be submitted in the provided cost breakdown table (Part A and Section B for ad-hoc services). Failure to complete the table results in disqualification. No price changes allowed after the Award Letter/PO is issued. Ad-hoc services (armed/unarmed officers, close protection, tactical response, panic buttons) must be priced separately and will be procured via separate POs as needed. Payment terms: Goods/services delivered only against an official RAF Award Letter or PO signed by an authorised SCM Manager.
Mandatory: CSD registration (RAF only conducts business with CSD-registered suppliers). Submit valid: COIDA letter of good standing (Nature of Business: Security Services); PSIRA letter of good standing for company and directors; PSIRA company certificate; proof of office within 50km of RAF Menlyn (title deed, lease, or utility bill <3 months old); SARS tax compliance confirmation. B-BBEE: Points claimed for Specific Goals (HDI status) will be verified via CSD. HDI definition: South African citizens who were disenfranchised pre-1994, females, or persons with disabilities. Disability: Suppliers must provide a valid medical certificate (verified by RAF). Ethical Requirements: Prohibition of gifts, hospitality, or benefits to RAF officials. Branded marketing material is considered a gift. Report any solicitation to the fraud hotline (0800 005919) or face restrictions from conducting business with Organs of State.
DocumentSBD 6.1 IN TERMS OF PPR2022.docxReview complete
Description
Source: SBD 6.1 IN TERMS OF PPR2022.docx
This tender requires the mandatory submission of the SBD 6.1 Preference Points Claim Form under the Preferential Procurement Regulations, 2022. The form is used to claim preference points for specific goals (e.g., HDI, Women, Persons with Disability) and must be completed in full with supporting documentation.
Submission Guidelines
Source: SBD 6.1 IN TERMS OF PPR2022.docx (unknown)
Submit the SBD 6.1 Preference Points Claim Form as part of the tender. Include all required proof or documentation to support claims for specific goals (e.g., HDI, Women, Persons with Disability). Failure to submit valid documentation will result in no preference points for those goals. The organ of state may request substantiation of claims at any time before or after adjudication.
Evaluation Criteria
Source: SBD 6.1 IN TERMS OF PPR2022.docx (unknown)
Evaluation uses the 80/20 preference point system. Points are allocated as follows: 80 points for price (calculated using the formula Ps = 80
(Pmin / Pt)), and 20 points for specific goals (HDI: 10 points, Women: 8 points, Persons with Disability: 2 points). Total maximum points: 100. Bidders must indicate claimed points for each goal in the SBD 6.1 form. Fraudulent claims may lead to disqualification or other penalties.
Compliance Requirements
Source: SBD 6.1 IN TERMS OF PPR2022.docx (unknown)
Must comply with Preferential Procurement Regulations, 2022, and RAF’s general conditions. Submit proof of compliance for specific goals (Historically Disadvantaged Individuals, Women, Persons with Disability) to claim preference points. Fraudulent claims may result in: disqualification from the tendering process, recovery of costs/losses/damages by the organ of state, contract cancellation, business restrictions for up to 10 years, or criminal prosecution.
DocumentAnnexure A - Security Measures.pdfReview complete
Description
Source: Annexure A - Security Measures.pdf
Provide Security Guarding Services for RAF Menlyn Office for a 6-month period starting July 2026. The service includes ensuring the security of RAF’s confidential, private, personal, or sensitive information (files, data, documents) in full compliance with the Protection of Personal Information Act (POPIA).
Evaluation Criteria
Source: Annexure A - Security Measures.pdf (unknown)
Evaluation will be based on the following criteria:
Capability to meet all technical and organisational security measures outlined in the tender.
Compliance with the Protection of Personal Information Act (POPIA) and other relevant South African regulations.
Proven track record in providing security guarding services, preferably for government or sensitive data environments.
Company directors and personnel may be subject to RAF security screening or vetting.
Ability to ensure subcontractors meet the same data protection, cybersecurity, and physical security standards as the primary service provider.
Technical Specifications
Source: Annexure A - Security Measures.pdf (unknown)
Scope: Provide Security Guarding Services for RAF Menlyn Office for a 6-month period starting July 2026.
