The project planning - south african

The service is advisory and contributed information to project planning for the proposed setting-up and qualification of an NLS Moly production quality control facility/lab compliant with SAHPRA requirements.

Includes visits to existing NTP and NLS production/quality assurance facilities and targeted future locations, and participation in 2 pharmacopeia project planning meetings.

Background: the existing Struers TegraForce-5 grinding and polishing machine is obsolete; the new machine must be compatible with existing Struers consumables and the Struers Metalog sample preparation guides.

Closing date: 21 August 2026.

Closing time: 16h30.

Site briefing: not compulsory.

Quotation validity: 90 days.

Contact person: Dr Aubrey Nelwamondo.

Submission email: [email protected].

Queries must be submitted in writing to the contact details above; approaching any other Necsa employee may lead to disqualification.

Returnable documents — all must be completed, signed and submitted with the quotation:

• Tax Clearance Certificate (SARS tax pin).
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at Necsa.
• B-BBEE certificate, or sworn affidavit if classified as an EME.
• Letter of Good Standing (COID) — only if applicable to the nature of the work.
• Any other document or certification requested in the RFQ.

Submission channel: email the RFQ response to [email protected].

Disqualification risks:

• Quotation received after the closing date and time.
• Incomplete quotation.
• Approaching any Necsa employee other than the named contact for information.
• Delivering goods or services without an official Necsa purchase order.

Required Documentation: Tax Clearance Certificate (Tax pin issued by SARS); Declaration of interest (SBD 4); BEE Certificate / Applicable Affidavit if classified as EME; Letter of Good Standing (COID) only if Applicable due to the nature of work required; Any other document or certification that might have been requested on this RFQ.

Two-stage evaluation:

Stage 1 — Functionality (out of 100 points):

• 50 points: over 10 years' traceable practical working knowledge with short- and long-lived radionuclides, gamma and alpha instrument installation, setup and commissioning, including work in ISO 17025, ISO 9001 and GLP compliant laboratories.
• 25 points: certificates and CVs of key personnel covering at least 80% of the technical specifications, including ISO 17025:2015 competence training and referrals for the full scope of instrumentation.
• 20 points: certificates and CVs covering more than 50% of the required full scope of deliverables.
• 25 points: readiness to deliver the full scope of services within 1 month.
• 20 points: readiness to deliver the full scope of services within 2 months.
• Minimum threshold: 70 points. Bidders scoring below 70 are non-responsive and not evaluated further.

Stage 2 — Preferential Procurement (80/20 system):

• Price: 80 points.
• B-BBEE status level: 20 points (Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0).

Scope of work — one consultative engagement providing advisory input and contributed information to the project planning for the setting-up and qualification of an NLS Moly production quality control facility/lab compliant with SAHPRA requirements.

Deliverables include:

• Visit to the NTP and NLS existing production/quality assurance facilities and targeted future locations.
• Participation in 2 pharmacopeia project planning meetings.

Background context:

• Necsa operates a Scanning Electron Microscopy (SEM) facility requiring high-end metallographic sample preparation.
• The existing Struers TegraForce-5 automated grinding and polishing machine (with TegraDoser-5) has been in service for over 17 years; service and spare parts are no longer available.
• The new machine must be compatible with existing Struers consumables (diamond suspensions, 25 mm specimen mounting cups, 250 mm polishing discs) and the Struers Metalog sample preparation guides.

The service involves consultative engagement and contributed information to project planning, including visits to existing and future facilities and participation in two pharmacopeia project planning meetings.

No specific method statement or execution plan is required beyond the scope of work described.

Key personnel must have over 10 years of traceable practical working knowledge with short- and long-lived radionuclides, gamma and alpha instruments installation, setup and commissioning, including work in ISO 17025, ISO 9001 and GLP compliant laboratories.

Certificates and CVs of key personnel must cover at least 80% of the technical specifications, including ISO 17025:2015 competence training and referrals to the full scope of instrumentation.

The facility must be compliant with SAHPRA requirements.

Necsa's quality policies commit to ISO 9001, ISO 17025, ISO 14001, OHSAS 18001 and RD 0034 (Quality and Safety Management Requirements for Nuclear Installations).

Bidders must demonstrate competence in ISO 17025:2015 quality standards as part of the functionality evaluation.

Prices must be fixed and firm, including all taxes, freight, delivery to Necsa, insurance until acceptance, duty where applicable, and disbursements.

Payment per Necsa's General Conditions of Purchase; no advance payments.

Incomplete quotations may be disqualified.

Pricing format:

• Prices must be fixed and firm.
• All applicable taxes must be included.
• Prices must include freight, delivery to Necsa, insurance until acceptance, duty where applicable, and disbursements.

Payment terms:

• Payment per Necsa's General Conditions of Purchase.
• No advance payments accepted.

Quotation must be completed in full; an incomplete quotation may be disqualified.

Mandatory documents:

• Tax Clearance Certificate (SARS tax pin).
• SBD 4 (Declaration of Interest): discloses any state employment or connection to the procuring institution.
• B-BBEE certificate or EME affidavit.
• Letter of Good Standing (COID) — only if applicable.

