Five-year supply of open gear lubricant grease to eskom’s lethabo power station (as-when required)

Preference points system: Either 80/20 or 90/10 will apply, determined by the lowest acceptable tender. Points are awarded for: Price (80 or 90 points) and Specific Goals (20 or 10 points). Total points: 100. Tenderers must submit proof/documentation to claim points for specific goals. Failure to submit proof will result in no points for specific goals. The organ of state may require substantiation of claims at any time.

Preference points claim form (SBD 6.1) must be completed in terms of the Preferential Procurement Regulations 2022. Tenderers must certify that claimed points are accurate and provide documentary proof if required. Fraudulent claims may result in disqualification, cost recovery, contract cancellation, business restrictions, or criminal prosecution.

Reverse e-Auction is an electronic evaluation of Price and Preference points as outlined in the PPPFA, aiming to achieve the most competitive and market-related prices for clearly specified items.

Mandatory returnable document:

• A fully completed reverse e-auction training acknowledgment form (Annexure no_____) must be submitted before login details/invitation are provided.
• Failure to submit this form within the prescribed period will render your bid non-responsive and disqualify you from the reverse e-auction.

Evaluation process:

• Bidders must first achieve the minimum qualifying score for functionality to be eligible.
• Eligible bids will be evaluated further on Price and Preference points (80/20 or 90/10) using a reverse e-auction.
• Eskom will provide login details for the reverse e-auction to eligible bidders.

Reverse e-Auction process:

• It is an electronic evaluation of Price and Preference points as per the PPPFA, aiming to achieve competitive, market-related prices for clearly specified items.
• It is not a negotiation tool.
• If a market-related price is not achieved at auction close, Eskom may:
• Negotiate with the highest-ranked supplier, or cancel the tender.
• If unsuccessful, negotiate with the 2nd ranked supplier, or cancel.
• If still unsuccessful, negotiate with the 3rd ranked supplier, or cancel.
• If no market-related price is achieved after negotiating with three tenderers, Eskom must cancel the tender.
• Eskom reserves the right to award to a supplier not highest-ranked, only in accordance with Section (2)(1)(f) of the PPPFA.

Returnable Documents: - Complete and sign Annexure B (Supplier Tender Receiving Acknowledgement Form). - Confirm whether tender documentation is correct and complete as per the Invitation to Tender/RFP Content List. - Cataloguing Information: Choose one of the following: (a) Agree to provide cataloguing information as described in the Invitation to Tender, (b) Confirm prior submission of cataloguing information (include previous contract/order number), or (c) Declare inability to provide cataloguing information with reasons. - If acting as a Distributor/Importer/Agent: Confirm whether the OEM can supply cataloguing information and attach a supporting letter from the OEM.

General: Open to all qualified suppliers, including distributors, importers, or agents, provided OEM support is confirmed (if applicable). Legal: Must be a registered entity (country of registration required). Technical: Must meet Eskom's quality and performance standards for Open Gear Lubricant Grease. Administrative: Timely submission of all required forms (e.g., Annexure B) and supporting documents.

Scope: Supply and delivery of Open Gear Lubricant Grease to Lethabo Power Station. - Contract Period: Five (5) years on an 'as and when required' basis. - Documentation: Must complete Annexure B to acknowledge receipt and completeness of tender documents. - Cataloguing: Must either provide cataloguing information, confirm prior submission, or declare inability with reasons.

Returnable Documents: Bidders must locate the full tender document to identify all required forms and submission instructions. No specific submission method, address, or deadline details are provided in the current content.

Evaluation criteria are not explicitly stated. Typically, bidders should expect requirements such as: valid tax clearance, B-BBEE certification, registration with relevant bodies (e.g., CIDB if applicable), proven experience in similar supplies, financial stability, and technical qualifications for lubricant suppliers.

No technical specifications for the open gear lubricant grease are provided in the current content. The document only contains template metadata (e.g., ITT/RFP template identifiers).

• Scope: Supply and delivery of Open Gear Lubricant Grease to Lethabo Power Station on an “as and when required” basis for a five-year period.
• Market context: No current suppliers; open market for potential suppliers.

• Closing date: 2026-07-07 at 10:00.
• SDL&I Implementation Schedule due: 28 days after contract award.
• B-BBEE improvement/retention plan due: within 30 days of signing contract.
• Quarterly SDL&I reports: ongoing, with Eskom review within 30 days of submission.

• Business Unit: Generation Lethabo Power Station.
• No specific contact person, email, phone, or submission address provided in the document.

• Submit SDL&I objectives as required; they become contractual obligations if awarded but are not scored.
• Submit B-BBEE improvement or retention plan within 30 days of contract signing.
• Submit SDL&I Implementation Schedule within 28 days after contract award for monitoring.
• Submit quarterly SDL&I compliance reports using Eskom’s Data Collection Template.
• Provide proof of sub-contract agreement or letter of intent for subcontracting to 51% black-owned EME/QSE entities.
• Ensure all returnable documents (e.g., sworn affidavits) meet validity requirements (complete deponent details, enterprise info, ownership percentages, revenue, B-BBEE status level, empowering supplier status, and proper Commissioner of Oath).

• Proof of sub-contract agreement or letter of intent for subcontracting to 51% black-owned EME/QSE.
• SDL&I Implementation Schedule (due 28 days after award).
• Quarterly SDL&I compliance reports.
• B-BBEE improvement/retention plan (due within 30 days of signing contract).
• For Sworn Affidavits: Ensure validity with:

• Deponent name (as per ID), designation, and enterprise name/address.
• Black ownership, black female ownership, and designated group percentages.
• Total revenue for the year (audited or management accounts) and financial year-end.
• B-BBEE status level and empowering supplier status.
• Same-date signatures from deponent and Commissioner of Oath (not an employee/ex-officio of the enterprise).

• Scoring system: 90/10 or 80/20 (price vs. specific goals).
• Specific goals: Maximum 10/20 points awarded for B-BBEE status level (see table for points per level).
• General requirements: Must be a registered South African entity, comply with legal/regulatory requirements for industrial lubricants, and meet B-BBEE requirements.
• Capacity: Must demonstrate ability to supply Open Gear Lubricant Grease on demand over 5 years, meet SDL&I targets (local procurement, subcontracting, jobs, skills development), and handle financial retention of 1% of invoice values.
• Exclusion: Tenderers failing to provide B-BBEE documentation will not be disqualified but will score 0 for specific goals and only compete on price (90/80 points).

• Scope: Supply and delivery of Open Gear Lubricant Grease to Lethabo Power Station on an “as and when required” basis for a five-year period.
• Subcontracting: Potential scope includes transportation of mechanical seals to site.
• Market context: No current suppliers; open market for potential suppliers.

• Potential subcontracting scope: Transportation of mechanical seals to site.
• Subcontracting must target 51% black-owned EME/QSE entities, preferably local to the site.

• Tender response must separate local and imported components as per the Price Schedule.
• Local procurement content is calculated as total spending minus the imported component.

