Travel management services for agrément south africa (3-year contract)

• Submit the signed General Conditions of Contract, signed by an authorised representative.
• Include a draft Service Level Agreement (SLA) covering resources allocated to ASA, inclusions/exclusions and standard turnaround times.
• Attach the bidder declaration (cover letter) confirming no access to ASA proprietary information and no unfair advantage.
• All bids are prepared and submitted at the bidder’s own cost; no reimbursement will be provided.

Disqualification risks:

• Incomplete or unsigned returnable documents.
• Misrepresentation, fraudulent information or use of ASA proprietary information without written consent.
• Failure to meet the declared SLA requirements.

Scope: Provide travel management services to Agrément South Africa for a three‑year period.

Service Level Agreement (SLA):

• To be negotiated and concluded after award, based on ASA’s draft service level indicators.
• Must specify resources allocated to ASA, inclusions/exclusions and standard turnaround times.
• ASA may reject any amendment or addition to the SLA that is unacceptable or poses a risk.

Bidder obligations (technical response):

• Act honestly, fairly and with due skill, care and diligence in ASA’s interests.
• Employ appropriate resources, procedures and technological systems for service delivery.
• Treat ASA fairly in any conflict of interest situation.
• Comply with all applicable statutory and common‑law requirements.
• Disclose all material information, including actual or potential interests.
• Avoid fraudulent or misleading advertising, canvassing or marketing.
• Conduct business transparently, prioritising ASA’s needs.
• Protect ASA’s confidential information; obtain written consent before any disclosure.

Additional provisions:

• ASA may conduct site inspections or product evaluations before or after adjudication.
• ASA reserves the right to accept partial tenders or award to multiple bidders based on size or geographic considerations.

Mandatory compliance:

• Tax compliance: Provide a valid tax clearance certificate. Non‑compliance or a fraudulent certificate may lead to award withdrawal or contract cancellation. Tax compliance must be maintained throughout the contract term.
• Register checks: Bidder must not appear on the National Treasury Register of Tender Defaulters or List of Restricted Suppliers. Blacklisting may result in award withdrawal or contract termination.
• Conflict of interest & anti‑collusion: No collusive tendering, anti‑competitive conduct or conflicts of interest (direct or indirect) for the bidder, its members, directors or senior management. Breach leads to disqualification.
• Bribery and inducements: No gifts, gratuities, commissions or any inducement to ASA officials, employees or representatives. Breach leads to disqualification.
• Fraud convictions: Full disclosure of any past fraud or forgery convictions, regardless of sentencing or listing status.

Additional obligations:

• Sub‑contractors and personnel must comply with all tender conditions; the bidder remains responsible for their actions.
• South African law governs the bid and contract; disputes are subject to the exclusive jurisdiction of South African courts.

• Preference point system: 80/20 (since contract value is ≤ R50 million).
• Total points = 100 (80 points for price, 20 points for specific goals).
• Price points calculated using: Ps = 80 × (1 - (Pt‑Pmin)/Pmin), where Pt = your quoted price and Pmin = lowest acceptable tender price.
• Specific‑goal points:

– SMME status: 10 points

– >50 % Black female ownership: 5 points

– >50 % Black youth ownership: 5 points

• Proof of the specific goals must be submitted with the tender; otherwise those points are forfeited.
• The organ of state may request substantiation of any claim at any stage, before or after adjudication.

The closing date is 2026-05-20T12:00:00.000Z, as stated in the tender metadata. However, other important dates such as briefing, site visit, clarification deadline, validity period, award/start dates, and exact milestone locations are not stated in the available document text.

The contact information for the procuring institution is not stated in the available document text.

The document states that bidders must submit their bids in accordance with the requirements outlined in the SBD4 form. Bidders should prepare the SBD4 form, which includes a declaration of the bidder's details, interests, and relationships with the procuring institution. The bidder must certify that the information furnished is correct and complete in every respect. However, the submission method, deadline instructions, and required forms are not stated in the available document text.

The evaluation criteria are not stated in the available document text. However, the document states that bids will be disqualified if the disclosure is found not to be true and complete in every respect.

The technical specifications are not explicitly stated in the available document text. However, the document mentions that the bidder must provide travel management services to Agrément South Africa for a period of 3 years, as stated in the tender metadata.

The financial requirements are not stated in the available document text.

The document states that bidders must comply with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa. Bidders must also certify that they have not been involved in any restrictive practices related to bids and contracts. Additionally, bidders must comply with the Prevention and Combating of Corrupt Activities Act and the Competition Act.