41 biccard street polokwane - Polokwane - polokwane - 0700
Organization Type
GOVERNMENT
Published
06 May 2026
OCDS Reference
ocds-9t57fa-155361
Summary
Capricorn district municipality invites bids for the provision of as-and-when-required support and maintenance of IT hardware, software, and systems over a 36-month period. This open tender targets service providers, with preference given to b-bbee-compliant businesses under an 80/20 points system.
Submit sealed bids marked with bid number (COR-IT31/2025/2026), project name, and municipality address to 41 Biccard Street, Polokwane by 11 June 2026 at 11H00.
Bids must remain valid for 90 days from the closing date.
Mandatory compulsory briefing session on 20 May 2026 at 11H00 at Capricorn District Municipality, Function Room.
Evaluation uses an 80/20 preferential points system with B-BBEE preferences for black-owned, women-owned, black youth-owned, and disability-owned businesses.
Telegraphic, telefax, or email bids are not accepted.
41 biccard street polokwane - Polokwane - polokwane - 0700
Information & Communication Technology Industry Profile
Critical Requirements
POPIA Compliance
Regulatory Bodies
IITPSA
Tenders in this industry often require registration with these bodies.
Typical Documents
9 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
ISO 27001 Certificate (if applicable)
Technical Certifications
Solution Architecture Documents
Reference Letters
Recommended Certifications
Having these can improve your winning chances: IITPSA Membership, ISO 27001 (Information Security Management), ISO 20000 (IT Service Management), CISSP
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentTENDER DOCUMENT SUPPORT AND MAINTENANCE OF IT HARDWARE,SOFTWARE AND SYSTEMS FOR A PERIOD OF THIRTY-SIX (36) MONTHS..pdfReview complete
Description
Important Dates
06 May
2026
PUBLICATION
Tender Published
Tender was published
06 May
2026
PUBLICATION
Tender Published
Tender was published
11 Jun
2026
DEADLINE
Closing Date
Tender closing date
11 Jun
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
TENDER DOCUMENT SUPPORT AND MAINTENANCE OF IT HARDWARE,SOFTWARE AND SYSTEMS FOR A PERIOD OF THIRTY-SIX (36) MONTHS..pdf
Capricorn District Municipality invites bids for the support and maintenance of IT hardware, software, and systems for a 36-month period. The tender (COR-IT31/2025/2026) closes on 11 June 2026 at 11:00 UTC. Bidders must comply with strict submission rules, tax compliance, and ethical standards to avoid disqualification. The contract will be awarded based on an 80/20 points system (price vs. specific goals).
BID NOTICE SUPPORT AND MAINTENANCE OF IT HARDWARE, SOFTWARE AND SYSTEMS AS AND WHEN REQUIRED FOR A PERIOD OF THIRTY-SIX (36) MONTHS.pdf
Capricorn District Municipality invites bids for a 36-month IT support and maintenance contract covering hardware, software, and systems. The tender uses an 80/20 preferential points system favoring black-owned, women-owned, youth-owned, and disability-owned businesses. Bid documents are available for purchase or free download, with submissions due by June 11, 2026.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: TENDER DOCUMENT SUPPORT AND MAINTENANCE OF IT HARDWARE,SOFTWARE AND SYSTEMS FOR A PERIOD OF THIRTY-SIX (36) MONTHS..pdf
The tender is for the support and maintenance of IT hardware, software, and systems for a period of 36 months.
Important Dates
Source: TENDER DOCUMENT SUPPORT AND MAINTENANCE OF IT HARDWARE,SOFTWARE AND SYSTEMS FOR A PERIOD OF THIRTY-SIX (36) MONTHS..pdf (TENDER)
Closing date and time: 11 June 2026 at 11:00.
Compulsory site inspection/briefing session: 20 May 2026 at 11:00 AM, Function Room, 41 Biccard Street, Polokwane.
Bid validity period: 90 days from closing date.
Contact Information
Source: TENDER DOCUMENT SUPPORT AND MAINTENANCE OF IT HARDWARE,SOFTWARE AND SYSTEMS FOR A PERIOD OF THIRTY-SIX (36) MONTHS..pdf (TENDER)
Supply Chain Management enquiries: Mr. Kwena Mashiane or Ms. Violet Masemola, 015 294 1212 or 1039, [email protected] / [email protected].
Submission address: Bid box at Capricorn District Municipality, 41 Biccard Street, Polokwane, 0699.
