RFQ: once-off gutter replacement at oliewenhuis art museum (bloemfontein)

Closing date: 31 July 2026 at 15h00. Issue date: 06 July 2026. Site briefing: Yes, at Oliewenhuis Art Museum, No. 16 Harrismith Street, Bloemfontein, 9300. Contact for queries: Mr. G. Dlamini ([email protected]).

Queries: Mr. G. Dlamini, Email: [email protected]. Submission address: Tender Box, National Museum, 36 Aliwal Street, Bloemfontein 9300. Briefing location: Oliewenhuis Art Museum, No. 16 Harrismith Street, Bloemfontein, 9300.

Submit quotes in a sealed envelope to the Tender Box at 36 Aliwal Street, Bloemfontein 9300 on or before 31 July 2026 at 15h00. Required documents: company profile, mission/values, proven track record in building repairs/refurbishment, at least 3 signed reference letters (5+ years experience), completed BOQ pricing schedule, CIDB registration (2GB or higher), ECSA/SACPCMP registration for project leader, CIPC registration, COIDA letter of good standing, health & safety plan (working at heights), CV of construction manager/project lead, CSD registration and supplier report, SBD 1, SBD 2 (Tax Clearance Certificate or SARS Tax PIN), SBD 3.3, SBD 4, SBD 6.1, SBD 8, SBD 9. Non-compliance with compulsory documents leads to disqualification. Tax non-compliance allows a 7-day grace period for correction. Bids are valid for 90 days regardless of stated expiry.

Submit all compulsory documents in order: company profile, reference letters (signed, on letterhead), completed BOQ pricing schedule, CIDB registration (2GB+), ECSA/SACPCMP registration, CIPC registration, COIDA letter, health & safety plan, CV of Construction Manager/Site Agent, CSD registration and supplier report, SBD 1-4, 6.1, 8-9. Non-compliance leads to disqualification. Do not attach appointment letters for previous work.

Three-stage evaluation: (1) Pre-screening for compliance with compulsory requirements. (2) Technical assessment based on functionality criteria (minimum 70 points required to advance). (3) Preferential procurement (80/20 split: 80 points for price, 20 for specific goals). Functionality criteria include: number of reference letters (1-9+), years of experience in construction/maintenance, project management approach, work plan quality, risk management, and qualifications of the Construction Manager/Site Agent. Preference points are awarded for: B-BBEE status (Level 1: 4, Level 2: 3, Level 3: 2, Level 4+: 1, Non-compliant: 0), Free State-based businesses (4 points), youth-owned (51%+: 4 points), women-owned (51%+: 4 points), and disability-owned (51%+: 4 points). Proof of claims must be submitted to earn points.

Scope: Once-off replacement of gutters at Oliewenhuis Art Museum. Work must be performed as per the Bill of Quantities (BOQ). Contractor must be an established South African construction company specialising in building repairs/refurbishment. Work is overseen by an appointed architect or project management company. Key performance: Replace gutters as per BOQ. Contractor must allocate a Site Agent for the project. Work must comply with JBCC Minor Works Agreement (Edition 5.2 - May 2018) and JBCC General Preliminaries (May 2018). All work must avoid unacceptable dust, noise, vibrations, or nuisance beyond legal limits. Environmental disturbance compliance is mandatory.

Bidder must submit a work plan with tasks, timelines for gutter removal/installation, and risk management strategies. Evaluation criteria: work plan quality (5 points), project management approach (10 points), turnaround time/delivery (4 points), experience (5-40 points), and qualifications of Construction Manager/Site Agent (5-10 points). Higher scores for innovative/efficient approaches, detailed schedules, and tailored solutions. Points allocated for: reference letters (1-5), years of experience (1-5), and qualifications (1-5).

Bidder must have: company profile with mission/values, proven track record in building repairs/refurbishment, at least 3 signed reference letters (5+ years experience in construction/maintenance), and CV of Construction Manager/Site Agent with: 5+ years experience (5 points), 4-4.9 years (4 points), 3-3.9 years (3 points), 2-2.9 years (2 points), 1-1.9 years (1 point). Qualifications: Master’s (5), Honours (4), Bachelor’s (3), Diploma (2), National Diploma (1) in construction management/civil engineering. Proof of qualifications must be attached.

Contractor must ensure workmanship, materials, and installation meet specified standards. Warranties must be obtained from suppliers/subcontractors and submitted to the principal agent upon completion. Contractor is responsible for defects arising from execution. Work must be carried out to avoid disturbance (dust, noise, vibrations) beyond legal limits. Contractor must inspect adjoining properties and manage site handover, enclosure, and services as required.

