Provision of employee wellness services for border management authority (3-year contract)

Closing date: 17 February 2026

Closing time: 11:00 (GMT+2)

Bid validity: 120 days from closing date

(Other dates such as briefings or site visits are not mentioned in the document.)

Technical enquiries: Thulani Abigail Ntshani – email: [email protected] (telephone not provided)

General enquiries: [email protected]

• Submit all bids electronically via the e‑Tender portal (e‑submissions) by 11:00 on 17 February 2026.
• Use the official bid forms provided; do not re‑type or alter any wording.
• Complete the forms online, sign where required and attach all required returnable documents (e.g., tax compliance PIN/CSD number, B‑BEE certificate, authority to sign resolution, pricing schedule, bidder’s disclosure).
• Late submissions, submissions by post, fax or courier, or bids without the correct envelope reference will be rejected.
• Ensure the bid is sealed in a separate envelope with the bidder’s name, address, bid number and closing date (if physical submission is required, though e‑submission is preferred).
• Disqualification risks: missing or incomplete forms, failure to provide tax compliance PIN/CSD number, lack of B‑BEE verification, use of correcting fluid, uninitialed alterations, inclusion of samples, or non‑South African staff where prohibited.

• Administrative compliance is mandatory – all required SBD forms (Invitation to bid, Pricing Schedule, Bidder’s Disclosure, Preference Points claim) must be completed and signed.
• Preference points will be awarded for valid B‑BEE certificates/affidavits as per Preferential Procurement Regulations 2022.
• Bids will be evaluated on a combination of compliance (mandatory) and price (firm prices only). Non‑firm prices or prices subject to exchange rate variation will be rejected.
• The evaluation may include a short‑list presentation, site visit or negotiation before award.
• The BMA reserves the right to request additional technical/functional information after the closing date.

Scope: Provision of employee wellness services to the Border Management Authority for three (3) years.

Deliverables: Services as defined in Section 4 of the bid pack (details not extracted). All service levels must meet professional‑level quality standards; disputes on standards will be referred to an agreed arbitrator.

Standards: Must comply with the Preferred Procurement Policy Framework Act, 2000, its regulations and the General Conditions of Contract.

Capacity: Supplier must have the capability to deliver the services for the full three‑year period and must not employ non‑South African citizens unless vetted and approved.

Service level: Payments will be made against key deliverables; disbursements must not exceed 10 % of the total contract amount and require original receipts.

Pricing: Submit a firm price (VAT inclusive) on the SBD 3.1 Pricing Schedule – only firm prices will be accepted.

Offer validity: 120 days from the closing date.

Payment terms: Invoicing in South African Rand, payable within 30 days of receipt of an approved invoice against agreed deliverables.

Bonds/guarantees: Not explicitly stated.

Financial capacity: Not specified beyond the requirement to submit a firm price and comply with payment terms.

• Tax compliance: Provide SARS Tax Compliance Status (TCS) PIN or printed TCS certificate; if unavailable, provide a valid Central Supplier Database (CSD) number.
• CSD registration: Must be registered on the Central Suppliers Database before the closing time; otherwise disqualified.
• B‑BEE: Attach an active B‑BEE certificate or sworn affidavit to claim preference points.
• CIDB, CIPC, professional registrations: Not explicitly required in the extracted sections.
• Local content: Service providers must use South African citizens unless vetted and approved; non‑compliance may lead to contract termination.
• Fronting: Not tolerated; BMA does not support any form of fronting.