Submission Guidelines
Source: TENDER DOCUMENT SUPPORT AND MAINTENANCE OF IT HARDWARE,SOFTWARE AND SYSTEMS FOR A PERIOD OF THIRTY-SIX (36) MONTHS..pdf (TENDER)
Submit bids in a sealed envelope clearly marked with the bid number (COR-IT31/2025/2026) and description. Deposit in the bid box at Capricorn District Municipality, 41 Biccard Street, Polokwane, by 11:00 on 11 June 2026. The bid box is open 24/7. Late bids will not be accepted.
Use only black ink to complete bid documents. Pencil or incomplete forms will lead to disqualification.
Ensure all pages are initialed and signed. Alterations must be signed.
Bid documents must be properly stapled and banded; failure to do so results in automatic disqualification.
Attend the compulsory site inspection/briefing session on 20 May 2026 at 11:00 AM, Function Room, 41 Biccard Street, Polokwane. Non-attendance invalidates the bid.
Bids remain valid for 90 days after the closing date.
No bids will be accepted via email, fax, or internet. Only physical submissions are allowed.
Evaluation Criteria
Source: TENDER DOCUMENT SUPPORT AND MAINTENANCE OF IT HARDWARE,SOFTWARE AND SYSTEMS FOR A PERIOD OF THIRTY-SIX (36) MONTHS..pdf (TENDER)
Evaluation follows the 80/20 preference point system (price vs. specific goals).
Bids are first assessed for responsiveness. Non-responsive bids are rejected.
Responsiveness criteria include: sealed envelope with bid number/description, submission before deadline, valid CSD number, fully completed and initialed bid forms, signed Joint Venture Agreement (if applicable), proof of municipal rates/taxes payment or lease agreement, compliance with technical specifications, and financial ability to execute the contract.
Additional evaluation factors: experience with similar work (track record of similar scope/size), adherence to pricing instructions, and compliance with Notice to Bidders.
Only bids meeting minimum functionality thresholds proceed to price evaluation.
The bid with the highest combined points (price + municipal goals) wins.
Exclusions: Bidders in the service of the state, listed as tender defaulters, with unsatisfactory past performance (last 5 years), or who abused supply chain systems.
Foreign bidders are exempt from TCS PIN if they have no RSA presence, income, or tax liability.
Technical Specifications
Source: TENDER DOCUMENT SUPPORT AND MAINTENANCE OF IT HARDWARE,SOFTWARE AND SYSTEMS FOR A PERIOD OF THIRTY-SIX (36) MONTHS..pdf (TENDER)
Scope: Support and maintenance of IT hardware, software, and systems for a period of 36 months.
Supplier must ensure goods/services comply with contract requirements. Non-compliant goods/services may be rejected at the supplier's cost and risk.
Supplier must provide packing sufficient to prevent damage during transit and storage.
Supplier may be required to provide incidental services such as on-site assembly, maintenance, repair, or training.
Warranty: Goods must be new, unused, and free from defects. Warranty is valid for 12 months after delivery or 18 months after shipment, whichever is earlier. Supplier must repair or replace defective goods at no cost to the purchaser.
Inspections and tests: Supplier's premises must be open for inspections. Costs of inspections are borne by the purchaser if goods comply, or by the supplier if they do not.
Methodology
Source: TENDER DOCUMENT SUPPORT AND MAINTENANCE OF IT HARDWARE,SOFTWARE AND SYSTEMS FOR A PERIOD OF THIRTY-SIX (36) MONTHS..pdf
For contract variations not exceeding 15% of the original value, the supplier may be instructed to deliver goods or render services as specified. For measurable quantities, the supplier may be asked to reduce unit prices, provided there is no price escalation.
Experience & Qualifications
Source: TENDER DOCUMENT SUPPORT AND MAINTENANCE OF IT HARDWARE,SOFTWARE AND SYSTEMS FOR A PERIOD OF THIRTY-SIX (36) MONTHS..pdf
Bidders must demonstrate a track record of projects with similar scope and size.
Financial ability to execute the contract is required.
Compliance with technical specifications and bid conditions is mandatory.
All bid forms must be completed in full, with each page initialed and signed.
Joint Venture Agreements (if applicable) must be properly signed by all parties.
Proof of municipal rates/taxes payment or a valid lease agreement must be provided for the company and all directors.
CIDB registration is required only for construction-related work.
Quality Management
Source: TENDER DOCUMENT SUPPORT AND MAINTENANCE OF IT HARDWARE,SOFTWARE AND SYSTEMS FOR A PERIOD OF THIRTY-SIX (36) MONTHS..pdf
Pre-bidding testing costs are the bidder’s responsibility.
