Design and construction of system operating control (soc) building at emkhiweni, mpumalanga

Submit the following technical returnables with your tender: 1) Construction program/technical schedule: High-level program with key milestones, completion dates for design and construction supervision (stages 1–6), and time durations for main activities. 2) Construction method statements: Detailed step-by-step procedures for all applicable scope (e.g., foundations, earthworks, roads, drainage, buildings, fencing, steelwork, security lighting, earthmat, substation electrical in buildings). For concrete works: specify method of placement (batching on site or ready mix), mix design, aggregate details, supplier location, and testing methods. For steel erection: confirm qualified rigger/crane operator or subcontractor details. 3) Concept design: 2D and 3D models clearly indicating building type, finishes (steel, concrete, masonry, sheeting), site layout, and spatial layout with room names. 4) Design strategy: Aesthetically pleasing, economical, and practical design. Confirm materials/finishes can be sourced in South Africa. 5) Relevant previous projects: Table of comparable projects (scope, substation name if applicable, completion date, project value, client contact details). Include completion certificates for at least 5 projects. 6) Key personnel: CVs for Architect, Civil Engineer, Structural Engineer, Mechanical Engineer, Electrical Engineer, Project Manager, Site Manager/Site Agent, and Site Supervisor. CVs must detail relevant project-specific work experience and academic qualifications. Include proof of certified academic and registration qualifications (e.g., SACAP for Architect, ECSA for Engineers, PrCM/PrCPM for Construction/Project Managers). All documents must be certified and not older than 3 months from tender closing date. Uncertified documents will not be accepted. For SHEQ requirements, refer to: 240-166910358 Rev 1 (Health and Safety Specification), 202211_OH&S Tender Returnable Documents for EPC & EPCM & Owner's Engineer_TPDMAN-FM-204_Rev2, 202211_(Form A) Tender Contract SHEQS Requirements for EPCM & or Owner's Engineer_TPDMAN-FM-197_Rev2.

Technical evaluation: Minimum 70% score required to qualify. Scoring method: Weighted qualitative criteria (100% total). Key criteria: 1) Design and construction program/technical schedule (20%): Activities listed in order (5), few irrelevant/missing (4), mostly irrelevant/missing (2), no submission (0). Time durations must align with project start/end dates. 2) Method statement (30%): Relevant, well-detailed, and includes all required information (5). Missing 20% of requirements or few important steps (4). Mostly irrelevant/basic (2). Irrelevant/none (0). 3) Concept design presentation (10%): Clear 2D/3D models, building requirements addressed, high draughting standards (5). Missing 20% of requirements (4). Mostly irrelevant/basic (2). Irrelevant/none (0). 4) Design strategy (10%): Economical, practical, aesthetically pleasing, materials/finishes sourcable in South Africa (5). Missing 20% of requirements (4). Mostly irrelevant/basic (2). Irrelevant/none (0). 5) Relevant previous projects (20%): >5 projects (5), 4-2 projects (4), 1 project (2), none (0). Each project must include scope, completion date, and client contact details (5 if all provided, 4 if 2 provided, 2 if 1 provided, 0 if none). Completion certificates for at least 5 projects (5 if all provided, 4 if missing any, 2 if missing >50%, 0 if none). 6) CVs and qualifications of key personnel (10%): All required CVs provided (5), missing 1 CV (4), none (0). All personnel meet minimum qualifications and 7+ years’ experience (5). Any key personnel not meeting requirements (2). Proof of certified qualifications (10): All provided and certified (5), not certified (2). Scoring table: 5 (100% - Compliant, no technical risks), 4 (80% - Compliant with acceptable risks/exceptions), 2 (40% - Non-compliant, unacceptable risks/exceptions), 0 (0% - Totally deficient/non-responsive). Note: Scores of 1 and 3 are not allowed. Previous experience in similar projects (e.g., SOC buildings, NKP sites, substation infrastructure) is highly weighted. Professional registrations (SACAP, ECSA, SACPCMP) are mandatory for key personnel.

