Awarded Tender: TRANSNET RFQ: lease 4 water tankers | kwazulu-natal

Tender source analysis

What the tender required and what the award supports

Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.

Summary

TRANSNET port terminals requires the lease of four water tankers together with qualified operators for a three-month service agreement at richards bay, kwazulu-natal. Bidders must demonstrate immediate equipment availability, operator certification, recent relevant experience, and proximity to the port. The single most consequential consideration is the steep technical threshold: bidders must score at least 80 out of 100 functionality points to advance to price evaluation, with 30 points hinging on proof of three recent purchase orders and 30 points tied to operating within a 50 km radius of richards bay.

AI Document AnalysisMethodology2 documents

Analysis complete · ready for your bid

RFQRFQ.pdfReview complete

Important Dates

Source: RFQ.pdf (RFQ)

Closing date: 08 October 2026 at 12:00.

Clarification queries deadline: 07 October 2026 at 12:00 (submit to RFQ reference TPT/2026/10/1292/12347/RFQ).

Issue date: 05 October 2026.

No compulsory briefing or site visit indicated in the document.

Award analysis coverage

0 of 2 source documents fully reviewed. Unstated details are identified only after complete source review.

technical scope

26 sourced criteria

financial capacity

21 sourced criteria

pricing

19 sourced criteria

compliance returnables

61 sourced criteria

evaluation

35 sourced criteria

experience

15 sourced criteria

personnel

9 sourced criteria

equipment capacity

9 sourced criteria

delivery contract

25 sourced criteria

equity registrations

13 sourced criteria

What the buyer was looking for

1Mandatory requirement

Letter of good standing: Valid letter for industrial cleaning/plant hire mandatory; omission disqualifies the bid entirely.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Source: AI key requirements · requirements

Known supplier evidence

The linked award records AVARONETIX as appointed for this tender. Recorded contract value: 1797919.2 ZAR.

Qualified inference

Inference only

An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.

RFQRFQ.pdfReview complete

Important Dates

Source: RFQ.pdf (RFQ)

Closing date: 08 October 2026

Closing time: 12:00

Clarification queries deadline: 07 October 2026 at 12:00 (submit to RFQ reference TPT/2026/10/1292/12347/RFQ)

Issue date: 05 October 2026

Bid validity: 180 business days from closing date

Contact Information

Source: RFQ.pdf (RFQ)

Enquiries – Bidding procedure: contact person not named in document; email not provided; telephone not provided.

Enquiries – Technical: contact person not named in document; email not provided; telephone not provided.

Complaints: email [email protected] (Transnet SCM Complaints Office).

Submission portal: https://esupplierportal.transnet.net/portal/

Bidder guide: transnetetenders.azurewebsites.net

Delivery/service address: Transnet Port Terminals, Richards Bay, KwaZulu-Natal.

Submission Guidelines

Source: RFQ.pdf (RFQ)

Submission method: Transnet e-Tender Submission Portal (https://esupplierportal.transnet.net/portal/).

Closing date and time: 08 October 2026 at 12:00.

No late submissions accepted; Transnet recommends submitting at least one day before the deadline.

Each company must register its own profile and submit through that profile; no bidder may submit on behalf of another company.

Joint ventures may use any JV partner's registered profile.

Pricing must be entered electronically in the portal; no paper pricing schedules accepted.

Upload limit: 30 MB per upload, multiple uploads permitted.

All returnable documents must be signed, stamped and dated by the authorised respondent.

Mandatory returnable documents (failure to submit disqualifies the bid):

SBD 1 (Invitation to Bid) – completed and signed.
Company registration.
Experience in supplying water tankers (minimum three purchase orders with reference letters on client letterhead, not older than 12 months).
Equipment availability and reliability proof (logbooks, signed lease agreements, service records for the four water tankers; service records not older than three years).
Operators' qualifications (four valid driver's licences and four valid specialised equipment certificates for water tanker operation).
Geographical location proof (tribal letter from local chief confirming citizenship, business owner's ID number, company name, and proof of office within 50 km radius of Transnet Port Terminals Richards Bay – title deed, valid lease agreement or municipal bill not older than three months).
Section 4: Quotation Form (pricing populated on the system).

Returnable documents used for scoring (missing documents score zero but do not disqualify):

Valid proof of compliance with specific goals (Section 6).
Company registration.
Experience in supplying water tankers.
Equipment availability and reliability.
Operators' qualifications.
Geographical location.