Supplier’s premises must be open for inspections, tests, and analyses at reasonable hours if required by the contract.
If inspections are not initially required but later decided, the purchaser arranges and pays for them. If goods/services fail inspections, the supplier bears the cost.
Non-compliant goods/services may be rejected. Supplier must remove and replace them at their own cost. If the supplier fails to replace, the purchaser may procure substitutes at the supplier’s expense.
Inspection results do not prejudice the purchaser’s right to cancel the contract for breach of conditions.
Pricing Schedule
Source: TENDER DOCUMENT SUPPORT AND MAINTENANCE OF IT HARDWARE,SOFTWARE AND SYSTEMS FOR A PERIOD OF THIRTY-SIX (36) MONTHS..pdf
Total bid amount (combined rates) must be clearly stated.
Total number of items offered must be specified.
Pricing must adhere to the instructions provided in the tender document.
All MBD forms, including pricing forms, must be completed and signed in full.
Tax compliance: Submit TCS PIN or CSD number. For JVs, each party must provide separate documentation.
Municipal rates/taxes: Proof of payment or lease agreement must be attached for the company and all directors.
Non-compliance with pricing instructions or documentation requirements may lead to bid rejection.
Financial Requirements
Source: TENDER DOCUMENT SUPPORT AND MAINTENANCE OF IT HARDWARE,SOFTWARE AND SYSTEMS FOR A PERIOD OF THIRTY-SIX (36) MONTHS..pdf (TENDER)
Total bid amount must be clearly stated in the bid form.
Prices must not vary from those quoted in the bid, except for authorized adjustments or bid validity extensions.
Payment terms: Invoices must be accompanied by a delivery note. Payments are made within 30 days of invoice submission.
Payment currency: South African Rand (ZAR).
Performance security: Successful bidder must furnish performance security within 30 days of contract award. This can be a bank guarantee, irrevocable letter of credit, or cashier’s/certified cheque. Security is discharged 30 days after contract completion.
Penalties: Late delivery or non-performance may result in deductions from the contract price or contract termination.
Tax compliance: Local suppliers are responsible for all taxes, duties, and levies until delivery. Foreign suppliers are responsible for taxes outside the purchaser’s country. No contract will be awarded to bidders with outstanding tax or municipal rate arrears.
Compliance Requirements
Source: TENDER DOCUMENT SUPPORT AND MAINTENANCE OF IT HARDWARE,SOFTWARE AND SYSTEMS FOR A PERIOD OF THIRTY-SIX (36) MONTHS..pdf (TENDER)
Central Supplier Database (CSD) registration is mandatory. Provide a valid CSD number.
Tax Compliance: Submit a Tax Compliance Status (TCS) PIN or CSD number. Foreign bidders may be exempt if they have no RSA presence, income, or tax liability.
Municipal rates and taxes: Proof of payment or a valid lease agreement must be attached for the company and all directors. Arrears exceeding 3 months disqualify the bidder.
Joint Ventures: If applicable, submit a properly signed Joint Venture Agreement. Each party in a JV must submit separate TCS/PIN/CSD documentation.
CIDB registration: Required only for construction-related work (not explicitly required for this IT tender).
B-BBEE: Compliance with B-BBEE requirements is implied under the Preferential Procurement Policy Framework Act.
Complete all MBD forms in the tender document, including MBD 4 (Declaration of Interest) and MBD 9 (Certificate of Independent B-BBEE Determination). Failure to disclose related companies or directors leads to automatic disqualification.
Certified ID copies of all directors/members/shareholders must be submitted.
CIPC registration documents must be attached.
Authority of signatory must be provided on company letterhead.
Bid documents must be filled in using black ink; alterations must be signed.
Contractual Terms
Source: TENDER DOCUMENT SUPPORT AND MAINTENANCE OF IT HARDWARE,SOFTWARE AND SYSTEMS FOR A PERIOD OF THIRTY-SIX (36) MONTHS..pdf
Contract duration: 36 months.
Warranty: Supplier warrants goods are new, unused, and free from defects. Warranty period is 12 months after delivery or 18 months after shipment, whichever is earlier. Supplier must repair or replace defective goods at no cost.
Payment: Invoices must include a delivery note. Payments are made within 30 days of invoice submission in ZAR.
Prices: Must match bid prices unless adjusted per contract terms.
Variation orders: Changes up to 15% of the contract value may be instructed without price escalation.
Assignment: Supplier cannot assign contract obligations without written consent from the purchaser.
