Architectural services for platfontein building extension (18‑month contract)

The SABC Platfontein office in the Northern Cape Province is the home for XK-FM, which was officially opened on the 18th of

August 2000 at Schmitsdrift, in the outskirt of the Vaal River. In 2005, SABC, who is the mother-body and provider of all logistics

to the station, moved the station with the old analogue studio’s from Schmitsdrift, and added a new edit suite, and an analogue

main control to a new building in Platfontein.

The growth in personnel and production necessitates that the building requires expansion to accommodate all the personnel and

the additional equipment. The plan is to add an administration building at the back of the current structure and link the two with

a passage. The original structure will be the studio block accommodating all the studios such as main broadcast studio, backup

studio, edit suites, digitize main control, and a new drama studio, server room, a TV studio and edit suites for tv and video

production, archiving studio, and media library. The admin building will be used for all the admin personnel including the XK-FM

station manager and station personnel. It will also house the conference room and news team. The current sanitation

infrastructure is no longer adequate. The undersize tank that is being used by Platfontein office cluster requires much more

frequent pumping than previous years.

4. REQUIREMENTS AND SCOPE OF SERVICES

The service of an Architect as a principal agent to execute the architectural stages 1-6 on the project and include the following

services but not limited to:

• Designing building and structure, ensuring functionality, safety, and aesthetic appeal while managing project from

conception to completion.

• Concept Development: work closely with client to understand their needs and preferences, developing design concepts

that meet project requirements.

• Design and Planning: create detailed architectural plans and drawings, using software tools to visualize the design and

ensure compliance with building codes and regulations.

• Project Management: oversee the entire construction process, coordinating with professional contractors, and other

stakeholders to ensure that the project is completed on time and within budget.

• Feasibility Studies: Review of existing feasibility study (SABC will provide the existing feasibility study i.e Geo Technical

investigation report and the feasibility study) and make recommendation where necessary.

• Collaboration: collaborate with various professionals and appoint relevant professionals deemed necessary for the

project, including civil engineers, landscape architects, and urban planners, to integrate different aspects of the project.

• Sustainability Practices: focus on sustainable design, incorporating eco-friendly materials and energy-efficient systems

into their projects.

• Client Presentations: present design proposals complete with bill of quantities (BOQ) to clients for approval, making

adjustments based on feedback and ensuring that the final design aligns with the client's vision.

• Regulatory Compliance: ensure that all designs comply with local zoning laws, building codes, and safety regulations,

obtaining necessary permits before construction begins.

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5. RFQ Validity period

This bid will remain valid 90 (ninety) days from the date of closing.

6. Costing

The indicative costing should reflect a detailed cost breakdown per individual project stages from 1 - 6, and any direct or

indirect costs associated with the rendering of services / supply and delivery of goods.

7. Duration of the Contract

1 year 6 Months (18 Months)

8. Location

SABC Platfontein Office in the Northern Cape Province.

9. SECOND PHASE: FUNCTIONALITY / TECHNICAL EVALUATION CRITERIA

➢ The tender submission will be technically evaluated out of 55.

➢ A minimum threshold of 55 out of a maximum of 100 has been set.

➢ Bidders achieving less than the set threshold will be declared non-responsive and therefore will not continue

forward for evaluation of Price.

Min Max

Evaluation Area Evaluation Criteria Points Points

Company Track record in Provide reference letters on clients letterhead with

Architectural Services contact person’s name, contact email address of client,

it must be signed and must state the site name where

the service was rendered. The reference letter must not

be older than five years by the closing date of this RFQ.

15 25

- 3 Letters (15 points)

- 4 Letters (20 points)

- More than 4 letters (25 Points)

Company experience in Bidder should provide a Company Profile indicating

Architectural Services number of years in the architectural services industry

- 3 to 5 years’ experience = 10 points

10 20

- 6 to 9 years’ experience = 15 points

- Over 10 years = 20 points

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Human Resource • Two CV with the main architect and the substitute

(25 Points)

• Submit a CV of the main architect with the minimum

7 years experience in the industry (15 Point) 10 25

• Submit a CV of the substitute with the minimum of 5

years in the industry (10 Points)

Proximity to the project Bidders to provide certified proof of office operation

site (lease agreement, municipality bill, affidavit, copy of

tittle deed):

• Office within the radius of 200km and more (20 20 30

points)

• Office within the radius of 100km or Less (30

Points)

Total 55 100

PRICE AND SPECIFIC GOALS

9.1 The 80/20 preference point system will apply to evaluate responses

9.2 The award of the tender / RFQ to will be based on functionality evaluation.

9.3 The Price and BEE (Specific goals) will be applicable to award the highest scoring bidder

10. PRICE AND (SPECIFIC GOALS) APPLICATION DURING CONTRACT IMPLEMENTATION

10.1 PRICE

The 80/20 preference point system

A maximum of 80 points is allocated for price on the following basis:

