Supply and delivery of boiler spares for eskom’s kusile power station (once-off replenishment)

Returnable documents are required but not specified in the provided text. Verify the tender document for exact forms or declarations to submit.

Local content declaration is required (as per document title). Confirm additional compliance needs (e.g., B-BBEE, CIDB) from the full tender document.

Buyer: Happy Matshika, Department: Kusile Power Stations, SDL&I (Supplier Development, Localisation and Industrialisation). Compiled by: Maluta Mukwevho, Senior Advisor, Supplier Development, Localisation and Industrialisation.

Submit the following returnable documents: SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) if applicable. Failure to submit these may impact evaluation. Ensure all required documentation is complete and valid to avoid disqualification or scoring penalties.

Scoring is based on a 90/10 or 80/20 preference point system. Points breakdown: B-BBEE Status Level 1: 10/20 points, Level 2: 9/18 points, Level 3: 6/14 points, Level 4: 5/12 points, Level 5: 4/8 points, Level 6: 3/6 points, Level 7: 2/4 points, Level 8: 1/2 points, Non-compliant: 0 points. Mandatory: Valid B-BBEE status (certificate or affidavit), compliance with local content (70% for valves), submission of all required documentation (B-BBEE, shareholding, IDs, etc.), and willingness to meet SDL&I obligations. Preferential: Higher B-BBEE levels (1–3) score more points, local procurement content (100% target), and commitment to skills development/job creation. Disqualification risks: Missing B-BBEE documentation (scores 0 for specific goals), non-compliance with local content thresholds, or invalid sworn affidavits.

Scope: Once-off supply and delivery of boiler spares for Kusile Power Station. Designated sector: Valves, products, and actuators require a minimum 70% local content threshold. Non-compliance with CIDB Skills Development Goals (if applicable) renders the tender non-responsive.

SDL&I penalty: 3% of contract value for non-compliance with SDL&I obligations. Performance security: 3% of every invoice (excluding VAT) retained until SDL&I obligations are fulfilled. Quarterly reporting on SDL&I compliance is mandatory. Tenderers must submit proposals in a price schedule separating local and imported components.

B-BBEE: Valid certificate (SANAS-accredited) or sworn affidavit (for EMEs with annual revenue ≤ R10M or QSEs with revenue ≤ R50M and ≥51% Black-owned). Required documents: B-BBEE certificate/affidavit, CIPC shareholding proof, certified ID copies of shareholders, disability proof (if applicable), consolidated B-BBEE certificate for trusts/consortia/JVs. Local content: SBD 6.2 and Annex C required if applicable. CIDB: Mandatory training targets (if applicable) must be met; non-compliance renders tender non-responsive. SDL&I: B-BBEE improvement plan due within 30 days of contract signing. Affidavits must meet strict validity criteria: deponent name/ID, designation, enterprise name/address, ownership percentages, total revenue, financial year-end, B-BBEE status level, empowering supplier status, same-day signatures (deponent and Commissioner of Oath), and Commissioner of Oath cannot be affiliated with the enterprise.

Submit the following returnable documents: Completed Integrity Declaration Form (Annexure A) with all required tables filled, including: Declarations of interest or relationships with Eskom employees, state entities, or other tenderers. Confirmation of fair tendering practices and absence of bid rigging/collusion. Proof of authorization for remunerative work outside public sector (if applicable). Joint ventures must submit a copy of the joint venture agreement stating: All partners are jointly and severally liable for contract execution. Lead partner is authorized to incur liabilities, receive instructions/payments, and manage contract execution on behalf of all partners.

Eligibility: Open to natural/legal persons, including state employees or those related to Eskom employees, provided conflicts of interest are declared. Exclusions: Tenderers or directors listed on National Treasury’s Database of Restricted Suppliers or Register for Tender Defaulters. Tenderers or directors convicted of fraud/corruption in procurement processes in the past 5 years. Tenderers prohibited from doing business with International Financial Institutions. Disqualification risks: Abuse of procurement process (e.g., bid rigging/collusion). Fraud or improper conduct in procurement. Failure to declare required relationships or interests.

Mandatory declarations: Any relationships with Eskom employees/state entities (marital, familial, financial, or control-based). Shared controlling partners or relationships with other tenderers that could influence the process. Authorization to sign tender documents and contracts. Joint ventures: Must confirm joint and several liability. Lead partner authorization for contract execution. Prohibitions: Tenderer/directors listed on National Treasury’s Database of Restricted Suppliers or Register for Tender Defaulters. Conviction for fraud/corruption in procurement in the past 5 years. Prohibition from doing business with International Financial Institutions.