Key Requirements:
Secure handling, transportation, and storage of RAF’s confidential, private, personal, or sensitive information (files, data, documents).
Full compliance with the Protection of Personal Information Act (POPIA) and RAF’s data protection policies.
Document Handling and Transportation:
Use secure, lockable transportation systems for transferring files to/from premises.
Files must be kept in lockable containers during transit to prevent loss, theft, or damage.
Maintain accurate records of document location, access history, and retention schedule for easy tracking.
Document Retrieval and Handling:
Implement secure protocols for document retrieval, including identity verification of requesters.
Transport retrieved documents securely.
Maintain detailed records of all retrieval activities (date, time, requester identity, reason).
Store physical documents in lockable cabinets to prevent unauthorised access or tampering.
Restrict access to authorised personnel only, with controlled and monitored procedures.
Facility and Physical Security:
Secure perimeter with controlled access and/or surveillance systems.
Install secure doors, locks, and alarms to prevent unauthorised access.
Implement 24/7 security monitoring for document storage facilities.
Install and maintain fire suppression systems (e.g., CO2 fire extinguishers) to protect documents from fire damage.
Report any real, attempted, or suspected physical security breaches to RAF, including CCTV footage, police reports, and alarm records.
Digital and Network Security:
Implement firewalls, intrusion detection, and encryption for digital document storage systems.
Grant access on a need-to-know basis with strong authentication methods.
Regularly review and update access permissions.
Use industry-standard encryption for data in transit and at rest.
Regularly update and patch systems, software, and applications to address vulnerabilities.
Data Protection and Cybersecurity:
Handle and process personal/sensitive data in compliance with POPIA and other applicable laws.
Safeguard data against unauthorised access, disclosure, alteration, or destruction.
Immediately inform RAF of any data breaches or security incidents.
Impose confidentiality obligations on agents, subcontractors, or third parties handling records.
Screen/vet third-party service providers for data protection policies and require signed data protection agreements.
Incident Reporting and Response:
Maintain a documented incident response plan for data breaches.
Report security incidents or data breaches to RAF promptly.
Subcontractor and Third-Party Oversight:
Ensure subcontractors adhere to the same data protection and cybersecurity standards.
Take full responsibility for subcontractor/third-party compliance.
Audit and Monitoring:
RAF reserves the right to audit and monitor compliance with security policies.
Cooperate fully with RAF audits or assessments.
Compliance Requirements
Source: Annexure A - Security Measures.pdf (unknown)
Mandatory Compliance:
Full compliance with the Protection of Personal Information Act (POPIA) for handling personal/sensitive data.
Adherence to RAF’s data protection, cybersecurity, and physical security policies.
Data Protection and Cybersecurity:
Comply with all applicable data protection laws and regulations (e.g., POPIA).
Safeguard data against unauthorised access, disclosure, alteration, or destruction.
Immediately inform RAF of any data breaches or security incidents.
Impose confidentiality obligations on agents, subcontractors, or third parties.
Screen/vet third-party service providers for data protection policies and require signed data protection agreements.
Security Screening:
RAF reserves the right to conduct security screening or vetting of company directors and assigned personnel.
Subcontractor Compliance:
Subcontractors must comply with the same data protection, cybersecurity, and physical security standards as the primary service provider.
Service provider is responsible for ensuring subcontractor compliance.
Physical Security:
Ensure physical security of records in possession, including protection against unauthorised access.
Implement controlled access points, surveillance cameras, and 24/7 security monitoring for document storage facilities.
Fire Safety:
Install and maintain a fire suppression system (e.g., CO2 fire extinguishers) at the service provider’s premises.
Audit and Compliance:
RAF reserves the right to audit and monitor compliance with security policies.
Service provider must cooperate with RAF audits or assessments.
Health & Safety
Source: Annexure A - Security Measures.pdf
Fire Safety:
Install and maintain a fire suppression system (e.g., CO2 fire extinguishers) at the service provider’s premises to prevent damage or loss of documents/records in the event of a fire.
