Supply of various line hardware to ESKOM distribution northern cape — 5-Year as-and-when-required contract

Supply of various line hardware to Eskom's Distribution Northern Cape Operating Unit (NCOU), GEMMA Cluster, on an as-and-when-required basis over a 60-month (5-year) period, under procurement reference PR No. 1076209954.

• The scope covers 26 catalogue line items: spindles, helically formed armour rods, adjustable cable glands, aluminium and bi-metal lugs, copper earth rods and earth rod clamps, nylon cable saddles, insulated earth wire and copper wire, wooden strain-stay insulators, galvanised clout nails, copper round bar and flat strip, and helically formed dead ends.
• Bidders price the attached standard bill of quantities; the listed quantities are estimates only and indicate the likely contract value rather than committed volumes.

Scope

• Supply of various line hardware to Eskom Distribution Northern Cape Operating Unit (NCOU), GEMMA Cluster, on an as-and-when-required basis over 60 months (5 years).
• Procurement reference: PR No. 1076209954.
• Pricing is against the standard bill of quantities issued for this procurement.

Line items (DDT no. / SAP no. — description — unit — estimated quantity)

• 2050 / 216387 — Spindle, long, M20 x 300 mm ratchet, 20 mm — Ea — 2,000
• 2050 / 219854 — Spindle, short, M20 x 50 mm ratchet, 20 mm — Ea — 6,000
• 3064 / 402493 — Armour rod, helically formed, Hare/Oak — Ea — 1,500
• 3064 / 402519 — Armour rod, helically formed, Fox/35 — Ea — 3,000
• 3064 / 402525 — Armour rod, helically formed, Mink/Pine — Ea — 3,000
• 3070 / 168367 — Cable gland, adjustable, No 1, brass cadmium plated — Ea — 6,500
• 3070 / 168279 — Cable gland, adjustable, No 2, brass nickel plated — Ea — 600
• 3070 / 168280 — Cable gland, adjustable, No 3, brass nickel plated — Ea — 150
• 3070 / 168368 — Cable gland, adjustable, No 6, brass nickel plated — Ea — 60
• 3070 / 175859 — Cable gland, adjustable, No 5, brass nickel plated — Ea — 100
• 3074 / 180039 — Lug, aluminium, 6.3–9.0 dia, 1B M12, 0 deg, I/C — Ea — 200
• 3074 / 180040 — Lug, aluminium, 9.0–15.0 dia, 1B M12, 0 deg, I/C — Ea — 300
• 3074 / 165839 — Lug, aluminium, Hornet, 1B M12, 0 deg, I/C — Ea — 100
• 3091 / 168669 — Earth rod, copper, 1500 x 16 dia, threadless — Ea — 3,000
• 3093 / 165559 — Clamp, earth rod 16, rodph/bronze — Ea — 10,000
• 3111 / 164263 — Saddle, cable, nylon, 12 ID bi-pin — Ea — 50,000
• 3111 / 164298 — Saddle, cable, nylon, 9.5 ID bi-pin — Ea — 120,000
• 3137 / 175491 — Wire, electrical earth, CCS insulated, 20 mm², black — Ea — 10,000
• 3137 / 400660 — Wire, copper, 16 sq mm, 7/1.79 stranded, PVC, black — Ea — 15,000
• 3144 / 167312 — Insulator, strain stay, wood, 85 x 140 mm — Ea — 6,000
• 3166 / 180018 — Lug, bi-metal, 6.3–9.0, M12, 0 deg, I/C — Ea — 1,800
• 3166 / 180019 — Lug, bi-metal, 9.0–15.0, M12, 0 deg, I/C — Ea — 1,000
• 3169 / 163941 — Nail, clout, 40 mm long, 2.8 mm thick, galvanised — Ea — 300
• 6044 / 400769 — Bar, round, dia 10 mm, copper, annealed — Ea — 1,000
• 6045 / 400772 — Strip, flat, 50 mm wide, 3.15 mm thick, copper — Ea — 1,000
• 3065 / 402527 — Dead end, helically formed, Mink/Pine — Ea — 1,500

Quantity basis

• All quantities are estimates issued only to indicate the likely contract value; they are not the volumes that will be ordered.
• Items are called off as and when required, so no fixed order volume is guaranteed.

Pricing format

• Priced bill of quantities: a rate and an amount must be entered against each of the 26 line items, all measured in each (Ea).
• The schedule totals to a subtotal, then adds VAT at 15%, then shows the total including VAT.

Quantity basis

• Estimated quantities are indicative only and do not represent the quantities to be contracted; they serve to indicate the probable contract value.
• Supply runs on an as-and-when-required basis over 60 months, with no guaranteed minimum order volume.

Sign-off

• The BOQ is issued by the contract/project manager and the quantity surveyor.
• The contractor's legal representative must acknowledge the submitted rates by recording the company name, representative name, designation, signature and date signed.

Supply of overhead-line hardware to Eskom Distribution Northern Cape Operating Unit (NCOU), Gemma Cluster, on an as-and-when-required basis for a period of 5 years / 60 months.

• Three Bills of Quantities cover 72 line items of clamps, connectors, strain grips, dead-ends, joints, lugs, cable glands, spindles, armour rods, anchor and threaded rods, stay plates, bolts, eye nuts, wire, cable saddles, earthing material, platforms and brackets.
• Estimated quantities are indicative only and do not represent the volumes to be ordered.

Quantity surveyor

• Name: Nthabeleng Mefane
• Role: Quantity Surveyor, Gemma Cluster, Northern Cape Operating Unit (NCOU)

Returnable documents

• Three priced Bills of Quantities must be completed and returned: PR 1076209984, PR 1076209954 and PR 1076210016.
• Each BOQ must be acknowledged by the bidder's legal representative, recording the company name, designation, signature and date signed.
• Each BOQ is issued by the contract manager/project manager and the quantity surveyor.

Scope

• Supply of overhead-line hardware to Eskom Distribution Northern Cape Operating Unit (NCOU), Gemma Cluster, on an as-and-when-required basis.
• Contract period: 5 years / 60 months.
• Three separate Bills of Quantities covering 72 line items in total; every item is priced per each (Ea).
• Estimated quantities are indicative only and do not represent the volumes that will actually be ordered; they indicate the proposed contract value.

BOQ 1 — PR 1076209984 (23 items)

• Clamps: parallel groove AL-CU 6-15 mm, 5-12 kN (1 000); suspension cradle 8,0-18,0 (4 000) and 15,0-24,4 (5 000); IPC bimetallic 35-95/6-25 (15 000) and 35-95/35-95 (7 500); parallel groove AL-to-AL 4-15 mm, 4-15 kN (15 000); strain O/H conc 4/10 mm cable (35 000); strain 1,5 kNm to SANS 1431 (8 000); strain 3B 70 kN, 15-6 mm (1 000).
• Connector tee: aluminium 35-95 mm², PVC, bare (25 000).
• Strain grips: O/H 35 sq B/ntrl ABC (2 000); O/H 70 sq B/ntrl ABC (5 000).
• Dead-ends: helically formed bare FOX/35 (6 000); guygrip GS hot-dip green (10 000); guygrip ST cond 3/3,35 (10 000).
• Joints: non-tension AL 6,3-9,0 (3 000) and 9,0-15,0 (2 500); full-tension auto HARE/OAK (200), dia 5,82-8,64 mm (600) and MINK/PINE (400); mid-span comp CHICADEE 18,87 (30) and KINGBIRD 23,87 (50).
• Fuse holder: 1 kV, 160 A, NH00 DIN (2 000).

BOQ 2 — PR 1076209954 (26 items)

• Spindles: long M20 x 300 mm ratchet (2 000); short M20 x 50 mm ratchet (6 000).
• Armour rods, helically formed: HARE/OAK (1 500), FOX/35 (3 000), MINK/PINE (3 000).
• Cable glands, adjustable: no. 1 brass cadmium plated (6 500); no. 2 (600), no. 3 (150), no. 5 (100) and no. 6 (60) brass nickel plated.
• Lugs: AL 6,3-9,0 dia 1B M12 (200); AL 9,0-15,0 dia 1B M12 (300); AL HORNET 1B M12 (100); bi-met 6,3-9,0 M12 (1 800) and 9,0-15,0 M12 (1 000).
• Earthing: copper earth rod 1 500 x 16 D threadless (3 000); earth rod clamp 16 rod ph/brnz (10 000).
• Cable saddles, nylon bi-pin: 12 ID (50 000); 9,5 ID (120 000).
• Wire: earth CCS insulated 20 mm² black (10 000); copper 16 sq 7/1,79 str PVC black (15 000).
• Insulator: strain stay 85 x 140 mm (6 000).
• Clout nail 40 mm x 2,8 mm galvanised (300).
• Copper bar round dia 10 mm annealed (1 000); copper strip flat 50 mm x 3,15 mm (1 000).
• Dead-end helically formed MINK/PINE (1 500).

BOQ 3 — PR 1076210016 (23 items)

• Bolts: pigtail assy M16 x 380 (15 000) and M10 x 280 (10 000); eye bolt 20 mm, 70 kNm, 250/240 mm steel (6 000).
• Eye nuts: 40 kN for M16 x 2,0-6H (12 000); 70 kN for M20 x 2,5-6H (7 000).
• Anchor rods, non-adjustable: 34 kN M12, 1 500 mm (1 600); 97 kN M20, 2 000 mm (2 600).
• Threaded rods: M6 lg 500 mm (8 000); M20-2.5-6G lg 350 mm (16 000), 450 mm (6 500), 600 mm (1 600) and 750 mm (2 600).
• Equipment platform H-pole 2 600 mm (500); platform bracket 620 mm angle (500).
• Strap buckle, clip heavy duty stainless steel (50 000).
• T-off main 9,0-15,0 tap 6,3-9,0 (200).
• Stay plates: M12 300 x 300 x 6 (1 500); M20/4 340 x 375 x 6 (3 600), 600 x 600 x 6 (80) and 450 x 450 x 6 (50).
• Ball oval eye link hanger 48 x 16 (120).
• Guy grip double wrap make-off 7/4,00 (3 000).
• Ferrule round indent 95 mm² copper (1 000).