Essential returnable documents (Transnet may allow a further opportunity to submit; failure thereafter may disqualify):

Section 5: Certificate of Acquaintance with RFQ Documents.
Section 6: RFQ Declaration and Breach of Law Form.
Section 7: Protection of Personal Information.
Section 1: SBD 1 Form.

Disqualification risks:

Any mandatory returnable document omitted or unsigned.
Bid submitted after closing time.
Bid submitted through another company's profile.
Failure to provide a valid letter of good standing for industrial cleaning/plant hire.
Material deviation from the prescribed pricing schedule.

Evaluation Criteria

Source: RFQ.pdf (RFQ)

Evaluation follows a six-step methodology:

Step 1 – Administrative and Substantive Responsiveness: bid lodged on time; all returnable documents completed, returned and valid; bid document signed by authorised respondent; general and legislative qualification criteria met; priced offer included; bid materially complies with scope/specification; company registration provided; valid letter of good standing for industrial cleaning/plant hire submitted (failure disqualifies).

Step 2 – Technical/Functionality Threshold (minimum 80/100 points):

Experience in supplying water tankers (30 points): 3+ purchase orders with reference letters = 30; 2 purchase orders = 15; 1 purchase order = 10; none = 0. Reference letters on client letterhead, not older than 12 months.
Equipment availability and reliability (20 points): all required documents (logbooks, signed lease agreements, service records for the same water tankers) = 20; incomplete = 0. Proof of ownership or lease agreement with effective/end dates, lessee and period; service records not older than three years.
Operators' qualifications (20 points): full compliance (four valid driver's licences + four valid specialised equipment certificates) = 20; non-compliance = 0.
Geographical location (30 points): office within 50 km radius of Transnet Port Terminals Richards Bay = 30; 51–60 km = 10; 61–70 km = 5; above 70 km = 0. Proof via tribal letter, business owner ID, company name, and title deed/lease/municipal bill (not older than three months).

Total technical weighting: 100 points. Minimum qualifying score: 80 points. Scores rounded to two decimal places.

Step 3 – Price and Specific Goals (80/20 preference point system):

Price (80 points): Ps = 80 × (1 – (Pt – Pmin) / Pmin), where Pt = bid price, Pmin = lowest acceptable bid price.
Specific Goals (20 points): B-BBEE Status Level of Contributor (10 points) + 50% Black Youth Owned Entities (10 points). Failure to submit proof means no points claimed.

Step 4 – Price Negotiation (if applicable): Transnet may negotiate with highest-ranked bidder, then sequentially with 2nd and 3rd ranked, to achieve market-related price; may cancel RFQ if no agreement.

Step 5 – Objective Criteria (if applicable): Transnet reserves right to award to other than highest scorer based on stated objective criteria.

Step 6 – Award and Contract Conclusion: Letter of Award issued; acceptance constitutes final contract read with RFQ response and Standard Terms and Conditions.

Validity period: 180 business days from closing date (excluding first day, including last day); may be extended on same terms.

Technical Specifications

Source: RFQ.pdf (RFQ)

Scope: Acquisition of four (4) water tankers for a three-month service lease agreement for Transnet SOC Ltd (Transnet Port Terminals, Richards Bay).

Quantities: 4 water tankers.

Contract period: Three (3) months.

Equipment requirements: Bidder must prove availability of four water tankers via logbooks, signed lease agreements (showing effective/end dates, lessee and period) and service records (not older than three years) for the exact tankers to be deployed.

Operator requirements: Four operators, each holding a valid driver's licence and a valid specialised equipment certificate for water tanker operation.

Experience requirement: Minimum three purchase orders with supporting reference letters on client letterhead (not older than 12 months) demonstrating successful delivery of water tanker leasing and client satisfaction.

Geographical requirement: Bidder's office must operate within 50 km radius of Transnet Port Terminals Richards Bay; proof via tribal letter from local chief confirming citizenship, business owner's ID number, company name, and title deed/valid lease agreement/municipal bill (not older than three months).

Letter of good standing: Valid letter of good standing relating to industrial cleaning/plant hire mandatory; failure to provide disqualifies the bid.

Security clearance: Successful bidder, its personnel and subcontractors may be required to obtain security clearance to CONFIDENTIAL/SECRET/TOP SECRET level; responsibility of the bidder.

Legal review: Proposed contractual terms subject to review and acceptance/rejection by Transnet Legal Counsel before award.

ESG information: Transnet may request ESG standing information at any stage (not used for evaluation/disqualification).

Sub-contracting due diligence: Transnet may conduct due diligence on sub-contractors to detect fronting.

