Appointment of a professional service provider to conduct a comprehensive facilities management and property management performance audit, including an audit of building conditions and utilization assessment of offices occupied by the south african social security agency for a period of eighteen (18) months.
What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
Appointment of a professional service provider to conduct a comprehensive facilities management and property management performance audit, including a physical audit of building conditions and utilisation assessment of all 490 SASSA offices across all nine provinces and head office, over an 18-month period. The evaluation uses a two-stage process with a minimum 70-point functionality threshold and an 80/20 preference points system for price and b-bbee specific goals.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentAdvert Audit Buildings.zipReview complete
Description
Source: Advert Audit Buildings.zip
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
2 sourced criteria
financial capacity
2 sourced criteria
pricing
1 sourced criteria
compliance returnables
Source analysis requires completion or review
evaluation
2 sourced criteria
experience
Source analysis requires completion or review
personnel
3 sourced criteria
equipment capacity
Source analysis requires completion or review
delivery contract
Source analysis requires completion or review
equity registrations
4 sourced criteria
What the buyer was looking for
1Mandatory requirement
Closing date: 22 September 2026 at 11:00 AM. Bids must be deposited in the tender box at SASSA Head Office, 501 Prodinsa Building, Cnr Steve Biko (Beatrix) and Pretorius streets, Arcadia, Pretoria.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records AZADI CONSULTING as appointed for this tender.
Qualified inference
Inference only
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Appointment of a professional service provider to conduct a comprehensive facilities management and property management performance audit, including an audit of building conditions and utilization assessment of offices occupied by the South African Social Security Agency for a period of eighteen (18) months. The audit covers all nine provinces and Head Office, approximately 490 offices. The scope includes physical inspections, stakeholder engagement, and skills transfer to SASSA officials.
Important Dates
Source: Advert Audit Buildings.zip (unknown)
Closing date: 22 September 2026 at 11:00 AM.
Non-compulsory briefing session: 02 September 2026 at 09:00 AM, virtual via Microsoft Teams. Bidders must register their email addresses for the briefing by emailing [email protected].
Submission address: SASSA Head Office, 501 Prodinsa Building, Cnr Steve Biko (Beatrix) and Pretorius streets, Arcadia, Pretoria.
Submission Guidelines
Source: Advert Audit Buildings.zip (unknown)
Bids must be deposited in the SASSA tender box at SASSA Head Office, 501 Prodinsa Building, Cnr Steve Biko (Beatrix) and Pretorius streets, Arcadia, Pretoria, by the closing time. Late bids will not be accepted. All bids must be submitted on the official forms provided (not to be re-typed). Returnable forms include SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination), and a signed contract form (SBD 7) for the successful bidder. Proof of authority to sign (e.g., company resolution) must be submitted.
Evaluation Criteria
Source: Advert Audit Buildings.zip (unknown)
Evaluation is in two stages (two-envelope system). Stage 1: Functionality (weight 100 points) – minimum 70 points required to proceed. Criteria: (1) Experience in building condition assessment projects (30 points) – scored on number of completed projects with proof. (2) Track record by value of completed projects (30 points) – scored on total value. (3) Audit methodology, detailed project implementation plan, resource allocation, and skills transfer plan (40 points) – scored 1 to 5. Stage 2: Price and B-BBEE status level contributor. Preference points system is 80/20. B-BBEE points are allocated per specific goals table (e.g., Level 1-2 contributor with at least 51% black women ownership gets 20 points; Level 1-2 contributor gets 14 points; non-compliant gets 0). In case of multiple claims, SASSA allocates points for the highest-scoring specific goal.
Technical Specifications
Source: Advert Audit Buildings.zip (unknown)
Scope: Conduct a comprehensive facilities management and property management performance audit, including a physical audit of building conditions and utilization assessment of all offices occupied by SASSA in all nine provinces and Head Office, over 18 months. The audit must comply with the National Building Regulations and Building Standards Act, GIAMA, OHS Act, and Space Planning Norms and Standards. Deliverables include: (1) A comprehensive immovable properties status audit report with recommendations. (2) A building condition assessment report covering substructure, superstructure, roof, finishes, services, disability friendliness, and prioritized maintenance costing. (3) Compliance assessment with municipal bylaws for SASSA-built offices. (4) Engagement with SASSA Employee Wellness and Local Office Managers on infrastructure needs. (5) Office space utilisation audit per GIAMA and Space Planning Norms. (6) Verification and update of the SASSA Immovable Property Portfolio Register (490 offices). (7) Analysis and compilation of User Asset Management Plan and Infrastructure Plan for 2027-2030. (8) Recommendation of a future-fit infrastructure and accommodation model. (9) On-job skills transfer to SASSA personnel on space utilisation auditing, maintenance budgeting, disability friendliness assessment, lease register updating, UAMP compilation, and OHS compliance auditing.