Pt-Pmin

Ps= 80 ( 1- Pmin )

Where:

Ps = Points scored for comparative price of bid under

Consideration

Pt = Comparative price of bid under consideration

Pmin = Comparative price of lowest acceptable bid

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10.2 BEE (SPECIFIC GOALS)

SPECIFIC GOALS 80/20

EME/SME 51% owned by Black people 10

51% owned by Black people; 5

51% owned by Black people who are women 3

Black Youth 2

• NB: All tenders will be issued to the market with all specific goals, and these will be scored in

accordance with the evidence as submitted by the bidder. The bidder who does not meet the specific

goals will not be disqualified but score zero.

10.3 ADJUDICATION USING A POINT SYSTEM

➢ The bidder obtaining the highest number of total points will be awarded the contract.

➢ Preference points shall be calculated after process has been brought to a comparative basis taking into account

all factors of non-firm prices.

➢ Should two or more bids be equal in all respects, the award shall be decided by the drawing of lots.

10.4 Objective Criteria

➢ The Corporation does not bind itself to accept the lowest or any tender, nor shall it be responsible for or pay

The SABC reserves the right not to award this tender to any bidder based on the proven poor record of

accomplishment of the bidder in previous projects within the SABC.

➢ The SABC will not award contract/s to the bidders who are blacklisted or have committed other acts of fraud

and misrepresentation of facts e.g., tax compliance, company financials, etc. will be eliminated from the bid

process.

➢ The SABC reserve the right not to award this tender to any bidder who fails the financial stability assessment.

➢ No SABC former employees shall be awarded contracts with the SABC within 12 months after termination of

employment with the SABC.

➢ Should employees resign or retire from the employment of the SABC and become directors of other

businesses tendering with the SABC, such tender shall not be considered until the cooling off period of 12

(Twelve) months has expired.

➢ Should the employee be dismissed from the SABC employment, such employee shall be prohibited from

conducting business with SABC for a period of 5 (Five) years from the date of dismissal.

➢ Should the employee be found guilty in a court of law due to criminal conduct/act, such employee will not be

considered to do/conduct business with SABC, until the criminal record has been legally expunged.

➢ The SABC shall not procure any goods, services, works or Content from any Board member or Board member

owned business, to ensure that suppliers competing for the SABC’s business have confidence in the integrity

of SABC’s selection process.

➢ Should the SABC’s Board members no longer serve on the SABC Board but become directors of other

companies, the SABC shall not conduct business with those companies until the cooling off period of 12

(Twelve) months has expired.

➢ Should the Board member be found guilty in a court of law due to criminal conduct/act, such Board member

will not be considered to do/conduct business with SABC, until the criminal record has been legally expunged.

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11. COMMUNICATION

Respondents are warned that a response will be disqualified should any attempt be made by a tenderer either directly

or indirectly to canvass any officer(s) or employees of SABC in respect of a tender, between the closing date and the

date of the award of the business.

All enquiries relating to this RFQ should be emailed three days before the closing date.

12. CONDITIONS TO BE OBSERVED WHEN TENDERING

• The corporation does not bid itself to accepts the lowest or any tender, nor shall it be responsible for or pay any expenses

or losses which may be incurred by the Tenderer in the preparation and delivery of his tender. The Corporation reserves

the right to accept a separate tender or separate tenders for any one or more of the sections of a specification. The

corporation also reserves the right to withdraw the tender at any stage.

• No tender shall be deemed to have been accepted unless or until a formal contract / letter of award is signed by both

parties.

• The Corporation reserves the right to:

➢ Make a selection solely on the information received in the submissions

➢ Enter into negotiations with any one or more of preferred bidder(s) based on the criteria specified in the

evaluation of this tender.

➢ Contact any bidder during the evaluation process, in order to clarify any information, without informing any other

bidders. During the evaluation process, no change in the content of the RFQ shall be sought, offered or

permitted.

➢ Cancel this RFQ or any part thereof at any time.

• Should a bidder(s) be selected for further negotiations, they will be chosen on the basis of the greatest benefit to the

Corporation and not necessarily on the basis of the lowest costs, aligned to the BEE & Price.

13. Cost of Bidding

The Tenderer shall bear all costs and expenses associated with preparation and submission of its tender or RFQ, and

the Corporation shall under any circumstances be responsible or liable for any such costs, regardless of, without

limitation, the outcome of the bidding, evaluation, and selection process.