Subcontracts: Supplier must notify purchaser of all subcontracts in writing. This does not relieve the supplier of liability.
Delays: Supplier must notify purchaser of delays in writing. Purchaser may extend time or impose penalties. Late delivery may result in contract termination or substitution of goods at the supplier’s expense.
Penalties: Late delivery or non-performance may result in deductions from the contract price or termination.
Termination for default: Purchaser may terminate the contract if the supplier fails to deliver, perform obligations, or engages in corrupt/fraudulent practices. Supplier is liable for excess costs of replacement goods/services.
Termination for insolvency: Purchaser may terminate if the supplier becomes bankrupt or insolvent.
Force majeure: Supplier is not liable for delays or failures due to force majeure events but must notify the purchaser promptly.
Dispute resolution: Parties must attempt mediation first. If unresolved after 30 days, disputes may be settled in a South African court.
Limitation of liability: Supplier’s liability is capped at the contract price, except for repairing/replacing defective equipment or willful misconduct.
Governing law: Contract is interpreted under South African law.
Confidentiality: Supplier cannot disclose contract details or purchaser-provided information without written consent.
Intellectual property: Documentation or projects developed for the municipality vest in the municipality.
Performance security: Required within 30 days of contract award (bank guarantee, letter of credit, or cashier’s cheque). Discharged 30 days after contract completion.
Inspections: Supplier’s premises must be open for inspections. Non-compliant goods may be rejected at the supplier’s cost.
Packing: Supplier must provide packing sufficient to prevent damage during transit.
Spare parts: Supplier may be required to provide spare parts or notifications of production termination.
Anti-dumping/countervailing duties: Supplier is responsible for any additional costs due to duties imposed after the bid date.
Section
Source: TENDER DOCUMENT SUPPORT AND MAINTENANCE OF IT HARDWARE,SOFTWARE AND SYSTEMS FOR A PERIOD OF THIRTY-SIX (36) MONTHS..pdf
Bids are adjudicated using the 80/20 preference point system (price vs. specific goals).
If all bids exceed R50 million, the 90/10 system applies. If all bids are below R50 million, the 80/20 system applies.
Bids must meet responsiveness criteria to qualify for evaluation. Non-responsive bids are rejected.
Points are awarded separately for price and municipal-specific goals, then combined for final scoring.
DocumentBID NOTICE SUPPORT AND MAINTENANCE OF IT HARDWARE, SOFTWARE AND SYSTEMS AS AND WHEN REQUIRED FOR A PERIOD OF THIRTY-SIX (36) MONTHS.pdfReview complete
Description
Source: BID NOTICE SUPPORT AND MAINTENANCE OF IT HARDWARE, SOFTWARE AND SYSTEMS AS AND WHEN REQUIRED FOR A PERIOD OF THIRTY-SIX (36) MONTHS.pdf
Scope: Provide support and maintenance of IT hardware, software, and systems on an as-and-when-required basis for a period of 36 months.
Important Dates
Source: BID NOTICE SUPPORT AND MAINTENANCE OF IT HARDWARE, SOFTWARE AND SYSTEMS AS AND WHEN REQUIRED FOR A PERIOD OF THIRTY-SIX (36) MONTHS.pdf (TENDER)
Compulsory briefing session: 20 May 2026 at 11H00.
Briefing venue: Capricorn District Municipality, Function Room, 41 Biccard Street, Polokwane.
Bid closing date: 11 June 2026 at 11H00.
Briefing Session
Source: BID NOTICE SUPPORT AND MAINTENANCE OF IT HARDWARE, SOFTWARE AND SYSTEMS AS AND WHEN REQUIRED FOR A PERIOD OF THIRTY-SIX (36) MONTHS.pdf (TENDER)
Compulsory briefing session: 20 May 2026 at 11H00.
Venue: Capricorn District Municipality, Function Room, 41 Biccard Street, Polokwane.
Coordinates: S23°54’44.12196” E29°27’24.72336.
Contact Information
Source: BID NOTICE SUPPORT AND MAINTENANCE OF IT HARDWARE, SOFTWARE AND SYSTEMS AS AND WHEN REQUIRED FOR A PERIOD OF THIRTY-SIX (36) MONTHS.pdf (TENDER)
Technical enquiries: Mr. Farber Andre – Email: [email protected], Phone: 015 294 1219/1128.
Submission address: Capricorn District Municipality, 41 Biccard Street, Polokwane.