Experience & Qualifications

Source: RFQ.pdf (RFQ)

Experience: Minimum three purchase orders with supporting reference letters on client letterhead (not older than 12 months) proving successful water tanker leasing and client satisfaction.

Equipment proof: Logbooks, signed lease agreements (effective/end dates, lessee, period) and service records (not older than three years) for the four water tankers to be deployed.

Operators: Four valid driver's licences and four valid specialised equipment certificates for water tanker operation.

Geographical presence: Office within 50 km of Transnet Port Terminals Richards Bay; proof via tribal letter, business owner ID, company name, and title deed/lease/municipal bill (not older than three months).

Letter of good standing: Valid letter for industrial cleaning/plant hire mandatory.

Pricing Schedule

Source: RFQ.pdf (RFQ)

Pricing basis: Delivered nominated destination, South African Rand inclusive of VAT.

Submission: Electronic only via eSupplier portal; no paper schedules.

Format: Must follow prescribed price schedule; deviation may disqualify.

Rounding: Final pricing scores rounded to two decimal places.

Price evaluation: Ps = 80 × (1 – (Pt – Pmin) / Pmin).

Market-related price negotiation: Transnet may negotiate with top three ranked bidders sequentially; may cancel RFQ if no agreement.

Discounts: Only unconditional discounts considered in final evaluation.

Disbursements: Unpriced disbursements not accepted.

Delivery lead-time: Bidder to state lead-time from purchase order date (days/weeks).

Financial Requirements

Source: RFQ.pdf (RFQ)

Pricing: All prices in South African Rand, inclusive of VAT, on a "delivered nominated destination" basis. Pricing must be populated electronically in the eSupplier portal; no paper schedules accepted. Deviation from the prescribed price schedule may disqualify the bid. Prices rounded to two decimal places for evaluation.

Price evaluation formula: Ps = 80 × (1 – (Pt – Pmin) / Pmin).

Market-related price: Transnet may negotiate with highest-ranked bidder (then 2nd, then 3rd) if price not market-related; may cancel RFQ if no agreement after third negotiation.

Discounts: Only unconditional discounts considered in final evaluation.

Disbursements: Any disbursement not specifically priced will not be accepted.

Delivery lead-time: Bidder must state delivery lead-time from date of purchase order (days/weeks).

Bid security / bonds / guarantees / retention: Not specified in the document.

Payment terms: Not specified in the document.

Financial capacity / turnover thresholds: Not specified in the document.

JSE Debt Listing Requirements: Transnet may disclose contract details (company name, goods/services, value, duration) for JSE compliance.

Compliance Requirements

Source: RFQ.pdf (RFQ)

Central Supplier Database (CSD): Active registration mandatory; CSD number (MAAA) must be provided.

Tax compliance: Valid SARS Tax Compliance Status (TCS) PIN or printed TCS certificate required; each JV/consortium party must submit separate TCS PIN/certificate/CSD number.

B-BBEE: Preference points awarded for B-BBEE Status Level of Contributor (10 points) and 50% Black Youth Owned Entities (10 points) under the 80/20 system (applicable for contracts up to R50 million). Proof of B-BBEE status required (certificate from SANAS-accredited body, sworn affidavit per Codes of Good Practice, or other prescribed proof). Failure to submit proof = no points claimed.

Employment Equity Act: Compliance required, including Section 53.

Letter of good standing: Valid letter of good standing for industrial cleaning/plant hire mandatory; failure disqualifies.

Security clearance: May be required to CONFIDENTIAL/SECRET/TOP SECRET level for successful bidder, personnel and subcontractors.

DPIP/FPPO disclosure: Bidder must disclose any commercial relationship with Domestic Prominent Influential Persons or Foreign Prominent Public Officials per Transnet policy (https://www.transnet.net/search/pages/results.aspx?k=FPIDP#k=DPIP).

Breach of law disclosure: Bidder must certify whether found guilty in preceding five years of serious breach of law (e.g. Competition Act) by court, tribunal or administrative body; excludes minor offences.

Former Transnet employees: Must declare if any owner/member/director/partner/shareholder/employee was a former Transnet employee or board member in past 10 years and whether involved in bid preparation or had access to RFQ information.

Protection of Personal Information: Section 7 returnable document required.

Certificate of Acquaintance: Section 5 returnable document required.

RFQ Declaration and Breach of Law Form: Section 6 returnable document required.

SBD 1 (Invitation to Bid): Must be completed and signed.