Financial Requirements
Source: Advert Audit Buildings.zip (unknown)
Only firm prices will be accepted. Non-firm prices (including those subject to exchange rate variations) will not be considered. The bid price must be inclusive of professional fees, supporting costs, travelling, accommodation, and overheads. Pricing schedule (SBD 3.1) must be completed.
Compliance Requirements
Source: Advert Audit Buildings.zip (unknown)
Mandatory: Valid SARS Tax Compliance Status PIN or printed TCS certificate. Proof of registration on the Central Supplier Database (CSD). Fully completed and signed SBD forms. Bidders must not be persons in the service of the state, nor companies/CCs with directors/members who are persons in the service of the state. B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) required to qualify for preference points. Foreign suppliers must complete the questionnaire in Part B:3. Failure to provide any required particulars may render the bid invalid.
Section
Source: Advert Audit Buildings.zip
Administrative compliance: bidders must submit Tax Compliance Status PIN, proof of CSD registration, and fully completed and signed SBD forms. Non-compliance may result in disqualification. Functionality evaluation (Stage 1) uses a two-envelope system. Minimum 70 points out of 100 required to proceed to Stage 2 (price and specific goals). Functionality criteria: (1) Experience in building condition assessment projects (30 points) – scored on number of completed projects with proof (award letter, completion certificate). (2) Track record by value of completed projects (30 points) – scored on total value (less than R1m = 1, R1m-R4m = 2, above R4m-R8m = 3, above R8m-R10m = 4, above R10m = 5). (3) Audit methodology, detailed project implementation plan, resource allocation, and skills transfer plan (40 points) – scored 1 to 5 based on completeness and clarity. Stage 2: Price and B-BBEE status level contributor under 80/20 system. Specific goals points table provided (e.g., Level 1-2 with 51% black women ownership = 20 points; Level 1-2 = 14 points; non-compliant = 0).
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Inferred operational need
Appointment of a professional service provider to conduct a comprehensive facilities management and property management performance audit, including an audit of building conditions and utilization assessment of offices occupied by the South African Social Security Agency for a period of eighteen (18) months. The audit covers all nine provinces and Head Office, approximately 490 offices. The scope includes physical inspections, stakeholder engagement, and skills transfer to SASSA officials.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for AZADI CONSULTING.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
3Mandatory requirement
Financial: Only firm prices accepted. The bid price must be inclusive of professional fees, supporting costs, travelling, accommodation, and overheads. Pricing schedule (SBD 3.1) must be completed. The offer must be valid for 90 days from the closing date.
Threshold: 90 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for AZADI CONSULTING.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
4Mandatory requirement
Only firm prices will be accepted. Non-firm prices (including those subject to exchange rate variations) will not be considered. The bid price must be inclusive of professional fees, supporting costs, travelling, accommodation, and overheads. Pricing schedule (SBD 3.1) must be completed.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for AZADI CONSULTING.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
5Mandatory requirement
Mandatory returnable documents: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination), SBD 3.1 (Pricing Schedule – firm prices), proof of authority to sign (e.g. company resolution), and a valid SARS Tax Compliance Status PIN or printed TCS certificate. Bidders must be registered on the Central Supplier Database (CSD).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records AZADI CONSULTING as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
6Scored criterion
Functionality stage: bidders must score at least 70 out of 100 points to proceed. Criteria: (1) Experience in building condition assessment projects (30 points) – scored on number of completed projects with proof. (2) Track record by value of completed projects (30 points) – scored on total value. (3) Audit methodology, detailed project implementation plan, resource allocation, and skills transfer plan (40 points) – scored 1 to 5.
Threshold: at least 70 out of 100 points to proceed
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for AZADI CONSULTING.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
7Delivery obligation
Bids must be deposited in the SASSA tender box at SASSA Head Office, 501 Prodinsa Building, Cnr Steve Biko (Beatrix) and Pretorius streets, Arcadia, Pretoria, by the closing time. Late bids will not be accepted. All bids must be submitted on the official forms provided (not to be re-typed). Returnable forms include SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination), and a signed contract form (SBD 7) for the successful bidder. Proof of authority to sign (e.g., company resolution) must be submitted.
Why it matters: The source says this applies after appointment and concerns contract delivery.
No source document identifier is stored for this item.
The linked award records AZADI CONSULTING as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
8Mandatory requirement
Non-compulsory briefing session: 02 September 2026 at 09:00 AM, virtual via Microsoft Teams. Bidders must register their email addresses by emailing [email protected].
