Manufacture of electrical equipment Tenders

Returnable documents: returnable documents means all the documents, sections and annexures, as listed in the tables below. There are three types of returnable documents as indicated below and respondents are urged to ensure that these documents are returned with the quotation based on the consequences of non- submission as indicated below: 16.1. Mandatory returnable documents failure to provide mandatory returnable documents at the closing date and time of this RFQ may result in a respondent’s disqualification. Respondents are therefore urged to ensure that all documents are returned with their quotations. Request for quotation scm_2023 3.1 Stage 3: pricing and specific goals price and specific goals the following formula, shall be used by the bid evaluation committee to allocate scores to the interested bidders: the maximum points for this tender are allocated as follows: points price 80 specific goals 20 total points for price and specific 100 goals formulae for procurement of goods and services points awarded for price the 80/20 preference point systems a maximum of 80 points is allocated for price on the following basis

Returnable documents: TRANSNET engineering an operating division of TRANSNET soc ltd [hereinafter referred to as TRANSNET] registration number 1990/000900/30 request for quotation [RFQ] NO. TE/2026/09/3873/11650/RFQ supply and install and delivery of kit; type: air conditioner, application: blue train; specification: PD-PDC-NAT-SPEC-0459, la; for new heating, ventilation and airconditioning units on blue train (mat no.090879676), To TRANSNET engineering, coach business, koedoespoort, for a once off period issue date : as per e-tender portal compulsory site meeting date/time : as per e-tender portal compulsory site meeting venue : TRANSNET engineering, coaches, koedoespoort, conrner of lynette and cresent, pretoria closing time : as per e-tender portal RFQ validity period : 180 business days business days from the closing date submission to : TRANSNET e-tender submission portal – see sbd 1 for details - https://esupplierportal.transnet.net Respondents are ecouraged to bring a copy of this tender document and specification, safety boots and a reflective vest to the site meeting and RFP briefing. Name of company: _________________________________ company reg. Number: _________________________________ vendor number (existing te vendors only) _____________________ _________________________ ____________________________ respondent’s signature date & company stamp TRANSNET request for quotation NO. TE/2026/09/3873/11650/RFQ of 30 section 1: sbd1 form part a invitation to bid you are hereby invited to bid for requirements , supply and install and deliver of kit; type: air conditioner, for a once off period to TRANSNET enginnering coaches koedoespoort, a division TRANSNET soc ltd TE/2026/09/3873/ issue as per e- closing as per e- closing tender tender as per ebid number: 11650/RFQ date: portal date: portal time: tender portal supply and install and delivery of kit; type: air conditioner, application: blue train; specification: PD-PDC-NAT-SPEC-0459, la; for new heating, ventilation and airconditioning units on blue train (mat no.090879676), To TRANSNET engineering, coach business, koedoespoort, for a once off period bidding procedure / technical enquiries may be directed to: contact person marietjie williams telephone number 031-3615961 facsimile number n/a e-mail address [email protected] Supplier information name of bidder postal address street address telephone number code number cellphone number facsimile number code number e-mail address VAT registration number IT is a condition of this bid that the tax matters of the successful respondents be in order, or that satisfactory arrangements have been made with south african revenue service (SARS) to meet the respondents tax obligations. Tcs pin or csd NO: supplier compliance status yes bbeee status level sworn affidavit NO yes, who was the certificate issued by an accounting an accounting officer as contemplated in the close corporation act officer as (cca) contemplated in a verification agency accredited by the south african accreditation the close system (sanas) corporation act a registered auditor (cca) and name the name: applicable in the tick box _________________________ ____________________________ respondent’s signature date & company stamp TRANSNET request for quotation NO. TE/2026/09/3873/11650/RFQ of 30 [a b-bbee status level verification certificate/ sworn affidavit must be submitted for purposes of compliance with the b-bbee act] 1 are you the accredited representative in 2 are you a foreign based south africa for supplier for the goods the goods yes NO /services /works offered?