Pricing schedule

• Three priced BOQs are issued, each carrying a DDT number, SAP number, description, unit, estimated quantity and blank Rate and Amount columns.
• BOQ 1: PR 1076209984, 23 items.
• BOQ 2: PR 1076209954, 26 items.
• BOQ 3: PR 1076210016, 23 items.
• All items are priced per each (Ea).
• Each BOQ computes line totals, adds VAT at 15%, and shows a total including VAT.
• Estimated quantities are provided solely to indicate the proposed contract value and are not the quantities to be contracted.
• Each BOQ must be acknowledged by the bidder's legal representative with company name, designation, signature and date.

Pricing format

• Three separate priced Bills of Quantities must be submitted: PR 1076209984, PR 1076209954 and PR 1076210016.
• Every line item is priced per each (Ea); the bidder completes the Rate and Amount columns.
• Each BOQ totals the line amounts, adds VAT at 15%, and shows a total including VAT.
• Estimated quantities are for guidance in establishing the proposed contract value only and are not the quantities to be contracted.

Eskom Holdings SOC Ltd requires the supply of various line hardware for its Distribution Northern Cape operating unit, on an "as and when" required basis, for 5 years / 60 months. The invitation is an open tender and the documents are issued free of charge. Submitting a tender is taken as acceptance of the Eskom Standard Conditions of Tender, available at www.eskom.co.za; where the Tender Data and the Standard Conditions conflict, the Tender Data prevails. Eskom may accept the whole or part of the contract and intends to award to more than one bidder on a line-item basis; where multiple suppliers are awarded, the highest scorer receives 70% of the contract value per line item and the second highest 30%. Alternative tenders are not allowed. The items already carry approved Eskom SAP material numbers and purchasing descriptions, so cataloguing is not anticipated. Reverse e-auction, CIDB requirements, Contract Skills Development Goals and Contract Participation Goals do not apply.

Closing

• 23 November 2026 at 10h00. Late tenders are not accepted.

Clarification meeting (non-compulsory)

• 03 November 2026 at 10h00, via MS Teams.
• Bidders must confirm attendance with the Eskom Representative, giving the name, position and contact details of each attendee.

Clarification queries

• Close 5 working days before the tender submission deadline. All queries in writing to [email protected].

Tender validity

• 180 days from the closing date and time.

A non-compulsory clarification meeting will be held on 03 November 2026 at 10h00 via MS Teams. Bidders must confirm their intention to attend with the Eskom Representative, giving the name, position and contact details of each proposed attendee.

Eskom Representative

• Name: Tisetso Mokoena
• Role: Eskom Representative — all queries and clarifications
• Email: [email protected]
• Telephone: 013 296 3029

Procurement

• Name: Jabu Mtshali
• Role: Procurement Manager

Fraud and corruption reporting

• Telephone: 0800 11 2722
• Email: [email protected]

Submission

• Method: electronic upload
• Site: https://etendering.eskom.co.za

Note: no query or clarification may be directed to any Eskom official other than the Eskom Representative.

Submission method

• Electronic only, through the Eskom e-tendering site: https://etendering.eskom.co.za (Eskom Tender Bulletin). No hard copies are accepted.
• Upload documents into the Technical, Commercial, Financial and other folders.
• All documents in PDF; the price list in PDF plus a copy in Excel.
• Limits: 500 MB per document and 4 GB per submission. Zip or condensed files are not accepted.
• The submission status must show as complete. If a tender is resubmitted, only the latest version is accepted and all earlier submissions become void.
• Late tenders are not accepted.

Returnable documents due at closing (disqualifiable)

• Annexure A — Authorisation Form: identifies the person authorised to sign and bind the bidder, supported by the board, members, trustee resolution or power of attorney.
• Annexure B — Acknowledgement Form.
• Annexure C — Tenderer's Particulars.
• Annexure D — Integrity Pact Declaration Form; the Supplier Integrity Pact must be downloaded and read.
• Annexure E — CPA requirements for local goods/services.
• Annexure G1–G4 — SBD 6.2 Certificate for Local Production and Content with the local content summary and supporting schedules.
• Annexure H — SBD 1 Invitation to Bid, for all bidders including foreign suppliers.
• Annexure J — SBD 4 Bidder's Disclosure.
• Completed NEC or other Contract.
• Completed pricing schedule, if not already contained in the contract.
• Electronic tender copy in PDF, with the price list in PDF and Excel.

Returnable due at closing (non-disqualifiable)

• Annexure I — SBD 6.1 Preference Points Claim Form (PPPFA 2022). If it is missing or incomplete the bid is not disqualified, but scores zero for specific goals.

Joint venture bidders — additional documents

• Letter of intent or a valid JV agreement setting out each partner's rights, obligations and profit-sharing ratios.
• Written confirmation that the JV will operate as a single incorporated business entity for the duration of the contract.
• Confirmation of a single designated bank account in the JV's name, independent of the individual partners.

Disqualification risks

• Any disqualifiable returnable not completed, signed or submitted by the closing time.
• Tender documents not uploaded on the e-tendering system.
• Non-disqualifiable returnables not supplied within 5 working days of a written request from the Procurement Practitioner.
• A tender signed by a person who is not authorised to bind the bidder.

Submission is electronic via the Eskom e-tendering site (https://etendering.eskom.co.za) on the Eskom Tender Bulletin. Documents are uploaded under the Technical, Commercial, Financial and other folders in PDF; the price list in PDF with a copy in Excel. Limits: 500 MB per document and 4 GB per submission; no zip or condensed files and no hard copies. If a tender is resubmitted, only the latest version is accepted and earlier submissions become void; the submission status must show as complete.

Annexures

• Annexure A — Authorisation Form.
• Annexure B — Acknowledgement Form.
• Annexure C — Tenderer's Particulars.
• Annexure D — Supplier Integrity Declaration Form; the Supplier Integrity Pact must be downloaded and read.
• Annexure E — CPA requirements for local goods/services.
• Annexure F — CPA(IG) for foreign goods/services (not applicable).
• Annexure G1 — SBD 6.2 Local Production and Content Declaration, with Annexure G2 (Local Content Declaration — Summary Schedule), G3 (Imported Content Declaration — Supporting Schedule) and G4 (Local Content Declaration — Supporting Schedule to Annexure C).
• Annexure H — SBD 1 Invitation to Bid.
• Annexure I — SBD 6.1 Preference Points Claim Form (PPPFA 2022).
• Annexure J — SBD 4 Bidder's Disclosure.
• E-tendering Help Manual acknowledgement form.

Returnable classification

• Disqualifiable returnables: must be completed, signed where required and submitted by the closing time, failing which the bidder is disqualified.
• Non-disqualifiable returnables: if missing or incomplete at closing, the Procurement Practitioner will request them in writing within 5 working days, failing which the bidder is disqualified. The 5-working-day period does not apply to CIDB proof of grading.
• Returnables required at closing for evaluation: not requested afterwards; a bidder that does not submit or submits an incomplete returnable is not disqualified but scores zero.
• Returnables required prior to contract award must be completed and signed where required.

Returnables table

• Electronic tender copy in PDF with the price list in PDF and Excel (basic compliance).
• Annexure A Authorisation Form; Annexure B Acknowledgement Form; Annexure C Tenderer's Particulars; Annexure D Integrity Pact Declaration Form; Annexure E CPA for local goods/services; Annexure F CPA(IG) for imported goods/services (not applicable); Annexures G1–G4 SBD 6.2 local production and content declaration; Annexure H SBD 1 for all bidders including foreign suppliers; Annexure I SBD 6.1 Preference Points Claim Form; Annexure J SBD 4 Bidder's Disclosure; reverse e-auction training acknowledgement form (not applicable); E-tendering Help Manual acknowledgement form (not applicable).

Joint venture bidders — additional documents

• Letter of intent to form a JV/consortium or a valid JV agreement confirming each partner's rights, obligations and profit-sharing ratios.
• Separate written confirmation that the JV will operate as a single incorporated business entity for the duration of the contract, or this may be an obligation in the JV agreement.
• Details and confirmation of a single designated bank account in the JV's name, independent of the individual partners.

Specific goals

• Failure to submit proof of the specific goals does not disqualify a bidder but scores zero for specific goals in PPPFA scoring and ranking.

Tax clearance

• Certified tax clearance certificate required from foreign bidders with a South African footprint that are not registered on CSD and have no SARS pin, and from local bidders that have not provided a SARS e-filing PIN or CSD profile/number. Foreign suppliers with no South African footprint complete SBD 1 but need no proof of tax compliance.
• Tax Evaluation Questionnaire to determine whether a company, close corporation or trust is a personal service provider for PAYE purposes (not applicable).

Employment Equity

• A bidder that is a designated employer must provide proof of compliance with the Employment Equity Act, including proof of submission of the Employment Equity report to the Department of Labour (South African bidders only).

Other returnables

• CIDB proof of the required grading designation for the main contractor, JV and/or subcontractor (not applicable).
• Completed NEC or other Contract.
• Completed pricing schedule if not already submitted in the NEC or other Contract; for e-tendering in PDF with a copy in Excel.

Mandatory contractual requirement — supporting evidence

• CSD registration (CSD number / CSD report).

Additional contractual requirements — supporting evidence

• Safety: COIDA original certificate of good standing, or proof of application, from the Compensation Fund (COID) or a licensed compensation insurer (South African bidders only).
• Quality: Section A Quality Management System ISO 9001; Quality Requirements for ISO 9001 Standard Form A; Quality Control Plan/Inspection; Supplier Quality Management specification; other safety/quality documents as required per scope of work (not applicable).
• Environmental: Environmental Policy covering pollution prevention, continual improvement and compliance with environmental legislation; company organogram; Environmental Responsible Person; valid environmental appointment letter; communication plan/strategy; environmental emergency plan; non-conformance; waste management plan.