• Pricing: Must separate local and imported components as per the Price Schedule.
• Security: Eskom retains 1% of every invoice (excluding VAT) as security for SDL&I obligations. Retained amounts are released only upon fulfilment of all SDL&I obligations.
• Penalty: 1% of contract value applied for failure to meet SDL&I obligations.

• B-BBEE: Valid certificate or Sworn Affidavit is mandatory for contract award.

• Annual revenue ≤ R10m (EME): Submit Sworn Affidavit.
• Annual revenue ≤ R50m (QSE): Comply with QSE scorecard or submit Sworn Affidavit if ≥51% black-owned.
• Annual revenue > R50m: Submit valid B-BBEE certificate.

• Local procurement: Target is 100% local content (value added in South Africa).
• Subcontracting: Minimum 5% of procurement spend must go to 51% black-owned EME/QSE entities (not subsidiaries or shareholding-linked). Provide proof of sub-contract agreement or letter of intent.
• Job creation: Submit proposals for jobs to be created and retained in South Africa.
• Skills development: Submit proposals for training unemployed candidates in:

• Mechanical fitter (N3/Grade 12 to trade test).
• Quality Controller (N3/Grade 12 to diploma).
• Candidates must be from all provinces, demographically representative, and exclude Eskom employees/registered learners.
• Bidders bear full cost; may seek SETA grants or SARS tax rebates.

• Reporting: Submit quarterly SDL&I compliance reports. Eskom reviews within 30 days and notifies of non-compliance; corrective measures must be implemented before the next reporting period.

• B-BBEE status determines preference points (see table for points per level under 90/10 or 80/20 system).
• Submit valid B-BBEE certificate or Sworn Affidavit (as per revenue thresholds).
• B-BBEE improvement/retention plan required within 30 days of contract signing:

• Level 1: Maintain status.
• Level 2-3: Improve or maintain status.
• Level 4: Achieve Level 3 by end of first year, then improve annually.
• Level 5-8 or non-compliant: Achieve Level 4 by end of first year, then improve at least one level annually thereafter.

• Skills development: Submit proposals for training unemployed candidates in Mechanical fitter and Quality Controller roles (N3/Grade 12 to trade test/diploma). Candidates must be from all provinces and demographically representative. Bidders bear full cost; may seek SETA grants or SARS tax rebates.

• SDL&I objectives become contractual obligations if awarded, though not scored.
• Submit quarterly SDL&I compliance reports using Eskom’s Data Collection Template.
• Eskom reviews reports within 30 days and notifies of non-compliance; corrective measures must be implemented before the next reporting period.
• Submit SDL&I Implementation Schedule within 28 days after award for monitoring.
• Penalty: 1% of contract value for failure to meet SDL&I obligations.
• Eskom retains 1% of every invoice (excluding VAT) as security; released only upon fulfilment of SDL&I obligations.

• SDL&I objectives are not scored but become contractual obligations.
• Failure to meet SDL&I obligations incurs a 1% penalty of the contract value.
• 1% of every invoice (excluding VAT) is retained as security until SDL&I obligations are fulfilled.

• If no B-BBEE documentation is provided: score 0 on specific goals and only compete on price (90/80 points).

Submit the following returnables: signed intention to sub-contract document (if subcontracting), proof of sub-contractor’s designated group status (if applicable), and a current valid tax compliance certificate (if not registered on CSD or SARS E-filing). Complete all applicable sections in Annexure C, including: Eskom vendor registration number (if registered), CSD supplier registration number (if registered), SARS E-filing PIN, and sub-contractor details (if prescribed). Note: CSD registration is mandatory prior to award but not at bid stage.

Evaluation will verify: mandatory registrations (Eskom vendor or CSD registration prior to award, CIPC registration for companies/JV members, VAT registration for companies/JV members, CIDB registration and grading where applicable). Tax compliance will be confirmed via SARS PIN or tax compliance certificate. Sub-contractor compliance includes CSD registration (if applicable), B-BBEE level, and designated group status. All required documents must be submitted by tender closing date or contract award stage.

Mandatory compliance requirements: Registration on National Treasury’s Central Supplier Database (CSD) prior to award (not mandatory at bid stage). Tax compliance: Provide SARS E-filing PIN or a valid tax compliance certificate by contract award stage. For sub-contractors: Confirm CSD registration, B-BBEE level, and designated group status. CIDB registration and grading required where applicable. CIPC registration or disclosure certificate required for companies and JV members. VAT registration required for companies and JV members.

• This E-Tendering Training Acknowledgement Form is a mandatory returnable document.
• The form must be fully completed and submitted to Eskom within the prescribed period.
• Failure to fully complete and submit the form will render the tenderer non-responsive and lead to disqualification.
• Required form details: Business name/JV, Contact Person, landline, cellphone, email address, authorized signature, designation, and date.
• The tenderer must acknowledge having undergone self-training via the e-Tendering Noddy Guide, video, or a clarification meeting and confirm ability to operate the E-Tendering Solution.

• Mandatory returnable: E-Tendering Training Acknowledgement Form (Template ID 240-9722574 Rev 1).
• Required details on the form: Business name/JV, Contact Person (name, landline, cellphone), email address, Enquiry number, acknowledgment statement confirming e-Tendering training completion, authorized signature, designation, and date.

• Training Compliance: Must confirm completion of e-tendering training and ability to operate the E-Tendering Solution.
• Form Submission: The mandatory acknowledgment form must be fully completed and submitted.
• Disqualification: Non-compliance with training or form submission requirements will lead to disqualification.

• The E-Tendering Training Acknowledgement Form is a mandatory returnable document.
• The tenderer must acknowledge having undergone self-training through the e-Tendering Noddy Guide, video, or a clarification meeting.
• The tenderer must confirm satisfaction with the training and ability to operate the E-Tendering Solution.
• Failure to fully complete and submit the form within the prescribed period will result in non-responsiveness and disqualification.

• The tenderer must acknowledge having undergone self-training through the e-Tendering Noddy Guide, video, or a clarification meeting.
• The tenderer must confirm satisfaction with the training and ability to operate the E-Tendering Solution.
• Failure to fully complete and submit the E-Tendering Training Acknowledgement Form within the prescribed period will render the tenderer non-responsive and disqualified.

Purchaser’s design and requirements set out in the Contract Data and Goods Information must be met; goods must be suitable for the intended purpose and any specific instructions to prevent damage during transit and storage must be followed.

• Purchaser: Eskom Holdings SOC Ltd, Registered Office – Megawatt Park, Maxwell Drive, Sandton, Johannesburg 011 800 8111.
• Supply Manager: Lethabo Power Station, Private Bag X 415, Vereeniging 1830 (telephone and e‑mail not specified in the extracted text).
• Adjudicator: To be appointed from the ICE‑SA Division of the South African Institution of Civil Engineering (www.ice‑sa.org.za); contact details will be provided once a dispute arises.