SBD 4 (Declaration of Interest) and SBD 9 (Certificate of Independent Bid Determination) are embedded in Section 5/6 boilerplate; completion and signature required.

No bids considered from persons in service of the state, companies with directors in service of the state, or close corporations with members in service of the state.

Environmental

Source: RFQ.pdf (RFQ)

ESG standing: Transnet may request information on Environmental, Social and Governance (ESG) standing at any stage of procurement or contracting. This information will not be used for evaluation or disqualification but for record and analysis of ESG compliance.

Contractual Terms

Source: RFQ.pdf (RFQ)

Contract duration: Three-month service lease agreement.

Termination: Transnet may terminate immediately if successful bidder fails to renew returnable documents when due, without liability and without prejudice to damage claims.

Price negotiation: Transnet may negotiate market-related price with highest-ranked bidder, then sequentially with 2nd and 3rd ranked; may cancel RFQ if no agreement after third negotiation.

Award to next ranked bidder: If preferred bidder fails to sign or commence within reasonable period, Transnet may award to next ranked bidder at quoted price; validity of next ranked bids deemed to remain valid.

Validity extension: Bidders may be requested to extend bid validity on same terms; failure to respond before expiry excludes bidder from process.

JSE disclosure: Transnet may disclose contract details (company name, goods/services, value, duration) for JSE Debt Listing Requirements.

DPIP/FPPO: Transnet will not conclude business without considering governance protocols, determining DPIP/FPPO status, and conducting risk assessment/due diligence. Successful bidders with DPIP/FPPO relationships will be published annually on Transnet website.

Sub-contracting due diligence: Transnet may assess sub-contractors and request information to detect fronting.

Legal review: Proposed contractual terms subject to Transnet Legal Counsel review before award.

Security clearance: Successful bidder, personnel and subcontractors may require CONFIDENTIAL/SECRET/TOP SECRET clearance; bidder's responsibility.

ESG information: Transnet may request ESG standing at any stage (not for evaluation/disqualification).

Breach of law: Transnet reserves right to exclude any bidder found guilty of serious breach of law in preceding five years.

Former Transnet employees: Disclosure required for any owner/member/director/partner/shareholder/employee who was a Transnet employee/board member in past 10 years; involvement in bid preparation or access to RFQ information must be declared.

Standard terms: Contract subject to Transnet General Bid Conditions, Standard RFQ Terms and Conditions, Supplier Integrity Pact, Non-disclosure Agreement. Material deviation from standard terms may disqualify.

Acceptance: Letter of Award acceptance constitutes final contract read with RFQ response and Standard Terms and Conditions.

Contract Awarded

Award Information

Winning Supplier

Provision of housekeeping equipment - 4 x water tanker | tpt_operations_2026/27_equipment_807

Award Details

Transnet

Organization Directors

Awards Won: AVARONETIX

View Supplier Intelligence

What the tender required and what the award supports

Letter of good standing: Valid letter for industrial cleaning/plant hire mandatory; omission disqualifies the bid entirely.

Validity period: 180 business days from closing date; may be extended on same terms.

Clarification deadline: 07 October 2026 at 12:00 for queries to RFQ reference TPT/2026/10/1292/12347/RFQ.

Acquisition of four water tankers for a three-month service lease agreement for Transnet SOC Ltd (Transnet Port Terminals, Richards Bay, KwaZulu-Natal).

Scope: Acquisition of four (4) water tankers for a three-month service lease agreement for Transnet SOC Ltd (Transnet Port Terminals, Richards Bay).

Quantities: 4 water tankers.

Letter of good standing: Valid letter of good standing relating to industrial cleaning/plant hire mandatory; failure to provide disqualifies the bid.

Sub-contracting due diligence: Transnet may conduct due diligence on sub-contractors to detect fronting.

Acquisition of 4 water tankers for a 3-month service lease agreement for Transnet SOC Ltd (Transnet Port Terminals, Richards Bay).

No specific environmental impact or sustainability requirements stated.

Technical pre-qualification (minimum 80/100):

Location: tribal letter from local chief confirming citizenship with owner name/ID; proof of office within 50 km of Transnet Port Terminals Richards Bay (title deed/valid lease/municipal bill ≤3 months).

Price must be market-related; Transnet may negotiate sequentially with top 3 ranked bidders or cancel RFQ.

JSE Debt Listing Requirements disclosure may apply.

Clarification queries: submit to RFQ reference TPT/2026/10/1292/12347/RFQ before 07 October 2026 at 12:00.

Complaints: email [email protected].