14. PAYMENT TERMS

SABC will effect payment sixty (60) days after the service provider has rendered the service and submitted an invoice /

statement.

END OF RFQ DOCUMENT

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Annexed to this document for completion and return with the document:

Annexure A - Declaration of Interest

Annexure B - SBD 6.1 Form

Annexure C - Consortiums, Joint Ventures and Sub-Contracting Regulations

Annexure D - Previous completed projects/Current Projects

Annexure E - SBD 4 Form

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ANNEXURE A

DECLARATION OF INTEREST

1. Any legal or natural person, excluding any permanent employee of SABC, may make an offer or offers in terms of this tender

invitation. In view of possible allegations of favoritism, should the resulting tender, or part thereof be awarded to-

(a) any person employed by the SABC in the capacity of Tenderer, consultant or service provider; or

(b) any person who acts on behalf of SABC; or

(c) any person having kinship, including a blood relationship, with a person employed by, or who acts on behalf of SABC; or

(d) any legal person which is in any way connected to any person contemplated in paragraph (a), (b) or (c),

it is required that:

The Tenderer or his/her authorised representative shall declare his/her position vis-à-vis SABC and/or take an oath

declaring his/her interest, where it is known that any such relationship exists between the Tenderer and a person employed

by SABC in any capacity.

Does such a relationship exist? [YES/NO]

If YES, state particulars of all such relationships (if necessary, please add additional pages containing the required

information):

[1] [2]

NAME :..........................................................................

POSITION :.............................................................................

OFFICE WHERE EMPLOYED :.............................................................................

TELEPHONE NUMBER :..........................................................................

RELATIONSHIP :..........................................................................

2. Failure on the part of a Tenderer to fill in and/or sign this certificate may be interpreted to mean that an association as

stipulated in paragraph 1, supra, exists.

3. In the event of a contract being awarded to a Tenderer with an association as stipulated in paragraph 1, supra, and it

subsequently becomes known that false information was provided in response to the above question, SABC may, in addition to

any other remedy it may have:

- recover from the Tenderer all costs, losses or damages incurred or sustained by SABC as a result of the award of the

contract; and/or

- cancel the contract and claim any damages, which SABC may suffer by having to make less favourable

arrangements after such cancellation.

_________________________ _________________ _________________

SIGNATURE OF DECLARANT TENDER NUMBER DATE

__________________________ _________________________________________

POSITION OF DECLARANT NAME OF COMPANY OR TENDERER

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ANNEXURE B

SBD 6.1

PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2022

This preference form must form part of all tenders invited. It contains general information and serves as a claim form for

preference points for specific goals.

NB: BEFORE COMPLETING THIS FORM, TENDERERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS

AND DIRECTIVES APPLICABLE IN RESPECT OF THE TENDER AND PREFERENTIAL PROCUREMENT

REGULATIONS, 2022

1. GENERAL CONDITIONS

1.1 The following preference point systems are applicable to invitations to tender:

- the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and

- the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included).

1.2 To be completed by the organ of state

a) The applicable preference point system for this tender is the 80/20 preference point system.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

SPECIFIC GOALS 80/20

EME/SME 51% owned by Black people 10

51% owned by Black people; 5

51% owned by Black people who are women 3

Black Youth 2

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1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for

specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed.

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any time

subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state.

2. DEFINITIONS

(a) “tender” means a written offer in the form determined by an organ of state in response to an invitation to provide

goods or services through price quotations, competitive tendering process or any other method envisaged in legislation.

(b) “price” means an amount of money tendered for goods or services, and includes all applicable taxes less all

unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes

all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined by an organ of state in

response to an invitation for the origination of income-generating contracts through any method envisaged in legislation

that will result in a legal agreement between the organ of state and a third party that produces revenue for the organ of

state, and includes, but is not limited to, leasing and disposal of assets and concession contracts, excluding direct sales

and disposal of assets through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

3. FORMULAE FOR PROCUREMENT OF GOODS AND SERVICES

3.1. POINTS AWARDED FOR PRICE

3.1.1 THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmin

Ps= 80(1− ) or Ps= 90(1− Pt−Pmin )

Pmin Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. FORMULAE FOR DISPOSAL OR LEASING OF STATE ASSETS AND INCOME GENERATING PROCUREMENT

3.2.1. POINTS AWARDED FOR PRICE

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

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Pt−Pmax

Ps= 80(1+ ) or Ps= 90(1+ Pt−Pmax )

Pmax Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. POINTS AWARDED FOR SPECIFIC GOALS

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be

awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points

based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of

this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether

the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents, stipulate in the

case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point

system will apply and that the highest acceptable tender will be used to determine the applicable preference

point system: or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the

lowest acceptable tender will be used to determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20 preference

point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.