Physical Security:
Secure perimeter with controlled access and/or surveillance systems.
Secure all doors, locks, and alarms to prevent unauthorised access to premises and document storage areas.
Implement 24/7 security monitoring for all document storage facilities.
Contractual Terms
Source: Annexure A - Security Measures.pdf
Security Obligations:
Ensure physical security of all records in possession, including protection against unauthorised access.
Report any real, attempted, or suspected physical security breaches to RAF, providing CCTV footage, police reports, and alarm records.
Implement controlled access points, surveillance cameras, and 24/7 security monitoring for document storage facilities.
Data Protection and Cybersecurity:
Comply with all applicable data protection laws and regulations, including POPIA.
Safeguard data against unauthorised access, disclosure, alteration, or destruction.
Immediately inform RAF of any data breaches or security incidents.
Impose confidentiality obligations on agents, subcontractors, or third parties handling records.
Screen/vet third-party service providers for data protection policies and require signed data protection agreements.
RAF reserves the right to conduct security screening or vetting of company directors and assigned personnel.
Technical Security:
Implement firewalls, intrusion detection, and encryption for all digital systems.
Use industry-standard encryption for data in transit and at rest.
Regularly update and patch systems, software, and applications to address vulnerabilities.
Audit and Compliance:
RAF reserves the right to audit and monitor compliance with all security policies.
Service provider must fully cooperate with RAF audits or assessments.
Special Conditions
Source: Annexure A - Security Measures.pdf (unknown)
Confidentiality and Data Handling:
Service provider must handle RAF’s confidential, private, personal, or sensitive information (files, data, documents) in full compliance with the Protection of Personal Information Act (POPIA).
Document Handling and Transportation:
Use secure, lockable transportation systems for transferring files to/from premises.
Files must be kept in lockable containers during transit to prevent loss, theft, or damage.
Record Keeping:
Maintain accurate and up-to-date records of document location, access history, and retention schedule for easy tracking.
Document Retrieval:
Verify the identity of requesters before retrieving any documents.
Ensure documents and records are transported securely during retrieval.
Maintain detailed records of all retrieval activities, including date, time, requester identity, and reason.
Secure Storage:
Store physical documents in lockable cabinets to prevent unauthorised access or tampering.
Access Control:
Restrict document access to authorised personnel only.
Implement controlled and monitored access procedures for documents and storage facilities.
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
2Mandatory requirement
Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers, as this results in automatic disqualification.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records RUKHO SECURITY SERVICES as appointed for this tender. Recorded contract value: 895800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Mandatory requirement
A completed Declaration of Interest form (SBD 4) is mandatory, requiring disclosure of any state employment of directors, trustees, shareholders, or persons with controlling interest.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records RUKHO SECURITY SERVICES as appointed for this tender. Recorded contract value: 895800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Mandatory requirement
Bidders must certify that their bid was prepared independently without collusion, consultation, or agreement with any competitor.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records RUKHO SECURITY SERVICES as appointed for this tender. Recorded contract value: 895800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Mandatory requirement
All relationships with RAF officials or connected persons must be disclosed, including interests in any related enterprises.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records RUKHO SECURITY SERVICES as appointed for this tender. Recorded contract value: 895800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
6Inferred operational need
False or incomplete declarations may result in bid rejection, reporting to the Competition Commission, criminal investigation, or restriction from public sector contracts for up to ten (10) years.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records RUKHO SECURITY SERVICES as appointed for this tender. Recorded contract value: 895800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
7Inferred operational need
Secure perimeter with controlled access and/or surveillance systems.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records RUKHO SECURITY SERVICES as appointed for this tender. Recorded contract value: 895800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
10Inferred operational need
Document Handling and Transportation:
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records RUKHO SECURITY SERVICES as appointed for this tender. Recorded contract value: 895800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
19Inferred operational need
Store physical documents in lockable cabinets to prevent unauthorised access or tampering.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records RUKHO SECURITY SERVICES as appointed for this tender. Recorded contract value: 895800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