• Submit the Form of Offer & Acceptance (including any Schedule of Deviations) as the sole tender document.
• All required signatures must be from an authorised representative of the supplier.
• After contract award, contact the Purchaser’s agent within 2 weeks to deliver all securities, bonds, guarantees, proof of insurance and any other documentation required in the Contract Data.
• Failure to provide the required securities within the stipulated period will be treated as repudiation of the agreement.
• The contract is on an “as and when required” basis – the price shown in the tender is only an estimate and not a fixed amount of work or payment.

Pro‑forma Performance Bond – Demand Guarantee (Option X13): to be reproduced on the bank’s letterhead, stating the guaranteed sum, expiry date, conditions for payment and other legal undertakings as required by the contract.

• Legal: Supplier must be a registered South African entity (registration number to be provided in Contract Data Part 2).
• Financial: Supplier must be financially stable; a performance bond of 10 % of the contract value is required if the Purchaser deems the supplier unstable.
• B‑BBEE: Supplier must comply with Eskom’s B‑BBEE policy and notify any change in status within 7 days; an updated verification certificate must be submitted within 30 days of the change.
• Technical: Ability to supply Open Gear Lubricant Grease meeting the specifications listed in Part C3 (Scope of Work) and to provide required test results, manuals and FAT (if required).
• Compliance: Adherence to South African law, health‑safety, environmental and asbestos regulations, and ethics (no prohibited actions).
• Insurance: Valid policies as per Insurance Table A covering goods, property, bodily injury and other risks.
• Joint‑venture/Consortium: All members are jointly and severally liable; key person with authority must be notified within 2 weeks of contract date.

• Scope: Supply and delivery of Open Gear Lubricant Grease to Lethabo Power Station on an “as and when required” basis for 5 years.
• Product: Open Gear Lubricant Grease (Material No 0553367) – NLGI 00, 2800 cSt @ 40 °C, temperature range ‑10 to 120 °C, solvent thickener, density 0.95 kg/L, packed in 180 kg containers.
• Delivery point: Lethabo Power Station Main Stores.
• Supplier responsibilities: give delivery notice, ensure proper packing/marking, contract and pay for transport, arrange access, load and unload goods, provide packing lists, invoice, delivery note, test results and maintenance manuals.
• Minimum stock (consignment) to be maintained for long‑lead‑time items – quantities to be agreed.
• Delivery timing: goods must not be delivered more than 1 week before the agreed delivery date; delivery date is as stipulated on each purchase order.
• Quality: goods must be new, merchantable, free from defects and comply with all specifications, drawings and standards in the Contract Data.
• FAT (Factory Acceptance Testing) may be required before delivery; test procedures must be approved by the Supply Manager.
• Defects: liability period 52 weeks after delivery; supplier must correct defects within 1 week of notification (or 5 working days as agreed).
• Environmental & health‑safety: compliance with all applicable laws, including asbestos regulations; supplier must ensure prices include sufficient H&S provision.

Procedure for submission and acceptance of the supplier’s design and requirements as set out in the Contract Data and Goods Information must be followed before delivery; the supplier’s design may be used where approved.

Defects liability: 52 weeks after delivery of each purchase order. Supplier must correct notified defects within 1 week (or 5 working days as agreed). Purchaser will provide access for correction or replacement; supplier bears its own costs.

Product data: Material 0553367 – Open Gear Lubricant Grease, NLGI 00, 2800 cSt @ 40 °C, temperature range ‑10 to 120 °C, solvent thickener, density 0.95 kg/L, packed in 180 kg containers, colour black/gray, AGMA/ASTM specification, ecological.

• Currency: South African Rand (ZAR).
• Payment terms: payment 30 days after assessment and receipt of an undisputed tax invoice (assessment performed 5 days after each delivery).
• For contracts > R50 million (incl. VAT) Eskom’s standard payment term is 60 days – bidders must accept this.
• Interest on late payments: publicly quoted prime rate (Standard Bank of South Africa) calculated on a 365‑day year.
• Performance bond: 10 % of the contract value, required if the supplier is deemed financially unstable; to be provided on acceptable bank letterhead before contract award.
• Price adjustment: prices fixed for the first year; thereafter a Contract Price Adjustment (CPA) applies based on indices (62 % additives, 2 % transport, 3 % labour, 3 % packaging, 15 % material, 15 % non‑adjustable).
• Pricing format: items priced as lump sums or rates multiplied by quantities (e.g., 300 000 kg of grease).
• Tax invoice: must be submitted within 1 week of receiving a payment certificate and must include Eskom’s VAT number 4740101508. Late invoice submission extends the payment due date by the same period of delay.

• CSD/Tax: Supplier must be tax compliant and provide a valid tax clearance certificate.
• B‑BBEE: Notify any change in B‑BBEE status within 7 days; submit updated verification certificate within 30 days.
• CIDB: No specific CIDB requirements mentioned; comply if applicable.
• CIPC: Supplier must be a registered company (registration number required).
• Professional registrations: Not specified; provide any licences required for the product.
• Health, Safety & Environment: Must comply with all applicable H&S laws, include sufficient H&S costs in price, and follow asbestos regulations (ambient air standards, parallel measurements, risk assessments).
• Ethics: Prohibited actions (corrupt, collusive, coercive, fraudulent, obstructive) are not allowed; breach may lead to termination.
• Insurance: Minimum cover as per Insurance Table A (loss/damage to goods, property, bodily injury, death) and Insurance Table B (assets, contract works, environmental liability, public liability, transport, motor fleet, terrorism, cyber, nuclear, business interruption).
• Confidentiality: No disclosure of contract information without written consent; images of goods require prior written consent.
• Liability limits: Supplier’s indirect/consequential loss limited to R0.00; total liability limited to contract price; specific deductibles apply to property damage.

Z3 – B‑BBEE status change: Supplier must notify Purchaser within 7 days of any change, submit an updated verification certificate within 30 days, and understand that a decrease in status may lead to renegotiation or termination.

Z6 – Health, safety and environment: Supplier must take all reasonable precautions to protect health and safety, ensure prices include sufficient H&S provision, and ensure subcontractors comply with all applicable H&S laws and Eskom’s guidelines.

Z15 – Asbestos: Purchaser ensures ambient air meets South African asbestos standards (OEL 0.2 fibres/mL 4‑hour TWA). Supplier may conduct parallel measurements at its expense. If asbestos is identified, a risk assessment and control measures are required; work may be stopped until the area is declared safe. Removal/disposal is performed by a registered asbestos contractor at Purchaser’s expense.

Z14 – Nuclear liability: Purchaser (operator of Koeberg Nuclear Power Station) indemnifies the supplier against nuclear damage liabilities, waiving recourse except for unlawful intent or unauthorized presence; provisions remain until decommissioning of KNPS.

Actions of the parties during supply: • Supplier – give notice of delivery, check packing/marking, contract for transport, pay transport costs, load and unload goods. • Purchaser – arrange access to delivery place. • International procurement – supplier to handle export and import formalities.

• Low performance damages: 2 % per day for failure to meet quality standards (capped at 10 % of the line‑item purchase order value).