Number of points Number of points

claimed. allocated

The specific goals allocated points in terms of this (80/20 system) (80/20 system)

tender (To be completed by the (To be completed

tenderer) by the organ of

state)

SMMEs (inclusive or QSEs and EMEs) 51% owned by

Black people 10

51% owned by Black people; 5

51% owned by Black people who are women 3

Black Youth 2

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NB: All tenders will be issued to the market with all specific goals, and these will be scored in accordance with the evidence as

submitted by the bidder. The bidder who does not meet the specific goals will not be disqualified but score zero

Source Documents to be submitted with the tender or RFQ

Specific Goals Acceptable Evidence

B-BBEE Valid BEE Certificate / Affidavit (in case of JV, a consolidated scorecard will be accepted)

Black Women Owned Certified ID Documents of the Owners/shareholder

Black Youth owned Certified ID Documents of the Owners

EME or QSE 51% Black Owned Annual Financial/ Management Accounts/ B-BBEE Certificate / Affidavit/ Certified ID

Documents of the Owners/shareholder

51% Black Owned CIPC Documents / B-BBEE Certificate/Affidavit/ Certified ID Documents of the

Owners/shareholder

South African Enterprises CIPC Documents

DECLARATION WITH REGARD TO COMPANY/FIRM

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. TYPE OF COMPANY/ FIRM

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[TICK APPLICABLE BOX]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed,

based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I

acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this

form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the

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contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims

are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract

have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses, or damages it has incurred or suffered as a result of that person’s

conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make

less favourable arrangements due to such cancellation.

(d) recommend that the tenderer or contractor, its shareholders, and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

SIGNATURE(S) OF TENDERER(S)

SURNAME AND NAME: ................................................................

DATE: ...............................................................

ADDRESS: ...............................................................

...............................................................

...............................................................

...............................................................

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ANNEXURE C

CONSORTIUMS, JOINT VENTURES AND SUB-CONTRACTING REGULATIONS

1. CONSORTIUMS AND JOINT VENTURES

1.1 A trust, consortium or joint venture will qualify for points for their B-BBEE status level as a legal entity, provided that

the entity submits their B-BBEE status level certificate.

1.2 A trust, consortium or joint venture will qualify for points for their B-BBEE status level as an unincorporated entity,

provided that the entity submits their consolidated B-BBEE scorecard as if they were a group structure and that such

a consolidated B-BBEE scorecard is prepared for every separate tender.

2 SUB-CONTRACTING

2.1 A person awarded a contract may only enter into a subcontracting arrangement with the approval of the organ of state.

2.2 A person awarded a contract in relation to a designated sector, may not subcontract in such a manner that the local

production and content of the overall value of the contract is reduced to below the stipulated minimum threshold.

2.3 A person awarded a contract may not subcontract more than 30% of the value of the contract to any other enterprise that

does not have an equal or higher B-BBEE status level of contributor than the person concerned, unless the contract is

subcontracted to an EME that has the capability and ability to execute the subcontract.

3 DECLARATION OF SUB-CONTRACTING

3.1 Will any portion of the contract be sub-contracted? YES / NO

3.2 If yes, indicate:

3.2.1 The percentage of the contract will be sub-contracted ...................................%

3.2.2 The name of the sub-contractor ..........................................................................

3.2.3 The B-BBEE status level of the sub-contractor......................................................

3.2.4 whether the sub-contractor is an EME YES / NO

___________________________ _________________ _________________

SIGNATURE OF DECLARANT TENDER NUMBER DATE

__________________________ _________________________________________

POSITION OF DECLARANT NAME OF COMPANY OR TENDERER

RFQ/MASTER/2024-1

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ANNEXURE “D”

Previous completed Host-to-Host projects (preferably provide a detailed company profile, detailed the below mentioned information)

Project Descriptions Client Contact Contact person Email address Period of projects Value of projects Project Commence Completed date

no date

Current Host-to-Host projects (preferably provide a detailed company profile, detailed the below mentioned information)

Project Descriptions Client Contact Contact person Email address Period of projects Value of projects Project Commence Completion date

no date

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ANNEXURE “E”

BIDDER’S DISCLOSURE

1. PURPOSE OF THE FORM

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of

transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and

further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the details

required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that person will

automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest1

in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of sole

proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling interest in the enterprise,

in table below.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is employed by the procuring

institution? YES/NO

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the

person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise.

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2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having a controlling

interest in the enterprise have any interest in any other related enterprise whether or not they are bidding for this contract?

YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

No specific requirements found