Supply and delivery of dust handling plant auxiliary spares for eskom’s matimba power station (60-Month contract)

General:

• Must be a registered supplier/contractor capable of supplying DHP auxiliary spares.
• Must demonstrate financial and technical capacity to fulfill the contract over 60 months.

OHS:

• Must have existing OHS policies aligned with Eskom’s requirements or commit to aligning post-award.
• Must have a system for managing subcontractor OHS compliance.

Legal:

• Compliance with South African statutory OHS and labor laws.

Scope: Supply and delivery of Dust Handling Plant (DHP) auxiliary spares at Matimba Power Station on an as-and-when-required basis for 60 months.

Key Requirements:

• Supplier must understand and comply with Eskom’s Occupational Health and Safety (OHS) legal and contractual requirements.
• Compliance with the following is mandatory:

• Eskom Contractor Health and Safety Requirements Standard 32-136

• Provided OHS specifications/requirements

• Occupational Health and Safety Act 85 of 1993

• Compensation for Occupational Diseases and Illnesses Act 130 of 1993

• Post-award: Supplier must align company processes with Eskom’s OHS policies, procedures, and standards.
• Penalties apply for non-conformance by the supplier, its contractors, or sub-suppliers regarding Eskom or statutory OHS requirements.
• All employees (including contractors/suppliers) must undergo Eskom and company-specific inductions.

Contractor/Supplier Management:

• Main supplier must demonstrate selection criteria and processes for appointing contractors/suppliers.
• Notify Eskom prior to appointing contractors/suppliers for work commencement.
• Ensure contractors/suppliers have adequate resources and competencies.
• Main supplier is accountable for ensuring contractors/suppliers comply with applicable legal and Eskom requirements.
• Monitor contractors/suppliers via audits/assessments for OHS compliance during work execution.
• Define and enforce grounds for termination of non-compliant contractors/suppliers.
• Address all non-conformances directly with the main contractor/supplier via performance and penalty processes.
• Eskom reserves the right to verify compliance; supplier may be required to provide testimonials/references and client contact details (including Eskom) for similar past work.

Mandatory Compliance:

• Occupational Health and Safety Act 85 of 1993
• Compensation for Occupational Diseases and Illnesses Act 130 of 1993
• Eskom Contractor Health and Safety Requirements Standard 32-136
• Eskom’s provided OHS specifications/requirements
• Post-award alignment of company processes with Eskom’s OHS policies, procedures, and standards.

Additional Notes:

• Supplier must sign an acknowledgement form confirming understanding of OHS requirements and consequences of non-compliance.

Submit the following returnable documents: 1) Data sheets for all items listed in the Scope of Work (Table 1), including sizes, design parameters, and completed technical specifications (Schedule A) to confirm alignment with SAP and plant specifications. 2) Proof of experience: evidence that the supplier has supplied at least 10 of the 28 listed items for at least 3 years. 3) Signed letter of intent committing to supply all 32 items in the Scope of Work within required timeframes.

Technical evaluation threshold: Minimum 70% weighted score required. Mandatory criteria: 1) Data sheets and Schedule A data for all items in Table 1 of the Scope of Work. 2) Proof of supplying at least 10 of the 28 listed items for at least 3 years. 3) Signed letter of intent to supply all 32 items in the Scope of Work. Qualitative criteria (100% total weighting): 1) Technical compatibility (50%): Submit data sheets (dimensions, materials, tolerances, certifications, standards, ratings for all 24 items), OEM authorisation or equivalency evidence, and filled Schedule A sheet. 2) Technical experience and references (20%): List of previous orders for identical/similar items or supply completion certificates (minimum 3 orders with 2 reference letters). 3) Spares warranty and after-sales support (10%): Technical support statement (engineer availability, manuals, troubleshooting) and warranty statement (coverage equivalent/better than OEM). 4) Compliance matrix and declarations (10%): Technical compliance matrix (Schedule A Excel sheet) and declaration of conformity. 5) Materials handling facility (10%): Proof of storage system (racks, shelving, bins) and transportation equipment (forklifts, pallet trucks).