Scope: Design and construction of a National Key Point (NKP) System Operating Control (SOC) building at Rietfontein 314 JS, Portion 14, Mpumalanga, adjacent to the proposed eMkhiweni substation. The building must meet 32-894 NTCSA server room and data centre standards. Key deliverables: Design and construction of the building and all associated services/systems, including: Foundations, cable trenches, earthworks/terrace, roads, drainage, buildings, fencing, steelwork (main columns/beams, equipment supports, floodlight masts), security lighting, earthmat & earthtails, substation electrical in buildings (lighting, ventilation, electrical installation-DB). Functional areas: Control rooms, server rooms, administrative/office areas, boardrooms, computer centres, locker rooms, workshops, storages, kitchens, ablutions, and supportive service areas. Systems: HVAC with structural supports, electrical supply/distribution (earthing, lighting, small power), potable water, active/passive fire protection, fire detection, access control (card and biometric), blast protection, telecommunications, dual access unit, Building Management System (BMS), CCTV, security alarm, and PSIM integration. Design requirements: Green building and biophilic design principles, ergonomic design, blast-proof design, energy efficiency (SANS 204:2011, SANS 10400-XA), and compliance with National Building Regulations. Standards: ISO 9001, OHS Act 1993 (Construction Regulations 2014), SANS 1200, SANS 10400 series, SANS 204, SANS 10161, SANS 10100-1, SANS 10162, SANS 10163, SANS 10164, SANS 10252, and NTCSA-specific standards (e.g., 240-53113685 Design Review Procedure, 240-86056088 User Requirement Specification). Documentation: All drawings must comply with Engineering Drawing Standard 240-86973501, include Employer’s drawing numbers, and be signed off by registered professionals. Provide 3 hard copies and electronic copies for all revisions (design, construction, as-built). Handover documentation: Native/CAD files, PDFs, operating manuals, training sessions (minimum 4), computer design models, fenestration/structural/civil calculation reports, and other technical documents. Skills transfer: Consultant must provide skills transfer for at least 3 NTCSA civil engineers, including design tools, office space, and supervision to meet ECSA registration outcomes.

Professional registrations: Architect must be registered with SACAP. Civil/Structural/Mechanical/Electrical Engineers must be registered with ECSA. Construction Manager and Project Manager must be registered with SACPCMP (PrCM/PrCPM). Site Manager/Site Agent and Site Supervisor must hold BTech/Diploma qualifications. Minimum experience: Key personnel must have a minimum of 7 years’ relevant experience. Academic qualifications: Architect (BSc Architecture), Civil Engineer (BSc Civil Engineering), Structural Engineer (BSc Structural Engineering), Electrical Engineer (N.Dip Electrical Engineering), Mechanical Engineer (BSc Mechanical Engineering), Construction Manager (BTech/Diploma), Project Manager (BTech/Diploma), Site Manager/Site Agent (BTech/Diploma), Site Supervisor (BTech/Diploma). Certification: All academic and registration qualifications must be certified and not older than 3 months from the tender closing date. Uncertified documents will not be accepted. Compliance with standards: OHS Act 1993 (Construction Regulations 2014), National Building Regulations (SANS 10400 series), SANS 1200, ISO 9001, ISO 14001:2015, OHSAS 18001, and NTCSA-specific standards (e.g., 240-53113685, 240-114967625). SHEQ requirements: Refer to 240-166910358 Rev 1 (Health and Safety Specification), 202211_OH&S Tender Returnable Documents for EPC & EPCM & Owner's Engineer_TPDMAN-FM-204_Rev2, and 202211_(Form A) Tender Contract SHEQS Requirements for EPCM & or Owner's Engineer_TPDMAN-FM-197_Rev2. Local content: Preference for South African materials and sourcing where possible. Environmental compliance: National Environmental Management Act 1998, National Environmental Management Waste Act 2008, National Water Act 1998, and Environmental Conservation Act. Security standards: Compliance with NTCSA security standards (e.g., 240-102220945 Integrated Access Control, 240-91190304 CCTV Surveillance, 240-86738968 Integrated Security Alarm, 240-170000096 Physical Security Integration, 240-78980848 NLEPDS).

Closing date: 17 July 2026 at 10:00 AM. Document effective date: March 2025. Review date: November 2025.

Submit the following returnable documents: Signed Annexure B (Acknowledgement Form for Eskom OHS legal and other requirements). Bidders will have one chance to submit omitted SHEQ documentation within seven (7) working days after the tender deadline. Only tenders submitted or responded to within the deadline will be considered; non-responsive submissions will be disqualified.

