Awarded Tender: Gcis national media planning software tender - open bid

Tender source analysis

What the tender required and what the award supports

Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.

Summary

The government communication and information system (gcis) seeks a three-year subscription to cloud-based media planning, buying, and consumption data analysis software, including access to key datasets (e.g., Brc, prc) and support for eight users. The solution must enable campaign planning, audience segmentation, and post-campaign analysis across TV, radio, print, digital, and outdoor media.

AI Document AnalysisMethodology1 document

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The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: RFB 003 2026 2027 Acqusition of Media Planning, Buying and Comsumption Data Analysis Software.pdf. You don’t need to refresh — this page will pick up the updated review automatically.

DocumentRFB 003 2026 2027 Acqusition of Media Planning, Buying and Comsumption Data Analysis Software.pdfCompliance review in progress

Award analysis coverage

0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.

technical scope

19 sourced criteria

financial capacity

12 sourced criteria

pricing

1 sourced criteria

compliance returnables

15 sourced criteria

evaluation

18 sourced criteria

experience

2 sourced criteria

personnel

1 sourced criteria

equipment capacity

Source analysis requires completion or review

delivery contract

1 sourced criteria

equity registrations

6 sourced criteria

What the buyer was looking for

1Inferred operational need

Scope: Acquisition of media planning, buying, and consumption data analysis software for a three-year period to support GCIS’s strategic communication mandate.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Source: RFB 003 2026 2027 Acqusition of Media Planning, Buying and Comsumption Data Analysis Software.pdf · technical_specifications

Known supplier evidence

An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.

Technical Specifications

Source: RFB 003 2026 2027 Acqusition of Media Planning, Buying and Comsumption Data Analysis Software.pdf

Scope: Acquisition of media planning, buying, and consumption data analysis software for a three-year period to support GCIS’s strategic communication mandate.
Deliverables:

Provide eight (8) site licences or a corporate licence for a minimum of eight users.
Software must enable analysis of datasets for communication, marketing, and advertising to support:

Planning and evaluating integrated media, marketing, advertising, and communication strategies/campaigns.
Exploring consumer media use patterns (TV, radio, print, digital, outdoor).
Audience segmentation profiling.
Post-campaign analysis (measurement of campaign relevance and delivery).
Multi-basing of data.

Include access to relevant media consumption datasets, such as:

Broadcast Research Council (BRC) Television and Radio Audience Measurement Surveys.
Publisher Audience Measurement Survey (Publisher Research Council).
Fusion, ROOTS, Establishment Survey, Digital, Out of Home, Travellers Survey, Household Stats SA, General Household Survey Stats SA.

Demonstrate system capabilities, including Campaign Management and implementation process (step-by-step flow from brief to execution).
Assign a dedicated software technician with ≥3 years’ experience to GCIS for support, including profile of the technician and company.
Submit a skills transfer plan outlining annual training and support for GCIS staff over the three-year period.
Update datasets daily and/or software as required (costs must be included in the bid price or clearly stated).

Software requirements:

Must be cloud-based or web-based.
Compatible with Apple Mac and MS Windows 10/11, with accommodation for future Windows upgrades.
Downloadable files must be convertible to MS Excel and PDF, not exceeding 5MB, and automatically saved on a cloud/web-based platform.
Bidder must specify the proposed software name and provide IT requirements (minimum specs for optimal functioning on user PCs).
Provide at least two contactable references where the proposed software has been used for similar purposes.

Contract Awarded

Award Information

Winning Supplier

Acqusition of media planning, buying and consumption data analysis software ...

Award Details

Government Communications (GCIS)

Organization Directors

Awards Won: TELMAR MEDIA SYSTEMS

View Supplier Intelligence

What the tender required and what the award supports

Scope: Acquisition of media planning, buying, and consumption data analysis software for a three-year period to support GCIS’s strategic communication mandate.

Deliverables:

Provide eight (8) site licences or a corporate licence for a minimum of eight users.

Software must enable analysis of datasets for communication, marketing, and advertising to support:

Planning and evaluating integrated media, marketing, advertising, and communication strategies/campaigns.

Exploring consumer media use patterns (TV, radio, print, digital, outdoor).

Audience segmentation profiling.

Multi-basing of data.

Include access to relevant media consumption datasets, such as:

Broadcast Research Council (BRC) Television and Radio Audience Measurement Surveys.

Publisher Audience Measurement Survey (Publisher Research Council).

Fusion, ROOTS, Establishment Survey, Digital, Out of Home, Travellers Survey, Household Stats SA, General Household Survey Stats SA.

Demonstrate system capabilities, including Campaign Management and implementation process (step-by-step flow from brief to execution).

Update datasets daily and/or software as required (costs must be included in the bid price or clearly stated).