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records AZADI CONSULTING as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
9Inferred operational need
Scope: Audit of 490 SASSA offices (list in Annexure A) across all provinces. Deliverables include a comprehensive immovable properties status audit report, building condition assessment with prioritized maintenance costing, compliance assessment with municipal bylaws, office space utilisation audit per GIAMA and Space Planning Norms, verification and update of the SASSA Immovable Property Portfolio Register, compilation of a User Asset Management Plan (UAMP) and Infrastructure Plan for 2027-2030, and on-job skills transfer to SASSA personnel.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for AZADI CONSULTING.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
10Mandatory requirement
Scope: Conduct a comprehensive facilities management and property management performance audit, including a physical audit of building conditions and utilization assessment of all offices occupied by SASSA in all nine provinces and Head Office, over 18 months. The audit must comply with the National Building Regulations and Building Standards Act, GIAMA, OHS Act, and Space Planning Norms and Standards. Deliverables include: (1) A comprehensive immovable properties status audit report with recommendations. (2) A building condition assessment report covering substructure, superstructure, roof, finishes, services, disability friendliness, and prioritized maintenance costing. (3) Compliance assessment with municipal bylaws for SASSA-built offices. (4) Engagement with SASSA Employee Wellness and Local Office Managers on infrastructure needs. (5) Office space utilisation audit per GIAMA and Space Planning Norms. (6) Verification and update of the SASSA Immovable Property Portfolio Register (490 offices). (7) Analysis and compilation of User Asset Management Plan and Infrastructure Plan for 2027-2030. (8) Recommendation of a future-fit infrastructure and accommodation model. (9) On-job skills transfer to SASSA personnel on space utilisation auditing, maintenance budgeting, disability friendliness assessment, lease register updating, UAMP compilation, and OHS compliance auditing.
Threshold: 18 months
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for AZADI CONSULTING.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
11Mandatory requirement
B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs and QSEs) is required to qualify for preference points. The 80/20 preference point system applies: price 80 points, specific goals 20 points. Points for specific goals are allocated per the table in SBD 6.1, e.g. Level 1-2 contributor with at least 51% black women ownership gets 20 points; Level 1-2 contributor gets 14 points; non-compliant gets 0.
Threshold: at least 51% black women ownership gets 20 points
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records AZADI CONSULTING as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
12Scored criterion
Administrative compliance: bidders must submit Tax Compliance Status PIN, proof of CSD registration, and fully completed and signed SBD forms. Non-compliance may result in disqualification. Functionality evaluation (Stage 1) uses a two-envelope system. Minimum 70 points out of 100 required to proceed to Stage 2 (price and specific goals). Functionality criteria: (1) Experience in building condition assessment projects (30 points) – scored on number of completed projects with proof (award letter, completion certificate). (2) Track record by value of completed projects (30 points) – scored on total value (less than R1m = 1, R1m-R4m = 2, above R4m-R8m = 3, above R8m-R10m = 4, above R10m = 5). (3) Audit methodology, detailed project implementation plan, resource allocation, and skills transfer plan (40 points) – scored 1 to 5 based on completeness and clarity. Stage 2: Price and B-BBEE status level contributor under 80/20 system. Specific goals points table provided (e.g., Level 1-2 with 51% black women ownership = 20 points; Level 1-2 = 14 points; non-compliant = 0).
Threshold: Minimum 70 points out of 100 required to proceed to Stage 2 (price a
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
Tenders-SA records other appointments with overlapping scope terms for AZADI CONSULTING.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
13Scored criterion
Evaluation is in two stages (two-envelope system). Stage 1: Functionality (weight 100 points) – minimum 70 points required to proceed. Criteria: (1) Experience in building condition assessment projects (30 points) – scored on number of completed projects with proof. (2) Track record by value of completed projects (30 points) – scored on total value. (3) Audit methodology, detailed project implementation plan, resource allocation, and skills transfer plan (40 points) – scored 1 to 5. Stage 2: Price and B-BBEE status level contributor. Preference points system is 80/20. B-BBEE points are allocated per specific goals table (e.g., Level 1-2 contributor with at least 51% black women ownership gets 20 points; Level 1-2 contributor gets 14 points; non-compliant gets 0). In case of multiple claims, SASSA allocates points for the highest-scoring specific goal.
Threshold: minimum 70 points required to proceed
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for AZADI CONSULTING.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
14Mandatory requirement
Mandatory: Valid SARS Tax Compliance Status PIN or printed TCS certificate. Proof of registration on the Central Supplier Database (CSD). Fully completed and signed SBD forms. Bidders must not be persons in the service of the state, nor companies/CCs with directors/members who are persons in the service of the state. B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) required to qualify for preference points. Foreign suppliers must complete the questionnaire in Part B:3. Failure to provide any required particulars may render the bid invalid.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for AZADI CONSULTING.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
APPOINTMENT OF THE SERVICE PROVIDER FOR PROVISION OF HYGIENE CARE SERVICES FOR 2 YEARS (24 MONTHS) AT THE NATIONAL RESEARCH FOUNDATION PREMISES IN PRETORIA, BRUMMERIANRF/ CORP EM 65 /2025-26