Complete the BOQ pricing table inclusive of VAT. Prices must cover all costs (materials, labour, plant, overheads, profit, etc.). VAT must be separately stated. Unpriced items are deemed covered by other items. Contractor must allow for abbreviated descriptions as per standard measurement systems and preambles. If descriptions are unclear, request written directives from the principal agent before submission.

Complete the pricing schedule in the BOQ, inclusive of VAT. Prices must cover all costs: materials, fabrication, delivery, labour, plant, temporary works, overheads, profit, and obligations under the agreement. VAT must be separately stated on the summary page. Unpriced items are deemed covered by other priced items. Payment terms: Interim payment certificates may be issued, but acceptance of prices is not presumed until final completion. Contractor bears all costs for claim preparation. Public liability insurance of R500,000 is required from site handover to end of construction. Proof must be provided before work commences.

Compulsory: CIDB registration (2GB or higher), ECSA/SACPCMP registration for project leader, CIPC registration, COIDA letter of good standing, CSD registration and supplier report, Tax Clearance Certificate or SARS Tax PIN, SBD forms (1, 2, 3.3, 4, 6.1, 8, 9). Non-compulsory: Valid B-BBEE Verification Certificate (SANAS/IRBA/CCA) or valid B-BBEE declaration. Non-compliance with compulsory requirements leads to disqualification, except for tax matters (7-day grace period). Joint ventures are eligible if all members are CIDB-registered, lead partner has 2GB or higher grading, and combined grading meets requirements. Validity period for bids: 90 days. Certificate of Compliance for electrical work required upon practical completion.

Preference points awarded for B-BBEE status (Level 1: 4, Level 2: 3, Level 3: 2, Level 4+: 1, Non-compliant: 0) and ownership (51%+ youth/women/disability: 4 points each). Free State-based businesses earn 4 points. Goals: B-BBEE empowerment, local business empowerment, youth/women/disability empowerment. Proof of claims (e.g., SANAS/IRBA/CCA certificates) must be submitted. Non-submission results in no points for that criterion.

Compliance with Occupational Health and Safety Act and Construction Regulations (2003) is compulsory. Contractor must: notify Department of Labour of construction work (Regulation 3), provide a documented health and safety plan (Regulation 5), appoint a full-time Construction Supervisor and Construction Safety Officer (Regulation 6), conduct risk assessments (Regulation 7), maintain a health and safety file on site, provide PPE and training, and ensure no unacceptable health/safety risks. Non-compliance may delay payments or stop work. Contractor must cover all compliance costs in bid pricing.

Work must cause no unacceptable dust, noise, vibrations, nuisance, or environmental disturbance beyond government or local authority limits. Delays or stoppages to comply with environmental rules do not justify contract period or value adjustments. Contractor must clean and clear works, manage vermin, and address overhand work or tenant installations as required.

Contract governed by JBCC Minor Works Agreement (Edition 5.2 - May 2018) and JBCC General Preliminaries (May 2018). Contractor must complete tenderer’s selections in contract data. Contract includes warranties for materials/workmanship, overtime costs (contractor’s responsibility unless authorised), and cooperation for cost management. No employer guarantee for payment. Contractor waives lien/right of possession. Dispute resolution via adjudication/arbitration. Contractor must submit priced documents as specifications. Electronic drawings are deemed received on dispatch date. Contractor must comply with all statutory notices and fees. Employer responsible for building plan approvals. Contractor must provide fixed (F), value-related (V), and time-related (T) pricing categories for preliminaries.

Contractor must be an established South African construction company verified with CIDB and ECSA. Joint ventures are eligible if all members are CIDB-registered, lead partner has 2GB+ grading, and combined grading meets requirements. Non-tax compliance allows a 7-day grace period for correction. Bids are valid for 90 days. Contractor must secure R500,000 public liability insurance before construction starts.

Three-stage evaluation: (1) Pre-screening for compliance with compulsory requirements. (2) Technical assessment (minimum 70 points required to advance). Criteria include reference letters, years of experience, project management approach, work plan, risk management, and qualifications of the Construction Manager/Site Agent. (3) Preferential procurement (80/20 split: 80 points for price, 20 for specific goals). Specific goals: B-BBEE status, Free State-based businesses, youth/women/disability ownership (51%+). Points awarded per goal: 4 (80/20) or 2 (90/10). B-BBEE levels: Level 1 (4), Level 2 (3), Level 3 (2), Level 4+ (1), Non-compliant (0). Ownership: >50% (4), >40% (3), >25% (2), >10% (1). Proof of claims required for points.