General:

• Applicants must be legally registered entities (e.g., companies, sole proprietors) in South Africa or internationally (if permitted).
• Must comply with South African procurement laws and ESKOM’s vendor requirements.
• No conflicts of interest with ESKOM or its affiliates.

Technical:

• Proven experience in supplying boiler spares or industrial components to power stations or similar high-stakes environments.
• Ability to provide OEM or OEM-approved parts where specified.
• Capacity to meet large-order fulfillment (e.g., bulk quantities for some items).

Financial:

• Financial stability to fulfill the order without delays (may require bank guarantees or proof of liquidity).
• Competitive pricing aligned with market rates for industrial spares.

B-bbee:

• Preferential consideration may be given to B-BBEE-compliant suppliers (Level 1–4 contributors) as per ESKOM’s transformation policies.

Scope: Once-off supply and delivery of boiler spares for Kusile Power Station.

Key Deliverables:

• Delivery to site: 8-ton truck required, 8.00 units per day.
• Boiler spares list includes:

• Bearings (e.g., BRG BAL:CONRAD; DOUBLE SHIELD; ID 60 MM).

• Valve seats (e.g., SEAT VLV: DISCHARGE; 310 X 210 MM; STL).

• Transmitters (e.g., PRESS:0-400 BAR; O/P 4-20 MA).

• Motors (e.g., ELEC:7.5 KW; 2915 RPM; 132M).

• Couplings (e.g., SHFT FLEX:ELASTIC; 19 MM; 70 NM).

• Pipes and elbows (e.g., ELBOW, PIPE: 90/15/30/45 degrees; various supplier part numbers).

• Mechanical seals, spindles, flaps, and other specialized components.

Standards/Requirements:

• Items must match exact specifications (e.g., dimensions, materials, supplier part numbers).
• Quantities and units are predefined (e.g., EA for each, KG for some).
• Delivery logistics: Site delivery via 8-ton truck is mandatory.

Pricing Format:

• Submit rates per unit for each item listed.
• Total amount must be calculated and summarized (excl. VAT).
• Use the provided cost estimate report structure: Item number, description, unit, quantity, rate, and amount.

Submit the following returnable documents with your bid: SBD 6.2 Declaration Certificate for Local Production and Content, Annex C (Local Content Declaration: Summary Schedule). Bids missing these will be disqualified. Declarations D and E must be completed but retained by the bidder for verification purposes (5-year retention period). The declaration must be signed by the CFO or a legally responsible person nominated in writing by the CEO or senior management. This responsibility cannot be outsourced.

Eligibility: Only bidders offering 100% locally produced or manufactured goods qualify. Documentation: All required declarations and certificates must be submitted as part of the bid. Accuracy: Submitted data must be accurate and verifiable; incorrect or non-verifiable data may lead to disqualification or penalties under Regulation 14 of the Preferential Procurement Regulations, 2023. Authority: The declaration must be completed and signed by the CFO or a legally responsible person nominated in writing by the CEO or senior management.

Scope: Supply and delivery of boiler spares for Kusile Power Station (once-off replenishment). Local content requirement: 100% for all goods. If any imported content exists, it must be declared, and local content must be calculated using SABS SATS 1286:2011. Exchange rates must be SARB-published rates at 12:00 on the bid advertisement date. Proof of SARB rates must be submitted.

Mandatory compliance with Preferential Procurement Regulations, 2023 (Regulation 8) for local production and content. SABS SATS 1286:2011 technical specification must be followed for local content calculation. B-BBEE compliance is evaluated in Stage 2 of the bidding process. Sub-contracting must not reduce local content below 100%. A signed Local Content Declaration by the CFO or legally responsible person is required. Non-compliance or incorrect data may result in remedies under PPPFA Regulation 14.

Closing date and time: 01 June 2026 at 10h00 SAST. Non-compulsory Clarification Meeting: 25 May 2026 at 10:00 via Microsoft Teams (Join: https://teams.microsoft.com/meet/374317472431197?p=NgglcHZqdMmddfnKyE; Meeting ID: 374 317 472 431 197; Passcode: Lw7Ww9xG). Clarification queries deadline: 5 working days before tender submission deadline (27 May 2026). Tender validity period: 24 weeks from closing date. Extensions may be requested if evaluation exceeds this period.

Eskom Representative: Happy Machika. Tel: +27 13 295 2882. Email: [email protected]. Submission email: [email protected]. All queries and clarifications must be addressed in writing to the Eskom Representative only. Fraud/corruption reporting: 0800 11 2722 or [email protected].