/SERVICES /Works yes NO offered? [If yes, answer [if yes enclose proof] questionaire below ] signature of the bidder ................................. Date: ................................. Questionnaire to bidding foreign suppliers is the bidder a resident of the republic of south africa (RSA)? yes NO does the bidder have a branch in the RSA? yes NO does the bidder have a permanent establishment in the RSA? yes NO does the bidder have any source of income in the RSA? yes NO if the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status system pin code from the south african revenue service (SARS) and if not register as per 1.3 Below. Part b terms and conditions for bidding, tax compliance requirements 1.1 Bidders must ensure compliance with their tax obligations. 1.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable the organ of state to verify the taxpayer’s profile and tax status. 1.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website www.SARS.GOV.ZA. 1.4 Bidders may also submit a printed tcs certificate together with the bid. 1.5 In bids where unincorporated consortia / joint ventures / sub-contractors are involved, each party must submit a separate tcs certificate / pin / csd number. 1.6 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd number must be provided. 1.7 Respondents are required to self-register on national treasury’s central supplier database (csd) which has been established to centrally administer supplier information for all organs of state and facilitate the verification of certain key supplier information. Only foreign suppliers with NO local registered entity need not register on the csd. The csd can be accessed at https://secure.CSD.GOV.ZA/.iu Nb: failure to provide / or comply with any of the above particulars may render the bid invalid. Signature of bidder: ................................................... Capacity under which this bid is signed: ................................................... (Proof of authority must be submitted e.g. Company resolution) date: _________________________ ____________________________ respondent’s signature date & company stamp TRANSNET request for quotation NO. TE/2026/09/3873/11650/RFQ of 30 section 2: notice to bidders _____________________________________________________________________________________ 1 responses to RFQ responses to this RFQ [quotations] must not include documents or reference relating to any other quotation or proposal. Any additional conditions that the bidder wants to bring to the attention of TRANSNET must be embodied in an accompanying letter. 2 formal briefing a compulsory site meeting and/or RFQ briefing will be conducted at TRANSNET engineering coaches - corner lynette and cresent, koedoespoort, pretoria - coaches admin boardroom for a period of ± 2 hours. Date and time: as per e-tender portal. [Respondents to provide own transportation and accommodation]. The briefing session will start punctually, and information will not be repeated for the benefit of respondents arriving late. 2.1 Acertificateofattendanceintheformsetoutinsection8heretomustbecompletedandsubmitted withyourrequestforquotationasproofofattendanceisrequiredforacompulsorysitemeetingand/or rfqbriefing. 2.2 Respondents failing to attend the compulsory RFQ briefing will be disqualified. 3 communication (clarifications and complaints) 3.1 Specific clarification queries relating to this RFQ before the closing date of the RFQ should be submitted to marietjie williams at email: [email protected] On or before on 16th of september 2026 in the interest of fairness and transparency transnet’s response to such a query will then be made available to other bidders. 3.2 Specific complaints relating to this RFQ before or after the closing date should be formally submitted by emailing [email protected]. Once the complaint has been submitted, the TRANSNET SCM complaints office will acknowledge your complaint and send you a complaint form for completion. 3.3 IT is prohibited for respondents to attempt, either directly or indirectly, to canvass any officer or employee of TRANSNET in respect of this RFQ between the closing date and the date of the award of the business. 3.4 Respondents found to be in collusion with one another will be automatically disqualified and restricted from doing business with organs of state for a specified period. 3.5 The outcome of the process will be communicated, via email, to all bidders as soon as the process is concluded. Should a bidder not receive any communication from TRANSNET 30 days after the expiry of the validity period of this bid, the bidder can consider its bid not being successful. All unsuccessful bidders have a right to request TRANSNET to furnish reasons for their bid not being successful. This requested must be directed to the contact person stated in the sbd 1 form 4 legal compliance the successful respondent shall be in full and complete compliance with any and all applicable national and local laws and regulations. _________________________ ____________________________ Respondent’s signature date & company stamp TRANSNET request for quotation NO. TE/2026/09/3873/11650/RFQ of 30 5 employment equity act respondents must comply with the requirements of the employment equity act applicable to IT including (but not limited to) section 53 of the employment equity act. 6 changes to quotations changes by the respondent to its submission will not be considered after the closing date and time. 7 binding offer any quotation furnished pursuant to this request shall be deemed to be an offer. Any exceptions to this statement must be clearly and specifically indicated. 