This document is the Eskom Supplier Integrity Pact (Revision 2, Document Identifier: 240-113650212). It applies to Eskom Holdings SOC Ltd and all existing/potential suppliers. The Pact prescribes ethical behavior standards and supplements Eskom's Commercial and Ethics policies. Suppliers must read, sign, and submit the Integrity Declaration Form when participating in any Eskom procurement process. Key terms defined include Conflict of Interest, Director, Employee, Eskom Registered Vendor, and Supplier. Abbreviations include DOI (Declaration of Interest), ETC (EXCO Tender Committee), NDA (Non-Disclosure Agreement), RFP (Request for Proposal), and RFQ (Request for Quotation).

Ethics and Reporting Contacts:

• Eskom Ethics Office: [email protected]
• Eskom Forensic: [email protected]
• Toll-free hotline: 0800 11 27 22 (confidential reporting)

Note: SCM and technical contacts for this tender should be in the main tender document.

Returnable Documents Required:

• Integrity Declaration Form: Must be completed, signed, and submitted with every Eskom tender/RFQ submission.
• Non-Disclosure Agreement (NDA): Required when accessing confidential information.
• Declaration of Fair Tendering Practices: Incorporated into the Integrity Declaration Form.

Submission Requirements:

• Read and understand the Eskom Supplier Integrity Pact before submitting.
• Disclose any financial, personal, or private interests with Eskom employees/directors that could affect tender decisions.
• Report changes in ownership, membership, directors, partners, or shareholders if they become Eskom employees/directors.

Disqualification Risks:

• Submitting false certifications or forged documents.
• Misrepresenting information to influence the tendering process.
• Entering dishonest or illegal agreements with other tenderers (e.g., collusion, bid rigging).
• Contravention of Integrity Pact provisions.

Note: This document is the Eskom Supplier Integrity Pact. Actual submission instructions (e.g., where/when to submit) should be in the main tender document.

Required Returnable Documents:

• Integrity Declaration Form: Mandatory for all Eskom tender/RFQ participation.
• Non-Disclosure Agreement (NDA): Required when accessing confidential information.
• Declaration of Fair Tendering Practices: Incorporated into the Integrity Declaration Form.

Suppliers must complete, sign, and submit these documents whenever participating in Eskom procurement processes.

Eligibility:

• Applies to all existing and potential suppliers (natural or juristic persons) registered or seeking registration on Eskom's Vendor Database.
• Participation is contingent upon acceptance of the Integrity Pact's terms.
• Suppliers must not be in a conflict of interest situation with Eskom employees/directors involved in tender evaluation.

Evaluation Principles:

• Eskom will treat all tenderers according to constitutional principles: fairness, transparency, equity, cost-effectiveness, and competitiveness.
• Eskom employees involved in evaluation/negotiation must complete additional Declaration of Interest (DOI) and NDA.
• Employees with conflicts of interest will be excluded from evaluation/negotiation processes.

Note: This document does not specify scoring methods or minimum thresholds. Evaluation criteria for this tender should be in the main tender document.

Required Compliance Documents and Declarations:

• Integrity Declaration Form: Mandatory for all Eskom procurement participation.
• Non-Disclosure Agreement (NDA): Required when accessing confidential information.
• Declaration of Interest (DOI): Suppliers must disclose any relationship with Eskom employees/directors.

Key Compliance Rules:

• Maintain impeachable standards of integrity: Prevent dishonest, unfair, fraudulent, corrupt, and illegal practices.
• Familiarise with Eskom policies/procedures, including Standard Conditions of Tender.
• Do not misrepresent information or submit false/forged documents.
• Avoid anti-competitive agreements (e.g., collusion, bid rigging, under-pricing).
• Gift and business courtesy limit: Maximum value of R1,500; must not negatively affect Eskom’s image or improperly influence recipients.
• No loans or benefits to/from Eskom employees unless offered to the general public.
• Report unethical behavior via [email protected], [email protected], or 0800 11 27 22.

Governing Legislation:

• South African laws and regulations.
• Constitutional principles: fairness, transparency, equity, cost-effectiveness, competitiveness.
• Employment Equity Act.

Consequences of Non-Compliance:

• Supplier Discipline Process.
• Suspension from Eskom Vendor Database.
• Referral to National Treasury for inclusion on the Restricted Suppliers List.
• Potential civil or criminal proceedings.

The Integrity Pact references the Employment Equity Act, which promotes workplace equity, equal opportunities, and fair treatment of employees. It protects against unfair treatment and discrimination. Suppliers are encouraged to adopt policies and practices aligning with Eskom's employment equity initiatives and human relations policies to the highest ethical standards.

Governing Law:

• The Eskom Supplier Integrity Pact is governed by and interpreted in accordance with South African laws, regulations, and legislation.

Enforcement:

• Actions under this Integrity Pact are without prejudice to any other civil or criminal proceedings.
• The Pact remains valid until replaced; invalid provisions do not affect the remaining provisions.

Supplier Discipline:

• Eskom may implement a Supplier Discipline Process for contraventions.
• Process includes investigation and an opportunity for supplier representation.
• Outcomes may include suspension from the Vendor Database, other sanctions, or referral to National Treasury.

Employee/Director Restrictions:

• Eskom employees/directors are prohibited from having any direct or indirect personal interest in Eskom contracts.
• This includes third-party related transactions with an indirect link to Eskom contracts.

Conflict of Interest:

• A conflict of interest arises when personal, financial, or other interests affect or could affect objectivity in performing Eskom duties.
• Includes situations where an employee/director can make unfair decisions for personal benefit or to benefit related/inter-related persons.

Gift and Business Courtesy Rules:

• Entertainment and gifts must not negatively affect Eskom's image or reputation.
• Maximum value: R1,500.
• Must not place an Eskom employee/director under obligation.
• Must not improperly influence the recipient.

Supplier Discipline:

• Suppliers may face a discipline process for misconduct.
• Sanctions may include suspension from the Vendor Database.
• Names may be forwarded to National Treasury for inclusion on the Restricted Suppliers List.

Employee/Director Prohibitions:

• Cannot have direct or indirect personal interest in Eskom contracts.
• Cannot accept money, gifts, or benefits from tenderers during evaluation/negotiation.
• Cannot offer or accept loans from suppliers unless offered to the general public.

The Integrity Pact does not specify evaluation criteria for tender adjudication. It establishes that Eskom will treat all tenderers according to constitutional principles of fairness, transparency, equity, cost-effectiveness, and competitiveness. Eskom employees involved in evaluation/negotiation must complete additional Declaration of Interest (DOI) and NDA, and will be excluded from processes where conflicts of interest exist.

This document outlines Contract Price Adjustment (CPA) requirements for foreign goods and services in Eskom tenders. It specifies: conditions for CPA application, pricing adjustments, payment methods for foreign currency, and required documentation for proof of importation and compliance.

Tenderers must be direct importers if pricing in foreign currency or linking pricing to exchange rates. Must provide proof of importation and comply with SARB regulations if using Payment Method 1B. Tenderers importing goods into stock for multiple customers must quote in South African Rand. Eligibility depends on adherence to CPA guidelines and submission of all required documentation.

