Supply and delivery of aggregate products and construction materials to ray nkonyeni municipality (3-Year contract)

• SCM Enquiries: Mr Bongani Mfenqa, Treasury Department, Phone: 039-312 8304, Email: [email protected].
• Technical Enquiries: Mrs Veronica Gunkel, Phone: 039 688 2013, Email: [email protected].
• Submission Address: Bid box at Ray Nkonyeni Municipality, 10 Connor Street, Port Shepstone, 4240.
• Complaints: Municipal Manager, Email: [email protected], Fax: 0865297195.

Submit bids as follows:

• One original bid document plus one copy must be provided. Failure to submit both will result in disqualification.
• Bid documents must be fully completed on official forms (not re-typed).
• Submit in a sealed envelope clearly marked: "8/2/RNM0642 Supply and delivery of aggregate products and materials within Ray Nkonyeni Municipality for Three (03) years".
• Deposit in the bid box at Ray Nkonyeni Municipality offices, 10 Connor Street, Port Shepstone, by 12:00 on 15 June 2026.
• Late submissions will not be accepted.
• Bids must be valid for 120 days from closing date.
• Bid documents can be downloaded for free from https://etenders.treasury.gov.za or www.rnm.gov.za from 15 May 2026.

Evaluation uses the 80/20 Preference Point System.

• Functionality (30 points max): Minimum 60% required to qualify. Points awarded for company experience in supply/delivery of aggregate products or construction materials: 30 points for 5+ projects, 20 points for 3 projects, 10 points for 1 project. Verification: Attach appointment letters, purchase orders, or delivery notes.
• Financial Offer (80 points): Scored using formula Nf = W1 x [1 - (P - Pm) / Pm], where W1 = 80, Pm = lowest bid, P = bid under consideration.
• Preference Points (20 points max): 10 points for enterprise located within Ray Nkonyeni Municipality (proof of address required). 10 points for EME/QSE 100% black-owned (sworn affidavit + CIPC documents).
• Total score = Functionality + Financial + Preference. Bids scoring below 60% for functionality will be rejected.

Scope: Supply and delivery of aggregate products and materials to Ray Nkonyeni Municipality depots (D-01 Hibberdene/Southport, D-02 Port Shepstone, D-03 Margate, D-04 Munster) for 3 years. Items include:

• Aggregates (G1-G5 Crusher Run, 9.5mm/13.2mm/19mm Crusher Stone, Crusher Dust, Quarry Dust, Quarry Rubble, Overburden, Hand-stone, River Sand, Building Sand).
• Bricks/Blocks (90x190x390, 150x190x390, 200x190x390, Cement Bricks, Loffel Stein L300/L500/L750).
• Manhole Covers (concrete/steel, various sizes).
• Pre-cast Kerb Stones/Bollards (Figure 6, 8B, KC24, KC34, Standard 250, Metro Type, Concrete Dog Bones).
• Paving (Woven Slabs 450x450mm, Paving Bricks 200x100mm).
• Cement (CEM II/B-S 42.5N, CEM III/A-S 32.5N).
• Ready Mix Concrete (Grades 20/25/30 Mpa, 19mm).
• Gabion Baskets/Reno Mattresses (various sizes).
• Plastic/Concrete Pipes (PVC 110-250mm, HDPE 450-600mm, Subsoil Drain 100mm, Concrete 375-1200mm, Portal Culverts, Beany Blocks).
• Pricing: Non-firm prices with annual CPI-based escalation. Rates must be quoted per depot (inclusive of VAT).
• Standards: Goods must conform to SABS/EN specifications where applicable.
• Delivery: Supplier bears all risks until goods are delivered and receipted at specified depots.

• Pricing: Submit rates for all items in the pricing schedule (MBD 3.2) per depot, inclusive of VAT. Non-firm prices allowed with annual CPI-based adjustments.
• Bid Validity: 120 days from closing date.
• Performance Security: Successful bidder must furnish performance security within 30 days of award (form: bank guarantee, irrevocable letter of credit, or cashier’s cheque).
• Payment Terms: Payment within 30 days of invoice submission, provided supplier completes database application form.
• Contract Price: Fixed as per bid; variations allowed only if total change ≤15% of original contract value.
• Penalties: Late delivery incurs daily penalties at current prime interest rate.
• Insurance: Goods must be fully insured against loss/damage during manufacture, transport, and delivery.

• CSD Registration: Mandatory. Attach proof of Central Supplier Database (CSD) registration; failure results in disqualification.
• Tax Compliance: Submit valid Tax Compliance Certificate (TCS) or TCS PIN Sheet from SARS. If no TCS, provide CSD number. Foreign suppliers must complete pre-award questionnaire.
• B-BBEE: 20 preference points available: 10 for enterprise located in Ray Nkonyeni Municipality (proof of address), 10 for EME/QSE 100% black-owned (sworn affidavit + CIPC documents).
• Joint Ventures: Submit MBD 4, 8, and 9 for each entity in the consortium. Include joint venture agreement.
• Declarations: Submit MBD 4 (Declaration of Interest), MBD 5 (Procurement >R10M), MBD 6.1 (Points Claimed), MBD 8 (Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination).
• State Employees: Bids from persons in the service of the state will not be considered.
• Municipal Rates: No contract awarded to bidders with arrear municipal rates/taxes.