8 disclaimers 8.1 Respondents are hereby advised that TRANSNET is not committed to any course of action as a result of its issuance of this RFQ and/or its receipt of a quotation in response to IT. please note that TRANSNET reserves the right to, modify the rfq’s goods / service(s);, award only a portion of the proposed goods / services which are reflected in the scope of this RFQ;, split the award of the order/s between more than one supplier/service provider as may be explicitly articulated in the conditions or objective criteria to this RFQ;, cancel the quotation process;, validate any information submitted by respondents in response to this bid. This would include, but is not limited to, requesting the respondents to provide supporting evidence. By submitting a bid, respondents hereby irrevocably grant the necessary consent to TRANSNET to do so;, request audited financial statements or other documentation for the purposes of a due diligence exercise;, not accept any changes or purported changes by the respondent to the bid rates after the closing date and/or after the award of the business, unless the contract specifically provides for IT;, to cancel the contract and/request that national treasury place the respondent on its database of restricted suppliers for a period not exceeding 10 years, on the basis that a contract was awarded on the strength of incorrect information furnished by the respondent or on any other basis recognised in law;, award the business to the next ranked bidder, provided that he/she is still prepared to provide the required goods/services at the quoted price, should the preferred bidder fail to sign or commence with the contract within a reasonable period after being requested to do so. Under such circumstances, the validity of the bids of the next ranked bidder(s) will be deemed to remain valid, irrespective of whether the next ranked bidder(s) were notified of their bid being unsuccessful. Bidders may therefore be requested to advise whether they would still be prepared to provide the required goods/services at their quoted price., Should a bidder fail to respond to a request for extension of the validity period before IT expires, that bidder will be excluded from tender process. _________________________ ____________________________ Respondent’s signature date & company stamp TRANSNET request for quotation NO. TE/2026/09/3873/11650/RFQ of 30 9 specification/scope of work supply and install and delivery of kit; type: air conditioner, application: blue train; specification: PD-PDC-NAT-SPEC-0459, la; for new heating, ventilation and airconditioning units on blue train (mat no.090879676), To TRANSNET engineering, coach business, koedoespoort, for a once off period mat NO. description tender unit of quantity issue 090879676 kit; aircon, bt; PD-PDC-NAT-SPEC-0459 1 each kit; type: air conditioner, application: blue train; specification: pd-pdc-nat-spec- 0459, la; new heating, ventilation and airconditioning units on blue train sets consisting of, HVAC design & engineering only for the luxury coaches qty. 1 set, prototype development , testing and installation- luxury coach qty. 1 coach, HVAC system supply, installation & testing 3.1 Luxury coach qty. 1 coach, removal of existing HVAC equipment qty. 2 coach, documentation - operation & maintenance manuals qty. 1 set, training 6.1 Operators qty. 1 each 6.2 Maintenance qty. 1 each nb: bidder to submit the pricing breakdown as per annexure b 10 legal review a proposal submitted by a respondent will be subjected to review and acceptance or rejection of its proposed contractual terms and conditions by transnet’s legal counsel, prior to consideration for an award of business. 11 security clearance acceptance of this bid could be subject to the condition that the successful respondent, its personnel providing the goods and its subcontractor(s) must obtain security clearance from the appropriate authorities to the level of confidential/ secret/top secret. Obtaining the required clearance is the responsibility of the successful respondent. Acceptance of the bid is also subject to the condition that the successful respondent will implement all such security measures as the safe performance of the contract may require. _________________________ ____________________________ Respondent’s signature date & company stamp TRANSNET request for quotation NO. TE/2026/09/3873/11650/RFQ of 30 _________________________ ____________________________ respondent’s signature date & company stamp TRANSNET request for quotation NO. TE/2026/09/3873/11650/RFQ of 30 section 3 evaluation methodology, criteria and returnable documents thetestforresponsiveness[stepone]mustbepassedforarespondent’sproposalto progresstosteptwoevaluationandfinalweightedscoring 