General: Applicants must be registered and compliant with South African legal and regulatory requirements. Must demonstrate experience in similar projects (design and construction of control buildings or security centers). Must have a valid SHEQ management system (preferably ISO 45001:2018 certified or compliant). Must provide proof of financial and technical capability to execute the project. Technical: Must have a multidisciplinary team including project management, contract management, engineering (architectural, electrical, structural, mechanical, fire, security), environmental, health and safety, commercial, quantity surveying, and security management disciplines. Professional registrations required for key roles (e.g., SACAP for architects, ECSA for engineers). Must provide a detailed project plan, including risk assessments, method statements, and compliance strategies. OHS: Must have a valid OHS policy signed by the CEO. Must provide a valid Letter of Good Standing (COIDA). Must demonstrate compliance with Eskom’s OHS requirements, including Life Saving Rules, SHEQ Policy, and incident management procedures. Must have competent OHS professionals (e.g., SACPCMP-registered Construction Health and Safety Agent, Manager, or Officer). Environmental: Must comply with South African National Environmental Management Acts and regulations. Must provide an Environmental Management Programme (EMPr) and Waste Management Plan aligned with the project scope. Quality: Must have a Quality Management System (preferably ISO 9001:2015 certified or compliant). Must provide a Contract/Project Quality Plan and Inspection and Test Plan (ITP) or Quality Control Plan (QCP).

Scope: Design and construction of a System Operating Control (SOC) building at Emkhiweni, Mpumalanga, for a Transmission Security Nerve Centre (centralized security command and control center). Key deliverables: Control room for 6 workstations (ISO 11064 ergonomic standards), server room (air temperature/quality, security, fireproof), office space for security staff (Shift Supervisor, Security Manager, support staff, investigators), meeting/conference room (backup as situation room), support infrastructure (HVAC, DC uninterrupted power and battery room, electrical supply main and backup generator), telecoms infrastructure (capable of receiving data from all monitored sites), and Integrated Physical Security Systems (IPSS). Team requirements: Must include disciplines such as project management, contract management, engineering (Professional Architect or Senior Architectural Technologist registered with SACAP, Electrical Engineer, Structural/Civil Engineer, Mechanical Engineer for HVAC, Fire Engineer/Specialist, Security Systems Specialist), environmental, health and safety, commercial, quantity surveying, and security management. All engineers must be registered with ECSA; architects with SACAP. Submission of final Health & Safety Plan (framework) is required before site establishment/access. Project timeline: Commencement and completion dates TBA.

Mandatory legal compliance: Occupational Health and Safety Act 85 of 1993, Mine Health and Safety Act (where applicable), Compensation for Occupational Injuries and Diseases Act 130 of 1993, Electrical Installation Regulations (GNR.242 of 06 March 2009). Eskom-specific compliance: SHEQ Policy 32-727, OHS Risk Assessment Procedure 32-520, Life Saving Rules Procedure 240-62196227, Contractor Health and Safety Requirements Standards 32-136, OHS Incident Management Procedure 32-95, Employees’ Right of Refusal to Work in an Unsafe Situation Procedure 240-43848327, Vehicle and Driver Safety Management Procedure 240-62946386, Vehicle Safety Specification 32-345, Work at Heights 32-418, PPE 240-44175132, Protective Equipment for Work at Heights Specification 240-100979499, Substance Abuse 32-37, Behavioural Safety Observations 32-407. Contractual compliance: Section 37(2) OHS Act agreement must be signed between Eskom and the principal contractor, and between the principal contractor and sub-contractors. Valid Letter of Good Standing (LoGS) from the Compensation Commissioner (COIDA) required. Operational compliance: All employees must undergo Eskom induction. Substance abuse: 0% tolerance for alcohol and drugs; compliance with Eskom Procedure 32-37 and Life-Saving Rule 4 (BE SOBER). Medical surveillance: Annual medical fitness certificates (Annexure 3) for on-site employees, conducted by qualified Occupational Health Practitioners. Statutory appointments: Fire Fighter, Evacuation Warden, First Aider, Incident Investigator, Risk Assessor, SHE Representative, Project Supervisor/Manager, and 16(2) appointments under OHS Act. Risk assessments: Required for all activities, aligned with Eskom Procedure 32-520. PPE: Must comply with SANS standards; risk-based PPE matrix required. COVID-19: Policy and risk assessment required, aligned with Disaster Management Act; social distancing, disinfection, and hygiene protocols enforced. Non-compliance penalties: Financial penalties for non-conformance; work stoppages due to OHS issues will not warrant compensation claims.