Due diligence / financial analysis

• Latest approved annual financial statements of the bidding company itself, not the parent or ultimate holding company; draft statements and management accounts are not accepted.
• Contents: background to the company, signed director's report, signed auditor's/reviewer's/compiler's/accounting officer's report, statement of financial position, statement of comprehensive income, statement of changes in equity, statement of cash flows and notes.
• South African entities that are not audited: signed copy of the public interest score (actual score, whether owner managed, whether the statements were externally prepared) and copies of the ITA34C for the current and previous years of assessment.
• Unincorporated JV or SPV: each partner must submit its annual financial statements containing all the above items.

Functionality/technical documents

• Mandatory technical criteria and technical evaluation documents.

Evaluation order

1. Eligibility and basic compliance: eligibility criteria met, complete commercial, financial and technical submission, mandatory returnables submitted.
2. Technical evaluation, per SAP item number, in four levels.
3. Price and specific goals scoring under the PPPFA.
4. Contractual requirements, assessed after evaluation and ranking and before award.

Technical evaluation (per SAP number/item)

• Level 1 — Mandatory Technical Evaluation (gatekeeper): a "No" on any mandatory criterion stops the bid proceeding to Level 2 and fails the technical evaluation.
• Level 2 — Functionality Evaluation: minimum score 90%.
• Level 3 — Product Sample Assessment: samples for each material, submitted within 14 calendar days of the request to the designated Eskom Commercial office; threshold 100%. For large materials Eskom may evaluate the sample at the manufacturing plant.
• Level 4 — Factory Assessment: minimum 80.00% to be rated Fully Compliant. A bidder without its own manufacturing facility must have a formal arrangement allowing Eskom's technical team to assess the actual manufacturing site. Eskom may not repeat a factory assessment for a product already in its product database and confirmed technically compliant.

Price evaluation

• Prices are evaluated VAT inclusive, corrected for arithmetic errors, excluding contingencies in any bill of quantities or activity schedule, and adjusted for acceptable variations or deviations.
• Comparison is on the net present value of each adjusted tender, taking account of price adjustment factors, exchange rate movements and other risk parameters.
• Unconditional discounts count for evaluation; conditional discounts do not, but are applied when payment is made.

Preference points

• Price: 80 or 90 points. Specific goals: 20 or 10 points, under the PPPFA 80/20 or 90/10 system.
• Where it is unclear which system applies, the lowest acceptable tender determines it.
• B-BBEE status level points: Level 1 = 10 (80/20) / 20 (90/10); Level 2 = 9 / 18; Level 3 = 6 / 14; Level 4 = 5 / 12; Level 5 = 4 / 8; Level 6 = 3 / 6; Level 7 = 2 / 4; Level 8 = 1 / 2; non-compliant contributor = 0 / 0.
• No evidence of a specific goal claim means zero points for that goal, not disqualification.
• Ranking: price points plus specific goal points, rounded to two decimal places; the highest total wins.
• Ties: the bidder with the higher B-BBEE points wins; if still tied, the award is decided by drawing lots.

Other

• Objective criteria apply: Eskom may award to a bidder other than the highest scorer where objective criteria justify it. Designated materials and local content thresholds apply, and the related documents are mandatory before award.
• Award is on a line-item basis and Eskom intends to award to more than one bidder. Where multiple suppliers are awarded, the highest scorer takes 70% of the contract value per line item and the second highest 30%.
• There is no public opening of tenders and prices are not read out.

Scope

• Supply of various line hardware for Eskom Distribution Northern Cape OU, on an "as and when" required basis, for 5 years / 60 months.
• Items already carry approved Eskom SAP material numbers and purchasing descriptions; cataloguing is not anticipated.
• Technical evaluation is performed per SAP number/item.

Product evidence

• Product samples for each material must be submitted within 14 calendar days of Eskom's request, to the designated Eskom Commercial office. Threshold 100%.
• For large materials, Eskom may evaluate the sample at the manufacturing plant.
• Factory assessment: minimum 80.00% to be rated Fully Compliant. Bidders without their own manufacturing facility must have a formal arrangement for Eskom to assess the actual manufacturing site.
• Mandatory technical criteria (Level 1 gatekeeper) and a minimum functionality score of 90% apply.

Other

• Alternative tenders are not allowed.
• Reverse e-auction is not applicable.
• CIDB requirements, Contract Skills Development Goals and Contract Participation Goals are not applicable.

Evidence required before contract award:

• Section A Quality Management System ISO 9001.
• Quality Requirements for the ISO 9001 Standard Form A.
• Quality Control Plan/Inspection.
• Supplier Quality Management specification.
• Other safety or quality documents may be required depending on the scope of work.

The Level 4 factory assessment forms part of the technical evaluation, with a minimum of 80.00% to be rated Fully Compliant.

A Pricing Schedule / Bill of Quantities is attached to the tender.

• The completed schedule must be submitted with the tender if it is not already contained in the NEC or other Contract.
• For e-tendering, submit the price list in PDF with a copy in Excel.
• Prices are evaluated VAT inclusive, corrected for arithmetic errors, excluding contingencies in any bill of quantities or activity schedule, and adjusted for acceptable variations or deviations; comparison is on net present value.

Pricing

• A Pricing Schedule / Bill of Quantities is attached; the completed schedule must be submitted if it is not already contained in the NEC or other Contract.
• Submit the price list in PDF with a copy in Excel.
• Prices are evaluated VAT inclusive, corrected for arithmetic errors and excluding contingencies in any bill of quantities or activity schedule.

Payment terms

• Contracts below R50 000 000 including VAT: payment within 30 days of receipt of undisputed invoices.
• Contracts above R50 000 000 including VAT: payment within 60 days of receipt of undisputed invoices.

Security

• Provision of security for performance: not applicable.

Financial capacity evidence (due before contract award)

• Latest approved annual financial statements of the bidding company itself, not the parent or ultimate holding company; draft statements and management accounts are not accepted.
• Statements must include background to the company, a signed director's report, a signed auditor's/reviewer's/compiler's/accounting officer's report, statement of financial position, statement of comprehensive income, statement of changes in equity, statement of cash flows and notes.
• South African entities that are not audited: a signed copy of the public interest score (actual score, whether the company is owner managed, whether the statements were externally prepared) and copies of the ITA34C for the current and previous years of assessment.
• Unincorporated JV or SPV: each partner must submit its own annual financial statements containing all the above items.
• Financial analysis is compulsory as a contractual requirement for CIDB-related transactions from R30 000 excluding VAT.

Other

• Eskom may negotiate with preferred bidders after the competitive process if tendered prices are not market-related.

Eligibility

• Open to a single company or an incorporated or unincorporated JV or consortium that meets the eligibility criteria and is not restricted from doing business with Eskom or other State-Owned Companies.
• Disqualifying: nationality of a country on an international sanctions list (also applied to proposed subcontractors and suppliers); submitting more than one tender individually or as a JV/consortium partner; a JV/consortium agreement that does not state joint and several liability; conflict of interest, including a common controlling partner or majority shareholder or a relationship giving access to another bidder's information or influence over Eskom's decisions; a tender signed by an unauthorised person; restriction by National Treasury; placement on the Tender Defaulters list; restriction by Eskom of the bidder or its directors; subcontracting 100% of the scope of work.

Mandatory contractual requirement

• CSD registration (CSD number / CSD report) — required for all tenders and assessed before award.

Tax

• Certified tax clearance certificate required from foreign bidders with a South African footprint that are not registered on CSD and have no SARS pin, and from local bidders that have not provided a SARS e-filing PIN or CSD profile/number.
• Foreign suppliers with no South African footprint complete SBD 1 but need no proof of tax compliance.

B-bbee

• Submit a valid B-BBEE certificate, a CIPC B-BBEE certificate or a sworn affidavit to substantiate the points claim. No evidence means zero points for the specific goal, not disqualification.

Local production and content

• SBD 6.2 Certificate for Local Production and Content plus Annexures C, D and E must be completed and submitted.
• Thresholds: Powerline Hardware 100%; Steel Value-Added Fabricated Structural Steel 100%; Electrical Cables and Accessories 90%; Steel Value-added Fasteners/Joining Components 100%.
• Only locally produced or locally manufactured goods from local material or input are considered. Where raw material or input is not available locally, written authorisation from the DTIC is required to import it.
• A tender that does not meet the minimum local content threshold will not be awarded.

Additional contractual evidence (before award)

• Safety: COIDA original certificate of good standing, or proof of application, from the Compensation Fund or a licensed compensation insurer (South African bidders only).
• Quality: Section A Quality Management System ISO 9001; Quality Requirements for the ISO 9001 Standard Form A; Quality Control Plan/Inspection; Supplier Quality Management specification.
• Environmental: Environmental Policy covering pollution prevention, continual improvement and compliance with environmental legislation; company organogram; Environmental Responsible Person; valid environmental appointment letter; communication plan/strategy; environmental emergency plan; non-conformance; waste management plan.
• Employment Equity: a designated employer must provide proof of compliance with the Employment Equity Act, including proof of submission of the Employment Equity report to the Department of Labour (South African bidders only).
• Failure to meet contractual requirements by the stipulated deadlines may render the bid non-responsive and ineligible for award.

Other

• Main contractors are discouraged from subcontracting to their own subsidiaries; any such subcontract must be declared in the tender.

Specific goals are scored under the PPPFA. B-BBEE status level points: Level 1 = 10 (80/20) / 20 (90/10); Level 2 = 9 / 18; Level 3 = 6 / 14; Level 4 = 5 / 12; Level 5 = 4 / 8; Level 6 = 3 / 6; Level 7 = 2 / 4; Level 8 = 1 / 2; non-compliant contributor = 0 / 0.

• Submit a valid B-BBEE certificate, a CIPC B-BBEE certificate or a sworn affidavit to substantiate the claim. No evidence means zero points for the specific goal, not disqualification.
• Acceptable proof of B-BBEE status is a certificate issued by an authorised body or person, a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice, or any other requirement prescribed under the Broad-Based Black Economic Empowerment Act.

Local production and content

• Designated material thresholds: Powerline Hardware 100%; Steel Value-Added Fabricated Structural Steel 100%; Electrical Cables and Accessories 90%; Steel Value-added Fasteners/Joining Components 100%.
• Complete and submit SBD 6.2 with Annexures C, D and E (local content summary and supporting schedules).
• Only locally produced or locally manufactured goods from local material or input are considered; where raw material or input is not available locally, written authorisation from the DTIC is required to import it.
• A tender that does not meet the minimum local content threshold will not be awarded.

