No.1 Creamery road, Old CPA Building - Kings Park - Komani - 5320
Organization Type
GOVERNMENT
Published
03 Jun 2026
OCDS Reference
ocds-9t57fa-158040
Summary
The eastern cape department of public works & infrastructure (DPWI), chris hani district, seeks a service provider to manage off-site travel accommodation services for officials and stakeholders on official business for a 12-month period. The contract is on an 'as and when required' basis, with fixed transaction fees and compliance to national treasury travel policies.
Key Requirements
Submit bids by 18 June 2026 at 11h00 in a sealed envelope to the bid box at No.1 Creamery Road, Komani, 5320. Late or electronic submissions are invalid.
Attend the compulsory briefing session on 10 June 2026 at 11h00; failure to attend results in disqualification.
Provide fixed transaction service fees for 12 months, including all costs (VAT, PAYE, levies), with no price escalation allowed.
Ensure compliance with National Treasury’s maximum allowable accommodation rates (e.g., 3-star Band 3) and obtain at least three quotations per booking.
Offer 24-hour service for amendments, emergency bookings, and after-hours support (Monday–Friday 17h00–07h30, weekends, and public holidays).
Register on the Central Supplier Database (CSD) and maintain tax compliance throughout the contract.
Complete and submit all required SBD forms (SBD 1 Part B, SBD 3.1, SBD 4, SBD 6.1) and proof of authority to sign.
Appointment of a suitable service provider to render off-site travel management services in respect of accommodation for the department of public works & infrastructure, chris hani district offices for a period of 12 months
Briefing SessionCompulsory
Date & Time
Thursday, 18 June 2026 - 11:00
Venue
Department of Public Works and Infrastructure, Chris Hani district offices at No.1 Creamery Road, Ol
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentQUOTATION DOC FOR TRAVEL MAN SERVICE CONTRACT IN RESPECT OF ACCOMMODATION.docxReview complete
Description
Important Dates
03 Jun
2026
PUBLICATION
Tender Published
Tender was published
18 Jun
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
QUOTATION DOC FOR TRAVEL MAN SERVICE CONTRACT IN RESPECT OF ACCOMMODATION.docx
The Eastern Cape Department of Public Works & Infrastructure (DPWI), Chris Hani District, invites bids for the appointment of a service provider to render off-site travel management services (specifically accommodation) for a 12-month period. The contract is on an 'as and when required' basis, with fixed transaction fees and compliance with National Treasury cost containment measures. The tender closes on 18 June 2026 at 11:00 AM UTC, with a compulsory briefing session on 10 June 2026.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 3 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: QUOTATION DOC FOR TRAVEL MAN SERVICE CONTRACT IN RESPECT OF ACCOMMODATION.docx
Purpose: Appoint a service provider to render off-site travel management services for accommodation for the Department of Public Works & Infrastructure, Chris Hani District, for 12 months.
Services are required on an "as and when needed" basis for domestic accommodation bookings for officials, learners, and stakeholders on official business.
Important Dates
Source: QUOTATION DOC FOR TRAVEL MAN SERVICE CONTRACT IN RESPECT OF ACCOMMODATION.docx (unknown)
Closing date and time: 18 June 2026 at 11h00.
Compulsory briefing session: 10 June 2026 at 11h00 at Department of Public Works & Infrastructure, Chris Hani district offices, No.1 Creamery Road, Old CPA Building, Kings Park, Komani.
Bid validity period: 90 days from the closing date.
Document availability: Quotation document downloadable from www.ecdpw.gov.za/tenders from 03 June 2026.
Contact Information
Source: QUOTATION DOC FOR TRAVEL MAN SERVICE CONTRACT IN RESPECT OF ACCOMMODATION.docx (unknown)
SCM enquiries: Ms B Mshede, email [email protected], tel 083 281 1298.
Technical/project enquiries: Ms K Phongolo, email [email protected], tel 083 281 1298.
Submission address: Bid box at Ground floor, Department of Public Works & Infrastructure, No.1 Creamery Road, Old CPA Building, Kings Park, Komani, 5320.
Invoice submission: Email to [email protected] or hand deliver to office DG07 at the same address.
Submission Guidelines
Source: QUOTATION DOC FOR TRAVEL MAN SERVICE CONTRACT IN RESPECT OF ACCOMMODATION.docx (unknown)
Submit completed quotation documents in a sealed envelope clearly marked with bid number CHR5-26/27-0008, description, and closing date.
Deposit the sealed bid in the bid box situated at Ground floor, Department of Public Works & Infrastructure, No.1 Creamery Road, Old CPA Building, Kings Park, Komani, 5320.