Closing date and time: 17 July 2026 at 10:00 AM (South African Standard Time).

• Compulsory site briefing meeting: 10 June 2026, 11:00 AM - 13:30 AM, at Emkhiweni site – Rietfontein 314 JS, Portion 14, Mpumalanga. Attendance is mandatory; non-attendance results in disqualification.
• Clarification queries deadline: Allow reasonable time for Eskom to respond and for tenderers to adjust tenders before closing.
• Tender validity period: 90 days from closing date. Extensions may be requested.

NTCSA Representative: Tsakani Mabunda, Tel: +27 11 800 2311, Email: [email protected].

• 1st Escalation: Procurement Manager - Takalani Nemavhulani, Email: [email protected].
• 2nd Escalation: Middle Manager - Frans Pooe, Email: [email protected].
• All queries and clarifications must be addressed in writing to the NTCSA Representative only.
• Tender submissions via NTCSA E-tendering site: https://eTendering.eskom.co.za.
• Tender Bulletin: https://tenderbulletin.ntcsa.co.za.
• Physical address for NTCSA: Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton, Republic of South Africa.

Submission must be electronic via NTCSA E-tendering site (https://eTendering.eskom.co.za). No physical submissions accepted.

• Submit all documents in PDF (max 50MB per file) and Excel (for pricing schedule) formats. Total submission size must not exceed 900MB.
• Upload files under correct categories: Technical, Commercial, Financial.
• Ensure submission status is marked as 'complete' and finalized before 17 July 2026, 10:00 AM SAST. Latest version overrides previous versions.
• Mandatory returnables (e.g., Authorisation Form A, Acknowledgement Form B, Tenderer’s Particulars C, Integrity Declaration Form D, CPA Requirements for Local Goods/Services E, SBD 1, SBD 6.1, Tax Clearance Certificates, Tax Evaluation Questionnaire, SBD 4) must be fully completed and submitted by closing date/time. Failure to submit or incomplete submissions will result in disqualification.
• CIDB proof of grading must be submitted by closing date/time. If only proof of application is available at closing, actual CIDB registration must be submitted by contract award.
• Non-disqualifiable returnables (e.g., SBD 4) may be requested within 5 working days after closing if missing or incomplete.
• Tender validity period: 90 days from closing date. Extensions may be requested but no modifications to tender are allowed.
• Disqualification risks: Late submission, missing mandatory documents, 100% subcontracting of scope, non-attendance of compulsory site briefing, or submission of unreadable/corrupt files.

General requirements:

• Tenderer must not be on any international sanctions list or restricted by National Treasury.
• No conflict of interest with NTCSA, Eskom, or other tenderers.
• Tenderer must not subcontract 100% of the scope of work.
• Tenderer must not be a flagged supplier (implicated in misconduct per Zondo Report, SIU, or forensic investigations).
• Tenderer must not have a controlling partner/shareholder in common with another tenderer.

Documentation requirements:

• Valid CSD registration (for local/foreign tenderers with SA footprint).
• Tax compliance (Tax Clearance Certificate or SARS PIN verification).
• Proof of CIDB grading (if applicable).
• SHEQ policies and capabilities must be demonstrated.
• Integrity Declaration Form and Supplier Integrity Pact compliance.
• SDL&I Undertaking must be submitted by contract award.

Joint Ventures (JV):

• JV agreements must explicitly state joint and several liability.
• JV must operate as a single business entity with a designated bank account.
• Separate financial statements for each JV partner if newly formed.

Evaluation process:

• Basic compliance check: Failure to meet basic compliance (e.g., missing original tender or copy) results in disqualification.
• Mandatory tender returnables: Missing or incomplete mandatory documents at closing date/time results in disqualification.
• Pre-Qualification Criteria: Must be met if stipulated.
• Functionality: Weight 100%, minimum threshold 70%. Failure to meet threshold results in disqualification.
• Financial analysis: Eskom assesses financial risk. High risk or failure to agree to mitigating factors may result in disqualification.
• Price evaluation: Includes CPA, FOREX, commodity exposure, unconditional discounts, technical adjustments, PV, and forecasted invoicing rates.
• B-BBEE: Scored as per CSD report or certificate/affidavit. If B-BBEE is a pre-qualification criterion, proof must be submitted by closing date/time.
• Specific Goals: Scored under PPPFA (90/10 or 80/20). Failure to submit proof results in zero points for Specific Goals but not disqualification.
• Ranking: Tenders ranked from highest to lowest based on combined Price and Specific Goals scores.
• Arithmetical errors: Eskom will notify tenderers of errors and request confirmation or correction. Failure to correct may result in disqualification.

