Awarded Tender: Nhls northern cape request for bid – asset verification

Tender source analysis

What the tender required and what the award supports

Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.

Summary

The national health laboratory service (nhls) is seeking qualified bidders to conduct physical asset verifications, update the fixed asset register and provide audit support across all nhls locations for a six‑month period. The contract runs from february to april 2026 and includes skills transfer and assistance with the 2025/26 audit cycle.

AI Document AnalysisMethodology1 document

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The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: RFB162-25-26_Bid document.pdf. You don’t need to refresh — this page will pick up the updated review automatically.

DocumentRFB162-25-26_Bid document.pdfCompliance review in progress

Award analysis coverage

0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.

technical scope

18 sourced criteria

financial capacity

2 sourced criteria

pricing

Source analysis requires completion or review

compliance returnables

7 sourced criteria

evaluation

6 sourced criteria

experience

1 sourced criteria

personnel

Source analysis requires completion or review

equipment capacity

Source analysis requires completion or review

delivery contract

Source analysis requires completion or review

equity registrations

Source analysis requires completion or review

What the buyer was looking for

1Inferred operational need

Submit a complete bid package by 11:00 AM on 21 January 2026, including Annexure A matrix, reference letters for at least two recent clients, company profile and Annexure 2.

Threshold: at least two recent clients

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Source: AI key requirements · requirements

Known supplier evidence

The linked award records KANT CONSULTING as appointed for this tender. Recorded contract value: 3644438.84 ZAR.

An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.

Contract Awarded

Award Information

Winning Supplier

Submit proposals to perform asset verifications - national health

Award Details

Awards Won: KANT CONSULTING

View Supplier Intelligence

What the tender required and what the award supports

Submit a complete bid package by 11:00 AM on 21 January 2026, including Annexure A matrix, reference letters for at least two recent clients, company profile and Annexure 2.

Perform physical verification of all assets, reconcile the Fixed Asset Register with the General Ledger for FY 2022/23‑2025/26, and prepare audit‑ready documentation.

Deliver the updated Fixed Asset Register and related journal entries by 24 April 2026, and support NHLS audit findings throughout the 2025/26 audit period.

Conduct skills transfer on asset management throughout the contract.

Exclude valuation of land and buildings and adhere to GRAP (or IFRS where applicable) standards.

Scope of work (6‑month contract):

Physical verification of all assets at every NHLS and SAVP location.

Reconciliation of the Fixed Asset Register with the General Ledger for FY 2022/23‑2025/26.

Review of PPE accounting policy and its application per GRAP.

Assessment of useful lives, residual values and impairment; preparation of required journal entries and disclosures.

Identification and valuation of R1/NIL assets.

Examination of GL accounts to ensure proper capitalization of PPE purchases.

Preparation of audit‑ready files and PPE disclosure notes.

Provide audit assistance for asset‑related findings during FY 2025/26.

Deliver a complete and auditable Fixed Asset Register.

Conduct skills transfer on asset management.

Excludes valuation of land and buildings.

Must adhere to GRAP (or IFRS where applicable) standards.

Provide reference letters and contactable references covering work performed within the last five financial years, compliant with GRAP/IFRS.

Reference letters & contactable references – 20 % (must be for work performed within the last 5 financial years and compliant with GRAP/IFRS).

Submit the bid in the prescribed format before 11:00 AM on 21 January 2026.

Include all mandatory returnable documents:

Completed matrix of contactable clients (Annexure A) with required details for each client.

Reference letters for at least two clients, supporting the matrix entries.

Any other forms or annexures explicitly listed in the tender document.

All mandatory questions must be answered with “Comply/Yes” or “Do not comply/No” and substantiated; unanswered or unsubstantiated responses will lead to disqualification.

Failure to provide any of the above returnables or to fully complete them will result in automatic disqualification.

Company profile and Annexure 2 as required under the evaluation criteria.

Minimum threshold of 80 % overall score required to proceed to further evaluation.

Scoring breakdown:

Company Experience – 25 % (based on years of experience with Fixed Asset services in the public sector; >5 years = 25 %, 3‑5 years = 15 %, 1‑3 years = 10 %, <1 year = 0 %).

Additional criteria are detailed in the tender but not fully extracted; bidders should refer to the full document for the complete evaluation matrix.

Disqualification triggers: missing or incomplete Annexure A/B, or failure to substantiate mandatory requirements.

Demonstrate at least 5 years of experience in public‑sector fixed‑asset services to achieve the required 80 % overall score.

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Submit a complete bid package by 11:00 AM on 21 January 2026, including Annexure A matrix, reference letters for at least two recent clients, company profile and Annexure 2.

Perform physical verification of all assets, reconcile the Fixed Asset Register with the General Ledger for FY 2022/23‑2025/26, and prepare audit‑ready documentation.

Deliver the updated Fixed Asset Register and related journal entries by 24 April 2026, and support NHLS audit findings throughout the 2025/26 audit period.

Reconciliation of the Fixed Asset Register with the General Ledger for FY 2022/23‑2025/26.

Provide audit assistance for asset‑related findings during FY 2025/26.

Reference letters & contactable references – 20 % (must be for work performed within the last 5 financial years and compliant with GRAP/IFRS).

Submit the bid in the prescribed format before 11:00 AM on 21 January 2026.

Completed matrix of contactable clients (Annexure A) with required details for each client.

Company profile and Annexure 2 as required under the evaluation criteria.

Minimum threshold of 80 % overall score required to proceed to further evaluation.

Company Experience – 25 % (based on years of experience with Fixed Asset services in the public sector; >5 years = 25 %, 3‑5 years = 15 %, 1‑3 years = 10 %, <1 year = 0 %).

Disqualification triggers: missing or incomplete Annexure A/B, or failure to substantiate mandatory requirements.

Demonstrate at least 5 years of experience in public‑sector fixed‑asset services to achieve the required 80 % overall score.