Supply and delivery of dust handling plant (dhp) seal spares for matimba power station – 60-Month open tender

Eligibility and evaluation guidance:

• No explicit scoring method or thresholds stated in the document.
• Standard ESKOM requirements likely apply: valid tax clearance certificate, proof of registration with relevant professional bodies, and financial stability.
• Must demonstrate previous experience in similar supply contracts (e.g., power station spares).
• Capability to meet quality standards per SANS 466:2005 and ISO 10005:2005 is required.
• Suppliers must have or establish a Quality Management System (QMS) compliant with ISO 9001 principles.
• Submission of a Contract Quality Plan (QCP) is mandatory, detailing procedures, resources, and processes for quality assurance/control.

Scope and deliverables:

• Supply and deliver Dust Handling Plant (DHP) seals spares for Matimba Power Station on an as-and-when-required basis over 60 months.

Quality Management System (QMS) requirements:

• Contract Quality Plan (QCP) must align with SANS 466:2005 / ISO 10005:2005.
• QCP must include: procedures, resources, roles, responsibilities, and an organogram for QA/QC functions.
• Define communication channels between supplier and ESKOM (e.g., emails, meetings, progress reports).

Deliverables and documentation:

• Provide a list of items to be manufactured, refurbished, or purchased, including descriptions, serial numbers, and production schedules.
• Identify offsite/onsite processes requiring QCP or Inspection and Test Plans (ITP).
• Implement special controls for processes like welding, Non-Destructive Testing (NDT/NDE), or other fabrication standards.
• Submit technical records: method statements, inspection reports, signed-off QCPs, certificates of compliance, material/dimension/test reports.

Databook and records:

• Maintain a databook with operating/maintenance manuals, warranty certificates, and purchase orders for quality-critical items.
• Submit documented information to ESKOM during and after the project (e.g., risk register, audit reports, inspection registers).

Traceability and preservation:

• Implement identification and traceability methods for statutory/regulatory compliance.
• Define processes for product preservation: storage, handling, packaging, contamination control, and transportation.

Post-delivery support:

• Provide commissioning support, warranty conditions, defect correction, and technical assistance.
• Include customer satisfaction measurement and retention fund conditions if applicable.

Tools and equipment:

• List all tools/equipment to be used, including calibration/maintenance status.

Sub-suppliers and subcontractors:

• List all sub-suppliers/subcontractors for raw materials, components, or specialized activities.
• Describe monitoring processes (e.g., supplier inspection reports, audit schedules).
• Ensure sub-suppliers' QMS interfaces with the main supplier’s QMS.

Evaluation will focus on: Compliance with South African OHS laws (OHS Act 85 of 1993, COID Act 130 of 1993). Technical ability to supply DHP seals spares as per Eskom’s specifications. Operational capacity to manage subcontractors/suppliers with adequate resources and competencies. Willingness to submit to Eskom’s verification and penalty processes. Prior experience in similar work (references may be required).

Mandatory compliance for all suppliers, contractors, and subcontractors: Eskom Contractor Health and Safety Requirements Standard 32-136. Occupational Health and Safety Act 85 of 1993. Compensation for Occupational Diseases and Illnesses Act 130 of 1993. Any additional OHS specifications/requirements provided by Eskom. Post-award, align company’s OHS policies, procedures, and standards with Eskom’s requirements. Penalties apply for non-compliance with Eskom or statutory OHS requirements. All employees (including contractors/suppliers) must complete Eskom’s induction and the company’s own induction. Main contractor/supplier must: Demonstrate process and selection criteria for appointing contractors/suppliers. Notify Eskom prior to appointing contractors/suppliers. Ensure contractors/suppliers have adequate resources and competencies. Manage contractors/suppliers to ensure compliance with legal and Eskom requirements. Monitor via audits/assessments for OHS compliance. Provide grounds for termination of non-compliant contractors/suppliers. Handle non-conformance issues directly. Eskom may verify compliance and request testimonials/references. Signed acknowledgement form (Annexure B) required.

Mandatory returnable documents: (1) Data sheets and completed Schedule A for all items listed in the Scope of Work, confirming alignment with SAP and plant specifications. (2) Proof that the supplier has been supplying at least 10 of the 28 listed items for a minimum of 3 years. (3) Signed letter of intent to supply all 32 items in the Scope of Work within the required timeframes. Disqualification risk: Failure to submit any of the above (Yes/No criteria).

