This tender by ESKOM seeks a contractor to replace two corroded extraction hoods in the lethabo power station canteen, including safe asbestos removal, civil works (ceiling replacement), mechanical installation, and electrical upgrades. The project aims to ensure statutory compliance, safety, and operational efficiency in the canteen facility.
Key Requirements
Must have a track record of at least 3 completed HVAC projects with verifiable references (completion certificates/testimonials).
Mandatory compliance with asbestos handling and disposal regulations (Asbestos Abatement Regulations 2020, Eskom Waste Management Standard 32-245).
Key personnel must include a Professional Registered Mechanical Technologist/Engineer (ECSA), a Registered Professional Electrical Technologist/Engineer (ECSA), and a Master/Installation Electrician registered with the Department of Labour.
Submit detailed method statements for HVAC installation, electrical works, and asbestos removal, including risk assessments and QCPs.
Provide a Certificate of Compliance (CoC) for all electrical installations and comply with SANS 10142-1, SANS 1850, and other specified standards.
Submit a Level 3 project schedule within 5 working days of contract award, along with a project-specific safety file.
All documentation must be in English and submitted as both electronic and hard copies to the Employer’s Representative.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentSDLI requirements.zipReview complete
Important Dates
Source: SDLI requirements.zip (unknown)
Important Dates
17 Jun
2026
PUBLICATION
Tender Published
Tender was published
08 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The tender is for the replacement of the Lethabo Power Station Canteen Extraction Hood, including mechanical, electrical, and civil works. The project involves the safe removal and disposal of asbestos-containing materials (ACM), installation of new extraction hoods, ceiling boards, electrical systems, and associated works. The goal is to ensure compliance with safety, environmental, and operational standards, including the Occupational Health and Safety Act and Eskom-specific regulations.
Eskom is inviting tenders for the replacement of the extraction hood in the canteen at Lethabo Power Station, located in Gauteng. The tender emphasizes compliance with ISO 9001 Quality Management System (QMS) standards and includes specific documentation and operational requirements. The closing date for submissions is July 8, 2026, at 10:00 AM UTC.
Eskom's tender for the replacement of the Canteen Extraction Hood at Lethabo Power Station in Gauteng. The project duration is 3 months, with a closing date of 08 July 2026. The tender emphasizes B-BBEE compliance, local content, job creation, and socio-economic development (SDL&I) objectives. Scoring is based on price (90/80 points) and specific goals (10/20 points), with preference given to higher B-BBEE levels and local procurement.
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Bid-ready summary
Project duration: 3 months.
Contact Information
Source: SDLI requirements.zip (unknown)
Business Unit: Lethabo Power Station.
Submission Guidelines
Source: SDLI requirements.zip (unknown)
Refer to the main tender documents for submission address, deadline, and required forms. Additional requirements:
Submit quarterly SDL&I compliance reports using the Data Collection Template.
Eskom will review reports within 30 days and notify you of shortcomings.
Implement corrective measures if obligations are not met.
Complete and return an SDL&I Implementation Schedule within 28 days of contract award for monitoring.
Returnable Documents
Source: SDLI requirements.zip (unknown)
Required returnable documents:
To claim B-BBEE preference points, provide: Valid B-BBEE certificate or sworn affidavit/CIPS affidavit; Proof of ownership/shareholding; Certified ID copies of shareholders; Proof of Disability (if applicable); Consolidated B-BBEE certificate for trusts/consortia/JVs.
If applicable, submit SBD 6.2 Declaration Form and Annex C (Local Content Declaration).
Provide proof of subcontract agreements or letters of intent for black-owned subcontracting.
Evaluation Criteria
Source: SDLI requirements.zip (unknown)
Scoring and evaluation details:
A maximum of 10/20 points may be awarded for the specific goal (B-BBEE). These points are added to price points and rounded to two decimal places.
The contract is awarded to the tenderer scoring the highest points.
