Awarded Tender: Road accident fund tender for supplementary first aid items

Tender source analysis

What the tender required and what the award supports

Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.

Summary

The road accident fund (raf) is seeking a service provider to supply and deliver supplementary first aid items to its head office in centurion. This tender is aimed at suppliers who can provide specific medical supplies to enhance first-response capability for workplace injuries. The procurement is intended to improve occupational health and safety practices at the raf.

AI Document AnalysisMethodology4 documents

Analysis complete · ready for your bid

DocumentAnnexure A - Security Measures.pdfReview complete

Description

Award analysis coverage

0 of 4 source documents fully reviewed. Unstated details are identified only after complete source review.

technical scope

37 sourced criteria

financial capacity

6 sourced criteria

pricing

5 sourced criteria

compliance returnables

35 sourced criteria

evaluation

33 sourced criteria

experience

Source analysis requires completion or review

personnel

Source analysis requires completion or review

equipment capacity

1 sourced criteria

delivery contract

11 sourced criteria

equity registrations

8 sourced criteria

What the buyer was looking for

1Mandatory requirement

Bidders must be registered on the Central Supplier Database (CSD) and have tax matters in order with SARS.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Source: AI key requirements · requirements

Known supplier evidence

The linked award records DIGICITY as appointed for this tender. Recorded contract value: 3429.23 ZAR.

Qualified inference

Inference only

An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.

DocumentStandard Bidding Document (SDB) 4.pdfReview complete

Contact Information

Source: Standard Bidding Document (SDB) 4.pdf (TENDER)

Department: Supply Chain Management. No specific contact name, email, phone, or submission address provided.

Evaluation Criteria

Source: Standard Bidding Document (SDB) 4.pdf (TENDER)

Bidders must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers.
Bidders must disclose any state employment of principals (directors/trustees/shareholders/members/partners).
Bidders must have no improper relationships with RAF officials involved in procurement.
Bidders must demonstrate independent bidding without collusive arrangements with competitors.
Joint ventures or consortiums are exempt from collusion rules for internal communication.
Bids will be disqualified if the disclosure is false or incomplete.
Suspicious bids may be reported to the Competition Commission, National Prosecuting Authority (NPA), or result in a 10-year restriction from public sector business.

Compliance Requirements

Source: Standard Bidding Document (SDB) 4.pdf (TENDER)

Complete the Bidder’s Disclosure form (SBD4) as part of your submission.
Automatic disqualification if you, or any director/trustee/shareholder/member/partner, are listed in the Register for Tender Defaulters or List of Restricted Suppliers.
Declare if you or any connected person are employed by the state.
Declare any relationship with officials of the procuring institution (RAF).
Declare any interest in related enterprises bidding for the same contract.
No collusive bidding (e.g., agreements with competitors on pricing, specifications, or market allocation).
Do not disclose bid terms to competitors before the official bid opening or contract award.
No prior consultations with RAF officials except for bid clarification.
False or incomplete disclosure may lead to bid rejection and legal action under PFMA SCM Instruction /22.

Requirements

Source: Standard Bidding Document (SDB) 4.pdf (TENDER)

Complete the Bidder’s Disclosure form (SBD4) as part of your submission.
Automatic disqualification if listed on the Register for Tender Defaulters or List of Restricted Suppliers.
Declare if employed by the state or have relationships with RAF officials.
Declare any interest in related enterprises bidding for the same contract.
Bid will be disqualified if disclosure is false or incomplete.
No collusive bidding with competitors; joint ventures/consortiums are exempt.
Do not disclose bid terms to competitors before official opening or award.
No prior consultations with RAF officials except for bid clarification.
Suspicious bids may be reported to the Competition Commission, NPA, or result in a 10-year public sector restriction.

DocumentSBD 6.1 IN TERMS OF PPR2022.pdfReview complete

Contact Information

Source: SBD 6.1 IN TERMS OF PPR2022.pdf (TENDER)

{"name":null,"email":null,"phone":null,"department":null,"address":"............................................................"}

Submission Guidelines

Source: SBD 6.1 IN TERMS OF PPR2022.pdf (TENDER)

You must submit the SBD 6.1 Preference Points Claim Form as part of your tender.

Failure to submit required proof or documentation for specific goals means you are not claiming those preference points.

Evaluation Criteria

Source: SBD 6.1 IN TERMS OF PPR2022.pdf (TENDER)

The 80/20 preference point system applies.

Price: 80 points.
Specific Goals: 20 points.
Total: 100 points.
Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin).

Technical Specifications

Source: SBD 6.1 IN TERMS OF PPR2022.pdf (TENDER)

Supply and delivery of Supplementary First Aid Items to RAF Head Office.

The tender is a written offer to provide goods.

Financial Requirements

Source: SBD 6.1 IN TERMS OF PPR2022.pdf (TENDER)

Price includes all applicable taxes less unconditional discounts.