Mandatory technical criteria (all must be met with a 'Yes'): (1) Data sheets and Schedule A confirming sizes, design parameters, and alignment with SAP and plant specifications. (2) Proof of supplying at least 10 of the 28 listed items for a minimum of 3 years. (3) Signed letter of intent to supply all 32 items in the Scope of Work timeously. Qualitative criteria (weighted scoring): (1) Technical compatibility (50%): Submit data sheets (dimensions, materials, tolerances, certifications, standards, ratings for all 24 items), OEM authorisation or equivalency evidence, and completed Schedule A. (2) Technical experience and references (20%): List of previous orders for identical/similar items or supply completion certificates (minimum 3 orders with 2 reference letters). (3) Spares warranty and after-sales support (10%): Technical support statement (availability of engineers, manuals, troubleshooting) and warranty statement (coverage equivalent/better than OEM). (4) Compliance matrix and declarations (10%): Technical compliance matrix (Schedule A Excel sheet) and declaration of conformity. (5) Materials handling facility (10%): Proof of storage system (racks, shelving, bins) and transportation equipment (forklifts, pallet trucks). Minimum technical threshold: 70% weighted score to proceed.

Scope: Supply and delivery of Dust Handling Plant (DHP) Sealing spares for Matimba Power Station over 60 months on an as-and-when-required basis. System context: DHP evacuates ash from Electrostatic Precipitators (ESPs) via a fully enclosed En-masse chain conveyor system. Key components include: conveyor protections, casings, chains, tensioning systems, drive sprockets, Drive-End (DE) and Non-Drive-End (NDE) stations, chutes, compensators, control/aeration air piping, and A-frame piping. Requirements: All spares must meet Matimba Power Station’s technical specifications and operational standards as per the Bill of Quantities (BOQ).

Proof of supply completion certificates or orders for similar items (minimum 3 years for at least 10 of the 28 listed items).

Closing date for tender submission: 03 July 2026 at 10:00. Period for reply to contract-related queries: 5 working days. Starting date: To be confirmed (TBC). Delivery dates for goods and services: Will be stated in every purchase order. Supplier must submit a first programme for acceptance within 4 weeks of the contract date and revised programmes every 8 weeks. Defects date: 2 weeks after delivery. Defect correction period: 4 weeks. Defects access period: 5 days or as agreed by the parties.

Supply Manager: S. Honono. Address: Eskom Holdings SOC Limited, Matimba Power Station, Private Bag X215, Lephalale 0555. Tel: 014 763 8803. Email: [email protected]. Purchaser’s registered office: Eskom Holdings SOC Ltd, Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199. Adjudicator nominating body: Chairman of ICE-SA (www.ice-sa.org.za) or Arbitration Foundation of Southern Africa (AFSA). Arbitration tribunal: Association of Arbitrators (Southern Africa). Arbitration location: Gauteng, South Africa.

Submit a completed Form of Offer and Acceptance (Part C1.1) with all required signatures, witness details, and capacities. Include the Schedule of Deviations if applicable. Clearly state the offered total (exclusive and inclusive of VAT) in both numerical and written form. Submit one fully signed original copy to: Eskom Holdings SOC Ltd, Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199. Within two weeks of receiving the signed agreement, arrange delivery of securities, bonds, guarantees, proof of insurance, and other required documentation to the Purchaser’s agent. Failure to comply constitutes repudiation of the agreement. Use another copy of the Form of Offer and Acceptance for alternative tenders.

Evaluation is based on compliance with NEC3 Supply Contract (SC3) and the following criteria: Supplier must be experienced, well-established, and qualified to supply DHP seals spares. Must comply with South African law, B-BBEE requirements (notify Eskom of any B-BBEE status change within 7 days and submit updated verification certificate within 30 days). Must provide required guarantees, insurance, and adhere to Eskom’s Life Saving Rules and site regulations. Joint ventures are accepted but must assume joint and several liability. Supplier must not cede, delegate, or assign rights or obligations without Eskom’s written consent. Quality must comply with ISO 9001. Ethical compliance: Prohibited actions (corruption, fraud, collusion, coercion, or obstruction) may lead to termination.