Scope: Supply and delivery of Dust Handling Plant (DHP) auxiliary spares for Matimba Power Station over 60 months on an as-and-when-required basis. The DHP system evacuates ash from Electrostatic Precipitator (ESP) hoppers via an enclosed En-masse chain conveyor system. Key components include: conveyor protections, casings, chains, tensioning systems, drive sprockets, Drive-End (DE) and Non-Drive-End (NDE) stations, chutes, compensators, control/aeration air piping, and A-frame piping. All spares must meet plant technical specifications and operational standards as per the Bill of Quantities (BOQ).

Submit supply completion certificates for previous orders of identical or similar items to demonstrate compliance with technical and operational requirements. Must adhere to ISO 9001 Quality Management Systems and Occupational Health and Safety Act requirements.

General: Must be a registered supplier capable of meeting Eskom’s procurement policies. Experience in supplying DHP auxiliary spares or similar power station components. Compliance with South African regulatory and statutory requirements. Quality Assurance: Certified Quality Management System (e.g., ISO 9001). Ability to integrate sub-suppliers into QMS and ensure their compliance. Proven track record of delivering quality-assured products with traceability. Technical: Technical capability to meet specifications for DHP spares (e.g., material standards, fabrication codes). Access to calibrated tools/equipment for manufacturing, testing, and inspection. Capacity to handle preservation, storage, and transportation of spares. Financial: Financial stability to fulfill a 60-month contract. Ability to provide performance guarantees or retention funds if required.

Scope: Supply and delivery of Dust Handling Plant (DHP) auxiliary spares for Matimba Power Station on an as-and-when-required basis over 60 months. Key Requirements: Submit a Contract Quality Plan (QCP) aligned with SANS 466:2005 / ISO 10005:2005. Define scope of work (design, manufacturing, supply/delivery, construction/installation/maintenance, commissioning, or professional services). Provide an organogram with roles, responsibilities, and QA/QC functions for all personnel. List interfacing documents (processes, standards, codes, specifications, work instructions, policies, procedures, industry standards, drawings). Identify suppliers/sub-suppliers for raw materials, components, or outsourced services, including selection criteria. Detail monitoring methods for suppliers/sub-contractors (e.g., inspection reports, audit schedules, verification checklists). Specify items to be manufactured, refurbished, or newly purchased, including descriptions, serial numbers, and production schedules. Outline special controls for processes (e.g., welding, NDT/NDE) and quality control activities per deliverable. Submit documented information to Eskom during the project (e.g., QCP/ITP, certificates of compliance, method statements, inspection reports, data books, risk registers). Describe record control and retention (identification, distribution, retention periods). Define processes for concession management, non-conformance (defects/repair/rework), and inspection management. Include databook management (submission, review, acceptance, purchase orders for quality-critical items). List tools/equipment for the contract, including calibration/maintenance status. Detail handling of Eskom’s customer property per ISO 9001. Describe product preservation (identification, handling, contamination control, packaging, storage, transportation). Ensure identification and traceability for all SOW-related activities. Provide post-delivery support (warranty, technical support, defect correction, retention funds).

Closing date for tender submission: 2026-07-02 at 10:00. Period of validity for offers: As stated in Tender Data. Contract start date: To be confirmed (TBC). Delivery dates: Specified in each purchase order. Defects date: 2 weeks after delivery. Defect correction period: 4 weeks. Defects access period: 5 days or as agreed. First programme submission due within 4 weeks of Contract Date; revised programmes every 8 weeks.

Supply Manager: S. Honono. Address: Eskom Holdings SOC Limited, Matimba Power Station, Private Bag X215, Lephalale 0555. Tel: 014 763 8803. Email: [email protected]. Purchaser’s registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199. Adjudicator nominating body: Chairman of ICE-SA (www.ice-sa.org.za) or Arbitration Foundation of Southern Africa (AFSA). Arbitration venue: Gauteng, South Africa.

Submit a completed and signed Form of Offer and Acceptance (Part C1.1), including the Schedule of Deviations if applicable. Provide pricing data in Part C2 (Price Schedule) with lump sum or rate-based items (quantity × rate). Deliver all mandatory returnable documents (e.g., securities, bonds, guarantees, proof of insurance) within 2 weeks of receiving the signed agreement; failure to comply constitutes repudiation. All contractual communication must be in written format on official letterhead, signed by authorised parties, and submitted in PDF via email. Verbal or non-verbal communication is not valid without electronic confirmation.