Unsuccessful bidders may request reasons from contact person stated in SBD 1 form.

Scope: Acquisition of 4 water tankers for a 3-month service lease agreement for Transnet SOC Ltd (Transnet Port Terminals, Richards Bay).

Deliverables: 4 water tankers available for the lease period.

Key requirements:

Bidder must prove ownership or valid lease agreement for 4 water tankers, supported by logbooks.

Service records for the deployed tankers not older than 3 years.

Company offices must operate within 50 km radius of Transnet Port Terminals Richards Bay; proof via title deed, valid lease agreement or municipal bill (company details, ≤3 months old) plus a tribal letter from the local chief confirming citizenship with business owner name and valid ID number.

At least 3 purchase orders with supporting reference letters (on client letterhead, ≤12 months old) demonstrating successful water tanker leasing.

Valid letter of good standing relating to industrial cleaning/plant hire (mandatory pre-qualification).

Discounts: Only unconditional discounts considered in final evaluation.

Price evaluation formula: Ps = 80 × (1 – (Pt – Pmin) / Pmin).

Market-related price: Transnet may negotiate with highest-ranked bidder (then 2nd, then 3rd) if price not market-related; may cancel RFQ if no agreement after third negotiation.

Disbursements: Any disbursement not specifically priced will not be accepted.

Delivery lead-time: Bidder must state delivery lead-time from date of purchase order (days/weeks).

Bid security / bonds / guarantees / retention: Not specified in the document.

Payment terms: Not specified in the document.

Financial capacity / turnover thresholds: Not specified in the document.

JSE Debt Listing Requirements: Transnet may disclose contract details (company name, goods/services, value, duration) for JSE compliance.

Disbursements not specifically priced will not be accepted.

Discounted prices only considered if unconditional.

Pricing: populate on eSupplier portal; all prices in ZAR inclusive of VAT; delivered nominated destination basis.

Delivery lead-time: state in days/weeks from purchase order date.

No paper pricing schedules accepted.

Strict adherence to the prescribed price schedule format; deviation may cause disqualification.

Transnet rounds final pricing scores to 2 decimal places.

Market-related price requirement: Transnet may negotiate sequentially with top 3 ranked bidders or cancel the RFQ if price is not market-related.

No bid security, bond, guarantee, retention or turnover thresholds stated in the document.

Pricing basis: Delivered nominated destination, South African Rand inclusive of VAT.

Submission: Electronic only via eSupplier portal; no paper schedules.

Format: Must follow prescribed price schedule; deviation may disqualify.

Rounding: Final pricing scores rounded to two decimal places.

Price evaluation: Ps = 80 × (1 – (Pt – Pmin) / Pmin).

Market-related price negotiation: Transnet may negotiate with top three ranked bidders sequentially; may cancel RFQ if no agreement.

Disbursements: Unpriced disbursements not accepted.

Delivery lead-time: Bidder to state lead-time from purchase order date (days/weeks).

Pricing must be entered electronically in the portal; no paper pricing schedules accepted.

Section 4: Quotation Form (pricing populated on the system).

Material deviation from the prescribed pricing schedule.

Pricing to be populated on eSupplier portal system; no paper schedules accepted.

All prices in South African Rand, inclusive of VAT, on a delivered nominated destination basis.

Delivery lead-time to be stated in days/weeks from purchase order date.

Market-related price requirement: Transnet may negotiate sequentially with top 3 ranked bidders or cancel RFQ if price not market-related.

Strict adherence to prescribed price schedule format; deviation may result in disqualification.

Transnet rounds final pricing scores to nearest 2 decimal places.

Price formula for evaluation: PS = 80 × (Pmin/Pt).

All pricing must be completed in the eSupplier portal; no paper pricing schedules accepted.

Closing: 08 October 2026 at 12:00, submitted electronically via Transnet e-Tender Submission Portal (https://esupplierportal.transnet.net/portal/); no late or paper submissions accepted.

Tax and registration: Active CSD registration (MAAA number) and valid SARS TCS PIN or printed TCS certificate required; foreign suppliers without RSA presence need not provide TCS PIN.

Submission method: Transnet e-Tender Submission Portal (https://esupplierportal.transnet.net/portal/).

Closing date and time: 08 October 2026 at 12:00.

No late submissions accepted; Transnet recommends submitting at least one day before the deadline.

Each company must register its own profile and submit through that profile; no bidder may submit on behalf of another company.

Joint ventures may use any JV partner's registered profile.

Upload limit: 30 MB per upload, multiple uploads permitted.