Scope: Design and construction of System Operating Control (SOC) building at Emkhiweni, Mpumalanga.

• Tenderers must comply with all technical, safety, health, environmental, and quality (SHEQ) requirements as stipulated in the tender documents.
• Proof of SHEQ systems, policies, and capabilities must be provided by closing date/time. All costs and personnel associated with SHEQ must be reflected in the tender.
• CIDB registration is mandatory for construction works.
• Contract Skills Development Goals (CSDG) apply as per CIDB Standard for Developing Skills through Infrastructure Contract (GN 1779, Government Gazette April 2023) for contracts of R5 million or more or CIDB grading 7 or higher.
• Contract Participation Goals (CPG) apply for construction works contracts in General Building (GB) and Civil Engineering (CE) classes, with a minimum duration of 6 months, and where at least 25% of the main contract is subcontracted in CIDB classes CE, EB, GB, or ME.
• Tenderers must submit all required technical documentation, including functionality/technical criteria as specified in the tender returnables.
• Functionality criteria weight: 100%. Minimum threshold: 70%. Failure to meet the threshold results in disqualification.
• NEC (New Engineering Contract) terms apply.
• Additional documents may be required (e.g., ECSA/SACPCMP registrations, CVs, permits, licenses).

Pricing must be in South African Rand (ZAR) unless otherwise specified.

• Include all duties, taxes (including VAT), and levies applicable 14 days prior to closing date/time in the tendered prices.
• Prices must be fixed for the contract duration and not subject to adjustment unless provided for in the tender.
• Submit pricing schedule in both PDF and Excel formats.
• Payment terms: For contracts valued below R50,000,000 (including VAT), NTCSA commits to paying suppliers within 30 days of receipt of undisputed invoices.
• Performance security: If required, tenderers must indicate a minimum of two (2) financial institutions from NTCSA’s list of pre-vetted guarantors (e.g., Absa, FirstRand, Nedbank, Standard Bank, etc.) for performance bonds or demand guarantees.
• Audited financial statements for the previous 18 months (or last year if unavailable) must be submitted. For joint ventures or SPVs, financial statements for each participant are required.
• Start-up enterprises (formed within the last 12 months) are exempt from submitting audited financial statements but must provide them within the first year if awarded the contract.
• Insurance: Proof of insurance from approved providers (e.g., Bryte, Santam, Hollard) may be required.
• Cataloguing: If applicable, include a line item for cataloguing in the pricing schedule. NTCSA will pay for cataloguing.

Mandatory compliance requirements:

• Valid and current CSD registration (CSD number/CSD report) for all local tenderers and foreign tenderers with a local footprint.
• Tax Clearance Certificate: Required for local tenderers (unless SARS e-filing PIN is provided for verification) and foreign tenderers with a footprint in South Africa (unless SARS PIN is provided). Foreign suppliers with no footprint in South Africa must complete SBD1 but are not required to provide tax compliance proof.
• B-BBEE: Proof of B-BBEE status (certificate/affidavit/CSD report) must be submitted by closing date/time. Failure to submit valid proof results in disqualification if B-BBEE is a pre-qualification criterion. Otherwise, zero points for PPPFA scoring.
• COIDA: Original certificate of good standing or proof of application issued by the Compensation Fund (COID) or a licensed compensation insurer (South African tenderers only).
• Employment Equity: Proof of compliance with the Employment Equity Act, including submission of the Employment Equity report to the Department of Labour (South African tenderers only, if applicable).
• SBD Forms: Submit SBD 1 (for foreign suppliers), SBD 4 (Bidders Disclosure), SBD 6.1 (Preference Points Claim Form), and Tax Evaluation Questionnaire as required.
• Integrity Declaration Form and Supplier Non-Disclosure Agreement must be completed and submitted.
• Joint Ventures: Must provide a letter of intent to form a JV, a valid JV agreement, confirmation of operating as a single business entity, and details of a designated bank account.
• Tenderers must not be on any restricted or defaulters list (National Treasury, Eskom, or other state-owned entities).
• Tenderers must not have a conflict of interest with any party involved in the tender process.
• Compliance with relevant legislation: PPPFA Regulations, CIDB Regulations, Amended B-BBEE Codes, OHS Act, and Eskom’s SHEQ requirements.