Deadline: 18 June 2026 at 11h00. Late bids, telegraphic, telephonic, facsimile, or email submissions will not be accepted.
Bidders using courier services must ensure the bid is deposited in the bid box before the closing time; the Department is not responsible for late deposits.
Compulsory briefing session attendance on 10 June 2026 at 11h00 at the same address is required; failure to attend leads to immediate disqualification.
Required returnables: Original quotation document, fully completed and signed SBD 1 Part B, SBD 3.1 (Pricing Schedule), SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preference Points Claim Form), and proof of authority to sign (e.g., company resolution) where applicable.
Bids must remain valid for 90 days from the closing date.
Evaluation Criteria
Source: QUOTATION DOC FOR TRAVEL MAN SERVICE CONTRACT IN RESPECT OF ACCOMMODATION.docx (unknown)
Evaluation occurs in two phases:
Phase One: Compliance and responsiveness check. Bids must meet minimum requirements including attendance at compulsory briefing, proper completion and signing of SBD forms, being a legal entity, tax compliance, CSD registration, and submission of all required documents. Non-compliance leads to elimination.
Phase Two: Preferential Procurement evaluation using the 80/20 system (for contracts up to R50 million).
Price: 80 points, calculated using the formula Ps = 80 x (Pmin / Pt), where Pt is the bid price and Pmin is the lowest acceptable tender price.
Specific Goals: 20 points, claimed via SBD 6.1 for goals such as B-BBEE ownership, black women ownership, youth ownership, people with disability, military veterans, and locality (Eastern Cape). Points are verified via CSD.
The highest point scorer is intended to be awarded, subject to capacity risk assessment.
Technical Specifications
Source: QUOTATION DOC FOR TRAVEL MAN SERVICE CONTRACT IN RESPECT OF ACCOMMODATION.docx (unknown)
Scope: Provide off-site travel management services for accommodation for the Department of Public Works & Infrastructure, Chris Hani District, for 12 months on an "as and when required" basis.
Services include:
Domestic accommodation bookings for officials, learners, and stakeholders travelling on official business.
Familiarisation with DPWI travel processes and National Treasury Travel Framework.
Booking accommodation within maximum allowable rates per Treasury instructions (e.g., 3-star graded hotel/guest house/B&B under Band 3).
Obtaining at least three quotations per booking for best available rates.
Providing 24-hour service for amendments and emergency bookings.
Issuing travel vouchers and itineraries.
Managing no-shows, cancellations, and additional expenses.
Financial management: consolidating invoices with supporting documentation (Travel Authorization/Purchase Order).
Account management with a dedicated account manager.
Transaction service fees must be fixed rates per service for the contract duration.
The Travel Management Company (TMC) must have a professional corporate travel agency facility and after-hours support.
Financial Requirements
Source: QUOTATION DOC FOR TRAVEL MAN SERVICE CONTRACT IN RESPECT OF ACCOMMODATION.docx (unknown)
Pricing: Submit firm prices on SBD 3.1 (Pricing Schedule). No price escalation allowed.
Transaction service fees must be fixed rates per service for the 12-month contract and include all costs (e.g., VAT, PAYE, skills levies).
Invoicing: Submit invoices with a proforma invoice from the service provider, either emailed to [email protected] or hand-delivered to office DG07.
Payment terms: Payment within 30 days after submission of a valid invoice.
VAT: Supplier must provide a Tax Invoice reflecting VAT separately; include VAT registration number if applicable.
No performance bond or guarantee is specified in the extracted text.
Compliance Requirements
Source: QUOTATION DOC FOR TRAVEL MAN SERVICE CONTRACT IN RESPECT OF ACCOMMODATION.docx (unknown)
Mandatory Central Supplier Database (CSD) registration prior to award; proof may be submitted.
Tax compliance is required at award and throughout the contract; non-compliance may lead to disqualification or contract breach.
B-BBEE: Preference points are awarded under the PPPFA 80/20 system via SBD 6.1 for specific goals including ownership, black women, youth, people with disability, military veterans, and locality.
No CIDB, CIPC, or professional registrations are specified.
Local content: The bidder undertakes to maximize sourcing of building material or infrastructure input from Eastern Cape suppliers.
Other: Bidder must not be listed on the Register of Bid Defaulters under the Prevention of Corrupt Activities Act.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Qhasana Building, Independence Ave, Bisho Central, Bhisho, 5605, South Africa
Document-Backed
Source Snapshot Available
AI Enhanced
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
12 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.