COIDA: an original certificate of good standing, or proof of application, issued by the Compensation Fund (COID) or a licensed compensation insurer is required before contract award (South African bidders only). SHEQ requirements may apply as an additional contractual requirement.

Evidence required before contract award:

• Environmental Policy committing to pollution prevention, continual improvement and compliance with environmental legislation.
• Company organogram.
• Environmental Responsible Person.
• Valid environmental appointment letter.
• Communication plan/strategy.
• Environmental emergency plan.
• Non-conformance.
• Waste management plan.

Contract form: NEC 3 Supply Contract (SC3).

• Contractual requirements are not evaluation criteria; they are assessed after evaluation and ranking, and proof of compliance must be submitted before award.
• Failure to meet them by the stipulated deadlines may make the bid non-responsive and ineligible for award.
• Mandatory contractual requirement: CSD registration.
• Additional contractual requirements where applicable: SHEQ requirements; financial viability with financial analysis compulsory for CIDB-related transactions from R30 000 excluding VAT; and any others stipulated.
• Payment: 30 days from receipt of undisputed invoices for contracts below R50 000 000 including VAT; 60 days for contracts above that value.
• Eskom may negotiate with preferred bidders if tendered prices are not market-related.
• Main contractors are discouraged from subcontracting to their own subsidiaries, which may be treated as self-subcontracting or fronting; any such subcontract must be declared in the tender. A list of potential subcontractors can be obtained from www.csd.gov.za.

Bidders, whether a single company or an incorporated or unincorporated JV or consortium, must meet the eligibility criteria and must not be restricted from doing business with Eskom or other State-Owned Companies. A bidder is ineligible if:

• it has the nationality of a country on an international sanctions list, which also applies to proposed subcontractors and suppliers;
• it submits more than one tender, individually or as a JV/consortium partner;
• the JV or consortium agreement does not explicitly state that the parties are jointly and severally liable for executing the contract;
• it has a conflict of interest, including a common controlling partner or majority shareholder, or a relationship directly or through common third parties that gives access to another bidder's information or influence over Eskom's decisions in the process;
• the tender is signed by a person who is not authorised;
• it is restricted by National Treasury, is on the Tender Defaulters list, or is restricted by Eskom and/or its directors;
• it subcontracts 100% of the scope of work.

Bidders found not to meet the eligibility criteria are disqualified. Basic compliance requires meeting the eligibility criteria, submitting a complete tender with commercial, financial and technical information, and submitting the mandatory returnables by the stipulated deadlines; failure to upload the tender documents on the e-tendering system renders the tender non-responsive.

Technical requirements apply and are assessed per SAP number/item across four levels.

• Level 1 — Mandatory Technical Evaluation (gatekeeper): a "No" on a mandatory criterion stops the bid proceeding to Level 2 and fails the technical evaluation.
• Level 2 — Functionality Evaluation: minimum score 90%.
• Level 3 — Product Sample Assessment: samples for each material, submitted within 14 calendar days of the request to the designated Eskom Commercial office; threshold 100%. For large materials the sample may be evaluated at the manufacturing plant.
• Level 4 — Factory Assessment: minimum 80.00% to be rated Fully Compliant. A bidder without its own manufacturing facility must have a formal arrangement for Eskom to assess the actual manufacturing site. Eskom may not repeat a factory assessment for a product already in its product database and confirmed technically compliant.

Price is evaluated VAT inclusive, corrected for arithmetic errors, excluding contingencies in any bill of quantities or activity schedule, adjusted for acceptable variations or deviations, and compared on the net present value of each adjusted tender taking account of price adjustment factors, exchange rate movements and other risk parameters. Unconditional discounts count for evaluation; conditional discounts do not, but are applied when payment is made.

Prices score out of 80 or 90 points and specific goals out of 20 or 10 points under the PPPFA; the specific goal points are added to the price points and the total rounded to two decimal places, with the contract awarded to the highest scorer subject to section 2(1)(f) of the Preferential Procurement Policy Framework Act. Ranking uses the 80/20 or 90/10 system; where it is unclear which applies, the lowest acceptable tender determines it. Ties go to the bidder with the higher B-BBEE points, and if still equal, to a drawing of lots. Objective criteria apply and Eskom may award to a bidder other than the highest scorer where objective criteria justify it; designated materials and thresholds apply and the related documents are mandatory before award.

Returnable document — Contract Quality Plan (CQP)

• The bidder completes the CQP template and submits it with the bid at Revision 0; it is only revised to Revision 1 after contract award.
• The bidder must insert its own name and the Eskom enquiry/contract number on the cover page.
• Commencement and completion dates are left blank at bid stage and completed only after award.
• Eskom's review and acceptance blocks (Project Coordinator, Site Engineer, QC; Contract Manager, End User, Project Manager) are signed after award, not by the bidder.

Method and procedure documentation required under the Contract Quality Plan

• Method statements, safe working procedures, procedure qualification records (PQRs) and repair procedures must be listed and maintained.
• Registers to be kept and reported on: audit findings and action register, consolidated inspection register covering accepted, rejected, postponed, cancelled and missed inspections, non-conformance/defect/punch-item register with analysis, and databook status register reported monthly against milestones.

Personnel and capability information required in the Contract Quality Plan

• An organogram showing designations, roles, responsibilities and outputs for the contract scope.
• QA and QC functions must be shown, with the personnel responsible for managing activities and processes during execution or delivery.
• The qualifications each team member needs to perform the stated duties.
• Work verification must be identified: who carries out each task and who checks it.

Contract Quality Plan (CQP) — required content

• The bidder must prepare a CQP for the contract scope, aligned to SANS 466:2005 (Edition 1) and ISO 10005:2005 (Edition 2).
• The plan must cover, in order: definitions; scope of work; communication channels between supplier and Eskom; organogram; index of interfacing documents (processes, standards, codes, specifications); list of suppliers and sub-suppliers; monitoring of suppliers, contractors and sub-suppliers; interface of sub-suppliers with the supplier's QMS; index of items manufactured, refurbished or purchased; items and activities requiring a QCP/ITP offsite and onsite; processes needing special controls under manufacturing or fabrication codes such as welding and NDT/NDE; index of documented information submitted to Eskom; control and retention of records; concession and non-conformance management; databook management and the operating and maintenance manual; management of tools and equipment; dealing with customer property; product preservation; identification and traceability; commissioning and post-delivery activities.
• Documents due to Eskom before execution: supplier QCP/ITP, certificates of compliance, index of ITP/QCP/PQP, databook index, risk register, and offsite and offshore inspection records.
• Documents due during and at completion: method statements, safe working procedures, PQRs and repair procedures, QCP/ITP/PQP, the final databook, plus the quality manual, quality policy and risk register held in the supplier's QMS.
• Ongoing reporting: consolidated inspection register (accepted, rejected, postponed, cancelled, missed), monthly inspection analysis, audit findings and action registers, updated procedure registers, non-conformance/defect/punch-item register with analysis, and databook status reports.
• Records must be identified, completed, retained and disposed of under an indexed, cross-referenced filing system; procedures themselves are not to be attached.
• Sub-supplier selection, evaluation and performance monitoring must follow the supplier's own procedures for externally supplied products and services.

Method statements forming part of the Contract Quality Plan must set out, in logical sequence, how each job is carried out safely, covering the risks identified in the risk assessment and the controls needed to manage them.

Post-delivery obligations to be set out in the Contract Quality Plan

• Warranty period and the conditions attached to it.
• How customer satisfaction will be measured.
• Technical support to be provided to Eskom during commissioning and after delivery of the scope.
• The defect correction period and any retention funds held against it.

Standard bill of quantities for the procurement of line hardware under PR No. 1076210016.

• Issued for the Gemma Cluster, Northern Cape Operating Unit (NCOU).
• Covers 23 line-hardware items supplied on an as-and-when-required basis over 5 years (60 months).
• The schedule is issued by the contract/project manager and the quantity surveyor, and is acknowledged by the contractor's legal representative.

Scope

• Supply of various line hardware to the Gemma Cluster, Northern Cape Operating Unit (NCOU), on an as-and-when-required basis over 5 years (60 months).
• Procurement reference: PR No. 1076210016.
• All items are measured and priced per each (Ea).

Bill of quantities — 23 items

1. DDT 3003 / SAP 163767 — Pigtail assembly bolt, M16 x 380 — 15 000
2. DDT 3003 / SAP 163791 — Pigtail assembly bolt, M10 x 280 (D3003) — 10 000
3. DDT 3004 / SAP 163908 — Eye nut, 40 kN, for M16 x 2.0-6H bolt (D3004) — 12 000
4. DDT 3004 / SAP 163909 — Eye nut, 70 kN, for M20 x 2.5-6H bolt (D3004) — 7 000
5. DDT 3005 / SAP 163768 — Eye bolt, 20 mm, 70 kN, 250 mm / 240 mm, steel — 6 000
6. DDT 3011 / SAP 163396 — Anchor rod, non-adjustable, 34 kN, M12, 1 500 mm long — 1 600
7. DDT 3015 / SAP 163868 — Threaded rod, M6-1.0-6G, 500 mm long — 8 000
8. DDT 3015 / SAP 163790 — Threaded rod, M20-2.5-6G, 350 mm long — 16 000
9. DDT 3015 / SAP 163862 — Threaded rod, M20-2.5-6G, 450 mm long — 6 500
10. DDT 3015 / SAP 163865 — Threaded rod, M20-2.5-6G, 600 mm long — 1 600
11. DDT 3015 / SAP 182711 — Threaded rod, M20-2.5-6G, 750 mm long — 2 600
12. DDT 3020 / SAP 175465 — Equipment platform for H-pole, 2 600 mm long (D3020) — 500
13. DDT 3023 / SAP 175466 — Equipment platform bracket, 620 mm angle (D3023) — 500
14. DDT 3110 / SAP 400900 — Strap buckle, heavy-duty clip, stainless steel — 50 000
15. DDT 3153 / SAP 179809 — Main T-off, 9.0-15.0 tap 6.3-9.0 (D3153) — 200
16. DDT 3172 / SAP 163417 — Stay plate, M12, 300 x 300 x 6, 55 x 14 slot (D3172) — 1 500
17. DDT 3172 / SAP 163419 — Stay plate, M20/4, 340 x 375 x 6, 80 x 26 slot (D3172) — 3 600
18. DDT 3172 / SAP 163420 — Stay plate, M20/4, 600 x 600 x 6, 80 x 26 slot (D3172) — 80
19. DDT 3172 / SAP 243422 — Stay plate, M20/4, 450 x 450 x 6, 80 x 26 slot (D3172) — 50
20. DDT 7008 / SAP 10258 — Ball oval eye link hanger, 48 mm long x 16 mm thick — 120
21. DDT 7023 / SAP 163402 — Anchor rod, non-adjustable, 97 kN, M20, 2 000 mm long — 2 600
22. DDT 7047 / SAP 185949 — Guy grip, double wrap make-off, 7/4.00 (D7047) — 3 000
23. DDT 3076 / SAP 251701 — Ferrule, round indent, 95 mm², copper — 1 000

Estimated quantities total 149 450 units across the 23 items.