Contract Price Adjustment (CPA) applies to contracts longer than 12 months. For contracts ≤12 months, fixed pricing is mandatory. For contracts >12 months, CPA applies from year 2 onwards. CPA must align with Eskom’s proposed breakdown or an acceptable alternative. A minimum of 15% of the total agreement value must remain fixed when CPA is applied. Each CPA formula must sum to 100%. Only official published indices may be used; in-house indices are not permitted. Separate CPA formulae are required for local and foreign components. Rate of Exchange adjustments are not allowed in any CPA formula.

Pricing for foreign goods/services may be in foreign currency if approved by Eskom prior to tender close. Direct importers must provide proof of importation. Payment methods for foreign currency include: (1A) Direct payment to a foreign bank account, (1B) Payment to a SARB-approved CFC account in South Africa, (2) ZAR payment at Eskom’s spot rate, or (3) Fixed ZAR with agreed exchange rates. Required documents for payment: commercial invoices, SAD 500, Bill of Entry, customs release, and transport documents. Exchange rates must be sourced from the South African Reserve Bank at 12H00 on the tender advertisement date. Proof of SARB rates must be submitted. For service-related payments, SARB approval is required for foreign currency invoicing.

• Invitation to tender for the supply and delivery of Open Gear Lubricant Grease to Lethabo Power Station.
• Contract duration: Five (5) years on an 'as and when required' basis.
• Eligibility: Open to any natural or juristic person.
• Mandatory requirement: Submission of a Tenderer’s Disclosure (SBD 4) form to ensure transparency, accountability, impartiality, and ethics in the procurement process.

• Bidders will be disqualified if any directors, trustees, shareholders, members, partners, or persons with controlling interest are employed by the state.
• Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.
• Collusive bidding practices (e.g., agreements with competitors on pricing, market allocation, or tender submission) will result in disqualification.
• Undisclosed relationships with Eskom officials or improper prior consultations may lead to disqualification.

• Complete and submit the SBD 4 (Tenderer’s Disclosure) form.
• Declare if any directors, trustees, shareholders, members, partners, or persons with controlling interest are employed by the state. Provide names, ID numbers, and employee numbers where applicable.
• Declare any relationship with persons employed by Eskom. Provide full particulars if applicable.
• Declare any interest in other related enterprises bidding for this contract. Provide full particulars if applicable.
• Certify that the bid is independent and not the result of collusive arrangements with competitors.
• Certify no prior improper consultations, communications, or agreements with Eskom officials regarding the procurement.
• False or incomplete declarations may lead to:

• Disqualification of the tender.
• Reporting to the Competition Commission for investigation and potential penalties under the Competition Act No. 89 of 1998.
• Reporting to the National Prosecuting Authority (NPA) for criminal investigation.
• Restriction from conducting business with the public sector for up to ten (10) years under the Prevention and Combating of Corrupt Activities Act No. 12 of 2004.

Supply and delivery of Open Gear Lubricant Grease to Lethabo Power Station for a 5-year period on an 'as and when required' basis. Scope includes:

• Providing lubricant data packs (technical data sheets, preservation procedures, additive packages).
• Proof of 3 years verifiable experience in supplying greases/oils/fluids.
• Details of indoor storage facility or manufacturer agreement for consignment stock.

Closing date and time: 07 July 2026 at 10h00. Non-compulsory clarification meeting: 22 June 2026 at 09h00 via Microsoft Teams (Meeting ID: 315 665 382 335 77, Passcode: uB9hZ9pi). Tender validity period: 120 days from closing date. Clarification queries deadline: 5 working days before tender submission deadline (26 June 2026).

Eskom Representative: Mkateko Maluleke, Tel: 016 457 5023, Email: [email protected]. Submission address: Eskom E-Tendering site (Eskom Tender Bulletin). Fraud/corruption reporting: 0800 11 2722 or [email protected].

Submit tender electronically via Eskom E-Tendering site (Eskom Tender Bulletin) by 07 July 2026 at 10h00. No hard copies or zip files accepted. All documents must be in PDF format (max 500MB per file, total submission max 4GB). Late submissions will not be accepted. If resubmitting, only the latest version is valid. Ensure submission status is marked as 'complete'. Suppliers are responsible for timely submission. Reverse e-auction applies: no prices may be submitted initially. Successful bidders (after basic compliance/functionality evaluation) will be invited to a live auction event. Upload documents under folders: Technical, Commercial, Financial, and Other.

Disqualification risks: tenderers on international sanctions lists, submitting multiple tenders, joint ventures without joint/several liability, conflicts of interest, restrictions by National Treasury/Eskom, or subcontracting 100% of Scope of Work. Mandatory: valid CSD registration.

Evaluation method: 80/20 system (80 points for price, 20 for specific goals under PPPFA). Functionality threshold: minimum 70% required to proceed. Technical criteria (100 points total):

• Lubricant data pack (50 points): technical data sheet, preservation procedure, additive package. Scoring: 0 (none), 2 (50% coverage), 4 (80% coverage), 5 (100% coverage).
• 3 years verifiable experience (25 points): proof of supplying greases/oils/fluids in last 5 years. Scoring: 0 (none), 2 (<3 years), 4 (3 years), 5 (>3 years).
• Storage facility (25 points): indoor storage for consignment stock or manufacturer agreement. Scoring: 0 (none), 5 (compliant).

Price evaluation: inclusive of VAT, corrected for errors, NPV comparison. Unconditional discounts considered; conditional discounts applied at payment. Specific goals: B-BBEE status points (see table). Reverse e-auction: live auction for qualifying bidders.

Supply and delivery of Open Gear Lubricant Grease to Lethabo Power Station for 5 years on an 'as and when required' basis. Mandatory technical requirements:

• Lubricant data pack: technical data sheet, preservation procedure (per manufacturer’s recommendation), additive package.
• Proof of 3 years verifiable experience (within last 5 years) in supplying greases/oils/fluids. Provide 3 references in tabular format (company name, contract designation, start/end date, reference person contact).
• Indoor storage facility: details of available facility to store consignment stock OR agreement with manufacturer for storage. Must align with preservation procedures. Access must be granted to evaluation team for inspection.

Experience and qualifications:

• Proof of 3 years verifiable experience (within last 5 years) in supplying greases, oils, and fluids. Provide 3 references in tabular format (company name, contract designation, start/end date, reference person contact). Scoring: 0 (none), 2 (<3 years), 4 (3 years), 5 (>3 years).
• Indoor storage facility: details of available facility to store consignment stock OR agreement with manufacturer. Must align with preservation procedures. Access must be granted to evaluation team for inspection. Scoring: 0 (none), 5 (compliant).
• Valid ISO 9001 certificate or OEM letter/license for specialized products.
• Evidence of QMS in operation (see quality management section).

