Tender for labour-intensive repairs and refurbishment of mbilane gravel road (ward 5) – CIDB 3ce or higher

• Employer (Abaqulusi Local Municipality): Mr. P Zwane, Email: [email protected], Tel: 034 982 2133. Physical address: Cnr High & Mark Street, Vryheid, 3100. Postal address: PO Box 57, Vryheid, 3100.
• Employer’s Agent: Mzolo Consulting Engineers, Address: 07 Fairhaven, 04 Coronation Road, Pietermaritzburg, 3201, Tel: 031 001 8932, Fax: 086 425 6243, Email: [email protected].
• Submission Address: Sealed bids to the Bid Box at the Foyer of Abaqulusi Local Municipality, Cnr High & Mark Street, Vryheid, 3100.

Submit a sealed, bound bid document marked with "REPAIR AND REFURBISHMENT OF MBILANI GRAVEL ROAD IN WARD 5" and "Bid No: 8/2/1/597" to the Bid Box at the Foyer of Abaqulusi Local Municipality, Cnr High & Mark Street, Vryheid, 3100 by 15 June 2026 at 12:00.

• Late, emailed, faxed, telephonic or telegraphic submissions will not be accepted.
• Documents must be bound; unbound documents will not be accepted.
• Include all returnable documents: Company Registration Document, SARS Tax PIN, certified copies of Directors' ID (not older than 3 months), Municipal Rates Statement (or rural residence proof/lease agreement), CSD registration, CIDB Grading 3CE or higher with CRS number and Letter of Good Standing.
• Failure to complete all bid forms and submit all supplementary information may render the bid non-responsive.
• Bids remain valid for 90 days after the closing date.
• Queries: Mr. P Zwane ([email protected], Tel: 034 982 2133) and cc Mzolo Consulting Engineers ([email protected]).

Evaluation uses a two-stage process:

• Stage 1 (Responsiveness/Eligibility): Bid must be fully completed, signed, include all required documentation (F.2.23), and meet eligibility criteria (F.2.1). Tenderer must score a minimum of 70 points (70%) on the eligibility assessment table.
• Eligibility scoring criteria: Experience of Project Manager (max 10), Experience of Site Foreman/Agent (max 10), Specific targeted experience in road projects (max 30), Reference checks on time performance (max 10) and previous performance (max 20), Plant and Equipment (max 10), Bank Rating (max 10). Supporting documents required for full points.
• Only bidders scoring ≥70 points proceed to Stage 2.
• Stage 2 (Financial Offer and Preferences): The 80/20 preference point system will be used (contract value estimated below R50 million).

Scope: Repair and refurbishment of Mbilani Gravel Road in Ward 5.

• This is a labour-intensive contract. Key requirements:

• Supervisory staff must have participated in and graduated from relevant EPWP (or similar) NQF Level 5 training.

• Liquid assets or credit facilities covering expected expenditures for two full work months.

• Timely acquisition (own, lease, hire) of essential minimum equipment.

• Use of labour-based work methods as per Special Conditions of Contract.

• Minimum labour content: 5% (labour wage spend divided by total project value).
• Job creation targets: Total 5 work opportunities (60 person-days), including 3 women (30 person-days) and 2 youth (30 person-days).
• Supervisor-to-worker ratio: Minimum 1:20 for labour-intensive works.
• Maximum time for completion: 32 weeks.
• Alternative tenders permitted for individual items or alternative designs (must include detailed statement, drawings, calculations, priced alternative Bill of Quantities, and 5% for Employer's design check costs).

• Pricing: Rates and prices are fixed for the duration of the contract and not subject to adjustment except as provided in the conditions of contract.
• Include all duties, taxes (except VAT), and levies applicable 14 days before the closing time.
• Show VAT payable by the Employer separately.
• State rates and prices in Rand.
• Tender validity: 90 days after the opening of tenders. May be extended upon written request by the Employer.
• Withdrawal of tender, failure to execute, or failure to sign contract/furnish required security may result in liability for Employer's costs and price differences.
• Alternative tender offers require a priced alternative Bill of Quantities.

Mandatory documents/certificates to submit:

• CIDB registration: Grade 3CE or higher, with CRS number and Letter of Good Standing.
• CSD (National Treasury Central Supplier Database) registration with MAAA supplier reference number.
• Tax Clearance Certificate from SARS (Tax reference number, Request reference number, PIN).
• VAT Registration Certificate (if applicable).
• Certified company/CC/Trust/Partnership registration certificates.
• Proof of payment for municipal services (not older than 90 days) or affidavit for rural residence.
• Certified copies of Directors' Identity Documents (not older than 3 months).
• Workman’s Compensation Registration Certificate or proof of contributions.
• Contractor’s Health and Safety Declaration.
• Fully completed Municipal Bidding Documents (MBD forms: MBD1, MBD4, MBD5, MBD6.1, MBD8, MBD9).
• Joint Ventures require a Joint Venture Agreement and Power of Attorney.
• B-BBEE: Minimum Level 5 (4 points allocated as per MBD6.1).