Pricing format

• Standard bill of quantities: a unit rate and extended amount are entered against each of the 23 line items.
• The schedule totals the line amounts, adds VAT at 15%, and reflects a total including VAT.
• Every item is priced per each (Ea).

Quantity basis

• The quantities shown are estimates only and are not the quantities that will be ordered under the contract.
• They are given solely to help bidders gauge the proposed contract value.

Eskom's technical evaluation criteria for Distribution HV overhead powerline compression fittings and clamps set out how bids are assessed. They were compiled under Eskom procurement and supply chain management guideline 32-1034 and do not replace the Buyer's Guide specifications. The scope covers design, manufacture, testing and supply of current-carrying compression fittings and clamps for bare ACSR and AAAC phase conductors and bare galvanised steel wire earth conductors on A.C. systems from 44 kV to 132 kV, for the Eskom Distribution Division. Criteria for each fitting and clamp type are tabulated in Annex A. Defined terms include ACSR, AAAC, bare conductor, breaking force, Buyer's Guide (catalogue of SAP numbers and material descriptions), compression fitting, dead-end tension joint, mid-span tension joint, repair sleeve, desktop evaluation, enquiry returnable, Eskom assessment representative, factory assessment, sliding scale points system, specified minimum failure load (SMFL) and sub-transmission lines (44 kV to 132 kV).

Returnables (per SAP number or item)

• Technical Schedule A&B, completed in full — also issued in Excel with the tender enquiry package.
• Test report schedule, completed and relevant.
• Proof of design and type testing at an accredited test facility, or at the factory witnessed by an accredited body with supporting information.
• Manufacturer drawings, complete and signed off, for each unique SAP number.
• Non-returnable product sample, requested by the Buyer once Level 2 is passed; smaller samples must reach the designated Eskom commercial office within 14 calendar days of the request.
• Letter confirming ability to provide samples.
• Production capacity letter.
• Letter allowing Eskom to attend manufacturing, inspections and test witnessing.
• Test certificates and full test reports in English, in hardcopy and electronic format.

Disqualification risks

• Any Level 1 gatekeeper criterion answered 'No' — the bid fails the technical evaluation.
• Schedule B returned blank or answered with non-technical responses such as 'N/A' or 'Will be submitted later'.
• Test report number left blank without a 'Not Available' entry and a deviation note.
• Drawings not supplied per SAP number, unsigned, or without the manufacturer's name.
• Level 2 score below 90.00%, or Level 3 sample not fully compliant.

Returnables required per SAP number or item:

• Technical Schedule A&B, completed correctly (also issued in Excel with the tender enquiry package).
• Completed and relevant test report schedule.
• Proof of design and type testing at an accredited test facility.
• Complete, approved (signed) manufacturer drawings for each unique SAP number.
• Non-returnable product sample, requested by the responsible Buyer after Level 2 is passed and delivered to the designated Eskom commercial office within 14 calendar days of the request.
• Ability-to-provide-samples letter.
• Production capacity letter.
• Letter confirming allowance for manufacturing, inspections and test witnessing.

Test certificates and full test reports must be in English and supplied in hardcopy and electronic format; product-specific technical schedules must be completed in full with no blank spaces.

Evaluation is per SAP number or item and runs in four levels.

Level 1 — Mandatory (gatekeeper), pass/fail

• Technical Schedule A&B completed correctly for each SAP number.
• Test report schedule completed and relevant for each SAP number.
• Design and type testing proven at an accredited test facility, or at the factory witnessed by an accredited body.
• Complete, signed manufacturer drawings for each SAP number.
• Product meets Eskom's Technical Schedule with no deviations, or only minor deviations.
• All five criteria must be met at 100%; any 'No' ends the evaluation.

Level 2 — Functional scoring, 100 points, threshold 90.00%

• Manufacturing experience at relevant voltages: 10 points (10 for more than 10 years, 5 for more than 5 years, 2 for less than 5 years).
• Completeness and compliance of Schedule B evidence: 10 points (0 not compliant, 5 partial, 10 fully compliant).
• Detailed drawings: 20 points (0 none, 10 partial itemised, 20 complete itemised).
• Type test certificates supplied: 10 points (0 not acceptable, 10 acceptable).
• Transport, handling, storage and installation guidelines: 10 points.
• Ability to provide samples letter: 5 points.
• Production capacity letter: 5 points.
• Allowance for manufacturing, inspections and test witnessing letter: 5 points.
• Confirmation of full compliance with IEC/SANS 61284, SANS 61897 and SANS 813: 25 points (0 none, 15 partial, 25 acceptable).
• Bids scoring below 90.00% are non-compliant and disqualified.

Level 3 — Product sample, threshold 100%

• Sample assessed against the measurable standards in the Technical A&B Schedules and the manufacturer's drawings (0 deficient/non-responsive, 5 fully compliant).
• Sample is non-returnable. Oversized samples may be assessed at the manufacturing plant; smaller samples go to the designated Eskom commercial office within 14 calendar days of request.
• Bids below 100% are non-compliant and disqualified.

Level 4 — Factory assessment, threshold 80.00%

• On-site verification of the capabilities claimed in the bid.
• Bids meeting 80.00% are rated fully compliant or compliant with qualifications; those below are non-compliant.

Scope

• Design, manufacture, testing and supply of current-carrying compression fittings and clamps for Eskom Distribution HV overhead powerlines.
• Applies to bare ACSR and AAAC phase conductors and bare galvanised steel wire earth conductors.
• For A.C. system voltages from 44 kV up to and including 132 kV.
• Supply is on an as-and-when-required basis within Distribution Northern Cape OU over 5 years (60 months).

Item types covered

• Current-carrying compression fittings, mid-span tension joints, repair sleeves, suspension clamps, armour grip suspension (AGS) units, trunnion clamps, vibration dampers, Crosby clamps and thimble clevis.
• Annex A lists 102 item tables covering dead-end clamp assemblies, suspension clamps, pistol clamps, mid-span tension joints, sleeve repairs, non-tension joints, AGS units, trunnion and trunnion angle clamps and multifrequency vibration dampers, each tied to a specific conductor (ACSR Hare, Chicadee, Kingbird, Tern, Tiger, Rail, Bear, Wolf, Mink, Zebra, Bersfort; AAAC Ash, Oak, Pine; steel wire 3/4, 7/3.35, 19/2.65).

Site operating conditions

• Maximum ambient temperature: 50 °C.
• Minimum ambient temperature: -10 °C.
• Maximum daily average: 35 °C.
• Maximum daily variation: 35 °C.
• Altitude above sea level: 1800 m.

Mechanical requirements (compression fittings)

• Extruded or seam-free construction; aluminium alloy outer tube and flag.
• Successive crimps must overlap adjacent crimps by one third.
• Charpy V-notch: 8 J at -10 °C.
• Bolt/nut tightening torque: less than 75 Nm.
• Maximum tension: 120 kN.
• Bolt and nut material per Eskom 240-75883154.
• ALCAN die index identification number as per drawing D-DT 7000.

Electrical ratings

• Nominal system voltage (Un): 132 kV; maximum system voltage (Um): 145 kV.
• Continuous operating temperature: ≤ 80 °C; short-circuit maximum: ≤ 200 °C.
• One-second short-circuit current withstand: 31.5 kA.
• Current carrying capacity, normal: > 376 A (Hare) and > 559 A (Chicadee); emergency: > 496 A (Hare) and > 761 A (Chicadee).

Electrical jointing compound

• Type, trade name, quantity per fitting, source of supply and method of marketing must be stated.
• Core tubes pre-filled and sealed; compound for the outer core packed separately.
• Must perform in wet or saltwater conditions.

Product identification and documentation

• Physical identification mark showing trademark, date of manufacture and mechanical failing load.
• Compliance with IEC/SANS 61284 test certificates.
• Compliance with critical dimensions in Buyer's Guide D-DT 7000.
• Item sample required and detailed installation instructions required.

Level 2 requires a Transport, Handling, Storage and Installation Guidelines submission and a letter confirming allowance for manufacturing, inspections and test witnessing.

Factory assessment of manufacturing methods covers base material handling, storage and cataloguing; quality control of in-house manufacturing; the maintenance operating model for the production line; order fast-tracking processes; design process flowcharts or systems for similar products; and formalised design review processes (including the customer, internal personnel and a design expert) for internal or external design change requests (concessions).

Functional assessment of supplier track record and capability:

• Manufacturing experience at relevant voltages: 10 points for more than 10 years, 5 for more than 5 years, 2 for less than 5 years.
• Ability to provide samples letter, production capacity letter, and a letter allowing manufacturing, inspections and test witnessing.
• Design team composition, numbers and experience: an engineer with more than 10 years' design experience and current CVs and certifications scores highest; 5–10 years with non-current CVs scores lower; no CVs or certifications scores zero.
• Design practices and application: design criteria basis and guidelines (electrical and mechanical); design team structure; design process flowcharts or systems for similar products; internal design verification and validation; design change (concession) processes; continuous staff development in design systems and philosophy; flagging of excursions outside internal design rules; and technology partners aligned with accredited institutions.

