Provision of a fully managed, cloud-hosted remote monitoring system for traffic signals (36 months)

Technical/Employer's Agent Representative:

• Name: Luendran Govender
• Email: [email protected]
• Phone: 031 311 7680

JDE System Queries (electronic submission assistance):

• Name: Lindo Dlamini
• Tel: 031-322-7133 / 031-322-7153
• Email: [email protected]

JDE System Technical Queries:

• Name: Jabulani Chauke
• Tel: 031 322 9535
• Email: [email protected]

All communication must be with the employer's agent only and in English.

• Hard copy submission required: Deliver to The Tender Box in the foyer of the Municipal Building, 166 KE Masinga Road, Durban.
• Electronic submission also required: Upload via eThekwini Municipality JDE System (SSS Module) at https://rfq.durban.gov.za/.
• Both submissions are mandatory — hard copy is the ruling version.
• Submissions via fax, email, or any other means not stated will be deemed invalid.
• Documents available free of charge from National Treasury eTenders (https://www.etenders.gov.za/) or eThekwini Municipality website (https://www.durban.gov.za/pages/business/procurement).
• Register on eThekwini Supplier Portal (www.durban.gov.za > Business > SCM > Accredited Supplier & Contractor Database) before submission.
• Submit one tender offer only — either as single entity or as part of a joint venture.
• Sign original and all copies; all signatories are held liable.
• Seal original and copies as separate packages marked 'ORIGINAL' and 'COPY'.
• Returnable documents must be completed in full — incomplete submissions may be deemed non-responsive.
• Tender validity: 12 months from closing date.

• The 80/20 Price Preference Point System will be applied as per the SCM Policy.
• No specific CIDB grading is required (stated as n/a).
• Tenderers must be VAT registered.
• For tenders over R10 million, audited financial statements are required.
• B-BBEE certificates and Tax Compliance Status PINs must be valid at closing and before award.
• Joint ventures must submit separate Tax Compliance PINs and a formal JV agreement.
• Tenderers must declare any contracts awarded in the past 5 years and any material non-compliance.

• Scope: Fully managed, cloud-hosted Traffic Signal Remote Monitoring System.
• Coverage: Real-time monitoring and fault alerting of approximately 100 traffic signal intersections.
• Contract Duration: 36 months.
• Governing Standards: GCC 2015 (General Conditions of Contract).
• CIDB Grading: Not applicable (n/a).
• B.U.I.L.D. Programme: Not applicable to this contract.
• Scope of Work details in Part C3.1 (page 74) and Annexures C3.2 (page 79).
• Pricing instructions in Part C2.1 (page 63).
• Bill of Quantities in Part C2.2 (separate page numbering system).

• Pricing format: Rates and prices fixed for contract duration, not subject to adjustment except as provided in Contract Data.
• Include all duties, taxes (except VAT), and levies applicable 14 days before closing.
• Show VAT separately as addition to tendered total.
• State rates and prices in Rand.
• Audited Financial Statements: Required if tender value exceeds R10 million (incl. VAT).
• Submit listing of contracts awarded during past 5 years including any material non-compliance or disputes.
• Municipal rates and taxes cannot be in arrears at time of closing (unless formal agreement is in place).
• JV submissions: Each party must submit separate Tax Compliance Status PINs.

• CSD Registration: Must be registered on National Treasury Central Supplier Database (https://secure.csd.gov.za) — MAAA number required.
• eThekwini Supplier Portal: Registration required at www.durban.gov.za before submission.
• Tax Compliance: Valid Tax Compliance Status PIN required at closing and before award — verified via CSD.
• B-BBEE: Minimum Level 1 required — B-BBEE Level Status verified via CSD.
• CIDB: Registration not required for this contract (grading n/a).
• Municipal Fees: No undisputed commitments for municipal services — submit Declaration of Municipal Fees.
• Joint Ventures: Each party submits separate Tax Compliance PINs; formal JV agreement required as proof.
• Complaints/Objections: Non-refundable tariff payable per approved Council tariffs.
• CIDB PE Status: Not applicable — contract not part of Targeted Development Programme.