Completion of new seoding community hall – construction tender in northern cape

The works comprise the completion of the New Seoding Community Hall. Specific trades include: roof coverings; carpentry and joinery; ceilings, partitions and access flooring; floor coverings and wall linings; metalwork; ironmongery; plastering; tiling; plumbing and drainage (provisional); glazing; and external works (provisional). The full scope is detailed in the Bill of Quantities and MBD 3.1.

Document available: 23 October 2026

Closing date and time: 10 November 2026 at 12:00

Compulsory briefing session: none (N/A)

Site visit: not mentioned

SCM enquiries:

• Contact: Boitumelo Sechogela
• Role: SCM
• Telephone: 053 712 9344
• Email: [email protected]

Technical enquiries:

• Contact: Kabelo Mokwa
• Role: Infrastructure Services
• Telephone: 053 712 9305

Submission address:

Ga-Segonyana Local Municipality Main Building

Cnr Voortrekker & School Street

Kuruman

8460

Municipal Manager: M.M. Tsatsimpe

Submission method: physical bid box at Ga-Segonyana Local Municipality Main Building, Cnr Voortrekker & School Street, Kuruman, 8460

Closing: 10 November 2026 at 12:00

Bids must be in the official municipal bid document (downloadable from www.ga-segonyana.gov.za); re-typed submissions are not accepted

All MBD forms must be completed in full and signed; unsigned or omitted forms render the bid non-responsive

Returnable forms:

• MBD 1 (Invitation to Bid): covers bidder details and offer
• MBD 3.1 (Pricing Schedule – Firm Prices): firm pricing only, valid 90 days
• MBD 4 (Declaration of Interest): discloses state employment and relationships
• MBD 6.1 (Preference Points Claim): claims locality and B-BBEE points
• MBD 7.1 (Contract Form – Purchase of Goods/Works): contract acceptance
• MBD 8 (Past SCM Practices): declares no prohibited listings or convictions
• MBD 9 (Independent Bid Determination): certifies no collusion

Additional mandatory documents:

• General and Special Conditions of Contract
• Preferential Procurement Policy: Ga-Segonyana Local Municipality
• B-BBEE Status Level Certificate (SANAS or sworn affidavit)
• Proof of Locality (municipal account ≤90 days, lease agreement, or bank letter)
• Business Profile
• Tax Compliance Status (TCS pin) or CSD number
• Company Registration Document (CIPC)
• CSD Registration Report
• Proof of Registration with relevant industry licences
• Certified copies of directors' identity documents
• Joint Venture Agreement (if applicable)

Disqualification risks: late submission, incomplete/unsigned forms, failure to use official bid document, non-responsive bid

Mandatory returnable documents (all must be completed, signed, and submitted):

• Cover Advert
• MBD 1 (Invitation to Bid)
• MBD 3.1 (Pricing Schedule – Firm Prices)
• MBD 4 (Declaration of Interest)
• MBD 6.1 (Preference Points Claim)
• MBD 7.1 (Contract Form – Purchase of Goods/Works)
• MBD 8 (Past SCM Practices)
• MBD 9 (Independent Bid Determination)
• General and Special Conditions of Contract
• Preferential Procurement Policy: Ga-Segonyana Local Municipality
• B-BBEE Status Level Certificate (Targeted Goal – 10 points)
• Proof of Locality (Targeted Goal – 10 points)
• Business Profile
• Tax Compliance Status (TCS pin)
• Company Registration Document
• CSD Registration Report
• Proof of Registration with relevant industry licences
• Certified copies of directors' identity documents
• Joint Venture Agreement (if applicable)

Evaluation system: 80/20 preference points (80 price, 20 preferential)

Price points formula: Ps = 80 × (1 – (Pt – Pmin) / Pmin)

Preferential points split (20 total):

• Locality: 10 points

• Within John Taolo Gaetsewe District: 10 points
• Outside district but within Northern Cape Province: 5 points
• Outside Northern Cape: 0 points
• Proof required: municipal account ≤90 days, lease agreement, or bank confirmation letter

• B-BBEE Status Level: 10 points

• Level 1: 10 points
• Level 2: 9 points
• Level 3: 7 points
• Level 4: 6 points
• Level 5: 4 points
• Level 6: 3 points
• Level 7: 2 points
• Level 8: 1 point
• Non-compliant: 0 points
• Proof required: SANAS-accredited certificate or original sworn affidavit