Supply and delivery of Dust Handling Plant (DHP) Seals spares for Matimba Power Station on an as-and-when-required basis over 60 months. Contract governed by NEC3 Supply Contract (SC3) and INCOTERMS 2010 (DDP - Matimba Power Station, Lephalale). Key items include: Compensator Rubber (400SQ), Expansion Joints (20-hole, 32-hole), B/Elevator Compensators, Inspection Door Seals, Packing (3mm graphite), Putty, Gaco Split Seals, Labyrinth Seals, Braided Packing (ceramic fibre), Split Lip Shaft Seals (stainless steel/NBR), and Bypass Pipes (reinforced rubber, flanged, 150mm ID, lengths 5m–9m). Materials must meet Eskom drawing specifications (e.g., EPDM glass-reinforced, stainless steel, NBR, ceramic fibre). All items must support Matimba’s performance targets: EAF>85%, PCLF<8%, UCLF<5%. Quality must comply with ISO 9001. Supplier must provide test results, maintenance manuals, packing lists, and delivery notes. Delivery place: Matimba Power Station. Transport, risk, and insurance obligations per INCOTERMS DDP. Supplier must submit a programme for acceptance within 4 weeks of contract date and revised programmes every 8 weeks.

Pricing must align with NEC3 Supply Contract (SC3) Part C2 (Pricing Data). Use the Price Schedule format: lump sum or rate × quantity. Prices must be fully inclusive of all costs (e.g., defect correction, compliance, overheads, and profit). VAT at 15% must be added to the total. Payment terms: As per Eskom’s vendor registration terms. Assessment interval: Once goods receipt and QC are accepted. Currency: South African Rand (ZAR). Interest rate for late payments: Standard Bank’s prime rate (for ZAR) or LIBOR (for other currencies). Price adjustment for inflation (Option X1): Base date is one month prior to tender closing; 15% non-adjustable, 85% adjustable via CPA after 16 months. Delay damages: 1%–10% of purchase order value per day for late or incorrect delivery (cumulative up to 10 days). Supplier’s liability limits: R250,000 for indirect/consequential loss; total liability capped at the total of the Prices. Insurance: Supplier must cover loss/damage to goods, third-party liability, and employee injuries (minimum amounts per Insurance Table A).

Supplier must comply with NEC3 Supply Contract (SC3) core clauses and Z-clauses (Z1–Z15). Key requirements: Maintain B-BBEE status; notify Eskom within 7 days of any change in B-BBEE status and submit updated verification certificate within 30 days. Failure to notify may result in contract termination or renegotiation. Adhere to Eskom’s Life Saving Rules, site regulations, and ISO 9001 quality standards. All contractual communication must be in writing (PDF or Microsoft Word/Excel/PowerPoint) on official letterhead. Confidentiality: Supplier may not disclose contract-related information without Eskom’s consent. Health and safety: Comply with all applicable laws, Eskom’s procedures, and ensure subcontractors do the same. Environmental compliance: Adhere to all environmental laws and Eskom’s asbestos management standards (if applicable). Ethics: Prohibited actions (corruption, fraud, collusion, coercion, or obstruction) may lead to termination. Supplier must cooperate with investigations into alleged misconduct. Nuclear liability: Eskom waives recourse except for unlawful intent or unauthorised presence at Koeberg Nuclear Power Station. Tax compliance: Provide VAT-compliant invoices (include Eskom’s VAT number: 4740101508). CIDB registration and professional registrations (if applicable) are implied. Supplier must ensure subcontractors abide by all contractual undertakings.

Scoring is based on compliance with ISO 9001:2015 QMS requirements, operational evidence, and project-specific deliverables. Breakdown: Section A (QMS Documentation) = 7 points (manual, policy, objectives, document control, nonconformity, corrective action, internal audit). Section B (QMS in Operation) = 2 points (roles/responsibilities, supplier management). Section C (Contract Quality Plan) = 1 point (draft CQP per ISO 10005). Section D (Spare Verification) = 1 point (checksheet with specifications). Section E (Additional Requirements) = 2 points (Form A signed, preservation procedure). Total = 13 points. Minimum thresholds not specified.

Supply and deliver Dust Handling Plant (DHP) Seals spares for Matimba Power Station. Scope: As-and-when-required over 60 months. Deliverables: Spare parts must meet specifications in the spare verification checksheet. Quality: Draft Contract Quality Plan (CQP) required, aligned with ISO 10005, ensuring design consistency and resource allocation across all units. Roles, responsibilities, and expectations must be clearly defined.

Quality Management System (QMS): Must comply with ISO 9001:2015 (certification not mandatory). Required documentation: QMS Manual, Quality Policy, Quality Objectives, Document/record control (Clause 7.5), Nonconforming output control (Clause 8.7), Corrective action (Clause 10.2), Internal audit (Clause 9.2). Operational evidence: Organization chart, responsibility matrix, supplier evaluation/selection/monitoring records. Contractual: Draft CQP per ISO 10005. Additional: Completed and signed Form A, Preservation procedure for delivered spares.

