Supply and delivery of fleet trucks for ESKOM distribution division (5-Year as-needed basis)

Returnable Documents: (list of documents required to be submitted as part of the bid).

• Closing date/time: 09 June 2026 at 10:00 am SAST.
• Clarification (non‑compulsory) meeting: 28 May 2026 09:30 – 11:00 am SAST via MS Teams (link in tender).
• Clarification queries must be submitted in writing at least 2 working days before the closing deadline.
• Tender validity period: 120 days from the closing date and time.
• Site‑visit/clarification meeting is the same as the MS Teams session on 28 May 2026.

Eskom Representative: Lonwabo Mavukwana – Tel: 043 703 2023 – Email: [email protected]. Clarification meeting hosted on MS Teams (link provided in tender). Fraud/Corruption reporting line: 0800 11 2722 or [email protected].

• Submit the tender electronically via the Eskom E‑tendering portal (Eskom Tender Bulletin site).
• All documents must be uploaded as separate PDF files; the price list must also be provided in an Excel copy.
• Maximum file size per document is 500 MB and total upload size is limited to 4 GB.
• No ZIP/condensed files or hard‑copy submissions are accepted.
• Upload folders must be labelled Technical, Commercial, Financial and Other as instructed.
• Closing date and time: 09 June 2026 at 10:00 am SAST – late submissions will be rejected.
• If a resubmission is made, only the latest version will be considered; earlier uploads become null and void.
• Mandatory returnables (disqualifying if not submitted or signed by the deadline) include: Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s particulars (Annexure C), Integrity Declaration (Annexure D), CPA local/foreign (Annexures E & F), SBD 1 (Annexure H), Preference Points Claim (Annexure I), Bidders Disclosure (Annexure J) and any other annexures marked “Y”.
• Non‑disqualifying returnables must be completed and, if missing, can be supplied within 5 working days after a written request; failure to do so results in disqualification.

• Scoring is points‑based; total possible points are 80 – 90 for price and 20 – 10 for specific PPPFA goals.
• Key evaluation items and points: OEM or Accredited Distributorship – up to 20 pts; Supplier Experience – up to 10 pts (≥5 years = 10 pts, 1‑4 years = 5 pts, <1 year = 0 pts); Compliance with Eskom Vehicle Safety Spec (32‑345) – up to 5 pts; Warranty/Guarantee – up to 10 pts (12‑24 months = 10 pts, 0‑12 months = 5 pts, none = 0); National Footprint – up to 5 pts (≥2 provinces = 5 pts); Site‑visit evidence – up to 5 pts; Delivery Schedule – up to 5 pts (0‑3 months = 5 pts, 4‑6 months = 2 pts, >6 months = 0).
• Price evaluation: inclusive of VAT, corrected for arithmetic errors, excludes contingencies, adjusted for accepted variations, NPV analysis applied, unconditional discounts considered, conditional discounts ignored until payment.
• Minimum thresholds: all mandatory returnables must be submitted; failure to provide evidence for a specific goal scores 0 pts but does not disqualify.
• Evaluation stages: (1) compliance check of mandatory documents, (2) technical scoring, (3) price scoring, (4) final ranking.

Scope: Supply and delivery of various classes of fleet trucks for Eskom’s Distribution Division over a 5‑year period, on an as‑when‑required basis.

• Item catalogue includes Light Truck (T4AD), Medium Trucks (T5AD, T5AS, T5BD) and Heavy Truck (T11) with specified GVM ranges and wheel configurations.
• Prices are fixed and firm for the first 12 months and include delivery costs.
• Quantities are to be supplied as required and budget availability permits.
• Contract governed by NEC 3 Supply Contract.
• Mandatory technical compliance: ‑ Safety Specification 32‑345, ‑ OEM registration or authorised distributor proof, ‑ Minimum 12‑month warranty covering engine, electronics, braking, steering & suspension, ‑ Minimum 5 years relevant experience with signed reference letters, ‑ National footprint – at least two provinces serviced, ‑ Cataloguing information to be provided post‑award (pricing schedule must include a line item for cataloguing).
• Performance security: bond or demand guarantee from at least two Eskom‑approved financial institutions (see Section 2.34).

• Pricing Schedule: submit in PDF and also in Excel; each file ≤ 500 MB, total upload ≤ 4 GB.
• Payment terms: contracts ≤ R50 million (incl. VAT) – payment within 30 days of receipt of undisputed invoice; contracts > R50 million – payment within 60 days.
• Tender validity: 120 days from closing.
• Performance security: bond or demand guarantee as per Section 2.34, with two approved banks to be nominated.
• No alternative tenders allowed; any deviation must be approved by Eskom.

