Supply and delivery of ash plant spares for arnot power station (5-Year contract)

Evaluation is based on compliance with Eskom’s Supplier Quality Requirements (Specification 240-105658000) and ISO 9001. Key points: Select only one applicable category (Category 3 is pre-selected in the document). Must demonstrate capability to meet all clauses in 240-105658000 and ISO 9001. Main supplier and sub-supplier capacity may be assessed (Clause 3.6). Authorized quality representative must sign Section E of Form A to confirm acceptance.

Scope: Supply and deliver ash plant spares for Arnot Power Station over a 5-year (60-month) period. Quality Requirements: Must comply with Eskom Supplier Quality Requirements per Specification 240-105658000 and ISO 9001 Standard. Pre-Contract Award: Category 3 applies (Clause 3.5.4 of 240-105658000). Post-Contract Award: Contract Execution (Clause 3.7.1) and Supplier Quality Performance Monitoring Phase (Clause 3.7.2) are mandatory. Standard Conditions: Eskom reserves rights of access, information, preservation, quality audits, and management of nonconformities. Special Processes: Applicable as per Clause 3.8.6. ISO 9001 Compliance: All clauses (4-10) and principles (1-7) apply, including Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluations, and Relationship Management.

Quality Management System: Must align with ISO 9001 Standard. Eskom Supplier Quality Requirements: Compliance with Specification 240-105658000 is mandatory. Documentation: Signed acknowledgment of quality requirements via Form A (Category 3, Rev 9) is required. Post-Award Obligations: Supplier must participate in quality performance monitoring and allow Eskom rights of access, audits, and information requests.

• Physical Address: Eskom Holdings SOC Ltd, Megawatt Park, Maxwell Drive, Sunninghill, Sandton.
• Postal Address: P O Box 1091, Johannesburg, 2000, South Africa.
• Telephone: +27 (number not specified in document).
• Contact Person: Not specified in the document.

• Legal Status: Your company must be legally registered in its country, with a valid registration number and registered office.
• Authority to Sign: The person signing the agreement must be duly authorised to bind your company.
• Compliance with Eskom Policies: You must adhere to Eskom's procurement policies, including ethical standards.
• Technical and Financial Capacity: You are expected to demonstrate capability to supply ash plant spares and financial stability for a 5-year contract.
• Local Content: Preference may be given to suppliers meeting South African local content or B-BBEE criteria.

• Must demonstrate compliance with ISO 9001:2015 (documented QMS required, certification not mandatory).
• Must provide evidence of operational QMS, including defined roles/responsibilities and external provider controls.
• Must submit a Draft Contract Quality Plan specific to the scope.
• Must submit a Quality Control Plan (QCP) or Inspection and Test Plan (ITP).
• Must include an organizational structure indicating Quality Controller(s) and their CVs.
• Form A must be completed and signed.
• Evaluation is scored: Section A (7 points), Section B (2 points), Section C (1 point), Section D (1 point), Section E (1 point).

• Scope: Supply and deliver ash plant spares for Arnot Power Station over a 5-year (60-month) period.
• Quality deliverables must comply with ISO 9001:2015 and ISO 10005 standards.
• Key technical requirements:

• Documented QMS (non-certified but compliant with ISO 9001:2015).
• Contract Quality Plan specific to the scope.
• Quality Control Plan (QCP) or Inspection and Test Plan (ITP).
• Evidence of QMS in operation (roles, responsibilities, external provider control).

• Must comply with ISO 9001:2015 (certification not mandatory, but documented evidence required).
• Required documented evidence includes:

• QMS Manual or equivalent document.
• Quality Policy and Objectives approved by top management.
• Control of documented information (document and record control).
• Control of nonconforming outputs.
• Nonconformity and Corrective action procedures.
• Internal audit procedures.
• Organizational structure with defined quality roles and responsibilities.
• Criteria for evaluation, selection, and monitoring of external providers.
• Draft Contract Quality Plan.
• Draft/Example Quality Control Plan (QCP) or Inspection and Test Plan (ITP).

• Form A must be completed and signed.

Submit a completed 'Supplier Declaration of Interest' form as a returnable with your enquiry, tender, or attendance at a negotiation. The form requires a signature, designation, telephone number, and email address.

Mandatory Requirements:

• Supplier must be a legally registered entity with a valid company registration number.
• No Eskom employees/directors or their close family/associates may financially benefit from the procurement.
• Full transparency in declaring conflicts of interest, business courtesies, and other contractual relationships with Eskom.

Disqualifying Factors:

• False or misleading declarations may lead to disqualification and potential legal action.
• Undisclosed conflicts of interest or business courtesies may render the tender invalid.
• Eskom employees/directors engaged in private work for the supplier are ineligible if they stand to benefit financially.

Submit a completed 'Supplier Declaration of Interest' form as a returnable with your bid. Key requirements:

• Declare if any supplier representative (shareholder, director, member, partner, line manager, or employee) is employed by or serves as a director at Eskom.
• Disclose any close family or associate relationships with Eskom employees/directors involved in the procurement process.
• Report any business courtesies (gifts, favors, hospitality, etc.) exchanged with Eskom employees/directors in the last 12 months.
• If acting as a consultant, disclose all other services rendered to Eskom business units, subsidiaries, suppliers, or key industrial customers.
• Certify under oath that all information is true and correct; false declarations may result in action against the supplier or signatory.