Appointment of a service provider for the leasing (supply, deliver, install, commission and maintain and decommission) of two (2) x-ray baggage scanning / machines, two (2) walkthrough metal detector for wrc new office premises for a period of three (3) years

COMPULSORY SITE VISIT BRIEFING SESSION DETAILS: DATE: 09 JUNE 2026 - TIME: 11:00 PLACE: WRC PREMISES/BUILDING AT SITE EB3, THE INNOVATION HUB, 1 MARK SHUTTLEWORTH STREET, LYNNWOOD, PRETORIA

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Scope: Lease (supply, deliver, install, commission, maintain, and decommission) 2 X-ray baggage scanning machines and 2 walk-through metal detectors for WRC’s new office premises for 3 years. X-ray machines must meet: valid Hazardous Substances Act licence, SABS-registered technicians, colour monitor, conveyor belt, remote operation (5m), max height 1400mm, max X-ray voltage 75kV, operate in 0°C–40°C and 95% humidity, steel base, discharge rollers, 24-hour conveyor belt, max dimensions 800mm (W) x 2000mm (L), 230V/50Hz power, <5A current, detect 0.16mm wire, 256+ grey shades, 448+ detectors, 25mm steel penetration, radiation leakage <0.5 mR/h, film safety for 1000 ASA. Walk-through metal detectors must meet: free-standing frame, multi-zone detection, ferrous/non-ferrous detection, tamper-proof, 2m walk-through height, 230V/50Hz, battery backup (1h), 50+ persons/min throughput, self-test button, LED bar graph + audible alarm, modular design, no pacemaker/magnetic media interference. Both systems must include: installation, commissioning, training (operational + troubleshooting), preventive maintenance (2x/year), 24/7 support, 4-hour response time, 24-hour repairs, temporary replacement if downtime >48h, decommissioning at contract end. Manuals (operating + technical) and brochures required. Service delivery address: Site EB3, The Innovation Hub, 1 Mark Shuttleworth Street, Lynnwood, Pretoria, 0087.

Threshold: 3 years

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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- Submit bids exclusively online via the National Treasury eTender Portal by 29 June 2026 at 11:00 AM. - Attend the compulsory site briefing on 09 June 2026 at 11:00 at WRC Premises, Pretoria. - Provide Tax Compliance Status (TCS) PIN or CSD Compliance History Report, valid B-BBEE certificate (or sworn affidavit for EMEs/QSEs), and COIDA registration. - Equipment must meet strict technical specifications (e.g., X-ray machines: 75kV max voltage, 25mm steel penetration; metal detectors: multi-zone, 50+ persons/min throughput). - Include full lifecycle services: installation, commissioning, training, 24/7 support, preventive maintenance (2x/year), and decommissioning. - Pricing must be fixed (ZAR), inclusive of VAT, taxes, and price fluctuations for 3 years. - Bid validity period is 120 days from closing date.

Threshold: 3 years

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Submit bids exclusively online via the National Treasury eTender Portal (https://www.etenders.gov.za/) by 29 June 2026 at 11:00 AM. No physical submissions accepted. Tutorial for uploading: https://youtu.be/B7pNseNJYHM. Required documents: SBD1 (Invitation to Bid), SBD4 (Declaration of Interest), SBD6.1 (Preference Claim Certificate), Tax Compliance Status (TCS) PIN or CSD Compliance History Report, B-BBEE certificate (or sworn affidavit for EMEs/QSEs), business registration (e.g., CK1 or CIPC), and fully completed pricing schedule. Every page of the bid must be initialed and signed in black ink. Late or incomplete submissions will be disqualified. Compulsory site briefing: 09 June 2026 at 11:00 at WRC Premises, Site EB3, The Innovation Hub, 1 Mark Shuttleworth Street, Lynnwood, Pretoria. Queries must be submitted in writing to [email protected] by 22 June 2026 at 11:00. No other WRC staff may be contacted for information.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Evaluation follows the 80/20 PPPFA principle: 80 points for price, 20 points for specific goals. Mandatory requirements: Complete bid via eTender Portal before deadline, tax compliance (TCS PIN or CSD number), valid B-BBEE status (certificate or affidavit), no listing on National Treasury’s restricted suppliers database, compliance with all mandatory bid conditions (e.g., no state employees as directors/members), attendance at compulsory site visit/briefing session. Preferential points: 20 points for businesses owned by women, youth, or people with disabilities (30%+ ownership). Higher B-BBEE status levels earn additional preference points per PPPFA regulations. Disqualification risks: Late or incomplete submissions, fraudulent/misleading information (e.g., fake B-BBEE certificates), failure to meet tax compliance or COIDA requirements, non-compliance with mandatory bid conditions or specifications.

Threshold: 80 points

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Mandatory: Tax Compliance Status (TCS) PIN (via SARS eFiling) or CSD Compliance History Report (www.csd.gov.za). Bidders must submit: TCS PIN/CSD number, B-BBEE Status Level Verification Certificate (or sworn affidavit for EMEs/QSEs), SBD4 (Declaration of Interest), SBD6.1 (Preference Claim). COIDA registration and 'good standing' with Compensation Fund required. Consortia/JVs: Each party must submit separate TCS/CSD and B-BBEE certificates. Foreign suppliers: Must confirm RSA residency/branch/permanent establishment or tax liability; if none, no TCS PIN required. Sub-contracting >25% to lower B-BBEE entities may disqualify unless subcontractor is an EME. Bidders listed on National Treasury’s restricted suppliers database are disqualified. No bids accepted from persons in the service of the state, companies with directors who are state employees, or close corporations with members who are state employees.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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