Normative references (most recent edition applies): ISO 9001; Eskom 32-1034, 240-48929482, 240-51757553, 240-75883154; SANS IEC 61284; SANS 61897; SANS 813; SANS 61089; SANS 121.

Level 4 general factory assessment covers:

• Work systems: works procedures and instructions, applicable ISO standards and current ISO accreditations; compliance with governing IEC/SANS/IEEE standards and Eskom specifications; quality control plans and systems (PQPs/QCPs); inspections, audits and reviews; staff training and accreditation.
• Operation and manufacturing methods: control and traceability of base materials; quality control of in-house manufactured components; handling and checking of corona rings including short-circuit kA/s ratings and installation guides; control of metallic parts; quality and availability of test reports (complete data, readability, authorised sign-off, traceability); production capacity limits; manufacturing bottlenecks; use of accredited substitute factories for capacity increases; order expediting; alignment of plant capacity to Eskom specifications; and factory failure rates over the last 5 years and how daily limits are managed when exceeded.
• Technical infrastructure: manufacturing equipment and tools, their manufacturers, capacity and traceability; supervisor and worker training on equipment handling; and the maintenance operating model for the production line.
• Testing: RIV tests within required standards, timeousness and quality of reports, whether the test bay is closed off, and workshop cleanliness.
• Research and development: in-house R&D, R&D triggers, new technology initiatives, and how outsourced designs are controlled. Design technology backup partners should be aligned with accredited institutions.

Standards and references

• ISO 9001 (Quality Management Systems).
• SANS IEC 61284 (overhead lines — requirements and tests for fittings).
• SANS 61897 (Aeolian vibration dampers).
• SANS 813 (clamps for wire ropes).
• SANS 61089 (round wire concentric lay overhead electrical stranded conductors).
• SANS 121 (hot-dip galvanised coatings on fabricated iron and steel articles).
• Eskom 240-75883154 (current carrying compression fittings for overhead sub-transmission systems).
• Eskom 32-1034 (procurement and supply chain management), 240-48929482 (tender engineering evaluation procedure), 240-51757553 (provide engineering during project sourcing), 240-152844641 (phase conductor standard).
• The most recent edition of each referenced standard applies.

Testing and certification

• Design and type testing must be performed at an accredited test facility, or at the factory witnessed by an accredited body.
• Test authority must be an approved body such as SABS or CSIR.
• Test certificates and full test reports must be in English and supplied in hardcopy and electronic format.
• Required tests per SANS 61284: material grade certification; dimensional and material verification; visual examination; hot-dip galvanising; non-destructive testing; damage and failure load; tensile; clamp bolt tightening; heat cycle; short circuit; corrosion; drift; magnetic losses; corona and RIV.
• Country of origin stated as South Africa for the listed items.

Technical schedules

• Technical Schedule A&B must be completed in full for each SAP number, with no blank spaces.
• Any deviation from Schedule A must be listed in the Deviation Schedule with detail and motivation for a concession.

Annex A sets out the item-by-item technical evaluation criteria, with a Schedule A (Eskom's specific requirements) and a Schedule B (the bidder's guarantees and technical particulars of the equipment offered) for each item. Each table covers purchasing details (clamp type, drawing number and revision, SAP number, OEM, country of origin, trade name, product code, catalogue reference), conductor suitability, site operating conditions, mechanical properties, electrical jointing compound, electrical ratings, test reports and certificates, and a comments and deviations section. Test reports and certificates are required per SANS 61284 and must record the report number and the approved test authority (SABS/CSIR). Tests listed: material grade certification; dimensional and material verification; visual examination; hot-dip galvanising; non-destructive testing; damage and failure load; tensile; clamp bolt tightening; heat cycle; short circuit; corrosion; drift; magnetic losses; and corona and RIV. Type tests, sample tests and routine tests apply as indicated per test.

Level 1 mandatory (gatekeeper) criteria, assessed per SAP number or item:

• Technical Schedule A&B completed correctly and submitted for each SAP number.
• Test report schedule completed, relevant and submitted for each SAP number.
• Proof that all design and type testing was done at an accredited test facility, or at the factory witnessed by an accredited body with supporting information.
• Complete, approved (signed) manufacturer drawings for each SAP number.
• Product meets Eskom's Technical Schedule with no deviations, or only minor deviations (negligible impact over the product life cycle and/or correctable before award).

Bidders must submit details of manufacturing premises, location, staff and equipment, testing facilities and manufacturing lead times. Schedule B is incomplete if any criterion is blank or answered with non-technical responses such as 'N/A' or 'Will be submitted later'. Deviations from Schedule A must be listed in the Deviation Schedule with detail and motivation. Drawings must be per unique SAP number, carry the manufacturer's name and an approval signature. Test schedules are incomplete if a report number is blank; state 'Not Available' where a test has not been run and list the deviation with motivation. Bids meeting 100% of Level 1 proceed; those failing are non-responsive and disqualified.

Product technical requirements (compression dead-end clamp assemblies for ACSR Hare, Chicadee, Kingbird, Tern and Tiger conductors):

• Mechanical: extruded or seam-free; aluminium alloy outer tube and flag; specified outside and inside diameters, wall thickness and tolerance, and overall length; number of crimps per connection; successive crimps overlapping by one third; core tube material and dimensions; ALCAN die index identification number; Charpy V-notch 8 J at -10 °C; bolt and nut material per 240-75883154; bolt/nut tightening torque below 75 Nm; maximum tension 120 kN.
• Electrical jointing compound: type, trade name, quantity per fitting, whether core tubes are pre-filled and sealed, whether the outer-core compound is packed separately, container, source of supply, continuous operating temperature ≤ 80 °C, short-circuit maximum ≤ 200 °C, degree of adhesion, wet or saltwater performance, and method of marketing.
• Electrical ratings: continuous operating temperature ≤ 80 °C; short-circuit maximum ≤ 200 °C; nominal system voltage 132 kV; maximum system voltage 145 kV; normal current carrying capacity above 559 A (Chicadee).
• Site conditions: maximum ambient 50 °C, minimum ambient -10 °C, maximum daily average 35 °C, maximum daily variation 35 °C, altitude 1800 m.
• Each item requires compliance with IEC/SANS 61284 test certificates, compliance with critical dimensions in Buyer's Guide D-DT 7000, an item sample, and detailed installation instructions.

Evaluation is per SAP number or item and combines a desktop evaluation with a factory assessment. The desktop evaluation is run by Eskom assessment representatives, starts when submissions are opened, and works through Level 1 (mandatory) then Level 2 (scoring), using the Annexure A, B and C tables for each item. Test certificates and full test reports must be in English and supplied in hardcopy and electronic format; product-specific technical schedules must be completed in full with no blank spaces and are also issued in Excel with the tender enquiry package.

Level 1 — Mandatory (gatekeeper): a 'No' on any criterion stops the bid from proceeding and fails the technical evaluation.

Level 2 — Functional scoring out of 100 points; 90.00% or more qualifies for Level 3. Weightings: manufacturing experience at relevant voltages (10); Schedule B completeness and compliance (10); detailed drawings (20); type test certificates (10); transport, handling, storage and installation guidelines (10); samples letter (5); production capacity letter (5); test witnessing allowance letter (5); full compliance with IEC/SANS 61284, SANS 61897 and SANS 813 (25). Bids below 90.00% are non-compliant and disqualified.

Level 3 — Product sample, threshold 100%: the sample is checked against the measurable standards in the Technical A&B Schedules and the manufacturer's drawings. The non-returnable sample is requested by the responsible Buyer after Level 2 is passed; oversized samples may be assessed at the manufacturing plant, and smaller samples must reach the designated Eskom commercial office within 14 calendar days of the request. Bids below 100% are non-compliant and disqualified.

Level 4 — Factory assessment and verification, threshold 80.00%: bids meeting 80.00% are rated fully compliant or compliant with qualifications; those below are non-compliant.

Returnable environmental annexure (Annexure C1, identifier 77471651, Rev 2) — must be completed and submitted with the bid.

Returnable documents:

• Environmental Policy: must commit to pollution prevention, continual improvement and compliance with environmental legislation.
• Company organogram: must show an appointed Environmental Responsible Person.
• Environmental appointment letter: valid letter setting out that person's roles and responsibilities.
• Communication Plan / Strategy.
• Environmental Emergency Plan: must include the emergency drill form.
• Non-conformance, corrective and preventative action procedure: must include the non-conformance form or template.
• Waste Management Plan.

Assessment stage: the listed environmental documents are collected and assessed at contract award stage.

Submission channel, submission address and closing time are not stated in this annexure.

Each environmental returnable document is scored individually:

• 0: document not submitted, or submitted but it does not meet the minimum requirements.
• 1: document submitted and its content meets the minimum requirements.

Part B score: total points obtained across the seven documents.

Outcome: recorded as Approved or Not Approved.

No eligibility criteria, functionality threshold or preference point system (80/20 or 90/10) is stated in this annexure.

Scope: supply of various line hardware within the Distribution Northern Cape operating unit, on an as-and-when required basis.

Contract period stated in this annexure: 3 years / 36 months.

No item list, quantities, delivery points, technical standards or service levels are given in this annexure.

A non-conformance, corrective and preventative action procedure is a returnable document and must include the non-conformance form or template.

No further quality assurance or certification requirements are stated in this annexure.

Environmental compliance documents required with the bid — all seven must meet the minimum requirements:

• Environmental Policy covering pollution prevention, continual improvement and compliance with environmental legislation.
• Organogram naming an Environmental Responsible Person.
• Valid environmental appointment letter with roles and responsibilities.
• Communication Plan / Strategy.
• Environmental Emergency Plan with emergency drill form.
• Non-conformance, corrective and preventative action procedure with form or template.
• Waste Management Plan.

No CSD registration, tax compliance, B-BBEE level, CIDB grading or professional registration requirements are stated in this annexure.

An Environmental Emergency Plan, including the emergency drill form, is a returnable document.

No separate occupational health and safety requirements are stated in this annexure.