Contact the Supply Chain Management (SCM) department for queries. Specific contact details (name, email, phone) are not provided in the document. Eskom Quality Representative: Nosimilo Mbele (Senior Quality Advisor, dated 15 May 2025).

Submit the following returnable documents as per Category 1 (selected for this tender):

• Completed and signed Form A (Tender and Contract Quality Requirements for Supplier Quality Management: Specification 240-105658000/QM 58 and ISO 9001).
• Valid copy of ISO 9001 or equivalent QMS certificate (latest revision), with product/service scoping, accredited certification authority, and valid expiry date.
• Latest internal and external management system audit reports, including nonconformity details, corrective actions, and remedial steps.
• Draft Contract Quality Plan (CQP) specific to the SOC building scope, aligned with ISO 10005, including resources, communication channels, and monitoring procedures.
• Draft or example of an Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar/previous work, covering stages from materials verification to commissioning.
• Documented information for Control of Externally Provided Processes, Products, and Services (e.g., evaluation criteria for sub-suppliers).
• Documented roles, responsibilities, and authorities (e.g., organisation charts, job descriptions, quality manuals, procedures).
• Records of management review meetings (agendas, minutes, attendance registers, reports).

Note: All documents must be submitted as listed in the List of Tender Returnables (240-12248652). Failure to submit required documents may result in disqualification.

Evaluation is based on the following criteria:

• QMS Certification: Valid ISO 9001 (or equivalent) from an accredited body, with scope, authority, and expiry date verified. Category 1 requires this certification.
• Category Compliance: Must meet all Category 1 requirements, including ISO 9001 certification, audit reports, CQP, QCP/ITP, and documented QMS processes.
• Sub-Supplier Oversight: Suppliers must ensure sub-suppliers involved in critical activities (design, manufacturing, testing, installation, etc.) comply with QMS requirements. Eskom reserves the right to assess sub-supplier facilities.
• Experience and Capacity: Demonstrate capability to execute the project, including submission of example QCPs/ITPs for previous similar work.
• Legal and Regulatory Compliance: Adherence to PPPFA, CIDB 1004 (quality evaluation guidelines), and other applicable South African regulations.
• Quality Documentation: CQP and QCP/ITP must align with ISO 10005 and Eskom’s templates (240-109253698, 240-109253302).
• Nonconformity Management: Processes for addressing nonconformities, including corrective actions and timelines.

Scope: Design and construction of the System Operating Control (SOC) building at Emkhiweni.

Key Requirements:

• Develop, implement, and maintain a QMS compliant with ISO 9001, including documented processes, manuals, and procedures.
• Submit a Contract Quality Plan (CQP) outlining quality assurance for the project scope, including resources, communication channels, and monitoring procedures.
• Submit a Quality Control Plan (QCP)/Inspection and Test Plan (ITP) covering all stages: materials verification, fabrication, assembly, testing, commissioning, and handover. Must include hold/witness points, acceptance criteria, and intervention points for Eskom oversight.
• Special Processes: Pre-approval required for welding (WPS, PQR, WQR), non-destructive testing (NDT), coatings, heat treatment, and other critical processes. Personnel must be certified and, where applicable, registered with statutory bodies.
• Hold/Witness Points: Work cannot proceed beyond predefined stages without Eskom’s written authorization. Supplier must notify Eskom of all intervention points.
• Documentation: All applicable codes, standards, and acceptance criteria must be available on-site in English. Workplace documentation must also be in workforce-appropriate languages.
• Sub-Suppliers: Must comply with the same QMS and quality documentation requirements. Suppliers are responsible for sub-supplier performance, compliance, and submission of sub-supplier CQPs/QCPs.
• Preservation: Implement a preservation program for materials/equipment from procurement to installation, including storage, handling, and transit protections.
• Nonconformities: Must be documented, investigated, and resolved within specified timelines (e.g., 14 days). Repeat nonconformities may lead to contract remedies or disqualification.
• Quality Kick-Off Meetings: Mandatory pre-inspection meetings with Eskom, including supplier and sub-supplier quality representatives. Supplier must provide 14 days’ advance notice for coordination meetings.
• Eskom Oversight: Eskom may appoint resident quality inspectors at supplier/sub-supplier premises. Supplier must provide workspace at no cost to Eskom.