Failure to submit proof for either goal results in zero points for that goal

Market price risk assessment: submitted prices compared to market rates

Scope: Completion of the New Seoding Community Hall

Work packages (per advert and MBD 3.1 / Bill of Quantities):

• Roof coverings
• Carpentry and joinery
• Ceilings, partitions and access flooring
• Floor coverings, wall linings
• Metalwork
• Ironmongery
• Plastering
• Tiling
• Plumbing and drainage (provisional)
• Glazing
• External works (provisional)

Exhaustive list in MBD 3.1, Bill of Quantities, or Pricing Schedule

CIDB contractor grading: 4GB or higher required

Pricing requirements:

• Only firm prices accepted; non-firm or escalation-based prices are rejected
• Prices must be inclusive of all costs
• Submit a quotation on company letterhead valid for 90 days from closing date (separate from MBD 3.1)
• Complete MBD 3.1 (Pricing Schedule – Firm Prices) as part of the bid document
• Offer validity: 90 days from closing date
• Refer to Bill of Quantities / Pricing Schedule for the exhaustive item list
• Payment terms: within 30 days of invoice and delivery note (per MBD 7.1)

Pricing format: firm prices only (no price escalation or exchange-rate variation)

Prices must be inclusive of all costs

Quote must be provided on company letterhead, valid for 90 days from closing date, separate from MBD 3.1

MBD 3.1 must also be completed

Offer validity: 90 days from closing date

Payment terms (per MBD 7.1): payment within 30 days after receipt of invoice and delivery note

No bid security, performance bond, or retention percentage specified in the document

Mandatory eligibility:

• CIDB grading: 4GB or higher
• CSD registration (CSD number required)
• Tax compliance: SARS TCS pin or CSD number (each JV party separately)
• Company registration (CIPC document)
• Certified identity documents of all directors
• Proof of registration with relevant industry licences (where applicable)
• Joint Venture Agreement (if bidding as JV)

B-bbee:

• SANAS-accredited B-BBEE certificate or original sworn affidavit (certified copy accepted)
• Must be submitted to claim preference points; failure = zero B-BBEE points

Locality:

• Proof required: municipal account ≤90 days, lease agreement (bidder as lessee), or bank letter confirming business address
• Failure to submit = zero locality points

Declarations:

• MBD 4: no director/shareholder in service of the state
• MBD 8: not listed on National Treasury prohibited database or Register of Tender Defaulters
• MBD 9: independent bid determination, no collusion

B-BBEE preference points (10 points max) are awarded according to the 80/20 table:

Level 1: 10 points

Level 2: 9 points

Level 3: 7 points

Level 4: 6 points

Level 5: 4 points

Level 6: 3 points

Level 7: 2 points

Level 8: 1 point

Non-compliant: 0 points

Acceptable evidence: SANAS-accredited B-BBEE certificate or original sworn affidavit (certified copy accepted). The affidavit must contain ownership and revenue details; deponent and Commissioner of Oaths must sign on the same date; Commissioner must be independent.

Locality preference points (10 points max) are separate:

Within John Taolo Gaetsewe District: 10 points

Within Northern Cape but outside the district: 5 points

Outside Northern Cape: 0 points

Proof: municipal account ≤90 days, lease agreement (bidder as lessee), or bank letter confirming business address.

The extracted section corresponds to the company classification and declaration portion of MBD 6.1 (sections 9.1–9.9). It captures bidder entity type, principal activities, municipal details, years in business, and a certification of truthfulness of preference claims. No occupational health and safety requirements are specified in this section.

Eligibility requirements:

• CIDB contractor grading: 4GB or higher
• CSD registration with valid CSD number
• SARS Tax Compliance Status (TCS pin) or CSD number
• Company registration certificate (CIPC)
• Certified copies of directors' identity documents
• Proof of relevant industry licences (where applicable)
• Joint Venture Agreement (if applicable)
• B-BBEE certificate (SANAS) or sworn affidavit for preference points
• Locality proof: municipal account ≤90 days, lease agreement, or bank confirmation letter
• Completed and signed MBD 1, 3.1, 4, 6.1, 7.1, 8, 9
• General and Special Conditions of Contract
• Preferential Procurement Policy of Ga-Segonyana Local Municipality
• Business Profile

The bid will be evaluated on the 80/20 preference point system. Eighty points are allocated to price using the standard formula. Twenty points are allocated to targeted specific goals: Locality (10 points) and B-BBEE Status Level (10 points). Submitted prices will be assessed against market rates for reasonableness.