46Mandatory requirement
Pricing must be VAT-inclusive (if VAT-registered) and quoted in ZAR. VAT vendors must include VAT in their prices; non-VAT vendors must not charge VAT (disqualification if violated). Prices must be submitted in the provided cost breakdown table (Part A and Section B for ad-hoc services). Failure to complete the table results in disqualification. No price changes allowed after the Award Letter/PO is issued. Ad-hoc services (armed/unarmed officers, close protection, tactical response, panic buttons) must be priced separately and will be procured via separate POs as needed. Payment terms: Goods/services delivered only against an official RAF Award Letter or PO signed by an authorised SCM Manager.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for RUKHO SECURITY SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
47Inferred operational need
Submission deadline is 22 June 2026 at 09:00 (South African time).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records RUKHO SECURITY SERVICES as appointed for this tender. Recorded contract value: 895800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
48Mandatory requirement
The Road Accident Fund (RAF) invites bids for Security Guarding Services at its Menlyn Office for a six-month period starting July 2026. Bidding is open to any natural or juristic person, subject to compliance with transparency, accountability, impartiality, and ethical principles as per the South African Constitution and relevant legislation. Bidders must submit a Declaration of Interest as part of the process.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for RUKHO SECURITY SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
49Mandatory requirement
Bidders must complete and submit a Declaration of Interest form. Key compliance requirements include: disclosure of any state employment of directors, trustees, shareholders, or controlling persons; disclosure of any relationships with RAF officials or connected persons; disclosure of interests in related enterprises. Non-compliance or false declarations may lead to disqualification, legal action, or a 10-year public sector restriction under the Prevention and Combating of Corrupt Activities Act or PFMA SCM Instruction 03 of 2021/22.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records RUKHO SECURITY SERVICES as appointed for this tender. Recorded contract value: 895800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
50Inferred operational need
Provide Security Guarding Services for RAF Menlyn Office for a 6-month period starting July 2026. The service includes ensuring the security of RAF’s confidential, private, personal, or sensitive information (files, data, documents) in full compliance with the Protection of Personal Information Act (POPIA).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for RUKHO SECURITY SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
51Inferred operational need
Fire Safety:
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records RUKHO SECURITY SERVICES as appointed for this tender. Recorded contract value: 895800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
52Inferred operational need
Physical Security:
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for RUKHO SECURITY SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
53Mandatory requirement
Service provider must handle RAF’s confidential, private, personal, or sensitive information (files, data, documents) in full compliance with the Protection of Personal Information Act (POPIA).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for RUKHO SECURITY SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
69Scored criterion
Bidding is open to any natural or juristic person. Automatic disqualification applies if: the bidder, its directors, trustees, shareholders, members, partners, or any person with controlling interest is listed in the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must certify that: the bid was prepared independently without collusion with competitors; no undisclosed relationships exist with RAF officials or competitors; no consultations or agreements were made with competitors regarding bid details; bid terms were not disclosed to competitors before official opening; no improper consultations with procuring institution officials occurred; the bidder was not involved in drafting specifications or terms of reference. False or incomplete declarations may result in bid rejection, reporting to the Competition Commission, criminal investigation, or a 10-year restriction from public sector contracts.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records RUKHO SECURITY SERVICES as appointed for this tender. Recorded contract value: 895800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
70Mandatory requirement
Submit all RFQ responses via email to: [email protected]. Late submissions will not be accepted. Complete and sign all Annexures (Standard Bidding Documents and Mandatory Evaluation documents). Collusive bidding or multiple submissions from entities with common directors/shareholders will result in disqualification. If not contacted within 14 working days of the RFQ closing date, consider your proposal unsuccessful. Ensure all required forms (SBD 4, SBD 6.1) are included. Failure to follow submission instructions (e.g., incorrect email) will disqualify your bid.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records RUKHO SECURITY SERVICES as appointed for this tender. Recorded contract value: 895800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