Evaluation is based on legal, technical, financial, and compliance criteria. Legal: Must be a registered South African entity with valid tax clearance, VAT registration (if applicable), and compliance with labor laws and B-BBEE requirements. Technical: Requires proven experience in supplying DHP Auxiliary spares to power stations or industrial facilities, adherence to ISO 9001, ability to provide material certificates, and capacity to deliver on an as-and-when-required basis. Financial: Must demonstrate stability to fulfill the 60-month contract, ability to provide securities/bonds/guarantees, and compliance with Eskom’s payment terms and invoicing procedures. Legal/Compliance: No history of Prohibited Actions (e.g., corruption, fraud); must accept Eskom’s dispute resolution procedures and liability limitations (e.g., R250,000 for indirect/consequential loss).

Scope: Supply, delivery, and off-loading of Dust Handling Plant (DHP) Auxiliary spares to Matimba Power Station on an as-and-when-required basis for 60 months. Goods must support Matimba’s performance targets (EAF>85, PCLF<8, UCLF<5). Items include: Discs, Clips, Collars (Bolts), Pins, Washers, Springs, Bucket Elevator Buckets, Drive Pulley Lagging Kits, Bucket Belts, Knife Gates, Gate Valves, Expansion Joints, Butterfly Valves. All items must comply with specified material standards (e.g., STL GR CS70 BS 1449, STL GR 8.8, Spring Steel, EPDM, Cast Iron) and drawing references (e.g., ESK 20.58/52538 REV 1, SKO-8356-F REV 1). Quality: Must adhere to ISO 9001. Material certificates required for critical items (e.g., belts, valves). INCOTERMS 2010 DDP applies (delivery place: Matimba Power Station, Lephalale). Supplier must provide packing lists, invoices, delivery notes, test results, and maintenance manuals. For international procurement, additional export/import documentation is required. Supplier must ensure compliance with Eskom’s Life Saving Rules and site regulations.

Pricing: Use NEC3 Supply Contract (SC3) Price Schedule (Part C2.2). Prices can be lump sum or rate-based (quantity × rate). Total of Prices must include all costs (e.g., defect correction, compliance). VAT at 15% applies. Payment terms: As per Eskom’s vendor registration terms. Currency: South African Rand (ZAR). Interest rate: Prime rate (Standard Bank) for ZAR; LIBOR for other currencies. Price adjustment: CPA applicable 16 months from base date (one month prior to tender closing). Delay damages: 1–10% of purchase order value per day for late/incorrect delivery (cumulative). Payment triggered by goods receipt and QC acceptance. Supplier must provide tax invoice within 1 week of payment certificate. Supplier must include Eskom’s VAT number (4740101508) on invoices.

Supplier must comply with Eskom’s Procurement and Supply Chain Management Policy (32-1033) and Preferential Procurement Policy Framework Act 5 of 2000. B-BBEE: Supplier must notify Eskom within 7 days of any change in B-BBEE status and submit updated verification certificate within 30 days. Decrease in B-BBEE status may lead to contract renegotiation or termination. Joint ventures: All members are jointly and severally liable; composition changes require Eskom’s written consent. Insurance: Supplier must provide certificates for loss/damage to goods, liability for property damage/bodily injury, and employee injury (as per Insurance Table A). Nuclear liability: Eskom indemnifies Supplier for nuclear damage unless caused by Supplier’s unlawful intent or unauthorised presence at Koeberg Nuclear Power Station. Ethics: Prohibited actions (corruption, fraud, coercion, collusion, obstruction) may lead to termination. Asbestos: Supplier’s personnel may stop work if asbestos exposure exceeds safe levels; Eskom manages asbestos per Standard 32-303. Health & Safety: Supplier must comply with all applicable laws and Eskom’s rules; costs for compliance are included in Prices. Confidentiality: Supplier may not disclose contract information without Eskom’s consent. Cession/Assignment: Supplier may not cede rights/obligations without Eskom’s written consent. Tax Compliance: Supplier must comply with VAT Act 89 of 1991.

Contact the Supply Chain Management department for queries. No specific names, emails, phones, or addresses provided in the document.