Seven environmental documents must be submitted and each must meet the minimum requirements:

• Environmental Policy: pollution prevention, continual improvement and compliance with environmental legislation.
• Company organogram showing an Environmental Responsible Person.
• Valid environmental appointment letter with roles and responsibilities.
• Communication Plan / Strategy.
• Environmental Emergency Plan with emergency drill form.
• Non-conformance, corrective and preventative action procedure with form or template.
• Waste Management Plan.

Each document scores 0 or 1; the total forms the Part B score.

Environmental returnable documents are scored per document:

• 0: not submitted, or submitted but does not satisfy the minimum requirements.
• 1: submitted and the content satisfies the minimum requirements.

The Part B score is the total points obtained, and the outcome is recorded as Approved or Not Approved.

Eskom is establishing a 60-month contract for the supply of various line hardware to the Northern Cape Operating Unit, Kimberley RDC, within the GEMMA cluster. The requirement supports critical distribution infrastructure that needs continuous investment in new assets and ongoing maintenance to keep supply reliable and operations efficient. The scope covers pigtail bolts, eye nuts and eye bolts, anchor and stay rods, threaded rods, equipment platforms and brackets, buckles, tee connectors, stay plates, ball-eye hangers, guy grips, ferrules, cable glands, aluminium and bi-metal lugs, earth rods and clamps, cable saddles, electrical wire, strain stay insulators, nails, copper bar and strip, armour rods, helical dead-ends and spindles, each to a specified drawing number, dimensions, material grade and quantity.

Scope

• Supply of various line hardware to Eskom's Northern Cape Operating Unit, Kimberley RDC, within the GEMMA cluster.
• Contract period: 60 months, on an as-and-when-required basis.
• Each item must be supplied to the stated drawing number, dimensions, material grade and quantity.

Materials and quantities

• 0163767 — Pigtail bolt assembly M16 x 380, drawing D3003: 75 000
• 0163908 — Eye nut 40 kN for M16 x 2.0-6H bolt, drawing D3004: 60 000
• 0163909 — Eye nut 70 kN for M20 x 2.5-6H bolt, drawing D3004: 35 000
• 0163768 — Eye bolt 20 mm, 70 kN, shank 250 mm, drawing D3005: 30 000
• 0163396 — Non-adjustable anchor rod 34 kN, M12 x 1500 mm, drawing D3011: 8 000
• 0163868 — Threaded rod M6-1.0-6G x 500 mm, drawing D3015: 40 000
• 0163790 — Threaded rod M20-2.5-6G x 350 mm, drawing D3015: 80 000
• 0163862 — Threaded rod M20-2.5-6G x 450 mm, drawing D3015: 32 500
• 0163865 — Threaded rod M20-2.5-6G x 600 mm, drawing D3015: 8 000
• 0182711 — Threaded rod M20-2.5-6G x 750 mm, drawing D3015: 13 000
• 0175465 — Equipment H-pole platform 2600 mm, drawing D3020: 2 500
• 0175466 — Equipment platform bracket, 620 mm angle, drawing D3023: 2 500
• 0400900 — Strap buckle 12.7 mm, stainless steel 304, drawing D3110: 250 000
• 0179809 — Electrical tee connector, main 9.0-15.0 mm / tap 6.3-9.0 mm, drawing D3153: 1 000
• 0163417 — Stay plate M12, 300 x 300 x 6 mm with 55 x 14 mm slot, drawing D3172: 7 500
• 0163419 — Stay plate M20/4, 340 x 375 x 6 mm with 80 x 26 mm slot, drawing D3172: 18 000
• 0163420 — Stay plate square 600 x 600 x 6 mm with 80 x 26 mm slot, drawing D3172: 400
• 0243422 — Stay plate square 450 x 450 x 6 mm with 80 x 26 mm slot, drawing D3172: 250
• 0010258 — Ball-eye oval hanger 16 mm, 120 kN, drawing D7008: 600
• 0163402 — Non-adjustable anchor rod 97 kN, M20 x 2000 mm, drawing D7023: 13 000
• 0185949 — Guy grip double wrap make-off for 7/4.00 stay wire, drawing D7047: 15 000
• 0251701 — Round indent ferrule 95 mm², tinned electrolytic copper, drawing D3076: 5 000
• 0163791 — Pigtail bolt assembly M10 x 280, drawing D3003: 50 000
• 216387 — Long ratchet spindle M20 x 300 mm, drawing D2050: 10 000
• 219854 — Short ratchet spindle M20 x 50 mm, drawing D2050: 30 000
• 402493 — Helically formed armour rod, Hare/Oak conductor, drawing D3064: 7 500
• 402519 — Helically formed armour rod, Fox/35 conductor, drawing D3064: 15 000
• 402525 — Helically formed armour rod, Mink/Pine conductor, drawing D3064: 15 000
• 168367 — Adjustable cable gland No 1, brass cadmium plated, drawing D3070: 32 500
• 168279 — Adjustable cable gland No 2, brass nickel plated, drawing D3070: 3 000
• 168280 — Adjustable cable gland No 3, brass nickel plated, drawing D3070: 750
• 168368 — Adjustable cable gland No 6, brass nickel plated, drawing D3070: 300
• 175859 — Adjustable cable gland No 5, brass nickel plated, drawing D3070: 500
• 180039 — Aluminium lug 6.3-9.0 mm dia, 1B M12, 0 degrees, drawing D3074: 1 000
• 180040 — Aluminium lug 9.0-15.0 mm dia, 1B M12, 0 degrees, drawing D3074: 1 500
• 165839 — Aluminium lug Hornet, 1B M12, 0 degrees, drawing D3074: 500
• 168669 — Copper-coated earth rod 1500 x 16 mm, threadless, drawing D3091: 15 000
• 165559 — Earth rod clamp 16 mm, arsenical bronze, drawing D3093: 50 000
• 164263 — Cable saddle nylon 12 mm ID bi-pin, drawing D3111: 250 000
• 164298 — Cable saddle nylon 9.5 mm ID bi-pin, drawing D3111: 600 000
• 175491 — Earth wire, copper-clad steel insulated 20 mm², drawing D3137: 50 000
• 400660 — Copper wire 16 mm², 7/1.79 stranded, PVC black, drawing D3137: 75 000
• 167312 — Strain stay insulator 85 x 140 mm, porcelain, drawing D3144: 30 000
• 180018 — Bi-metal lug 6.3-9.0 mm dia, M12, 0 degrees, drawing D3166: 9 000
• 180019 — Bi-metal lug 9.0-15.0 mm dia, M12, 0 degrees, drawing D3166: 5 000
• 163941 — Clout nail 40 mm x 2.8 mm, galvanised, drawing D3169: 1 500
• 400769 — Copper round bar 10 mm dia, annealed, drawing D6044: 5 000
• 400772 — Copper flat strip 50 mm x 3.15 mm, annealed, drawing D6045: 5 000
• 402527 — Helically formed dead-end, Mink/Pine conductor, drawing D3065: 7 500

Common requirements

• Corrosion protection: hot-dip galvanising to SANS 121 or the item-specific standard.
• Standards referenced include SANS 1700, SANS 61284, SANS 2081, SANS 1063, SANS 1213, SANS 1507, SANS 935, SANS 1641/ISO 1461, ASTM A240, ASTM D4066-13, BS 970, SAE J403, NRS 018-3, NRS 022 and NRS 102.
• Eskom specifications referenced include 240-75883110, 240-75883122, 240-75883830, 240-170000153 and 240-170000349.
• Type tests and certification are required per item, including thread pull tests and production sample tests.
• Every item must carry the manufacturer's trademark and part number indelibly marked.
• Suppliers must confirm they manufacture against the correct drawing number and revision.
• Packaging must suit outdoor storage; certain items are supplied in specified bundle or pack quantities.

Quality and certification

• Items must comply with the standards and Eskom specifications referenced against each material number.
• Type tests and certification are required as specified per item, including thread pull tests and production sample tests.
• Corrosion protection must meet the specified standard, typically SANS 121 hot-dip galvanising or the item-specific equivalent.
• Each item must be indelibly marked with the manufacturer's trademark and part number.
• Suppliers are responsible for manufacturing against the correct drawing number and revision.
• Packaging must be suitable for outdoor storage, with specified bundle and pack quantities for certain items.

Supply of various line hardware to Eskom's Distribution Northern Cape Operating Unit (NCOU), GEMMA Cluster, on an as-and-when-required basis over 5 years / 60 months.

• The BOQ covers 23 line hardware items: parallel groove and bimetallic clamps, suspension cradle clamps, strain clamps and grips, tee connectors, helically formed and guy grip dead-ends, non-tension, full tension and mid-span joints, and fuse holders.
• Estimated quantities range from 30 Ea (mid-span compression joint, Chicadee 18.87) to 35,000 Ea (strain clamp, overhead concentric 4/10 mm cable).
• Items are identified by DDT number and SAP material number, which bidders must use when pricing and when supplying.

Returnable document

• Completed BOQ: the bidder must enter a rate and an amount for every one of the 23 line items; the BOQ is issued by the contract/project manager and the quantity surveyor.
• Acknowledgement by contractor: the company's legal representative must sign to confirm the rates submitted, and give the representative's name, designation and date of signature.

Notes

• The BOQ is the pricing document for this procurement; no other returnable forms are contained in it.
• Submission channel, delivery address, number of copies and closing time are not set out in the BOQ.

Scope

• Supply of various line hardware to the Distribution Northern Cape Operating Unit (NCOU), GEMMA Cluster, on an as-and-when-required basis over 5 years / 60 months.
• Standard BOQ for the Procurement of Line Hardware (PR No. 1076209984).
• Every item is measured and priced per each (Ea).