Quality requirements:

• Valid ISO 9001 certificate or OEM letter/license for specialized products.
• Evidence of QMS in operation: organizational chart and responsibility matrix (Clause 5.3 ISO 9001:2015), control of externally provided processes/products/services (Clause 8.4 ISO 9001:2015), latest internal audit report with nonconformity/corrective action reports (Clause 9.2 ISO 9001:2015), verifiable customer satisfaction survey records.
• Draft Contract Quality Plan (ISO 10005) specific to scope.
• Quality Control Plan/Checklist/ITP (ISO 10005) for scope of work.
• Quality Risk Register: list risks and mitigation actions.
• Proof of successful execution of similar projects in industrial environments (≤2 years old).
• Documented control of nonconforming outputs and customer complaint handling.

Pricing schedule: submit completed pricing schedule in PDF and Excel format. Upload size: max 500MB per document, total submission max 4GB. Local procurement content: separate local and imported components in price schedule. Eskom target: 100% local content. Subcontracting: 5% to Black-owned companies (EME/QSE, ≥51% BO). Proof: subcontract agreement or letter of intent.

Payment terms: contracts ≤ R50M (incl. VAT): payment within 30 days of undisputed invoice. Contracts > R50M: payment within 60 days. Pricing: inclusive of VAT, no contingencies in BOQ/activity schedules. Unconditional discounts considered for evaluation; conditional discounts applied at payment. Price evaluation: corrected for arithmetical errors, adjusted for acceptable variations, NPV comparison. Performance bond: required if supplier is not financially sound. Select minimum 2 Eskom-approved financial institutions (Absa, DBSA, FirstRand, IDC, Investec, Land Bank, Nedbank, Standard Bank). Pricing schedule: submit in PDF and Excel format. Reverse e-auction: no initial prices submitted; live auction for qualifying bidders.

Mandatory: CSD registration. Additional: SHEQ compliance, financial viability (annual financial statements). Tax compliance: certified tax clearance certificate (local tenderers) or SARS e-filing PIN; foreign tenderers with SA footprint must comply. Foreign suppliers with no SA footprint: complete SBD1 (no tax proof required). Employment Equity Act: proof of compliance (EE report) for designated employers (SA tenderers only). CIDB: not applicable. B-BBEE: valid certificate (SANAS-accredited) or sworn affidavit (EMEs ≤ R10M revenue or QSEs ≤ R50M revenue if ≥51% Black-owned). Required for preference points: B-BBEE certificate/affidavit, proof of ownership/shareholding (CIPC), certified ID copies of shareholders. SDL&I: submit improvement/retention plan within 30 days of contract award. Local procurement content target: 100%. Subcontracting: 5% to Black-owned companies (EME/QSE, ≥51% BO). Proof: subcontract agreement or letter of intent.

Safety requirements:

• Company must be registered with COID and have a letter of good standing prior to work commencement.
• Submit signed Acknowledgement of Eskom’s SHE rules and requirements (Annexure B).
• National driver’s license (for drivers).
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS Act 37(2) agreement to be signed with contract.
• Subcontractor management: formal letter confirming delivery company complies with Eskom and legal requirements. Subcontractors must have: national driver’s license, OHS Act 37(2) agreement (signed by CE/MD), valid letter of good standing.
• Contractor safety file: to be evaluated and approved by Eskom post-award.
• Contractor safety plans: signed and approved by responsible managers and safety practitioners; must be implemented during execution.
• Compliance with Occupational Health and Safety Act of 1993 required.

Environmental requirements:

• Contractor must be familiarized with Lethabo waste management procedure.
• Contractor must be familiarized with Eskom’s Environmental Statement of Commitment.
• Report all incidents or risks on-site to Eskom Project Leader, who will inform the environmental department.
• No work to be conducted on-site without compliance.

Contract terms: NEC3 Supply Contract with options X1 (price adjustment for inflation), X2 (changes in law), X7 (delay damages), X13 (performance bond, if required), X17 (low performance damages), Z (additional conditions). Performance bond required if financial analysis recommends it. Contract duration: 5 years. Payment terms: ≤ R50M: 30 days; > R50M: 60 days. SDL&I obligations: 1% penalty for non-compliance; 1% of each invoice retained as security until obligations met. Quarterly SDL&I reports required. B-BBEE improvement plan: submit within 30 days of contract award. Local procurement content target: 100%. Subcontracting: 5% to Black-owned companies (EME/QSE, ≥51% BO).

Evaluation uses 80/20 system: 80 points for price, 20 points for specific goals (PPPFA). Functionality threshold: minimum 70% required. Technical criteria (100 points total):

• Lubricant data pack (50 points): technical data sheet, preservation procedure, additive package.
• 3 years verifiable experience (25 points): proof of supplying greases/oils/fluids in last 5 years.
• Storage facility (25 points): indoor storage for consignment stock or manufacturer agreement. Price evaluation: inclusive of VAT, corrected for errors, NPV comparison. Specific goals: B-BBEE status points. Reverse e-auction applies.

Supply and delivery of Open Gear Lubricant Grease to Lethabo Power Station for a five-year period on an 'as and when required' basis. Tenderers must familiarise themselves with the scope, deliverables, and additional requirements outlined in the Invitation to Tender documents and Tender Data.

Closing date and time: 07 July 2026 at 10:00 SAST. Compulsory site visit and/or clarification meeting details are specified in the Tender Data. Tenderers must regularly check the Eskom Tender Bulletin and NT e-Tender Portal for addenda, extensions, or changes to the closing date and time. All times refer to South African Standard Time (SAST, GMT+2).

Tenderers must attend any compulsory site visit and/or clarification meeting stipulated in the Tender Data. Failure to attend will result in disqualification. Tenderers may ask questions for clarity during the site visit or clarification meeting.

All communications must be directed to the Eskom Representative only, in writing. Contact details are specified in the Tender Data. For e-tendering, use the Eskom Tender Bulletin site on the Eskom E-tendering page. Requests for clarification must be submitted in writing to the Eskom Representative; responses will be published on the tender advertisement platforms without disclosing the tenderer’s name. Allow reasonable time for Eskom to respond and for adjustments before submission.

Submit the complete original tender and one (1) complete hard copy in paper form by the closing date and time. For e-tendering, upload and finalize the tender via the Eskom Tender Bulletin site on the Eskom E-tendering page. Ensure all documents (PDF/Excel) are accessible, uncorrupted, and readable. Tenders must be in English. Mark packages as "ORIGINAL", "COPY", or "ELECTRONIC COPY" and include: Eskom address, tender number, tenderer's name, physical address, email, and contact telephone number. Seal packages in an outer envelope marked "Confidential". Sign the original tender (electronic or paper). Do not use pencil or correction fluid. Late tenders will not be accepted. Eskom employees cannot submit tenders on behalf of tenderers. Proof of posting or courier delivery does not equate to proof of delivery. For e-tendering, ensure submission is finalized before the closing time. Eskom takes no responsibility for network issues, delays, or incorrect references.