Software requirements:

Must be cloud-based or web-based.

Compatible with Apple Mac and MS Windows 10/11, with accommodation for future Windows upgrades.

Downloadable files must be convertible to MS Excel and PDF, not exceeding 5MB, and automatically saved on a cloud/web-based platform.

Bidder must specify the proposed software name and provide IT requirements (minimum specs for optimal functioning on user PCs).

Pricing must be inclusive of VAT and cover all requirements for the three-year period, including dataset updates and software maintenance.

Submit a detailed payment structure with:

Total fixed cost per year (accounting for inflation in Years 2 and 3).

Total cost for all three years combined.

Indicate annual price escalation; proposed prices must remain fixed for the three-year contract.

Payment terms: GCIS will settle compliant invoices within 30 days of receipt.

Bidder must specify preferred payment frequency (monthly, quarterly, or annually); final payment arrangement will be negotiated with the successful bidder before service commencement.

Use SBD 3.3 (Pricing Schedule) for professional services to detail costs, including:

Ceiling price for the entire project (all taxes included).

Breakdown of costs per phase, man-days, and expenses (e.g., travel, accommodation).

Rates for personnel involved (hourly/daily).

Offer validity: Proposals must remain valid for 120 days from the closing date.

SBD 3.3 (Pricing Schedule)

Proposals must be deposited in the designated ‘Tender Box’ at GCIS Reception, clearly marked for the attention of Supply Chain Management.

Physical submission address: Government Communications (GCIS), 1035 Francis Baard Street, Corner Festival, Tshedimosetso House, Pretoria, 0001.

Closing date and time: 12 June 2026 at 11:00 AM. Late submissions or electronic (email) submissions will not be accepted.

Required returnable documents: Fully completed and signed SBD forms must accompany the proposal. These include:

SBD 1 (Invitation to Bid)

SBD 4 (Bidder’s Disclosure)

General Conditions of Contract (GCC), initialed on every page.

Disqualification risks: Failure to submit required documents, late submission, non-compliance with tax/CSD requirements, or being listed in the Register for Tender Defaulters or Restricted Suppliers may invalidate the bid.

Mandatory registration on the Central Supplier Database (CSD). Provide CSD registration number or report. Register at https://secure.csd.gov.za/ if not already registered.

Tax compliance: Submit SARS Tax Compliance Status (TCS) PIN or CSD number. If selected and not tax compliant on CSD, bidders have seven days to comply.

Required SBD forms: Fully complete and sign SBD 1, SBD 3.3, SBD 4, SBD 6.1, and General Conditions of Contract (GCC).

Disqualification criteria:

Bidders listed in the Register for Tender Defaulters or Restricted Suppliers will be disqualified.

No bids accepted from persons in the service of the state, or companies with directors/members in state service.

Failure to submit required compliance documents (e.g., CSD, tax, SBD forms) may invalidate the bid.

Submit a detailed proposal addressing all requirements, deliverables, and evaluation criteria outlined in the tender document.

SBD 6.1 (Preference Points Claim Form)

Evaluation process: Two-phase system.

Gate 1: Technical Evaluation (Functionality). Bidders must score 60% or more to progress to Gate 2.

Gate 2: Price and Preference Points System (80/20 rule: 80 points for price, 20 points for specific goals).

Technical Evaluation Criteria (Gate 1, total weight: 100 points):

Demonstration of system’s Campaign Management and implementation process (30 points).

Illustration of effective media use patterns analysis software (20 points).

Software aspects and requirements:

Number of media-use/consumption datasets offered (5 datasets = 3 points, 6-8 datasets = 4 points, 9+ datasets = 5 points).

Frequency of dataset/software updates and compatibility with GCIS operating systems (10 points).

IT and software requirements:

Cloud/web-based application, downloadable files ≤5MB in Excel/PDF, auto-saved on cloud (10 points).

Dedicated technician with ≥3 years’ experience (3 points for 3 years, 4 points for 4-5 years, 5 points for 6+ years).

Company references: At least two contactable references (3 points for 2 references, 4 points for 3 references, 5 points for 4+ references).

Skills transfer plan for GCIS staff training over three years (5 points).

Preference Points (Gate 2, 20 points total):

Bidders must submit SBD 6.1 form and supporting documents to claim preference points.

Assign a dedicated software technician with ≥3 years’ experience to GCIS for support, including profile of the technician and company.

Provide at least two contactable references where the proposed software has been used for similar purposes.

Submit a skills transfer plan outlining annual training and support for GCIS staff over the three-year period.

Post-campaign analysis (measurement of campaign relevance and delivery).

10 points for enterprises ≥40% owned by women (valid B-BBEE certificate or sworn affidavit required).