Bill of quantities - 23 line items (DDT / SAP reference - description - estimated quantity)

• DDT 2058 / SAP 198209 - clamp P/G 6-15 m 5-12 T Al-Cu - 1,000 Ea
• DDT 3008 / SAP 168534 - suspension cradle clamp, conductor 8.0-18.0, D3008 - 4,000 Ea
• DDT 3008 / SAP 402501 - suspension cradle clamp, conductor 15.0-24.4, D3008 - 5,000 Ea
• DDT 3039 / SAP 165494 - IPC bimetallic clamp 35-95I/6-25I, D3039 - 15,000 Ea
• DDT 3039 / SAP 165496 - IPC bimetallic clamp 35-95I/35-95I, D3039 - 7,500 Ea
• DDT 3039 / SAP 165498 - tee connector, aluminium, 35-95 mm2, PVC, bare - 25,000 Ea
• DDT 3058 / SAP 165495 - clamp P/G 4-15 m, 4-15 T, Al to Al - 15,000 Ea
• DDT 3060 / SAP 198223 - strain grip, overhead, 35 sq, black/neutral ABC, D3060 - 2,000 Ea
• DDT 3060 / SAP 198224 - strain grip, overhead, 70 sq, black/neutral ABC, D3060 - 5,000 Ea
• DDT 3065 / SAP 402521 - dead-end, helically formed, bare Fox/35 - 6,000 Ea
• DDT 3067 / SAP 168744 - strain clamp, overhead, concentric 4/10 mm cable, D3067 - 35,000 Ea
• DDT 3067 / SAP 168549 - strain clamp 1.5 kNm, SANS 1431 - 8,000 Ea
• DDT 3069 / SAP 402509 - dead-end guy grip, GS hot-dip green - 10,000 Ea
• DDT 3069 / SAP 168541 - dead-end guy grip, ST cond 3/3,35, D3069 - 10,000 Ea
• DDT 3098 / SAP 179943 - non-tension joint, aluminium 6.3-9.0, D I/C, D3098 - 3,000 Ea
• DDT 3098 / SAP 179944 - non-tension joint, aluminium 9.0-15.0, D I/C, D3098 - 2,500 Ea
• DDT 3228 / SAP 165580 - full tension automatic joint, Hare/Oak, D3228 - 200 Ea
• DDT 3228 / SAP 186845 - full tension automatic joint, diameter 5.82-8.64 mm - 600 Ea
• DDT 3228 / SAP 186846 - full tension automatic joint, Mink/Pine, D3228 - 400 Ea
• DDT 7001 / SAP 165768 - mid-span compression joint, Chicadee 18.87, D7001 - 30 Ea
• DDT 7001 / SAP 165770 - mid-span compression joint, Kingbird 23.87, D7001 - 50 Ea
• DDT 7022 / SAP 401310 - strain clamp 3B, 70 kN, 15-6 mm - 1,000 Ea
• DDT 3182 / SAP 165096 - fuse holder, 1 kV, 160 A, NH00 DIN - 2,000 Ea

Pricing format

• Schedule of rates: the bidder prices each BOQ line item by entering a unit rate and the resulting amount; the unit of measure for all items is each (Ea).
• VAT is added at 15% to the sum of the line amounts, and a total inclusive of VAT is carried on the BOQ.

Quantities

• The quantities listed are estimates only and are not the quantities to be contracted; they are provided to indicate the proposed contract value.
• No bid security, performance guarantee, retention or payment terms are set out in the BOQ.

Manufacture and supply of various line hardware for Eskom Distribution's Northern Cape operating unit (GEMMA Cluster), on an as-and-when-required basis over a period of three (3) years.

Eskom representative (quality returnables)

• Name: Victor Masilo Motlokoa
• Role: Eskom representative

Quality returnables to be submitted with the bid (Category 3 — Quality Requirements, specification 240-105658000). Each deliverable carries an evaluation indicator of 1.

• Section A — Quality Management System: QMS manual or equivalent document defining the QMS and its scope; quality policy and quality objectives approved by top management; documented information for control of documented information (ISO 9001:2015 clause 7.5), control of nonconforming outputs (clause 8.7), nonconformity and corrective action (clause 10.2) and internal audit (clause 9.2).
• Section B — Evidence the QMS is in operation: organisation chart and responsibility matrix covering the quality management function (clause 5.3); documented criteria for evaluating, selecting, monitoring and re-evaluating external providers (clause 8.4).
• Section C — Draft contract quality plan written for this scope of work (ISO 10005).
• Section D — Quality control plan, checklist or inspection and test plan (ITP) for the scope of work (ISO 10005); a draft or example ITP/QCP from similar or previous work.
• Section E — Form A, completed and signed.

Form A must be completed and signed and submitted as part of the Category 3 quality returnables (Section E).

Quality deliverables are scored section by section; every listed deliverable carries an indicator of 1.

• Section A (QMS requirements, ISO 9001): 7 points
• Section B (evidence of QMS in operation): 2 points
• Section C (contract quality plan): 1 point
• Section D (quality control plan / ITP): 1 point
• Section E (Form A and user-defined requirements): 1 point

Total available: 12 points.

A documented QMS that is not certified but complies with ISO 9001 is acceptable for Section A.

Scope: manufacture and supply of various line hardware for Eskom Distribution, Northern Cape operating unit (GEMMA Cluster).

• Basis of supply: as and when required.
• Contract period stated in the quality returnables: three (3) years.
• Quality deliverables must be specific to this scope of work and reference Eskom specifications 240-105658000, 240-109253698 and 240-109253302.

• ISO 9001:2015-based quality management system: certification is not mandatory, but documented compliance with the standard must be evidenced.
• Quality plans to ISO 10005.
• Form A must be completed and signed.
• Quality documentation must reference Eskom specifications 240-105658000, 240-109253698 and 240-109253302.

Manufacture and supply of various line hardware within Eskom Distribution Northern Cape OU, on an "as and when" required basis.

• Contract period stated on the quality requirements form: three (3) years.
• The form covers pre-contract award quality requirements (Category 3 selected) and post-contract award quality conditions.

Eskom quality representative (signatory on Form A)

• Name: Victor Masilo Motlokoa
• Role: Asset Design Manager
• Date signed: 05 June 2026

Returnable document

• Form A (Tender & Contract Quality Requirements, document 240-68099512 Rev 9): the tenderer must complete and sign the Tenderer's Quality Representative section, acknowledging and accepting Eskom's supplier quality requirements under specification 240-105658000 and ISO 9001.
• The form is a pre-contract award quality requirement; Category 3 is the applicable category and no other category may be selected.

Quality gate

• Pre-contract award quality requirements apply, with Category 3 selected.
• No site assessment is indicated for this bid.
• The tenderer's quality representative must sign Form A to confirm acceptance of specification 240-105658000 and the ISO 9001 requirements.

Scope

• Manufacture and supply of various line hardware for Eskom Distribution Northern Cape OU.
• Supplied on an "as and when" required basis.
• Contract period stated on the quality requirements form: three (3) years.

Quality requirements

• Pre-contract award quality requirements: Category 3 applies; only one category may be selected and no site assessment is indicated.
• Post-contract award conditions apply: contract execution, supplier quality performance monitoring, Eskom rights of access and rights to information, preservation, quality audits, management of nonconformities and special processes.
• ISO 9001 clauses 4 to 10 and quality principles 1 to 7 apply in full.
• Supplier quality requirements are governed by specification 240-105658000.

ISO 9001 clauses 4 to 10 apply to the supplier's quality system: context of the organisation, leadership, planning, support, operation, performance evaluation and improvement.

• Quality principles 1 to 7 apply: customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making and relationship management.

Applicable quality framework

• Specification 240-105658000 (Eskom supplier quality requirements) and ISO 9001 apply.
• ISO 9001 clauses 4 to 10 apply: context of the organisation, leadership, planning, support, operation, performance evaluation and improvement.
• Quality principles 1 to 7 apply: customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making and relationship management.

Post-contract award conditions

• Contract execution and supplier quality performance monitoring.
• Eskom rights of access and rights to information.
• Preservation of product.
• Quality audits and related conditions.
• Management of nonconformities and nonconforming outputs identified by Eskom.
• Special processes.

Acknowledgement

• The tenderer's quality representative must complete and sign Form A to accept these requirements.

Returnable form

• Form A (Tender & Contract Quality Requirements, 240-68099512 Rev 9): the tenderer's quality representative must complete and sign it to accept Eskom's supplier quality requirements under specification 240-105658000 and ISO 9001.

Quality compliance

• Pre-contract award quality requirements Category 3 applies.
• ISO 9001 clauses 4 to 10 and quality principles 1 to 7 apply.
• Post-contract award: Eskom rights of access and information, preservation, quality audits, management of nonconformities and special processes.

Pre-contract award quality requirements apply, with Category 3 selected and no other category permitted.

• No site assessment is indicated.
• The tenderer must sign Form A to acknowledge specification 240-105658000 and ISO 9001 requirements.

Quality Control Plan / Inspection and Test Plan (QCP/ITP)

• The supplier must prepare a QCP/ITP on Eskom's template (document identifier 240-109253302 Rev 2) covering each activity, plant or material item supplied.
• For every activity the plan must set out the description or requirement, the intervention point category, the inspection and test method, the acceptance criteria, and the records generated.
• Inspection and test methods include visual examination, microscopy, non-destructive testing, liquid/dye penetrant, magnetic particle and eddy current testing.
• Acceptance criteria cover functionality, performance measures, regulatory compliance and chemical testing.
• Inspection is recorded separately for the supplier and for Eskom, with internal and third-party inspection (TPI) and Approved Inspection Authority / Notified Body (AIA/NOBO) involvement where applicable.
• Each activity must be flagged as statutory or non-statutory.

Quality Control Plan / Inspection and Test Plan (QCP/ITP)

• A QCP/ITP must be completed and approved before the associated work or supply proceeds.
• The plan is signed off by the contractor/supplier, the subcontractor where applicable, Eskom, and the Approved Inspection Authority (AIA) where applicable.
• Intervention points are classified as:
• Hold point (AP): work may not continue until documented approval is given.
• Witness point (W): inspection may be witnessed — W1 for 100% witnessing, W2 for sample witnessing.
• Document review (R): R1 for 100% document review, R2 for sample review; documents marked IN are required for information only.
• Surveillance (S) and verification (V) apply where relevant.
• Testing and inspection levels: T1 and A1 denote 100% testing and 100% inspection; T2 and A2 denote sample testing and sample inspection.
• Each activity must be identified as statutory or non-statutory.
• Inspection records must be kept for the supplier, Eskom, AIA/NOBO and third-party inspection.