Submit all required returnable documents as per the tender. All contractual communication must be in written format on official letterhead, signed by authorised parties, and emailed in PDF. Attachments must be in Microsoft Word, Excel, or PowerPoint. Non-compliance with document formats, missing signatures, or unofficial letterheads may lead to disqualification.

Evaluation will consider: Legal compliance (registered Eskom supplier, adherence to Preferential Procurement Policy Framework Act); Technical capability (demonstrated ability to supply spares meeting ISO 9001 and Eskom’s technical specifications; OEM partnerships or certifications advantageous); Financial capacity (ability to manage a 60-month contract with on-demand deliveries); Experience (prior supply of DHP or similar auxiliary spares to power stations preferred); Compliance with Eskom’s Supplier Terms Policy, Electronic Signature Policy, and other referenced normative documents.

Supply and deliver Dust Handling Plant (DHP) Auxiliary spares for Matimba Power Station over 60 months on an as-and-when-required basis. Purpose: Support Matimba’s performance targets (EAF>85, PCLF<8, UCLF<5).

Scope of Work:

• Supply spares as per the detailed material list, including: discs, clips, collars, pins, washers, springs, bucket elevator components, belts, air filters, knife gate valves, butterfly valves, and pulley lagging kits.
• All spares must meet specified dimensions, materials (e.g., STL GR 8.8, spring steel, cast iron), and standards (e.g., BS 1449, BS4360-43A, DIN 50049/3.1B).
• Spares must include user specifications, drawings (e.g., ESK 20.58/52538, SKO-8356-F), and material certificates where applicable (e.g., for belts, valves, and critical components).
• Manufacture according to provided drawings and ensure compatibility with existing DHP systems, including electrostatic precipitators, bucket elevators, and ash handling equipment.

Quality and Compliance:

• Adhere to ISO 9001 Quality Management Systems.
• Spares must pass quality control (QC) checks by Eskom’s End User (Engineer/Technician) upon delivery to Matimba’s main stores.
• Non-compliant spares will be rejected; supplier must collect and replace within 5 working days or face default notification.
• Supplier must align with Eskom’s policies, site regulations, and Life Saving Rules.

Adhere to Eskom’s Procurement and Supply Chain Management Procedure (Ref: 32-1034) and Preferential Procurement Policy Framework Act (Ref: 32-PPPFA). Comply with Eskom’s Supplier Terms Policy (Ref: 240-165040111), Delegation of Authority Policy (Ref: 240-62072907), Electronic Signature Usage Policy (Ref: 240-141007195), and signing procedures (Ref: 240-156280553). All contractual documents must be signed electronically per Eskom’s system.

Closing date: 02 July 2026 at 10:00 am. Non-compulsory clarification meeting: 11 June 2026 at 10:00 am via Microsoft Teams (Join: https://teams.microsoft.com/meet/367461648734287?p=lB5MTTIBDYn2SbDgMb, Meeting ID: 367 461 648 734 287, Passcode: 37a3Bd6J). Clarification queries must be submitted in writing 5 working days before the closing date. Tender validity period: 180 days from the closing date.

Eskom Representative: Sharlotte Masopoga, Tel: 014 763 8816, Email: [email protected]. All queries and clarifications must be directed to the Eskom Representative in writing. Fraud/corruption reporting: Hotline 0800 11 2722 or email [email protected].

Submit electronically via Eskom E-tendering site by 02 July 2026 at 10:00 am. Late submissions will not be accepted. Upload all documents under the following folders: Technical, Commercial, Financial, and Other. All files must be in PDF format (max 50MB per file, total submission max 900MB). The price list must be submitted in both PDF and Excel formats. No ZIP/condensed files or hard copies are accepted. Resubmissions will void all previous versions. Ensure the submission status is marked as 'complete'. Mandatory returnables (disqualifiable if missing or incomplete): Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA Requirements for Local Goods/Services (Annexure E) or CPA(IG) for Foreign Goods/Services (Annexure F, if applicable), SBD 6.2 Declaration Certificate for Local Production and Content (Annexures G1-G4, if designated materials are included), SBD 1 (Annexure H), SBD 6.1 Preference Points Claim Form (Annexure I), SBD 4 – Bidders Disclosure (Annexure J), Tax Clearance Certificate (if applicable), and completed Pricing Schedule (PDF and Excel). For joint ventures: valid JV agreement, confirmation of single designated bank account, and proof of joint/several liability.