The 'rand value' is the total estimated contract value including all applicable taxes.

Compliance Requirements

Source: SBD 6.1 IN TERMS OF PPR2022.pdf (TENDER)

You must complete the SBD 6.1 Preference Points Claim Form.

Provide company/firm name and registration number.
Indicate company type (Partnership, Sole Proprietor, Close Corporation, Public Company, Personal Liability Company, (Pty) Limited, Non-Profit Company, State Owned Company).
A duly authorised signatory must certify that the points claimed are true and correct.
Failure to submit proof for specific goals means you forfeit those points.
Fraudulent claims can lead to disqualification, contract cancellation, cost recovery, restriction from state business for up to 10 years, and criminal prosecution.
Specific goals for preference points include Historically Disadvantaged Individuals (10 points), Women (8 points), and Persons with Disability (2 points) under the 80/20 system.
You must submit proof to claim these points.
The Preferential Procurement Policy Framework Act, 2000 applies.

Contractual Terms

Source: SBD 6.1 IN TERMS OF PPR2022.pdf

You must provide company name and registration number.

Select your company type from the listed options.
A duly authorised signatory must certify the accuracy of preference points claimed.
The organ of state may require documentary proof to support claims.
Fraudulent claims can result in disqualification, contract cancellation, cost recovery, restriction from state business for up to 10 years, and criminal prosecution.

RFQRFQ Document PR10116854 - Supplementary First Aid Items.pdfReview complete

Description

Source: RFQ Document PR10116854 - Supplementary First Aid Items.pdf

The RAF seeks a service provider to supply and deliver Supplementary First Aid Items to its Head Office.
RFQ issued date: 02 July 2026.
RFQ validity: 30 days from closing date.
Closing: Wednesday, 08 July 2026 at 11:00.
Service required once Purchase Order is issued.
No compulsory briefing or site visit.
Delivery address: RAF Head Office, 420 Witch Hazel Avenue, Eco-Glades 2, Centurion, 0046.
Submission: Email quotations to [email protected].
Enquiries: Email [email protected] or call Ronewa Ramagovhodo at 011 223 0057.

Important Dates

Source: RFQ Document PR10116854 - Supplementary First Aid Items.pdf (RFQ)

Closing date and time: Wednesday, 08 July 2026 at 11:00.
RFQ validity period: 30 days from the closing date.
Expected service start: Once Purchase Order is issued.
Compulsory briefing/site visit: Not applicable.

Contact Information

Source: RFQ Document PR10116854 - Supplementary First Aid Items.pdf (RFQ)

Submission and quotation enquiries: Email [email protected].
Technical/procurement enquiries: Email [email protected] or contact Ronewa Ramagovhodo at 011 223 0057.
Delivery address: Road Accident Fund Head Office, 420 Witch Hazel Avenue, Eco-Glades 2, Centurion, 0046.

Submission Guidelines

Source: RFQ Document PR10116854 - Supplementary First Aid Items.pdf (RFQ)

Submit your quotation via email only to [email protected]. Failure to use this address will result in disqualification.
Late quotations will not be considered.
Deliver goods to RAF Head Office reception at 420 Witch Hazel Avenue, Eco-Glades 2, Centurion, 0046. Reception is open Monday to Friday, 07h45 to 16h00.
Complete and sign all Annexures (Standard Bidding Documents and Mandatory Evaluation documents).
Collusive bidding is prohibited. Submitting multiple proposals from companies with common directors/shareholders will result in disqualification of all involved entities.
If not contacted within 14 working days after submission, consider your quotation unsuccessful.

Returnable Documents

Source: RFQ Document PR10116854 - Supplementary First Aid Items.pdf (RFQ)

Complete and sign all Annexures (Standard Bidding Documents and Mandatory Evaluation documents).
Email submissions to [email protected].

Evaluation Criteria

Source: RFQ Document PR10116854 - Supplementary First Aid Items.pdf (RFQ)

Evaluation follows the 80/20 preference point system (80 points for price, 20 points for Specific Goals).
Specific Goals points are allocated as follows:

HDI ownership (minimum 51%): 10 points, verified via CSD report.
Women ownership (minimum 51%): 8 points, verified via ID copy or CSD report.
Persons living with disabilities ownership (minimum 51%): 2 points, verified via valid medical certificate from an accredited medical practitioner.

Prices must be fully completed in the cost breakdown table (Annex E) for evaluation; incomplete pricing leads to disqualification.
VAT-registered suppliers must include VAT; non-VAT registered suppliers must not charge VAT (doing so leads to disqualification).