Submit the complete original tender and one (1) complete hard copy in paper form by the closing date and time. For e-tendering, upload and finalize the tender via the Eskom Tender Bulletin site. Ensure documents are accessible, uncorrupted, and readable. Return all mandatory tender returnables by the closing date and time for evaluation; additional returnables for contract award must be submitted before award. All documents must be fully completed. Valid, current, and original certificates or proofs of registration must be provided for the entire tender validity period. Submit the original and copy in separate packages marked "ORIGINAL" and "COPY"; include an "ELECTRONIC COPY" if required. Each package must display the Eskom address, tender number, tenderer’s name, physical address, email, and contact telephone number. Seal packages in an outer envelope marked "Confidential". Sign the original tender (electronic or paper). For e-tendering, update documents in the Technical, Commercial, and Financial folders as indicated.

Evaluation follows the PPPFA 90/10 or 80/20 Preference Point System. Pricing is assessed per Tender Data criteria, including CPA, FOREX, commodity exposure, unconditional discounts, technical adjustments, PV, and forecasted invoicing rates. Functionality (if applicable) requires meeting the minimum threshold stated in the Tender Data. B-BBEE levels are scored per CSD report or certificate/affidavit; failure to submit valid proof results in disqualification. Specific Goals are scored based on supporting documentation; failure to meet goals or submit proof results in zero points. Arithmetical errors are checked and corrected with tenderer concurrence. No 'double dipping' of criteria. Reverse e-auction may apply for competitive pricing; if used, tenders must not include prices. Objective criteria (if stipulated) may allow award to a non-highest scorer, but functionality and B-BBEE elements cannot be used as such. Tenders are ranked by combining Price and Specific Goals scores.

Supply and delivery of Open Gear Lubricant Grease to Lethabo Power Station for a five-year period on an 'as and when required' basis. Tenderers must comply with Eskom’s standardised specifications and any additional requirements in the Tender Data. Scope, deliverables, and standards are detailed in the Invitation to Tender documents. Submit the Acknowledgement Form with the tender, clearly stating if the bid covers the whole or part of the scope. All testing or compliance demonstration costs are the tenderer’s responsibility.

Tenderers must ensure all submitted documents are complete, accurate, and comply with Eskom’s standardised specifications. The Acknowledgement Form must be submitted with the tender, clearly stating if the bid is for the whole or part of the scope. All costs for testing or demonstrating compliance with evaluation criteria are the tenderer’s responsibility. Successful tenderers may be required to provide cataloguing information per item after contract award and ensure materials are labelled per Eskom’s specifications. Where cataloguing is required, the Pricing Schedule must include a line item for it; Eskom will pay for cataloguing.

Prices must include all duties, taxes (including VAT), and levies applicable 14 days prior to the closing date. Rates and prices must be fixed for the contract duration unless otherwise stated. Submit prices in South African Rand, aligned with the exchange rate and base date in the Invitation to Tender. Alternative tenders are only accepted if a main tender is submitted and permitted. Corrections to arithmetical errors may be requested during evaluation with tenderer concurrence. Omissions or errors in the pricing schedule or bill of quantities will be checked and corrected. Use at least 4 decimal places for exchange rates; incorrect rates will be flagged. Corrected prices are binding upon the tenderer.

Include all duties, taxes (including VAT), and levies in rates and prices, based on those applicable 14 days prior to the closing date. Prices must be fixed for the contract duration unless otherwise stated. Submit prices in South African Rand, aligned with the exchange rate and base date in the Invitation to Tender. Alternative tenders are only accepted if a main tender is submitted and permitted. Provide performance security details if required, including names of at least two financial institutions. Arithmetical errors may be corrected during evaluation with tenderer concurrence. Omissions or errors in the pricing schedule or bill of quantities will be checked and corrected. Use at least 4 decimal places for exchange rates; incorrect rates will be flagged.

Comply with all relevant legislation: National Treasury Instructions, CIDB Regulations (if applicable), PPPFA Regulations, Amended B-BBEE Codes, COIDA, and OHS Act. Provide proof of SHEQ systems, policies, and capabilities at submission and contract award; all SHEQ costs must be included in the tender. CIDB registration (if applicable) must be valid at submission or achievable within 21 working days; proof of application must be submitted if registration is pending. Submit valid B-BBEE proof (certificate/CSD report) at closing; failure results in disqualification. Sub-contractors’ B-BBEE status must also be provided if applicable. Misrepresentation or falsification of documents leads to disqualification and potential legal action. Submit the SDL&I Undertaking by contract award. Do not sub-contract 100% of the scope of work. Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) apply if the contract meets duration or value thresholds.

Comply with the OHS Act and Eskom’s SHEQ requirements. Provide proof of SHEQ systems, policies, and capabilities at submission and contract award. All SHEQ-related costs and personnel must be included in the tender. Failure to meet SHEQ requirements may result in disqualification.

Tender validity period must be extended if requested by Eskom; refusal results in exclusion. Contracts are revised to include addenda, returnables, and negotiated changes. Eskom reserves the right to negotiate with selected tenderers and may cancel the tender at any time before contract conclusion. Eskom is not liable for any losses, claims, or damages arising from tender participation or process amendments. Confidentiality must be maintained for all procurement-related matters. Contracts must be signed by authorised representatives of both parties. Successful tenderers must check and sign the final draft of the contract provided by Eskom. Performance security (if required) must be obtained from at least two approved financial institutions.

Designated materials and thresholds information must be submitted by contract award; failure to do so will result in the tender not being considered. Functionality criteria (if applicable) require meeting the minimum threshold stated in the Tender Data to proceed to further evaluation. Eskom conducts financial risk assessments; tenderers posing too high a risk or refusing mitigating factors will not be considered for award.

Evaluation follows the PPPFA 90/10 or 80/20 Preference Point System. Pricing is assessed per Tender Data criteria, including CPA, FOREX, commodity exposure, discounts, and invoicing rates. Functionality (if applicable) requires meeting the minimum threshold. B-BBEE levels are scored per CSD report or certificate; failure to submit valid proof results in disqualification. Specific Goals are scored based on documentation; failure results in zero points. Arithmetical errors are checked and corrected with tenderer concurrence. No 'double dipping' of criteria. Reverse e-auction may apply for competitive pricing; if used, tenders must not include prices.

Submit the completed 'Reverse E-auction Training Acknowledgement Form' as a returnable. Required fields: company/JV name, contact person details (landline, cellphone, email), supplier name, signature, designation, and date. Suppliers must confirm: attendance of Reverse E-auction training (via clarification meeting or self-training video) and ability to operate the system if awarded.

General: Must be a registered supplier capable of meeting Eskom's procurement policies. Technical: Ability to supply Open Gear Lubricant Grease meeting Eskom's specifications (exact specs not provided). Training: Must acknowledge Reverse E-auction training (attended session or self-trained via video). Compliance: Likely requires adherence to Eskom's vendor requirements (e.g., B-BBEE, tax clearance—explicit details not stated).

Closing date for submission: 08 November 2024.