1.2 Step two: minimum threshold 85 points for technical criteria will apply to this RFQ. the test for the technical and functional threshold will include the following: _________________________ ____________________________ respondent’s signature date & company stamp TRANSNET request for quotation NO. TE/2026/09/3873/11650/RFQ of 30 1.3 Step three: evaluation and final weighted scoring, price and tco criteria [weighted score 80 points]: evaluation criteria RFP reference, commercial offer - fully completed pricing schedule on the e-tender e-tenderportal portal TRANSNET will utilise the following formula in its evaluation of price: ps = 80 (1 − pt−pmin ) pmin where: ps = score for the bid under consideration pt = price of bid under consideration pmin= price of lowest acceptable bid, specific goals [weighted score 20 point], specific goals preference points claim form, preference points will be awarded to a bidder for attaining the specific goals requirements in accordance with the table indicated in section 4.1 Of the specific goals claim form. 1.4 Step four: price negotiations (if applicable), respondents are to note that TRANSNET may not award a contract if the price offered is not market-related. In this regard, TRANSNET reserves the right to engage in ptn with the view to achieving a market-related price or to cancel the tender. Negotiations will be done in a sequential manner i.e.: O first negotiate with the highest ranked bidder or cancel the bid, should such negotiations fail, _________________________ ____________________________ respondent’s signature date & company stamp TRANSNET request for quotation NO. TE/2026/09/3873/11650/RFQ of 30 o negotiate with the 2nd and 3rd ranked bidders (if required) in a sequential manner., In the event of any respondent being notified of such short-listed/preferred bidder status, his/her bid, as well as any subsequent negotiated best and final offers (bafo), will automatically be deemed to remain valid during the negotiation period and until the ultimate award of business., Should TRANSNET conduct post tender negotiations, respondents will be requested to provide their best and final offers to TRANSNET based on such negotiations. Where a market related price has been achieved through negotiation, the contract will be awarded to the successful respondent(s). 1.5 Step five: award of business and conclusion of contract, immediately after approval to award the contract has been received, the successful or preferred bidder(s) will be informed of the acceptance of his/their quotation by way of a letter of award. Thereafter the final contract will be concluded with the successful respondent(s), where applicable., Alternatively, the acceptance of a letter of award by the successful respondent will constitute the final contract read together with their RFQ response and the standard terms and conditions. This will be stated in the letter of award. 2 validity period TRANSNET requires a validity period of 180 days [0ne hundred and eighty] business days from the closing date of this RFQ, excluding the first day and including the last day. Bidders are to note that they may be requested to extend the validity period of their bid, on the same terms and conditions, if the internal evaluation process has not been finalised within the validity period. However, once the adjudication body has approved the process and award of the business to the successful bidder(s), the validity of the successful bidder(s)’ bid will be deemed to remain valid until a final contract has been concluded. 3 disclosure of contract information johannesburg stock exchange debt listing requirements TRANSNET may also be required to disclose information relating to the subsequent contract i.e. The name of the company, goods/services provided by the company, the value and duration of the contract, etc. In compliance with the johannesburg stock exchange (jse) debt listing requirements. Domestic prominent influential persons (dpip) or foreign prominent public officials (fppo) TRANSNET is free to procure the services of any person within or outside the republic of south africa in accordance with applicable legislation. TRANSNET shall not conduct or conclude business transactions, with any respondents without having, considered relevant governance protocols;, determined the dpip or fppo status of that counterparty; and

Submission method and address are not stated in the provided document. The contract uses the nec3 supply contract (sc3) form of offer and acceptance (c1.1) Which must be completed, signed and returned as the offer cover page. Returnable documents referenced include the form of offer and acceptance and the schedule of deviations. NO closing date, time, or submission channel (e.g. E-tender portal, physical tender box) appears in the extracted text.

Returnable documents:

Returnable documents:

• Manufacture, supply and delivery of various kiosks • service on an as‑and‑when‑required basis for three (3) years • applicable to distribution clusters nationwide