71Mandatory requirement
Scope: Provide 24/7 security guarding services for RAF Menlyn Office (38 Ida Street, Menlo Park, Pretoria) for six (6) months starting July 2026. Staffing: Security officers must be PSIRA-registered with no criminal record, minimum Grade 12 (Matric), fluent in English and one other official language, and have at least 2 years’ security experience (3 years for shift leaders). Guards must self-post to the office. Supervision: Service provider must perform weekly supervisory site visits and daily inspections (day and night shifts). Services: Provide armed response, ad-hoc security, VIP protection, event security, and install guard monitoring patrol clock points. Access Control: Use handheld scanners for access control; maintain visitor and after-hours registers; record incidents in Occurrence Book; manage traffic congestion at entrance. Patrol Duties: Regular day/night patrols; check perimeter fences, lighting, doors, windows, and gates; identify intruders; report fire/safety hazards. Equipment: Base radios, rechargeable torches, handheld two-way radios, guard monitoring system (10 patrol points), metal detectors, alarm system with 24/7 armed response, ID/driver’s license scanners, pocket books, batons, whistles, raincoats, pepper spray, handcuffs, and PPE (e.g., bulletproof vests). Uniforms: Neat, corporate (non-combat) with visible PSIRA-issued identification. Control Room: Maintain a 24/7 security control room for constant communication. Office Requirement: Service provider must have an office within 50km of RAF Menlyn Office. Ad-hoc Services: Capacity to provide armed/unarmed officers, close protection, tactical response units, and mobile panic buttons on request.
Threshold: minimum Grade 12 (Matric)
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for RUKHO SECURITY SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
72Inferred operational need
Implement controlled access points, surveillance cameras, and 24/7 security monitoring for document storage facilities.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for RUKHO SECURITY SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
79Mandatory requirement
Must comply with Preferential Procurement Regulations, 2022, and RAF’s general conditions. Submit proof of compliance for specific goals (Historically Disadvantaged Individuals, Women, Persons with Disability) to claim preference points. Fraudulent claims may result in: disqualification from the tendering process, recovery of costs/losses/damages by the organ of state, contract cancellation, business restrictions for up to 10 years, or criminal prosecution.
Threshold: 10 years
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records RUKHO SECURITY SERVICES as appointed for this tender. Recorded contract value: 895800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
80Mandatory requirement
The Road Accident Fund (RAF) requires a service provider to deliver 24/7 security guarding services for its Menlyn Office (38 Ida Street, Menlo Park, Pretoria, 0081) for a six-month period starting July 2026. Services include: manned guarding, access control, patrol duties, armed response, ad-hoc security, VIP protection, and event security. The provider must comply with PSIRA, COIDA, and RAF’s operational, ethical, and safety standards. Guards must be PSIRA-registered, with no criminal records, and meet minimum education and experience requirements.
Threshold: minimum education and experience requirements
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for RUKHO SECURITY SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
81Inferred operational need
RAF reserves the right to conduct security screening or vetting of company directors and assigned personnel.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records RUKHO SECURITY SERVICES as appointed for this tender. Recorded contract value: 895800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
84Inferred operational need
Install and maintain a fire suppression system (e.g., CO2 fire extinguishers) at the service provider’s premises to prevent damage or loss of documents/records in the event of a fire.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records RUKHO SECURITY SERVICES as appointed for this tender. Recorded contract value: 895800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
86Inferred operational need
Use secure, lockable transportation systems for transferring files to/from premises.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for RUKHO SECURITY SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
91Inferred operational need
Data Protection and Cybersecurity:
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records RUKHO SECURITY SERVICES as appointed for this tender. Recorded contract value: 895800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
93Inferred operational need
Safeguard data against unauthorised access, disclosure, alteration, or destruction.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records RUKHO SECURITY SERVICES as appointed for this tender. Recorded contract value: 895800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
94Inferred operational need
Immediately inform RAF of any data breaches or security incidents.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for RUKHO SECURITY SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
95Inferred operational need