B-BBEE: proof of status level must be submitted with the bid; failure to do so means no preference points are claimed.

General: the RFQ is subject to Necsa's General Conditions of Purchase, the Preferential Procurement Policy Framework Act 2000 and its 2022 Regulations, and the General Conditions of Contract (GCC).

Necsa's safety, health and environment policies commit to compliance with ISO 14001 and OHSAS 18001.

No specific additional health and safety requirements are stated beyond these standards.

Contract governed by Necsa's General Conditions of Purchase, the Preferential Procurement Policy Framework Act 2000 and its 2022 Regulations, and the General Conditions of Contract (GCC).

No goods or services may be delivered without an official Necsa purchase order.

Necsa reserves the right to cancel or reject any quotation, not award to the lowest bidder, split the award, or not award at all.

Offering any gift, payment, loan, reward, inducement or other advantage to any Necsa employee or representative is a material breach and may lead to immediate termination of the agreement.

Quotation must be submitted before closing date and time.

Orders above R 30 000 are evaluated under the PPPFA 80/20 system; orders above R 1 million are subject to the full tender process.

No goods or services delivered without an official purchase order.

Queries must be directed only to the named contact; approaching other Necsa employees may lead to disqualification.

Necsa reserves the right to cancel or reject any quotation, not award to the lowest bidder, or award parts to different bidders.

Stage 1 functionality (100 points) with minimum threshold of 70 points. Stage 2 price (80) and B-BBEE (20).

The contract covers the supply of goods or works or rendering of services, with the specific scope being advisory and contributed information to project planning for the proposed setting-up and qualification of an NLS Moly production quality control facility.

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Returnable documents: the completed and signed NECSA Terms and Conditions of Contract, together with the Service Level Agreement and its annexures (Proposal as Annexure A, Project Plan and Schedule of Deliverables as Annexure B, Order as Annexure C, Penalty Formula as Annexure D, Pricing Schedule as Annexure E).

Submission must be made in accordance with the bid documents; no specific submission channel or format is stated in the source.

Disqualification risks: any bidder whose tax matters are not in order will not be awarded a contract; an original SARS tax clearance certificate must be submitted prior to award.

Bidders must have a valid original tax clearance certificate from SARS prior to award.

Reports and deliverables are subject to a seven-day evaluation period by NECSA after submission; if a nonconformity is identified, the service provider must correct it at its own expense, after which NECSA has a further seven-day verification period.

No other evaluation criteria, scoring split, or minimum qualifying thresholds are stated in the source.

The scope is advisory and contributed information to project planning for the setting-up and qualification of an NLS Moly production quality control facility.

The contract covers the supply of goods or works or rendering of services, with deliverables defined in the Project Plan and Schedule of Deliverables (Annexure B of the SLA).

Interim and final reports must be submitted to NECSA at its domicilium within the stages set out in the SLA.

Fees are set out in the Pricing Schedule (Annexure E of the SLA). Payment is made only after full performance and acceptance of deliverables. Monthly statements with original invoices are submitted; payment within 30 days. NECSA may retain 10% of contract value as retention, payable within three months of acceptance.

Fees are set out in the Pricing Schedule (Annexure E of the SLA) and are payable only after services are fully performed and deliverables accepted.

Service provider must submit a monthly statement no later than the last day of the month, with an original invoice; payment is made within 30 days after the date of the statement, by electronic bank transfer.

NECSA may retain 10% of the contract value as a retention fee, payable within three months of receipt of all goods/services and issue of a certificate of acceptance.

If the service provider is entitled to labour costs on a recovery basis, monthly statements are submitted and paid within 30 days if correct.

Penalties for late delivery are calculated per the Penalty Formula (Annexure D of the SLA) for each day of delay.

Tax clearance: an original SARS tax clearance certificate must be submitted prior to award; no contract is concluded with a bidder whose tax matters are not in order.

Confidentiality: the service provider must ensure its employees are aware of Section 51 of the Nuclear Energy Act, 1999 and sign confidentiality agreements.

Subcontracting: preference must be given to Black Empowerment Companies as subcontractors; all subcontracts must be notified to NECSA in writing.

Assignment: neither party may assign or transfer the agreement without prior written consent.

Insurance: goods must be fully insured against loss or damage during manufacture, transport, storage and delivery; each party must maintain sufficient insurance cover for its liabilities.

The contract is governed by NECSA's standard Terms and Conditions of Contract, which include provisions on assignment, subcontracting, indemnity, insurance, fees, penalties, confidentiality, intellectual property, dispute resolution, breach, termination, warranties, and taxes. Subcontracting must give preference to Black Empowerment Companies. Confidentiality obligations include compliance with Section 51 of the Nuclear Energy Act, 1999.

Reports and deliverables are subject to a seven-day evaluation period by NECSA after submission; if a nonconformity is found, the service provider must correct it at its own expense, and NECSA has a further seven-day verification period.