If you fail to provide B-BBEE documentation, you will only score price points (out of 90/80) and receive 0 for B-BBEE.
Mandatory criteria:
Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
Compliance with local content thresholds for designated sectors (if applicable).
Submission of all required documentation (B-BBEE, ownership, IDs, etc.).
Qualifying Small Enterprise (turnover ≤ R50 million): Comply with all QSE scorecard elements unless at least 51% Black owned, in which case a Sworn Affidavit is required.
Large Enterprise (turnover > R50 million): Submit a valid B-BBEE certificate.
Required documents to claim preference points:
Valid B-BBEE certificate from a SANAS accredited agency, OR a sworn affidavit/CIPS affidavit.
Proof of ownership/shareholding (preferably CIPC documents) including a breakdown.
Certified ID copies of shareholders.
Proof of Disability (if applicable).
For trusts, consortia, or joint ventures: a consolidated B-BBEE status level verification certificate.
Local content and subcontracting:
For designated sectors (e.g., Steel Value Added Products), a 100% local content threshold applies for components like fasteners and joining components.
Submit SBD 6.2 Declaration Form and Annex C (Local Content Declaration) if applicable.
Commit to subcontracting at least 5% of the work to EME/QSE entities with at least 51% black ownership, preferably from the local area (Sedibeng and Fezile Dabi district municipalities).
Provide proof of subcontract agreements or letters of intent.
Additional obligations:
Submit a B-BBEE Improvement or Retention Plan within 30 days of contract signing.
Specific B-BBEE improvement milestones are contractually required based on your initial status level.
Submit proposals for the number and type of jobs to be created and retained in South Africa.
Sworn affidavit validity requirements:
Name/s of deponent as per ID document and ID number.
Designation of the deponent (director, owner, or member).
Name of enterprise as per CIPC registration and business address.
Percentage of black ownership, black female ownership, and designated group (no blank spaces).
Total revenue for the year under review and whether it is based on audited financial statements or management accounts.
Financial year-end date.
B-BBEE status level (only one).
Empowering supplier status (for QSEs, select the basis).
Date deponent signed and date of Commissioner of Oath must be the same.
Commissioner of Oath cannot be an employee or ex-officio of the enterprise.
B-BBEE Requirements
Source: SDLI requirements.zip (unknown)
B-BBEE requirements:
Points are allocated per status level (Level 1 to 8, or non-compliant).
For designated sectors (e.g., Steel Value Added Products), a 100% local content threshold applies.
Submit a B-BBEE Improvement or Retention Plan.
Commit to 100% local procurement content and submit a proposal.
Subcontract at least 5% to black-owned (51%+) EME/QSEs.
Submit job creation and retention proposals.
Sworn affidavits for B-BBEE must include specific, valid details as per the document's checklist.
Contractual Terms
Source: SDLI requirements.zip
Contractual obligations:
Submit a B-BBEE Improvement or Retention Plan within 30 days of signing the contract.
Specific B-BBEE improvement milestones are required based on your initial status level:
Level 1: Maintain status.
Level 2 or 3: Improve or maintain status over the contract period.
Level 4: Achieve Level 3 by the end of the first year, then improve annually.
Level 5 to 8 or non-compliant: Achieve Level 4 by the end of the first year, then improve at least one level annually thereafter.
Commit to 100% local procurement content where applicable and submit a proposal.
Subcontract at least 5% of the work to black-owned (51%+) EME/QSEs, preferably from Sedibeng and Fezile Dabi district municipalities, and provide proof of agreement or intent.
Submit job creation and retention proposals.
Eskom will apply a 0.1% penalty on the contract value for failure to meet SDL&I obligations.
Eskom will retain 0.1% of every invoice (excluding VAT) as security for SDL&I obligations, released only upon full fulfilment.
Submit quarterly SDL&I compliance reports using the Data Collection Template.
Eskom will review reports within 30 days and notify you of shortcomings.
Implement corrective measures if obligations are not met.