Impose confidentiality obligations on agents, subcontractors, or third parties handling records.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records RUKHO SECURITY SERVICES as appointed for this tender. Recorded contract value: 895800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
96Inferred operational need
Screen/vet third-party service providers for data protection policies and require signed data protection agreements.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records RUKHO SECURITY SERVICES as appointed for this tender. Recorded contract value: 895800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
99Inferred operational need
Use industry-standard encryption for data in transit and at rest.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records RUKHO SECURITY SERVICES as appointed for this tender. Recorded contract value: 895800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
100Inferred operational need
Regularly update and patch systems, software, and applications to address vulnerabilities.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records RUKHO SECURITY SERVICES as appointed for this tender. Recorded contract value: 895800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
101Inferred operational need
Audit and Compliance:
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Evaluation follows a two-phase process: Phase 1 (Mandatory Requirements) and Phase 2 (Price and Specific Goals). Mandatory Requirements: Compliance is non-negotiable. Bidders must tick (√) to confirm compliance with: Valid CSD registration; PSIRA letter of good standing for company and directors; PSIRA certificate for the registered company; COIDA letter of good standing (Nature of Business: Security Services); Office within 50km of RAF Menlyn (proof: title deed, lease, or utility bill <3 months old); Tax compliance (SARS confirmation); No criminal records for guards. Phase 2 (80/20 Preference Point System): 80 points for Price (lowest compliant bid scores highest); 20 points for Specific Goals (HDI status, disability). Points claimed for Preferential Procurement Specific Goals will be verified via CSD. Disability: Valid medical certificate required. Disqualifications: Late submissions; missing mandatory annexures; collusive bidding; non-compliance with 80/20 criteria; incorrect VAT treatment.
Threshold: 3 months
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for RUKHO SECURITY SERVICES.
Qualified inference
Conflicting evidence
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Relevant records disagree; review the cited sources and dates.
105Mandatory requirement
Mandatory: CSD registration (RAF only conducts business with CSD-registered suppliers). Submit valid: COIDA letter of good standing (Nature of Business: Security Services); PSIRA letter of good standing for company and directors; PSIRA company certificate; proof of office within 50km of RAF Menlyn (title deed, lease, or utility bill <3 months old); SARS tax compliance confirmation. B-BBEE: Points claimed for Specific Goals (HDI status) will be verified via CSD. HDI definition: South African citizens who were disenfranchised pre-1994, females, or persons with disabilities. Disability: Suppliers must provide a valid medical certificate (verified by RAF). Ethical Requirements: Prohibition of gifts, hospitality, or benefits to RAF officials. Branded marketing material is considered a gift. Report any solicitation to the fraud hotline (0800 005919) or face restrictions from conducting business with Organs of State.
Threshold: 3 months
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for RUKHO SECURITY SERVICES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
106Mandatory requirement
This tender requires the mandatory submission of the SBD 6.1 Preference Points Claim Form under the Preferential Procurement Regulations, 2022. The form is used to claim preference points for specific goals (e.g., HDI, Women, Persons with Disability) and must be completed in full with supporting documentation.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records RUKHO SECURITY SERVICES as appointed for this tender. Recorded contract value: 895800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
107Inferred operational need
Submit the SBD 6.1 Preference Points Claim Form as part of the tender. Include all required proof or documentation to support claims for specific goals (e.g., HDI, Women, Persons with Disability). Failure to submit valid documentation will result in no preference points for those goals. The organ of state may request substantiation of claims at any time before or after adjudication.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records RUKHO SECURITY SERVICES as appointed for this tender. Recorded contract value: 895800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
108Scored criterion
Evaluation uses the 80/20 preference point system. Points are allocated as follows: 80 points for price (calculated using the formula Ps = 80 * (Pmin / Pt)), and 20 points for specific goals (HDI: 10 points, Women: 8 points, Persons with Disability: 2 points). Total maximum points: 100. Bidders must indicate claimed points for each goal in the SBD 6.1 form. Fraudulent claims may lead to disqualification or other penalties.
Threshold: maximum points: 100
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records RUKHO SECURITY SERVICES as appointed for this tender. Recorded contract value: 895800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
The Road Accident Fund (RAF) wishes to appoint a suitable service provider to provide cleaning services for Kimberly CSC office for the period of 12 months.PR10113287