Technical Specifications

Source: RFQ Document PR10116854 - Supplementary First Aid Items.pdf (RFQ)

Scope: Supply and delivery of Supplementary First Aid Items to RAF Head Office.
Purpose: Enhance first-response capability for musculoskeletal injuries, burns, shock, eye injuries, and minor cuts.
Required items and quantities:

Instant cold compress (15cm x 23cm): 38 units.
Emergency Burncare Hydrogel sachets (3.5ml): 50 units.
Rescue sheets (2m x 1m): 8 units.
Deep freeze cold spray (150ml): 10 units.
Eye pads (6cm x 8cm): 8 units.
Box of 20 assorted plasters: 40 boxes.

Additional requirements:

Items must be suitable for occupational first aid use.
Products must be within expiry dates at delivery.
Packaging must be intact and clearly labelled.

Financial Requirements

Source: RFQ Document PR10116854 - Supplementary First Aid Items.pdf (RFQ)

All prices must be VAT inclusive (if VAT registered) and quoted in South African Rand (ZAR).
Non-VAT registered suppliers must not charge VAT; doing so leads to automatic disqualification.
Complete the cost breakdown table in Annex E with unit and total prices for each item. Failure to provide prices in this table will result in disqualification.
No price changes are accepted after the official Award Letter or Purchase Order is issued.

Compliance Requirements

Source: RFQ Document PR10116854 - Supplementary First Aid Items.pdf (RFQ)

Mandatory: Must be registered on the Central Supplier Database (CSD). RAF only does business with CSD-registered suppliers.
Tax compliance: RAF will not conduct business with suppliers whose tax matters are not in order with SARS.
B-BBEE/Preferential Procurement: HDI, women, and disability ownership points are claimed and verified via CSD reports, ID copies, or valid medical certificates.
Disability verification: Suppliers claiming disability points must provide a valid medical certificate from a registered medical practitioner; RAF reserves the right to verify.
Anti-bribery: Strict prohibition of gifts, hospitality, or benefits to RAF officials. Branded marketing material is considered a gift. Any solicitation must be reported to the fraud line at 0800 005919. Non-reporting leads to being deemed an accomplice and restriction from all organs of state.

B-BBEE Requirements

Source: RFQ Document PR10116854 - Supplementary First Aid Items.pdf (RFQ)

HDI points for race and gender verified through CSD.
HDI definition includes South African citizens who had no franchise pre-1993, women, or persons with disabilities.

Health & Safety

Source: RFQ Document PR10116854 - Supplementary First Aid Items.pdf

Items supplied are for first-aid response to improve occupational health and safety.
Specific items target sprains, strains, burns, shock, eye injuries, and minor cuts.

Contractual Terms

Source: RFQ Document PR10116854 - Supplementary First Aid Items.pdf

RAF's standard conditions of purchase apply.
Goods/services only delivered against an official RAF Award Letter or Purchase Order signed by an authorised official.
No payment or acceptance if delivery occurs before PO issuance.
Prohibition of gifts/hospitality to RAF officials; report any solicitation to fraud line 0800 005919.

Special Conditions

Source: RFQ Document PR10116854 - Supplementary First Aid Items.pdf (RFQ)

Late quotations are not accepted.
Collusive bidding leads to disqualification; multiple proposals from companies with common directors/shareholders are prohibited.
Unsuccessful bidders will not be contacted within 14 working days.

Requirements

Source: RFQ Document PR10116854 - Supplementary First Aid Items.pdf (RFQ)

Suppliers claiming disability points must provide a valid medical certificate.
Must be CSD registered.

Section

Source: RFQ Document PR10116854 - Supplementary First Aid Items.pdf (RFQ)

Delivery address: RAF Head Office, 420 Witch Hazel Avenue, Eco-Glades 2, Centurion, 0046.
Enquiries: Email [email protected] or call Ronewa Ramagovhodo at 011 223 0057.

Contract Awarded

Award Information

Winning Supplier

The road accident fund (raf) wishes to appoint a suitable service provider for supply and delivery of supplementary first aid items at raf head office.

Award Details

Road Accident Fund

Organization Directors

Awards Won: DIGICITY

View Supplier Intelligence

What the tender required and what the award supports

Bidders must be registered on the Central Supplier Database (CSD) and have tax matters in order with SARS.

Supply and deliver the exact quantities of specified first aid items, including instant cold compresses, burn care hydrogel, rescue sheets, cold spray, eye pads, and assorted plasters.

Strictly no collusive bidding; submitting multiple proposals from companies with common directors/shareholders results in disqualification.

Adhere to the prohibition of gifts, hospitality, or benefits to RAF officials; failure to report solicitation leads to restriction from all organs of state.

The RAF seeks a service provider to supply and deliver Supplementary First Aid Items to its Head Office.

RFQ issued date: 02 July 2026.

RFQ validity: 30 days from closing date.

Closing: Wednesday, 08 July 2026 at 11:00.

Service required once Purchase Order is issued.

No compulsory briefing or site visit.