Complete and return an SDL&I Implementation Schedule within 28 days of contract award for monitoring.
Requirements
Source: SDLI requirements.zip (unknown)
Objective criteria:
Objective criteria are a condition for contract award.
Not meeting them may lead to the second-ranked tenderer being recommended.
A valid B-BBEE certificate or Sworn Affidavit is a mandatory condition for award, with specific requirements based on annual turnover.
Section
Source: SDLI requirements.zip
A maximum of 10/20 points may be awarded for the specific goal (B-BBEE).
These points are added to price points and rounded to two decimal places.
The contract is awarded to the highest scorer.
If you fail to provide B-BBEE documentation, you will only score price points and receive 0 for B-BBEE.
DocumentQuality documents.zipReview complete
Description
Source: Quality documents.zip
Project: Replacement of the canteen extraction hood at Lethabo Power Station.
Scope includes:
Adherence to Eskom’s quality management requirements.
Preservation of goods during all project phases.
Compliance with national and international standards for all materials and equipment used.
Risk management (submit a risk register and action plan; OHS risk assessments are excluded).
Control of externally provided processes, products, and services (criteria for evaluation, selection, monitoring, and re-evaluation of external providers per ISO 9001:2015, Clause 8.4).
Category 4 (Quality Requirements) selected for pre-contract award quality requirements.
Compliance Requirements
Source: Quality documents.zip (unknown)
Quality Management System (QMS) Compliance:
Must have a documented QMS compliant with ISO 9001:2015 (certification is not mandatory, but documented compliance is required).
Submit objective evidence of QMS implementation, including:
QMS manual or equivalent document.
Approved quality policy and objectives.
Documented roles, responsibilities, and authorities.
Processes for control of externally provided processes, products, and services.
Proof of compliance for materials and equipment (calibration/test certificates).
Preservation of goods processes.
Project risk register and action plan.
Post-Contract Award Conditions:
Eskom retains rights of access and rights to information.
Preservation, quality audits, and management of nonconformities and nonconforming outputs are mandatory.
The tender involves the replacement of the canteen extraction hood at Lethabo Power Station, Free State. Key deliverables include the supply, installation, testing, and commissioning of HVAC systems and associated components. The scope requires compliance with Eskom’s technical, financial, and compliance standards, including local content requirements for designated sectors. Tenderers must demonstrate capability through prior project experience, qualified personnel, and adherence to Eskom’s procurement policies and South African regulations.
Important Dates
Source: Commercial documents.zip (RFP)
Closing date: 08 July 2026 at 10:00 (SAST). Non-compulsory clarification meeting: 24 June 2026 at 10:00 (venue and further details to be confirmed in tender addenda). Tenderers must regularly check the Eskom Tender Bulletin (https://tenderbulletin.eskom.co.za) and NT e-Tender Portal for updates, amendments, or changes to the closing date/time.
Contact Information
Source: Commercial documents.zip (RFP)
For fraud or corruption reporting: Email [email protected] or call the toll-free hotline 0800 11 2722. For bidding procedure enquiries, contact the Procurement Practitioner responsible for the tender (details to be provided in the tender addenda). For technical enquiries, contact the designated technical representative (details to be provided in the tender addenda). For eTendering system support, refer to the Eskom eTendering User Manual or contact the buyer responsible for the tender. All communications must be in writing and directed to the Eskom Representative only.
Submission Guidelines
Source: Commercial documents.zip (RFP)
Submit bids electronically via Eskom’s eTendering portal (https://eTendering.eskom.co.za) or physically in the designated bid box at the specified address by the closing date and time. Late submissions will not be accepted. Required returnables include: Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D/J), CPA Requirements (Annexure F if applicable), Local Content Declarations (Annexures G1-G4 if applicable), SBD 1 (Annexure H), SBD 6.1 Preference Points Claim Form (Annexure I), Authorisation Form, and Tax Compliance Questionnaire (if foreign supplier). Ensure all documents are complete, signed, and uploaded in the correct categories (Technical, Commercial, Finance). Maximum file size per document: 50MB; total submission size: 900MB. Finalize submission before the deadline to avoid disqualification. Physical submissions must be marked as 'ORIGINAL' and 'COPY' in separate envelopes. For eTendering, ensure all files are accessible and not corrupt. Proof of delivery or upload timestamp is required for validation. Tenderers must use official forms provided and not re-type them. Bids must be submitted in English. Written tenders must be completed in ink (not pencil). Eskom employees cannot submit bids on behalf of tenderers. For eTendering, ensure submission is finalized before the closing time; the system will block changes after the deadline.