Mandatory Compliance:

• ISO 9001 Certification: Valid certificate from an accredited body, with scope covering the tender’s work. Required for Category 1.
• B-BBEE: Minimum compliance as per PPPFA (Preferential Procurement Policy Framework Act, 2000).
• CIDB Registration: Required for construction-related work, as referenced in CIDB 1004 (Best Practice Guideline A4: Evaluating Quality in Tender Submissions).
• Quality Management: Compliance with Eskom’s Supplier Quality Management Specification (240-105658000) and ISO 9001. Must submit all required quality documentation (CQP, QCP/ITP, audit reports, etc.) as per Category 1 in the List of Tender Returnables (240-12248652).
• Sub-Supplier Compliance: Ensure all sub-suppliers meet the same QMS and quality requirements, including ISO 9001 certification (if applicable) and submission of sub-supplier CQPs/QCPs.
• Special Processes: Certification/approval for welding (ISO 3834), NDT, coatings, heat treatment, and other special processes. Personnel must be qualified and, where applicable, registered with statutory bodies (e.g., SETA for NDT).
• Legal Compliance: Adhere to all applicable South African laws, including SHEQ Policy (32-727), Eskom’s Procurement and Supply Chain Management Policy (32-1033), and Procurement Procedure (32-1034).
• Documented Information: Submit Form A, quality policy, quality objectives, internal audit procedures, nonconformity management procedures, and records of management reviews.

Scope: Design and construction of a System Operating Control (SOC) building at Emkhiweni. Project duration: 42 months. Buyer: Tsakani Mabunda (Eskom NTCSA DP).

CIDB Contacts: Pranveer Harriparsadh, Email: [email protected], Phone: 012 482 7230. Thabelo Ramaru, Email: [email protected], Phone: 012 482 7249.

Eskom Buyer: Tsakani Mabunda (name only, no additional contact details provided).

Required forms: Submit SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule). Failure to submit these may disqualify the bid.

SDL&I reporting: Monthly/quarterly compliance reports must be submitted to Eskom using the Data Collection Template. SDL&I Implementation Schedule must be completed and returned within 28 days of contract award.

Penalties: 2.5% of invoice amount (excluding VAT) applies for failure to meet SDL&I obligations or submit quarterly reports. Retention clauses may be invoked for non-compliance.

Mandatory Forms:

• SBD 6.2 Declaration Form.
• Annex C (Local Content Declaration-Summary Schedule).

SDL&I Reporting:

• Monthly/quarterly compliance reports (Data Collection Template).
• SDL&I Implementation Schedule (due within 28 days of contract award).

Training Documentation:

• FORM A3: Project Interim Training Report (Employer/Contract Data, Learner Details, Training Methods).
• FORM A4: Supervisor/Learner Agreement (signed by both parties).
• FORM A5: Final Training Report (Learner Details, Training Methods, Practical Tasks, Status).
• Supporting documents: Training Plan, Attendance Register, Signed Logbooks/POE, Medical Assessments, Site Induction, HSE Induction, SETA Registration, PPE Register, CIDB SDA Beneficiary Registration.

General: Must be a registered contractor with valid CIDB grading. Compliance with PPPFA (Preferential Procurement Policy Framework Act) for objective criteria. Ability to meet technical and financial requirements for a 42-month project.

B-BBEE: Valid certification (Level 1-8) or sworn affidavit (for exempted micro-enterprises) required to claim preference points. Objective criteria, if included, must align with PPPFA and will disqualify non-compliant bidders.

Skills Development: Commitment to achieving Construction Skills Development Goal (CSDG) of 0.25% through approved training methods (Method 1: structured workplace learning, Method 2: apprenticeships, Method 3: work-integrated learning, Method 4: professional registration candidates).

Legal: No mandatory subcontracting, but compliance with Eskom’s terms is required.

Scope: Design and construction of a System Operating Control (SOC) building at Emkhiweni. Duration: 42 months.

CIDB Skills Development: Mandatory compliance with CIDB Standard for Developing Skills through Infrastructure Contracts (Government Gazette 36760, March 2020). Construction Skills Development Goal (CSDG) of 0.25% applies to contracts exceeding R20M or with a duration of 12+ months.