Submission Guidelines
Source: BID NOTICE SUPPORT AND MAINTENANCE OF IT HARDWARE, SOFTWARE AND SYSTEMS AS AND WHEN REQUIRED FOR A PERIOD OF THIRTY-SIX (36) MONTHS.pdf (TENDER)
Obtain bid documents: Pay a non-refundable R862.00 in cash at Capricorn District Municipality Offices, 41 Biccard Street, Polokwane, or download for free from www.cdm.org.za or www.etenders.gov.za.
Document availability: Sold on weekdays (Monday–Friday) from 08H00 to 15H00. No exchanges or replacements will be issued.
Submission requirements: Enclose completed bid documents and supporting attachments in a sealed envelope. Clearly mark the envelope with the bid number (COR-IT31/2025/2026), project name, and municipality address.
Submission method: Deposit the sealed envelope in the tender box at Capricorn District Municipality, 41 Biccard Street, Polokwane, by the closing date and time (11 June 2026 at 11H00).
Prohibited submission methods: Telegraphic, telefax, or e-mail bids will not be accepted.
Bid validity: Bids must remain valid for 90 days from the closing date.
Returnable Documents
Source: BID NOTICE SUPPORT AND MAINTENANCE OF IT HARDWARE, SOFTWARE AND SYSTEMS AS AND WHEN REQUIRED FOR A PERIOD OF THIRTY-SIX (36) MONTHS.pdf (TENDER)
Completed bid documents with supporting attachments must be enclosed in a sealed envelope clearly marked with the bid number, project name, and municipality address.
Deposit the sealed envelope in the tender box at Capricorn District Municipality, 41 Biccard Street, Polokwane, by the closing date and time.
Evaluation Criteria
Source: BID NOTICE SUPPORT AND MAINTENANCE OF IT HARDWARE, SOFTWARE AND SYSTEMS AS AND WHEN REQUIRED FOR A PERIOD OF THIRTY-SIX (36) MONTHS.pdf (TENDER)
5 points for bids from companies owned by black South African people.
5 points for bids from companies owned by RSA people who are women (of all races).
5 points for bids from companies owned by RSA black people who are youth.
5 points for bids from companies owned by RSA people with disabilities.
Note: Council is not compelled to accept the lowest or any bid.
Technical Specifications
Source: BID NOTICE SUPPORT AND MAINTENANCE OF IT HARDWARE, SOFTWARE AND SYSTEMS AS AND WHEN REQUIRED FOR A PERIOD OF THIRTY-SIX (36) MONTHS.pdf (TENDER)
Scope: Provide support and maintenance of IT hardware, software, and systems on an as-and-when-required basis.
Contract duration: 36 months.
Compliance Requirements
Source: BID NOTICE SUPPORT AND MAINTENANCE OF IT HARDWARE, SOFTWARE AND SYSTEMS AS AND WHEN REQUIRED FOR A PERIOD OF THIRTY-SIX (36) MONTHS.pdf (TENDER)
B-BBEE preference points apply as follows:
5 points for black-owned South African businesses.
5 points for women-owned businesses (all races).
5 points for black youth-owned businesses.
5 points for businesses owned by people with disabilities.
Standard municipal tender requirements: Valid tax clearance certificate is mandatory.
B-BBEE Requirements
Source: BID NOTICE SUPPORT AND MAINTENANCE OF IT HARDWARE, SOFTWARE AND SYSTEMS AS AND WHEN REQUIRED FOR A PERIOD OF THIRTY-SIX (36) MONTHS.pdf (TENDER)
B-BBEE preference points are allocated as follows:
5 points for black-owned South African businesses.
5 points for women-owned businesses (all races).
5 points for black youth-owned businesses.
5 points for businesses owned by people with disabilities.
Section
Source: BID NOTICE SUPPORT AND MAINTENANCE OF IT HARDWARE, SOFTWARE AND SYSTEMS AS AND WHEN REQUIRED FOR A PERIOD OF THIRTY-SIX (36) MONTHS.pdf
Evaluation uses an 80/20 preferential points system with B-BBEE preference points for ownership categories.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Prevention and Combating of Corrupt Activities Act (PRECCA)
Act 12 of 2004
high
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Public Procurement Act, 2024 (PPA)
Act 28 of 2024
high
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Promotion of Access to Information Act (PAIA)
Act 2 of 2000
medium
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Promotion of Administrative Justice Act (PAJA)
Act 3 of 2000
medium
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
41 biccard street polokwane - Polokwane - polokwane - 0700
Document-Backed
Source Snapshot Available
AI Enhanced
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
26 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.