Evaluation Criteria
Source: Commercial documents.zip (RFP)
Evaluation uses the 80/20 or 90/10 Preferential Procurement Regulations 2022 system, depending on the tender value. Price accounts for 80 or 90 points, calculated as: Ps = 80/90
(Pmin / Pt) for standard procurement, or Ps = 80/90
(Pt / Pmax) for income-generating contracts. Specific goals (e.g., B-BBEE) account for 20 or 10 points, awarded based on the tenderer’s B-BBEE level (e.g., Level 1: 20/10 points). Mandatory technical criteria require a minimum 70% score; failure results in disqualification. Qualitative technical evaluation includes: HVAC General Works (60% weight), General HVAC Foreman qualifications (20% weight), and Method Statement for HVAC Equipment Installation (20% weight). Functionality requirements are mandatory. Submit SBD 6.1 Preference Points Claim Form and supporting documents to claim preference points. Tenderers must substantiate claims for specific goals if requested by Eskom. Failure to submit required proof or documentation for specific goals will result in zero points for those goals.
Technical Specifications
Source: Commercial documents.zip (RFP)
Scope: Replacement of the canteen extraction hood at Lethabo Power Station, Free State. Deliverables include supply, installation, testing, and commissioning of HVAC systems and associated components. Technical requirements: Submission of a detailed method statement for HVAC equipment installation. Proof of at least 3 completed HVAC projects with traceable references (award letters or completion certificates). Key personnel must meet: Professional Mechanical Technologist/Engineer with BSc/BTech or equivalent and 5+ years’ experience in HVAC design, construction, and commissioning; General HVAC Foreman with Formal Trade Test on air conditioning/refrigeration (or equivalent international acknowledgment), 5+ years’ experience, and registration as an authorised refrigerant gas practitioner. Compliance with SABS SATS 1286:2011 for local content calculations if designated materials are used. Subcontracting is permitted but must not exceed 100% of the scope of work; subcontractor details (CSD registration, B-BBEE level, designated group) must be disclosed in Annexure C.
Financial Requirements
Source: Commercial documents.zip (RFP)
Payment terms: For contracts valued below R50 million (including VAT), payment within 30 days of receipt of undisputed invoices. For contracts above R50 million, terms to be stipulated in the contract. Contract Price Adjustment (CPA) may apply for contracts exceeding 12 months: Fixed price for the first year; CPA applicable from year 2 onwards. Separate CPA formulae required for local and foreign components. Minimum 15% of the total agreement value must remain fixed when CPA is applied. Only official published indices (e.g., SARB exchange rates at 12:00 on the tender advertisement date) may be used. For foreign goods/services, payment methods include: Payment Method 1A (foreign bank account in foreign currency), Payment Method 1B (SARB-approved CFC account in South Africa), Payment Method 2 (ZAR at Eskom’s Treasury spot rate), or Fixed ZAR Option (agreed exchange rate). Proof of importation (e.g., commercial invoice, SAD 500, Bill of Entry, Customs release notification, transport documents) is required for all foreign payments. Pricing must be in ZAR unless prior approval is obtained for foreign currency pricing. Exchange rates must be sourced from SARB at 12:00 on the tender advertisement date. Tenderers must submit proof of the SARB rate(s) used.