Submit tender via email to [email protected] before 01 June 2026 at 10h00 SAST. No hard copies or zipped files accepted. Upload all documents in PDF format (price list must also include an Excel copy). Organize files under folders: Technical, Commercial, Financial, and Other. Label files clearly. Maximum upload size: 500MB per document, 4GB total. Ensure submission status is marked as 'complete'. Non-compliance with format, deadlines, or missing mandatory returnables may disqualify the tender. Mandatory returnables (disqualifiable if missing/incomplete at closing): Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA for Local Goods/Services (Annexure E), CPA(IG) for Foreign Goods/Services (Annexure F, if applicable), SBD 6.2 Declaration Certificate for Local Production/Content (Annexures G1-G4, if applicable), SBD 1 (Annexure H), SBD 6.1 Preference Points Claim Form (Annexure I), SBD 4 – Bidders Disclosure (Annexure J). For JVs: Submit a valid JV agreement, single designated bank account confirmation, and written confirmation of single business entity operation.

Eligibility: Tenderer must not be restricted from doing business with Eskom or State-Owned Companies. Excluded if: (1) nationality of a country on international sanctions lists (applies to tenderers/subcontractors), (2) submits more than one tender (unless via E-Tendering with size limits), (3) JV/consortium lacks joint and several liability clause, (4) conflict of interest exists (e.g., shared majority shareholders, access to another tenderer’s information), (5) tender signed by unauthorised persons, (6) listed on Tender Defaulters list or restricted by National Treasury, (7) subcontracts 100% of Scope of Work. Functionality: Technical criteria scored out of 100%, minimum threshold 70%. Tenderers below 70% disqualified. Pricing: Scored out of 80 or 90 points. Evaluated inclusive of VAT, corrected for errors, excluding contingencies, adjusted for acceptable variations. Unconditional discounts considered; conditional discounts applied at payment. Specific Goals: Scored out of 20 or 10 points per PPPFA. Failure to submit evidence results in 0 points for that goal (not disqualifying). Ranking: Combined score from Pricing + Specific Goals, ranked highest to lowest. Contractual Requirements: Proof of CSD registration mandatory for award. Assessed post-evaluation; failure to meet may render tender non-responsive.

Scope: Supply and delivery of boiler spares for replenishment at Kusile Power Station (once-off). Detailed specifications in Annexure 1.1.18 (Scope of Work) and Annexure 1.1.20 (Pricing Schedule/BOQ). Technical evaluation criteria outlined in a separate Technical Evaluation document. Cataloguing: Successful tenderers may be required to provide cataloguing information per item post-award. All delivered materials must be labelled per Eskom’s specifications. If applicable, Pricing Schedule must include a line item for cataloguing (Eskom will pay for this).

Pricing: Submit completed Pricing Schedule/BOQ in PDF and Excel formats. Prices must be inclusive of VAT. Payment terms: Contracts below R50M (incl. VAT): payment within 30 days of undisputed invoice receipt. Contracts above R50M (incl. VAT): payment within 60 days. Eskom may negotiate prices if tendered prices are not market-related. Discounts: Unconditional discounts considered for evaluation; conditional discounts applied at payment. Financial capacity: Audited financial statements for the past 18 months (or last year if unavailable) required for all tenderers. For JVs/SPVs, submit statements for each participant. Start-ups (<12 months old) exempt but must provide statements once available post-award.

Mandatory for all tenderers: Proof of valid CSD registration (CSD number/report). Tax Clearance Certificate: Required for local tenderers (unless SARS e-filing PIN provided for verification) and foreign tenderers with a South African footprint. Foreign suppliers with no SA footprint must complete SBD1 (no tax proof required). B-BBEE: Proof of B-BBEE status level (certificate, sworn affidavit, or other prescribed requirement). CIDB: Proof of required grading for main contractor/JV/sub-contractor (if applicable) at tender closing or within 21 working days post-submission. Employment Equity: South African tenderers classified as 'designated employers' must provide proof of compliance, including EE report submission to the Department of Labour. Integrity: Submit Integrity Declaration Form (Annexure D) and Supplier Integrity Pact acknowledgment. Joint Ventures: Must submit a valid JV agreement confirming joint and several liability, lead member designation, and profit-sharing ratios. Additional returnables: SBD 6.1 (Preference Points Claim Form), SBD 4 (Bidders Disclosure). Local Content: SBD 6.2 Declaration Certificate (Annexures G1-G4) if designated materials are included.