Required returnable documents:

• Completed Authorisation Form with the appropriate certificate for the tenderer's legal entity type (Company, Close Corporation, Partnership, Joint Venture, Sole Proprietor, or Trust).
• Certified copy of supporting documentation:
• For Companies: Resolution of the board of directors.
• For Close Corporations: Members’ resolution.
• For Joint Ventures: Power of attorney signed by all members + certified copy of the Joint Venture Agreement (must include joint/several liability clause, lead member designation, and work/payment division ratios).
• For Trusts: Resolution of the board of trustees.
• Fully completed and signed table at the end of the Authorisation Form, including: Name of tenderer, full names of authorised signatory, designation/capacity, signature, and date of signature.

Required documents for submission:

• Select and complete the certificate matching your legal entity type (Company, Close Corporation, Partnership, Joint Venture, Sole Proprietor, or Trust).
• Attach certified copies of:
• Board resolution (Companies).
• Members’ resolution (Close Corporations).
• Power of attorney (Joint Ventures).
• Trustee resolution (Trusts).
• Complete and sign the authorisation table at the end of the form, including tenderer name, authorised signatory details, designation, signature, and date.

The tenderer must:

• Provide proof of authorisation for the individual submitting the tender and signing related documents.
• Comply with all legal and regulatory requirements for their organisational type as stipulated in the Authorisation Form.

Joint Venture requirements:

• Submit a Joint Venture Agreement that includes:
• Statement of joint and several liability for contract execution.
• Designation of the lead member.
• Ratios for work and payment division among members.
• Power of attorney signed by legally authorised signatories of all Joint Venture members.

The tender requires the supply and delivery of Open Gear Lubricant Grease to Lethabo Power Station over a 5-year period on an as-and-when-required basis. Bidders must comply with local production and content requirements for designated sectors, declaring local content in accordance with SABS SATS 1286:2011 standards.

Submit the following returnable documents by the deadline: SBD 6.2 Declaration Certificate for Local Production and Content, Annex C (Local Content Declaration: Summary Schedule), Annex D (Imported Content Declaration: Supporting Schedule), Annex E (Local Content Declaration: Supporting Schedule). Bids may be disqualified if these are not submitted. Declarations D and E must be retained for verification for at least 5 years. The declaration must be completed, signed, and submitted by the Chief Financial Officer or a legally responsible person nominated in writing by the CEO or senior management.

Only locally produced or manufactured goods will be considered. Must meet the stipulated minimum threshold for local production and content for designated sectors. Bidders cannot subcontract in a way that reduces the overall local content below the minimum threshold. The Chief Financial Officer or legally responsible person must sign the local content declaration. Imported content must be declared with proof of SARB exchange rates used for calculations.

Local Content Compliance: Must meet the stipulated minimum threshold for local production and content as prescribed by the dtic and SABS SATS 1286:2011. Local content percentage (LC) must be calculated using the formula: LC = [1 - (imported content in ZAR / bid price in ZAR excluding VAT)]

• 100. Exchange rates must be SARB-published rates at 12:00 on the bid advertisement date. Proof of SARB rates must be submitted. Successful bidders must continuously update Declarations C, D, and E with actual values for the contract duration. Non-compliance or submission of incorrect/non-verifiable data may result in remedies under PPPFA Regulations 9.1.

Submit the completed Tax Compliance Questionnaire for Foreign Suppliers. Mark applicable columns (Yes/No) with an ‘X’ for each question. Supplier must confirm truthfulness of answers, provide full name, designation, signature, date, company name, registration number, telephone, and fax/email.

Open to both local and foreign suppliers. Foreign suppliers qualify for tax clearance exemption if they have no local footprint in South Africa. Criteria for exemption: No residence, branch, permanent establishment, income source, or tax liability in RSA.

Foreign suppliers with no local footprint in RSA are exempt from: Submitting a tax clearance certificate. Registering on the National Treasury’s Central Supplier Database. Exemption applies only if the supplier answers 'No' to all questions in the Tax Compliance Questionnaire.

Scope: Supply and delivery of Open Gear Lubricant Grease to Lethabo Power Station. Contract term: 5 years. Delivery basis: 'as and when required'. This is a standard goods supply tender for lubricant products to a power station facility.

Submit bids by the stipulated closing date and time to the correct bid box address. Late submissions will be rejected. Use only the official bid forms provided—do not re-type. Follow the bid document’s prescribed submission method. Non-compliance with any required particulars may invalidate the bid. The successful bidder must complete and sign the SBD7 contract form. This bid is governed by the Preferential Procurement Policy Framework Act 2000, Preferential Procurement Regulations, General Conditions of Contract (GCC), and any applicable special conditions.

Bids will be evaluated based on compliance with the following: Valid tax compliance status (SARS TCS PIN or CSD registration). Proof of authority to sign the bid (e.g., company resolution). Foreign suppliers must declare RSA residency, branch presence, permanent establishment, income source, or tax liability. If none apply, SARS TCS PIN registration is not required. Bidders must not be in the service of the state, nor have directors/members in state service. Preferential Procurement Regulations apply.

Supply and deliver Open Gear Lubricant Grease to Lethabo Power Station. Contract duration: 5 years. Basis: 'as and when required'. No additional technical specifications provided in this document.

Mandatory compliance requirements: Submit a valid SARS Tax Compliance Status (TCS) PIN for verification of taxpayer profile and status. Apply for TCS PIN via SARS e-filing (www.sars.gov.za) or submit a printed TCS certificate with the bid. For consortia/joint ventures/sub-contractors, each party must provide a separate TCS certificate, PIN, or CSD number. If no TCS PIN is available, provide a Central Supplier Database (CSD) number. Bids from persons in the service of the state, or entities with directors/members in state service, will be disqualified.

• Closed tenders (not publicly listed) are sent to selected suppliers meeting evaluation criteria.
• Invited suppliers receive a private bid link via email.

• For system difficulties, contact the buyer responsible for the published tender.
• Automated submission confirmation emails are sent from [email protected].

• Submit electronically via Eskom’s eTendering system (https://tenderbulletin.eskom.co.za or https://eTendering.eskom.co.za).
• Register first: provide details, verify email, and receive OTP (sent to phone and email).
• Upload documents under correct categories (Technical, Commercial, Finance).
• Individual file size limit: 50MB; total submission limit: 900MB.
• Verify all documents are uploaded before clicking 'Finalize Submission'.
• Save the confirmation email with submission ID for reference.
• For system issues, contact the buyer responsible for the tender.

• Upload documents via the 'Add file' button in the eTendering system.
• Steps: name the file, select file type (e.g., Technical, Commercial, Finance), choose the file, and click 'Upload'.
• Submit all required documents under the correct categories.
• Verify all documents before clicking 'Finalize Submission'.
• File size limits: individual file ≤50MB, total submission ≤900MB.

• Must be a registered supplier with a valid CSD number.
• Must comply with electronic submission procedures.
• Closed tenders (not publicly listed) use selection and evaluation criteria; invited suppliers receive a private bid link via email.

• Supply and deliver Open Gear Lubricant Grease to Lethabo Power Station.
• Contract duration: 5 years, on an 'as and when required' basis.
• Submission must use Eskom’s eTendering system (web-based, replaces physical submissions).
• Recommended browser: Microsoft Edge.

• Valid CSD number is mandatory to access the eTendering system.