Enquiries: Email [email protected] or call Ronewa Ramagovhodo at 011 223 0057.

Items supplied are for first-aid response to improve occupational health and safety.

Specific items target sprains, strains, burns, shock, eye injuries, and minor cuts.

Late quotations are not accepted.

Collusive bidding leads to disqualification; multiple proposals from companies with common directors/shareholders are prohibited.

Unsuccessful bidders will not be contacted within 14 working days.

Must be CSD registered.

Purpose: Enhance first-response capability for musculoskeletal injuries, burns, shock, eye injuries, and minor cuts.

Required items and quantities:

Instant cold compress (15cm x 23cm): 38 units.

Emergency Burncare Hydrogel sachets (3.5ml): 50 units.

Rescue sheets (2m x 1m): 8 units.

Deep freeze cold spray (150ml): 10 units.

Eye pads (6cm x 8cm): 8 units.

Box of 20 assorted plasters: 40 boxes.

Additional requirements:

Items must be suitable for occupational first aid use.

Packaging must be intact and clearly labelled.

Automatic disqualification if listed on the Register for Tender Defaulters or List of Restricted Suppliers.

Declare if employed by the state or have relationships with RAF officials.

Bid will be disqualified if disclosure is false or incomplete.

No collusive bidding with competitors; joint ventures/consortiums are exempt.

Do not disclose bid terms to competitors before official opening or award.

Suspicious bids may be reported to the Competition Commission, NPA, or result in a 10-year public sector restriction.

The tender is a written offer to provide goods.

Service Provider will handle RAF’s confidential, private, personal, or sensitive information (files, data, documents) and must comply with security measures outlined in Annexure A.

Service Provider must implement technical and organisational security measures to protect data and documents throughout the contract.

All prices must be VAT inclusive (if VAT registered) and quoted in South African Rand (ZAR).

Non-VAT registered suppliers must not charge VAT; doing so leads to automatic disqualification.

Complete the cost breakdown table in Annex E with unit and total prices for each item. Failure to provide prices in this table will result in disqualification.

No price changes are accepted after the official Award Letter or Purchase Order is issued.

Price includes all applicable taxes less unconditional discounts.

The 'rand value' is the total estimated contract value including all applicable taxes.

Complete and sign all required annexures, including the cost breakdown table in Annex E with VAT-inclusive prices in ZAR; incomplete pricing leads to disqualification.

Prices must be fully completed in the cost breakdown table for evaluation; incomplete pricing leads to disqualification.

No payment or acceptance if delivery occurs before PO issuance.

Prices must be fully completed in the cost breakdown table (Annex E) for evaluation; incomplete pricing leads to disqualification.

No collusive bidding (e.g., agreements with competitors on pricing, specifications, or market allocation).

Submit quotations by email only to [email protected] by 11:00 on 08 July 2026; late submissions will not be considered.

Submission: Email quotations to [email protected].

Email submissions to [email protected].

Submit your quotation via email only to [email protected]. Failure to use this address will result in disqualification.

Late quotations will not be considered.

Deliver goods to RAF Head Office reception at 420 Witch Hazel Avenue, Eco-Glades 2, Centurion, 0046. Reception is open Monday to Friday, 07h45 to 16h00.

Collusive bidding is prohibited. Submitting multiple proposals from companies with common directors/shareholders will result in disqualification of all involved entities.

If not contacted within 14 working days after submission, consider your quotation unsuccessful.

Mandatory: Must be registered on the Central Supplier Database (CSD). RAF only does business with CSD-registered suppliers.

Tax compliance: RAF will not conduct business with suppliers whose tax matters are not in order with SARS.

Anti-bribery: Strict prohibition of gifts, hospitality, or benefits to RAF officials. Branded marketing material is considered a gift. Any solicitation must be reported to the fraud line at 0800 005919. Non-reporting leads to being deemed an accomplice and restriction from all organs of state.

Complete the Bidder’s Disclosure form (SBD4) as part of your submission.

Declare any interest in related enterprises bidding for the same contract.

No prior consultations with RAF officials except for bid clarification.

Automatic disqualification if you, or any director/trustee/shareholder/member/partner, are listed in the Register for Tender Defaulters or List of Restricted Suppliers.

Declare if you or any connected person are employed by the state.

Declare any relationship with officials of the procuring institution (RAF).

Do not disclose bid terms to competitors before the official bid opening or contract award.

False or incomplete disclosure may lead to bid rejection and legal action under PFMA SCM Instruction /22.

Provide company/firm name and registration number.

Indicate company type (Partnership, Sole Proprietor, Close Corporation, Public Company, Personal Liability Company, (Pty) Limited, Non-Profit Company, State Owned Company).

Fraudulent claims can lead to disqualification, contract cancellation, cost recovery, restriction from state business for up to 10 years, and criminal prosecution.