Bid procedure enquiries: Contact the department/public entity’s designated person via telephone, facsimile, or email. Technical information: Direct to the technical contact at the same entity. No specific names, numbers, or addresses are provided in the document—bidders must obtain these from the tendering institution.

Submit bids by the stipulated closing date and time to the correct bid box address. Late bids will not be accepted. Use only the official bid forms provided (SBD1, SBD7, etc.)—do not re-type. Bids may be submitted physically (bid box) or online. Mandatory documents: signed SBD7 contract form, proof of authority to sign (e.g., director resolution), total bid price with item count, and completed supplier information (Part A). Failure to comply with submission rules (e.g., late delivery, incorrect forms, missing documents) may disqualify the bid.

Evaluation is governed by the Preferential Procurement Policy Framework Act 2000 and Regulations 2023. Key criteria: Compliance with mandatory documents (CSD, TCS/PIN, B-BBEE). Preference points awarded for B-BBEE status (certificate or sworn affidavit required for EMEs/QSEs). Disqualifiers: Late submissions, missing mandatory documents, non-compliance with bidding procedures (e.g., re-typed forms), or failure to meet tax/B-BBEE requirements. Foreign suppliers: Exempt from TCS/PIN if no RSA residency, branch, permanent establishment, or income source. Must complete Part B:3 questionnaire if applicable.

Supply and deliver boiler spares for replenishment at Kusile Power Station (once-off contract). The successful bidder must sign a written contract form (SBD7) upon award. No further technical details (e.g., specifications, quantities, delivery timelines) are provided in the document.

Mandatory: Register on the Central Supplier Database (CSD) and upload business registration, directorship/membership/ID numbers, tax compliance status, and banking details. Submit a B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points. Provide a Tax Compliance Status (TCS) PIN or CSD number. If not registered on CSD, mandatory information cannot be submitted with the bid. For consortia/joint ventures, each party must submit separate proof of TCS/PIN/CSD. Foreign suppliers: Exempt from TCS/PIN if no RSA residency, branch, permanent establishment, or income source. Failure to provide any required compliance documents may invalidate the bid.

Department: SUPPLY CHAIN MANAGEMENT. No specific name, email, phone, or address provided in the document.

Submit the following returnable documents: Completed SBD4 Bidder’s Disclosure form. All declarations (Sections 1-3) must be fully and accurately completed, signed, and dated. Failure to disclose required information or providing false/misleading information will result in automatic disqualification. Bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

Evaluation includes: Bidder must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers. No bidder, director, shareholder, or controlling party may be employed by the state or have a relationship with ESKOM officials involved in the procurement. Disclosure of any interests in related enterprises that may also be bidding for the contract is required. Bidder must certify compliance with ethical, transparent, and impartial bidding practices. Collusive bidding or undisclosed communications with competitors or officials will result in disqualification.

Mandatory compliance: Bidder must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers. Full disclosure of conflicts of interest, state employment, or related enterprise involvement is required. Collusive bidding or undisclosed communications with competitors or officials will result in disqualification and potential legal action under the Competition Act or Prevention and Combating of Corrupt Activities Act.

Mandatory returnable: Fully completed and signed Integrity Declaration Form must be submitted with the tender. Failure to complete the form, sign it, or submit required supporting documents will result in disqualification. Ensure all sections, including declarations of interest, fair tendering practices, and shareholding information, are accurately filled.

General criteria: Open to natural or legal persons, including state employees or those related to Eskom employees/directors, provided all conflicts of interest are declared. Tenderer must not be listed on National Treasury’s Database of Restricted Suppliers or Register for Tender Defaulters. Tenderer or its directors must not have been convicted of fraud or corruption in procurement processes within the past five years. Tenderer must not be prohibited from doing business with international financial institutions. No history of failing contractual obligations with SOCs. Specific criteria: Ability to supply and deliver boiler spares that meet Eskom’s technical and quality requirements for Kusile Power Station. Compliance with all legal, ethical, and procedural requirements outlined in the Integrity Declaration Form and Supplier Integrity Pact.

Disqualification risks: Tenderer or its directors listed on National Treasury’s Database of Restricted Suppliers or Register for Tender Defaulters. Conviction for fraud/corruption in procurement processes in the past 5 years. Prohibition from doing business with international financial institutions. History of failing contractual obligations with SOCs. Conflict of interest: Tenderer must declare relationships with Eskom employees/directors or other tenderers (e.g., shared controlling partners, familial ties, or business control as per Companies Act). Joint ventures: Must submit a joint venture agreement stating joint and several liability, lead partner authority, and full execution responsibility. Integrity Declaration Form must include full shareholding details for individuals and entities, including identity numbers and registration numbers.