Closing date: 03 July 2026 at 10:00 am. Non-compulsory clarification meeting: 09 June 2026 at 10:00 am via Microsoft Teams (Join: https://teams.microsoft.com/meet/333036242438776?p=qAuX3WLpwd5JFWkECZ, Meeting ID: 333 036 242 438 776, Passcode: N2zi2MK9). Tender validity period: 180 days from closing date. Clarification queries must be submitted at least 5 working days before the deadline.

Eskom Representative: Sharlotte Masopoga, Tel: 014 763 8816, Email: [email protected]. All queries must be directed to the Eskom Representative in writing. Fraud/corruption reporting: 0800 11 2722 or [email protected].

Submit electronically via Eskom E-tendering portal by 03 July 2026 at 10:00 am. Late submissions are not accepted. Upload all documents in PDF format (max 50MB per file, total submission max 900MB). Price lists must be submitted in both PDF and Excel. Do not use ZIP files. Organize files under folders: Technical, Commercial, Financial, and Other. Ensure submission status is marked as 'complete'. If resubmitting, only the latest version is accepted; previous submissions are void. Mandatory returnables (disqualifiable if missing or incomplete): Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA Requirements (Annexure E/F), SBD 6.2 (Annexures G1-G4 if applicable), SBD 1 (Annexure H), SBD 6.1 (Annexure I), SBD 4 (Annexure J), and E-tendering Help Manual acknowledgement. Non-disqualifiable returnables (5-day grace period if incomplete): Tax Clearance Certificate, Employment Equity compliance, COIDA certificate, CIDB grading (if applicable).

Eligibility: Must not be on international sanctions lists, Eskom’s Tender Defaulters list, or restricted by National Treasury. No conflict of interest (e.g., shared majority shareholders, access to rival bids). Tenders must be signed by authorised representatives. Joint ventures/consortia must explicitly state joint and several liability. Single entity or JV/consortium may submit only one tender (except for e-tendering size limits). Subcontracting 100% of scope is prohibited. Functionality: Minimum 70% threshold required to qualify. Technical evaluation criteria detailed in attached TES. Pricing: Scored out of 80 points. Inclusive of VAT, corrected for errors, excluding contingencies. Adjusted for deviations or acceptable variations. Net Present Value comparison applied. Unconditional discounts considered; conditional discounts implemented at payment. Specific Goals: Scored out of 20 points under PPPFA 2022. Failure to submit evidence results in 0 points for that goal but not disqualification. Ranking: 80/20 preferential point system (pricing + specific goals). Objective criteria may justify award to non-highest scorer.

Supply and delivery of Dust Handling Plant (DHP) Seals spares at Matimba Power Station for 60 months on an as-and-when-required basis. Scope of Work is attached (Annexure 1.1.18). Pricing Schedule/BOQ is contained in the NEC Contract (PDF and Excel format). Cataloguing information may be required post-award. Successful tenderer must label materials per Eskom’s specifications. Alternative tenders are not allowed. Quality Requirements: Draft Contract Quality Plan, Quality Control Plan/Inspection and Test Plan (ITP), ISO 9001-compliant QMS (documented evidence required, certification not mandatory).

Payment terms: For contracts below R50 million (incl. VAT), payment within 30 days of undisputed invoice receipt. For contracts above R50 million (incl. VAT), payment within 60 days. Pricing must be in ZAR, inclusive of VAT. Performance security (bond or demand guarantee) may be required from Eskom-approved financial institutions. Audited financial statements for the past 18 months (or last year if unavailable) are required. Joint ventures must submit statements for each participant. Start-ups (<12 months) are exempt but must provide statements after the first year if awarded.

Mandatory: CSD registration (valid and current), Tax Clearance Certificate (local tenderers or foreign with SA footprint), Employment Equity compliance (if designated employer), COIDA certificate (SA tenderers only), CIDB grading (if applicable, within 21 working days of closing). B-BBEE status proof required (certificate, sworn affidavit, or other prescribed form). Integrity Pact Declaration (Annexure D) and Supplier Integrity Pact must be downloaded and signed. SBD forms (1, 4, 6.1, 6.2) are mandatory. Joint ventures must submit a valid JV agreement with joint/several liability clauses. Subcontracting 100% of scope is disqualifiable. Health and Safety: OHS policy (CEO-signed), valid COIDA, OHS plan, Baseline Risk Assessment, and competency proof. Environmental: Policy, Aspects/Impacts Register, and Method Statement. Contractual Requirements (SHEQ, Quality) are assessed post-evaluation.