Supply and delivery of electrical air dac and strain clamps to kannaland municipality (once-off)

Closing date: 09 June 2026 at 12:00. Bids remain valid for 90 days after the closing date. Tenders will be opened immediately after the closing time on the closing date, and bidder names and total amounts may be read aloud if requested.

For enquiries, contact the Supply Chain Management (SCM) department via email at [email protected]. All technical and bidding procedure questions must be directed to this address before the closing date. No contact is permitted with the Municipality from bid opening to contract award, except in writing.

Submit bids via email to [email protected] by the closing date and time (09 June 2026 at 12:00). Late, faxed, or emailed submissions after the deadline will not be accepted. Use the official forms provided (MBD 1, MBD 3.1, MBD 4, MBD 5, MBD 6.1, MBD 6.2, MBD 7.1, MBD 8, MBD 9) and do not re-type them. The original tender document must be completed in black ink and signed by an authorized signatory. Missing pages or unauthorized alterations will disqualify the bid. All required documents (e.g., SARS Tax Compliance Pin, B-BBEE Certificate, CSD Registration, Municipal Account, Joint Venture Agreement if applicable) must be submitted. Bidders must confirm completion of all bidding forms in the checklist. Failure to comply with submission rules (e.g., incomplete forms, missing signatures, or unauthorized changes) will result in disqualification. Faxed or late submissions are not accepted. Bids must remain valid for 90 days after the closing date.

The 80/20 preference point system applies: 80 points for price (calculated as Ps = 80(1 - (Pt - Pmin)/Pmin)), 10 points for B-BBEE Status Level of Contribution, and 10 points for locality. Points for locality: Kannaland Municipality (10), Garden Route (4), Western Cape (4), other provinces (0). Bidders must submit proof of B-BBEE status and locality to claim points. Mandatory compliance requirements: Valid SARS Tax Compliance Status (TCS) Pin or CSD number, CSD registration, valid B-BBEE Certificate or sworn affidavit, certified municipal accounts (no arrears over 3 months), and authorized signatory resolution. Bids may be rejected if the bidder or directors: are listed on the National Treasury’s Database of Restricted Suppliers or Register for Tender Defaulters, have been convicted of fraud/corruption in the past 5 years, have unresolved municipal debt, or have abused supply chain management systems. In case of equal total points, the bid with the highest B-BBEE points wins. If B-BBEE points are also equal, functionality (if applicable) decides. Ties unresolved by these criteria are decided by drawing lots.

Supply and delivery of AIR DAC and strain clamps (once-off) to Kannaland Municipality. Deliveries must be made to the Municipality’s Stores in Ladismith as per the official order. The successful bidder must: include transport and delivery costs in the quoted prices; inform the Municipality at least 5 working days in advance of delivery date and time; off-load and safely stack all products. Data sheets for each product must be submitted with the tender. Bidders who are not manufacturers or importers must provide written proof of appointment as a distributor (valid for 1 year). Samples may be requested and must meet Municipality requirements; failure to comply will disqualify the bid. Quantities ordered may vary. Trial runs of 30 days may be required for the highest-scoring bidder. The Municipality reserves the right to award per product or adjust quantities as needed.

Bidders must provide data sheets for each product. Non-manufacturers/importers must submit written proof of distributorship (valid for 1 year). Samples may be requested and must meet Municipality standards; failure to comply disqualifies the bid. The Municipality may test the top 3 bidders’ products, and non-compliance will result in rejection. Trial runs of 30 days may be required for the highest-scoring bidder.

Bidders must confirm their authority to submit the bid via a signed resolution (for companies) or joint venture agreement (for consortia). The bid must be signed by an authorized representative. Proof of past supply chain management practices (MBD 8) and independent bid determination (MBD 9) must be submitted. Bidders must declare any conflicts of interest or relationships with state employees involved in evaluation/adjudication.

Complete MBD 3.1 (Pricing Schedule – Firm) for all items, including: item number, quantity, description, bid price (all taxes included), brand/model, country of origin, compliance with specifications, deviations (if any), delivery period, and delivery basis. Delivery costs must be included in the bid price. Prices must be firm; non-firm prices are not accepted. Separate pricing schedules may be required for different delivery points.

Only firm prices in RSA currency (including all applicable taxes: VAT, PAYE, income tax, UIF, and skills development levies) will be accepted. Non-firm prices or prices subject to exchange rate fluctuations are not considered. Pricing must be submitted on MBD 3.1 (Pricing Schedule – Firm). Delivery costs must be included in the bid price. Price adjustments due to fuel or exchange rate fluctuations (over 3%) may be submitted with written proof before the 15th of the month for implementation the following month. Other price adjustment requests must be motivated and approved by the Director: Technical Services. Payment terms, stamp duties, surety, and retention costs are the bidder’s responsibility. Separate pricing schedules may be required for different delivery points.

Mandatory compliance requirements: Valid SARS Tax Compliance Status (TCS) Pin or CSD number for all bidders (each member of a Consortium/Joint Venture must submit separately). Central Supplier Database (CSD) registration is required. Valid B-BBEE Certificate or sworn affidavit (proof of status level required to claim points). Certified copy of municipal accounts (bidder and directors) for the month preceding the closing date; arrears over 3 months without settlement arrangements disqualify the bid. If renting, provide proof that municipal rates/taxes are included in rent and not in arrears. CIDB registration number (if applicable) must be included. Authorized signatory resolution must be attached. Complete and sign all required forms (MBD 1, MBD 3.1, MBD 4, MBD 5, MBD 6.1, MBD 6.2, MBD 7.1, MBD 8, MBD 9). Failure to submit any mandatory document may result in disqualification. Bidders must not be listed on the National Treasury’s Database of Restricted Suppliers or Register for Tender Defaulters, nor have been convicted of fraud/corruption in the past 5 years.

The General Conditions of Contract (GCC) and Special Conditions of Contract (SCC) apply, with SCC prevailing in case of conflict. The successful bidder must sign MBD 7.1 (Contract Form – Purchase of Goods/Works). The contract may be extended if additional funds become available. Subcontracting the whole contract is prohibited; partial subcontracting requires prior written consent from the Municipality. The Contractor remains liable for subcontractor actions. No consent is needed for subcontracting labour, materials, or equipment. The contract language is English. The successful bidder is liable for stamp duties, surety, and retention costs. Wrong information may lead to contract cancellation and cost recovery by the Municipality. The Municipality reserves the right to withdraw or re-advertise the tender and is not bound to accept the lowest or highest-scoring bid.