Evaluation is based on functionality, price, and specific goals (PPPFA 80/20 system). Functionality: Tenderers must score at least 70% to qualify. Price: Evaluated out of 80 points, inclusive of VAT, corrected for errors, and adjusted for discounts (unconditional discounts considered; conditional discounts implemented at payment). Specific Goals: Scored out of 20 points (PPPFA 2022 regulations). Failure to submit evidence for Specific Goals results in 0 points for that goal but not disqualification. Objective criteria may justify awarding to a tenderer other than the highest scorer. Disqualification risks: Tenderer on international sanctions lists or Eskom’s Tender Defaulters list; conflict of interest (e.g., shared majority shareholders, access to competitor information); tenders signed by unauthorised persons; subcontracting 100% of the scope; multiple tenders from the same entity (unless e-tendering size limits apply); JV/consortium agreements lacking joint and several liability clauses. Financial evaluation: Audited financial statements for the past 18 months (or last year if unavailable) are required. Start-ups (<12 months) are exempt but must provide statements after the first year if awarded.

Supply and delivery of Dust Handling Plant (DHP) Auxiliary spares at Matimba Power Station for 60 months on an as-and-when-required basis. Scope of Work is detailed in Annexure 1.1.18. Technical Evaluation Criteria (TES) are provided in a separate attached document. Quality Requirements: Must comply with ISO 9001 standards. Required evidence includes: QMS Manual or equivalent defining the QMS and its scope; Quality Policy approved by top management; Quality Objectives approved by top management; documented processes for control of documented information (Clause 7.5 of ISO 9001:2015), nonconforming outputs (Clause 8.7), nonconformity and corrective action (Clause 10.2), and internal audits (Clause 9.2); Draft Contract Quality Plan specific to the scope (Ref ISO 10005); Quality Control Plan (QCP)/Inspection and Test Plan (ITP) for the scope; evidence of QMS in operation (e.g., organization chart, responsibility matrix, control of externally provided processes). Additional requirements may include valid ISO/IEC 17025 accreditation (if applicable). Cataloguing of items may be required post-award, with costs covered by Eskom.

Pricing must be submitted via a completed Pricing Schedule/Bill of Quantities (BOQ), in both PDF and Excel formats. Payment terms: For contracts valued below R50 million (incl. VAT), payment within 30 days of undisputed invoices. For contracts valued above R50 million (incl. VAT), payment within 60 days. Performance security (e.g., performance bond or demand guarantee) may be required, sourced from at least two Eskom-approved financial institutions. Audited Financial Statements for the previous 18 months (or last year if unavailable) are mandatory. For joint ventures or special purpose vehicles (SPVs), statements for each participant must be submitted. Start-ups (<12 months old) are exempt but must provide statements after the first year if awarded. Alternative tenders are not allowed. Unconditional discounts will be considered for evaluation; conditional discounts will be applied at payment stage. Prices will be evaluated on a Net Present Value basis, adjusted for errors, contingencies, and acceptable variations.

Mandatory Compliance: Valid and current CSD Registration (CSD number/report); Tax Clearance Certificate (local tenderers or foreign tenderers with a footprint in South Africa; foreign suppliers with no SA footprint must complete SBD1 but require no tax proof); Employment Equity compliance (proof of submission of EE report to the Department of Labour, if designated employer); COIDA Certificate of Good Standing (South African tenderers only); CIDB grading (if applicable, proof must be submitted at tender closing or within 21 working days thereafter). B-BBEE: Proof of status level (certificate from an authorised body, sworn affidavit, or other prescribed evidence). Integrity: Signed Integrity Pact Declaration (Annexure D) and adherence to the Supplier Integrity Pact. Local Content: SBD 6.2 Declaration Certificate for Local Production and Content (Annexures G1-G4) if designated materials are included. Safety/Quality/Environmental: OHS policy signed by CEO (complying with OHS Act Section 7), Baseline OHS Risk Assessment (BRA) with methodology, Aspects and Impacts Register, Method Statement, valid COIDA, and environmental policy committing to compliance and pollution prevention. Contractual Requirements: Due diligence may include financial analysis; audited financial statements may be requested. SHEQ requirements: OHS plan addressing project risks, aligned with Eskom’s health and safety specifications.