Compliance Requirements
Source: Commercial documents.zip (RFP)
Mandatory compliance requirements: CSD registration (or CSD number if already registered) is required prior to award. Tax Compliance: Submit SARS E-filing PIN or valid tax clearance certificate (foreign suppliers exempt if no local footprint; complete Tax Compliance Questionnaire for Foreign Suppliers if applicable). B-BBEE: Valid B-BBEE certificate issued by a SANAS-accredited verification agency or sworn affidavit/CIPC affidavit. Proof of ownership/shareholding (CIPC documentation) with breakdown. CIDB registration and grading (if applicable). Joint Ventures: Submit Joint Venture Agreement with joint and several liability clause, power of attorney, and CIPC/CIDB details for all members. Integrity: Complete and submit Integrity Declaration Form (Annexure J) and Supplier Integrity Pact acknowledgment. Local Content: For designated sectors, submit SBD 6.2 Declaration Certificate (Annexure G1) and supporting schedules (Annexures G2-G4) if applicable. Minimum local content threshold must be met as per SATS 1286:2011. Subcontractors must comply with CSD, B-BBEE, and designated group requirements. Foreign suppliers must confirm no local footprint via the Tax Compliance Questionnaire if exempt from tax compliance. All bidders must declare shareholding/beneficiaries and confirm no conflict of interest with Eskom employees.
Section
Source: Commercial documents.zip
Evaluation is based on the 80/20 or 90/10 preference point system under PPPFA 2022. Price accounts for 80 or 90 points, calculated using the formula: Ps = 80/90
(Pmin / Pt) for standard procurement, or Ps = 80/90
(Pt / Pmax) for income-generating contracts. Specific goals (e.g., B-BBEE) account for 20 or 10 points, awarded based on the tenderer’s B-BBEE level (e.g., Level 1: 20/10 points). Mandatory technical criteria require a minimum 70% score; failure results in disqualification. Qualitative technical evaluation includes: HVAC General Works (60% weight), General HVAC Foreman qualifications (20% weight), and Method Statement for HVAC Equipment Installation (20% weight). Functionality requirements are mandatory. Submit SBD 6.1 Preference Points Claim Form and supporting documents to claim preference points. Tenderers must substantiate claims for specific goals if requested by Eskom.
DocumentTechnical documents.zipReview complete
Description
Source: Technical documents.zip
Project Location: Lethabo Power Station, a coal-fired power station in the Northern Free State.
Problem Statement: The canteen extraction hoods are severely corroded, detached from the asbestos ceiling, sagging, and pose a safety risk. They are temporarily supported.
Objective: Replace the hoods and associated systems to ensure safety and statutory compliance.
Key Driver: Compliance with Occupational Health and Safety Act and Asbestos Abatement Regulations 2020 for safe asbestos removal and disposal.
Full Scope: Encompasses safe removal of asbestos-containing ceiling, installation of new ceiling, and complete mechanical and electrical replacement of two extraction hoods with fresh air systems.
Submission Guidelines
Source: Technical documents.zip (unknown)
Submit tender returnables as per the Technical Evaluation Strategy.
Mandatory returnable: Written confirmation letter stating at least 3 completed HVAC projects with project values and traceable references (award/completion certificates).
Mandatory returnable: Track Record Description form (Appendix A) must be fully completed.
Mandatory returnable: Works Information Deviation Schedule (Appendix B).
Submit detailed method statements for HVAC equipment installation and electrical portion of the project.
Submit Quality Control Plans (QCPs) for HVAC equipment installations and electrical works.
Submit CVs and certificates for key personnel: Professional Registered Mechanical Technologist/Engineer, General HVAC Foreman, Registered Professional Electrical Technologist/Engineer, and Master/Installation Electrician registered with Department of Labour.
Submit a signed letter indicating compliance to technical specification, Eskom standards and procedures.
Submit a detailed Level 3 project schedule within 5 working days after contract award.
Submit project specific safety file.
Submit all documents in English, as electronic and hard copies to the Employer's Representative with a transmittal note.