Training Methods: Structured workplace learning (Method 1), apprenticeships (Method 2), work-integrated learning (Method 3), professional registration candidates (Method 4).

Local Content: Not a designated sector, but SBD 6.2 and Annex C forms are mandatory for contract award.

Training Methods for CSDG Compliance:

• Method 1: Structured workplace learning for partial/full occupational qualifications.
• Method 2: Apprenticeships or artisan learners for trade qualifications (60% must hold public TVET college qualifications).
• Method 3: Work-integrated learning for University of Technology/Comprehensive University students completing national diplomas.
• Method 4: Structured workplace learning for professional registration candidates (statutory council-listed).

Baseline Training Plan Example:

• Method 1: 1 employed + 3 unemployed learners in Scaffolding (3 months, R57,000).
• Method 2: 2 unemployed learners in Bricklaying/Plastering (12 months, R92,000).
• Method 4: 1 unemployed learner in Project Management (9 months, R184,500).

Penalties: 2.5% of invoice amount (excluding VAT) for failure to meet SDL&I obligations or submit quarterly performance reports. Retention clauses may be invoked for non-compliance.

Reporting: Monthly/quarterly SDL&I compliance reports required. SDL&I Implementation Schedule must be completed and returned within 28 days of contract award.

B-BBEE: Valid certificate from SANAS-accredited agency, sworn affidavit, or CIPC affidavit required to claim preference points. Affidavits must include: deponent’s full name (as per ID), ID number, designation (director/owner/member), enterprise name (as per CIPC), business address, black ownership percentages (including black female and designated groups), total revenue (audited or management accounts), financial year-end, B-BBEE status level, and empowering supplier status. Must be signed in the presence of a Commissioner of Oath (not an employee of the enterprise) on the same date.

CIDB: Skills development compliance mandatory for contracts exceeding R20M or 12+ months duration.

Local Content: SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) are mandatory for contract award.

B-BBEE Documentation:

• Valid certificate from SANAS-accredited verification agency, sworn affidavit, or CIPC affidavit required to claim preference points.

Sworn Affidavit Validity Requirements:

• Deponent’s full name (as per ID) and ID number.
• Designation (director/owner/member) to confirm authority.
• Enterprise name (as per CIPC) and business address.
• Black ownership percentages (including black female and designated groups).
• Total revenue (audited or management accounts) and financial year-end.
• B-BBEE status level (single level only).
• Empowering supplier status (QSEs must specify basis).
• Signed in presence of Commissioner of Oath (not an employee of the enterprise) on the same date.
• Commissioner must sign and stamp.

Local Content: Not a designated sector, but SBD 6.2 and Annex C forms are mandatory for contract award.

SDL&I Penalties and Performance Security:

• 2.5% of invoice amount (excluding VAT) for failure to meet SDL&I obligations.
• 2.5% penalty for failure to submit quarterly SDL&I performance reports.
• Retention clauses may be invoked for non-compliance.

Supervisor/Learner Agreement:

• Contractor must manage learning opportunities per CIDB Skills Standard.
• Supervisor responsibilities: Stimulate passion for construction, share technical/practical knowledge, foster skills development, facilitate networking, instill discipline, give feedback, and sign logbooks.
• Learner responsibilities: Adhere to site rules, expect growth, be motivated, accept supervision, understand HSEQ, maintain discipline, work in teams, practice skills, and complete logbooks with supervisor signatures.

CSDG Targets by Discipline:

• Civil Engineering: 0.25% CSDG.
• General Building: 0.50% CSDG (Min. R328,500).
• Civil & General Building: 0.375% CSDG.
• Electrical Engineering (Building/Infrastructure): 0.25% CSDG.
• Mechanical Engineering: 0.25% CSDG.
• Specialist Works: 0.25% CSDG.

Mandatory Requirements:

• CIDB compulsory training: Yes (0.25% CSDG).
• Subcontracting: Not applicable.
• Local Content: SBD 6.2 and Annex C forms mandatory for contract award.

CIDB Skills Development Agencies:

• CIDB SDA: Registration SDA/ZA/16/00001, Active until 01/04/2025, National. Contact: Pranveer Harriparsadh, Email: [email protected], Phone: 012 482 7230.
• Thabelo Ramaru, Email: [email protected], Phone: 012 482 7249.

Eskom Buyer: Tsakani Mabunda (NTCSA DP).