• CSD registration (CSD number/report) required.
• Tax clearance certificate (SARS) for South African entities; foreign suppliers must provide appropriate tax documentation.
• B‑BBEE verification: certificate from an accredited verifier or sworn affidavit as per PPPFA.
• COIDA/Compensation Fund letter of good standing or equivalent insurance proof.
• CIDB grading not applicable for this contract.
• Employment Equity Act compliance evidence where applicable.
• Local content declarations (Annexures G1‑G4) must be completed if designated materials are used.
• PPPFA Preference Points Claim Form (Annexure I) to be submitted for scoring.
• All mandatory returnables (Annexures A‑J) must be signed and uploaded.

Contract start date: 01 September 2026. Contract duration: 5 years. Supplier must submit the first programme for acceptance within 2 weeks of the Contract Date. Revised programmes must be submitted at intervals no longer than 4 weeks (by the 25th of every month). Defect correction periods: Major components (e.g., engine, gearbox, diff) - 4 weeks; Minor components - 2 weeks. Defects access period: 1 week for all components.

Supply Manager: Neliswa Mtobana. Address: ESKOM HOLDINGS SOC LIMITED, Sunilaws Office Park, Beacon Bay, EAST LONDON, 5205. Phone: +27 43 703 5759. Email: [email protected]. Purchaser’s registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199. General phone: 011 800 8111.

Submit the following returnable documents: C1.1 Form of Offer and Acceptance (3 pages). The tenderer’s duly authorised representative must sign the Offer section. The Purchaser accepts the Offer by signing the Acceptance section and returning one copy to the tenderer. The tenderer must also submit a Schedule of Deviations (if applicable). Alternative tenders require a separate Form of Offer and Acceptance. Ensure all documents are completed as per the Conditions of Tender.

Quality criteria account for 32 points in the evaluation. The document does not specify further breakdowns, thresholds, or preference points. Suppliers should focus on demonstrating high-quality deliverables to maximize scoring in this section.

Scope: Supply and delivery of various classes of fleet trucks to Eskom Distribution on an as-and-when-required basis over 5 years. Technical requirements for trucks include: Anti-spray mudflaps; Under-run protection device (SANS 1055 standards); Chevron warning plates (National Road Traffic Act specification); Speed limit warning sign (National Road Traffic Act specification); Secure fitting of additional apparatus (e.g., toolboxes) to prevent risk in rollover or collision; Applicable warning signs for transportation type (per legislation); Homologation of load body (Road Traffic Act and Regulations No. 192A); Load body sizes must accommodate additional fitments (e.g., cranes, hydraulic platforms) while ensuring compatibility with the chassis. Supplier’s design must be submitted to Eskom’s Technical Specialist for acceptance. Factory Acceptance Testing (FAT) may be required at the place of manufacture, witnessed by Eskom’s Technical Specialist or nominated testing agency. Operating manuals and maintenance schedules must be provided before delivery.

Payment terms: Supplier must provide a tax invoice within 1 week of receiving a payment certificate from the Supply Manager. The tax invoice must comply with Eskom’s procedures and reflect the amount due as stated in the payment certificate. VAT (15%) must be included, and Eskom’s VAT number (4740101508) must appear on all invoices. Payment assessment interval: between the 25th day of each successive month. Payment period depends on the Supplier’s B-BBEE status at the date of payment. Interest on late payments is calculated at the Standard Bank of South Africa’s prime rate (for ZAR) or LIBOR (for other currencies). Prices are fixed and firm for the first 12 months of the contract. Price adjustment for inflation applies thereafter, linked to indices: 65% SEIFSA (Table SEIFSA D-4 CPI), 20% Transport (SEIFSA Table L-2 for road freight costs), 15% non-adjustable. Delay damages: 0.25% of contract value per day for delivery delays of 1 week; 10% for delays of 2 weeks or more.

B-BBEE: Supplier must notify Eskom within 7 days of any change in legal status, ownership, or business composition that affects B-BBEE status. Updated B-BBEE verification certificate and supporting documentation must be submitted to the Supply Manager within 30 days of notification. Failure to notify or a decrease in B-BBEE status may result in contract renegotiation or termination. Joint ventures/consortia: All members are jointly and severally liable. Supplier must notify Eskom of the key person authorized to bind the joint venture within 2 weeks of the Contract Date. Any changes to the composition of the joint venture require Eskom’s written consent. Tax compliance: Supplier must comply with the Value Added Tax Act and include Eskom’s VAT number (4740101508) on all invoices. Confidentiality: Supplier must not disclose contract-related information without Eskom’s consent. Health and safety: Supplier must comply with all applicable health, safety, and environmental laws and ensure subcontractors do the same. Cession/assignment: Supplier may not cede, delegate, or assign rights or obligations without Eskom’s written consent.

Closing date: 2026-06-09 at 11:00. No other dates (e.g., briefings, site visits, clarification deadlines) specified.

For system issues: Contact the buyer responsible for the tender. Automated submission confirmation email: [email protected]. No direct phone or physical address provided.

Submit via Eskom eTendering portal (https://eTendering.eskom.co.za). Steps: 1) Register on the portal (CSD number required). 2) Verify email and OTP sent to phone/email. 3) Select tender reference (e.g., E2926DXECOU). 4) Click 'Create New Submission' and upload documents under correct categories (Technical, Commercial, Finance). 5) File size limit: 50MB per file, 900MB total. 6) Finalize submission and save confirmation email with submission ID. Disqualification risk: Incomplete or incorrectly categorized uploads.