Electronic submissions to [email protected] with subject: Station_Project Name_Discipline_Subject.
Disqualification risk: Any false information in track record or failure to meet mandatory criteria leads to immediate disqualification.
Professional Registered Mechanical Technologist/Engineer (BSc/BTech, ECSA, 6+ years, 5+ projects): 40%.
General HVAC Foreman (Trade Test, 5+ years, refrigerant gas practitioner): 20%.
Method Statement for HVAC Equipment Installation (detail level): 20%.
Quality Control Plans (QCPs) for HVAC installations (number and relevance): 20%.
Electrical Works (40% total weight):
Registered Professional Electrical Technologist/Engineer (ECSA, 3+ projects): 25%.
Master/Installation Electrician registered with Department of Labour (6+ years): 20%.
Method Statement for electrical works (detail level): 30%.
QCP for electrical installations (detail level): 15%.
Signed letter of compliance with Eskom standards and procedures: 10%.
Exclusions/Risks:
Immediate disqualification for false track record information.
Unacceptable deviations without technical qualification.
Failure to provide registered electrician or engineer.
Non-compliance with asbestos handling or waste disposal regulations.
Technical Specifications
Source: Technical documents.zip (unknown)
Project: Replacement of two extraction hoods and associated works at Lethabo Power Station canteen.
Background: Existing hoods are corroded, detached from asbestos ceiling, and pose a safety risk.
Scope Breakdown:
Mechanical: Safe removal of two existing hoods. Design, supply, install two new hoods with fresh air provision. Install accessories. Test, commission, and issue certificates. Provide as-built drawings, O&M manuals, training. Train personnel. Comply with SANS 1850 and other listed standards.
Civil (Phase 1): Safe removal and disposal of Asbestos Containing Material (ACM) within canteen building.
Civil (Phase 2): Installation of new ceiling boards, roof flashing, verification of drainage.
Electrical: Disconnection/decommissioning of existing supplies and equipment. Verification and design of new loads, lighting, interlocks, fresh air system. Installation of new cabling, racking, lighting, control wiring, earthing. Testing and commissioning including insulation resistance, earth continuity, polarity, load balance, safety interlocks, fan motor tests. Issuance of Certificate of Compliance (CoC). Provide as-built drawings and cable schedules.
Key Standards: Must comply with SANS 10142-1, SANS 1850, SANS 18501, Eskom standards 32-303, 32-245, 240-56227443, 240-70164623, and others listed in normative references.
Asbestos Handling: Strict adherence to Asbestos Abatement Regulations 2020 and Eskom's asbestos management procedures for safe removal, transport, and disposal.
Documentation: Contractor must submit detailed method statements, risk assessments, QCPs, ITPs, project schedule, safety file, and all final handover documentation.
Scaffolding: Provided by existing Lethabo Power Station contract with ElectroHeat.
General Requirements: Contractor supplies all labour, materials, tools, equipment, and supervision. Responsible for design, temporary works, and full professional liability.
Compliance Requirements
Source: Technical documents.zip (unknown)
B-BBEE: Minimum Level 3 required. Contractor must notify Eskom of any decrease in B-BBEE status; Eskom may renegotiate or terminate.
Track Record Verification: Mandatory proof of at least 3 completed HVAC projects. False information leads to disqualification.
Professional Registrations: Required for key personnel:
Professional Registered Mechanical Technologist/Engineer (ECSA).
Registered Professional Electrical Technologist/Engineer (ECSA).
Master Installation Electrician or Installation Electrician registered with Department of Labour.
Statutory Compliance: Must comply with Occupational Health and Safety Act, Asbestos Abatement Regulations 2020, Environmental Conservation Act, NEMA, Construction Regulations.
Eskom Standards: Must comply with Eskom SHEQ Policy 32-727, Waste Management Standard 32-245, and other referenced Eskom procedures.
Quality Management: Contractor must submit a detailed Quality Control Plan (QCP).
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.