Selection based on meeting Eskom’s evaluation criteria for closed tenders (if applicable). Suppliers must qualify under Eskom’s selection criteria to receive private bid invitations. No further scoring details, thresholds, or preference points provided.

Supply and delivery of various classes of fleet trucks for Eskom’s Distribution Division over 5 years, on an as-needed basis. No further technical details (e.g., truck specifications, quantities, service levels) provided.

CSD (Central Supplier Database) registration number is mandatory to access the eTendering system. No other compliance requirements (e.g., B-BBEE, CIDB, tax clearance, CIPC, professional registrations) explicitly stated.

• Document reference date: 27 January 2025 (date on the training acknowledgement form).
• Effective date of the form: August 2023.
• Form review date: August 2026.
• Tender closing date (from tender record): 9 June 2026, 11:00 GMT.

• Contact person: ______________________________ (as to be completed on the form).
• Telephone (landline): ______________________________.
• Mobile phone: ______________________________.
• E‑mail address: ______________________________.
• Submission address: to be provided on the Eskom e‑tender portal.
• No additional department or physical address is specified in the document.

• This form is a mandatory returnable before you can submit any e‑tender.
• Complete every field in full – missing or incomplete information will make the tenderer non‑responsive and result in disqualification.
• Submit the signed acknowledgement form to Eskom within the prescribed period indicated on the tender portal (exact deadline not stated in the document).
• Ensure the authorised signature, signatory designation and date are provided.
• Keep a copy for your records; the original must be uploaded/attached as part of the e‑tender submission.

• The document is an E‑Tendering Training Acknowledgement Form (Template ID 240‑9722574, Rev 1).
• It requires the tenderer to confirm they have completed self‑training via the E‑Tendering Noddy Guide, video, or a clarification meeting.
• The form must be fully completed, signed, and dated before submission.
• No technical specifications for the fleet trucks are provided in this form; those will be in the main tender package.

• No explicit compliance requirements (CSD, tax clearance, B‑BBEE, CIDB, CIPC, professional registrations, local content) are mentioned in the training acknowledgement form.
• Tenderers should refer to the main tender documents for any financial or compliance obligations.

To avoid immediate disqualification, submit the following mandatory documents: 1) Signed copy of compliance with Eskom Vehicle Safety Specifications (32-345). 2) Fully completed Annexure A3 questionnaire, including brochures for verification of technical specifications. 3) Written proof of OEM registration or authorized distributorship agreement. 4) Proof of a minimum 12-month warranty certificate from the OEM, covering Engine, Electronics, Braking, Steering, Suspension, and CAB. 5) Signed reference letters proving a minimum of 5 years of experience in a similar scope of work.

Technical evaluation is mandatory with a minimum 70% score required to qualify. Scoring breakdown: 1) OEM Registration/Distributorship (20 points): 20 for verified OEM registration, 10 for verified OEM agreement, 0 if non-compliant. 2) Supplier Experience (10 points): 10 for ≥5 years + 3 reference letters (with project details, client contact, and completion certificates), 5 for ≥1 year + 2 letters, 0 for <1 year. 3) Eskom Vehicle Safety Specifications (5 points): 5 for signed submission of compliance. 4) Annexure A3 Compliance (40 points): 40 for 100% compliance + 12+ brochures, 20 for 70-100% compliance + 5+ brochures, 0 for <70% compliance or no brochures. 5) Warranty Proof (10 points): 10 for 12-24 months, 5 for 0-12 months, 0 for no submission. 6) National Footprint (5 points): 5 for ≥2 accredited service providers in the province, with a supplied list per province. 7) Site Visit (5 points): 5 for facility inspection and availability of sample agreements. 8) Delivery Schedule (5 points): 5 for 0-3 months, 2 for 4-6 months, 0 for 6+ months.

Scope: Supply and delivery of various classes of fleet trucks for Eskom’s distribution division over a 5-year period on an as-and-when-required basis. Mandatory technical requirements: 1) Full compliance with Eskom Vehicle Safety Specifications (32-345). 2) Submission of brochures and a fully completed Annexure A3 for verification of compliance/non-compliance. 3) OEM-approved warranty covering Engine, Electronics, Braking, Steering, Suspension, and CAB. 4) Minimum 5 years of experience in a similar scope, verified by reference letters and completion certificates.

Mandatory compliance requirements: 1) Signed proof of compliance with Eskom Vehicle Safety Specifications (32-345). 2) OEM registration or authorized distributorship agreement (written proof required). 3) Valid warranty certificates from the OEM (minimum 12 months). 4) Reference letters confirming successful completion of similar projects (minimum 5 years experience). 5) Completion certificates or client letters for past projects, including project descriptions, client contacts, start/end dates, and contract values.